MINUTES OF EXECUTIVE COMMITTEE MEETING, 22 JUNE 1981

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84B00890R000400050060-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 14, 2016
• Document Release Date: July 25, 2003
• Sequence Number: 60
• Publication Date: June 24, 1981
• Content Type: MF

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DO NOT use this form as a RECORD of approvals. concurronces, disposals,
clearances, and similar actions
FROM: (Name, orQ. srmboi, Agenry/Post)
OPTIONAL FORM 41 (Rev. 7 76)
~nseribW ppyy GaA
Ft?MR (41 CFW 101-11.206
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SECRET
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24 June 1981
t?1EhtORANDI!T~1 FOR: Executive Committee Members
FROM Robert M. Gates
Director, DCI/DDCI Executive Staff
SUBJECT Minutes of Executive Committee hteeting, 22 June 1981
II Ci V .1t `~
1. the Executive Committee met on 22 June 1981 for a follow-up
session ar~~ recruitment and a discussion of the Professional Test Battery
(PTB). F~;~~,~iral Inman chaired the session; partici ants included Messrs.
McMahon (U/~I~AC}; Dirks (DDS&T); Fitzwater (DDA); ~ DDO); Ware {D/EEO);
25X1 Briggs (IG}; (D/GC); and Glerum (D/OP).
2. tecruitment. Highlighting his office's paper on the recruitment
system, Mr. Glerum emphasized his belief that with additional resources,
the existing system will be capable both of replacing losses from attrition
and meeting the projected increases in Agency personnel strength. He noted
2 5X1 that the Agency was currently 0 under strength but should be at or above
ceiling by the end of Fiscal 1981. Messrs. Glerum and Fitzwater will be
meeting with the Comptroller to refine their resource requirements. htr.
Glerum cautioned against any tinkering of the existing recruitment process
that might interrupt the flow of applicants but said that his staff would
be considering "fine tuning" that might enhance the process in the long
25X1 term.0
3. Mr. Glerum then outlined his major recommendations:
--Allow OP to proceed with the recruitment efforts it
has underway for 6 months before considering any major
changes.
--Approve in principle ari increase in resources, which
will be refined by Messrs. Glerum, Fitzwater and
Lipton.
--Establish an ADD-level committee under the Chairmanship
of the D/OP to monitor recruitment and rocessing levels
and determine recruitment priorities.
SECRET
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4. In response to the DDCI's question, Mr. Glerum noted a surplus of
recruitments in some categories and shortages in others, such as Career
Trainees, communicators, and engineers. The DDCI then elicited comments
and questions from Committee members. h1r. Dirks generally endorsed OP's
proposals but requested the flexibility to tap appropriate S&T employees to
supplement his directorate's recruitment efforts on an ad hoc rather than a
2 5X1 permanent basis. Mr. Glerum agreed this should be a Career Service decision,
htr. Fitz~~rater concurred with OP's recommendations, stressing the need to
accelerate pt?ojected personnel increases for the Office of Security.
5. t?+1r. Briggs acknowledged that OP had taken action on most of the
recommenda~:ions in his staff's Inspection Survey of the recruitment process.
F'e again .~r!E7 mare joint staff/line recruiting and with an a anal 6
months' e:~,~~~rionce should be able to do better in this area.
25X1 6. Q agreed that OP should have 6 months to make headway in
the recruita;~ent area. Ne noted that he still questioned the utility of the
permanent field recruiters, most ofi whose leads his directorate turns down.
hir. Glerum explained that joint DDO/OP recruiting efforts were beginning to
pay off, but some improvements--particularly in the CT Program--were still
needed. ~~i^. McMahon generally concurred with OP's proposals, noting that
NFAC could provide line officers to augment recruitment efforts on an ad hoc
basis. NFAC would not, however, be able to provide any travel funds.
7. hir. Ware urged that the Agency effectively exploit poteritiai pools
of minority and women applicants and focus on component Affirmative Action
Plans in doing so. He noted having shared specific concerns with P4r. Glerum
and being anxious to move ahead in these areas. Mr. Fitzwater outlined the
Office of Corrrmunications' (OC) personnel shortages and consequent problems,
including excessive overtime, underlaps and unused home leave; which contri-
bute to high attrition. He urged that when OC did get back up to strength,
a development complement be reestablished to help avoid these problems in
25X1 the future.0
8. PTB. In response to the DDCT's request for comments on the PTB, Nlr.
ylci~lahon said that he thought it a~aas a useful tool. Noting that the PTB was
critical for the DDO, Mr. Glerum explained how the DDO had worked with the
Psychological Services Division {PSD) to make the best use of the test.
Admiral Inman said that he had no reservations about the utility of the test
for the DDO. In response to a DDCI question, {C/PSD) reviewed a
1974-76 study that concluded that the PT8 did no ave an adverse impact on
25X1 minorities.
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CONFIDENTIAL
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9. Mr. Briggs explained that he favored psychological testing. High-
lighting the findings of a consultant, ho~vever, he noted that the validity
of the PTB could be questioned and suggested some improvements might be in
order. Mr. Ware said that he was concerned about how managers used PTB
results. tie noted that PSD may not have job standards by which to measure
a potential applicant and the test results therefore may not be relevant.
He conci~r~red with the utility of the PTB for DDO but challenged its relevance
to other components, such as PJFAC. He suggested that the PTB should be con-
sidered in the context of an Agency comprehensive testing policy, which is
currently being developed. Mr. Fitzv~rater mentioned tans to hold tutorials
for managers in the appropriate use of the PTB.
10. f~dmiral Inman concluded that OP should have 6 months to see what it
can accomplish in the recruitment area. He asked, however, to be provided
statistics periodically on the number of recruitments made against specific
requirements. He also asked for a paper from OP, DDA and the Comptroller
ref ininq tt:? resource issue. He approved of establishing the ADD-level
committe~:.~ to monitor the recruitment process. Noting a "lingering worry"
that the A~=ncy was still focusing too much on the short term and not enough
on new ways to do things in the long run, Admiral Inman asked OP to outline
the structure of a pilot program to determine what the Agency might do not
instead of but in addition to its current efforts to improve its recruitment
process in the long term. Regarding the PTB, Admiral Inman said that he
.accepted its utility for the DDO but needed to have abetter understanding of
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ssue aga
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its use in.-.other components. He tivill therefore look at th
the context of the comprehensive testing policy currently being developed.
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R~ibert M.~`tes
cc: Director of Personnel
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Distribution:
DDCI
D/OCI-DDCI ExStaff (R. Gates}
EXCOi~: Subj File (Personnel)
EXC0~~1 Chrono
D/NFAC
DDO
DDS&'T
USDA
Comp t:rol l er
D/EEfl?
i G ~ ~'~~; ` ~;
25X1 EXCt)~1 Staff
ER t~ia ES
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