EXPERIMENT IN THE FUNDS ALLOTMENT STRUCTURE AND COST AUTHORIZATIONS FOR THE DD/P AREA, FISCAL YEAR 1961

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06570A000100020004-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: August 28, 2000
• Sequence Number: 4
• Publication Date: September 15, 1960
• Content Type: MF

ApproveFor Release 20 iA-RDP78-o70A000100020~04-8
NRANDtJM FOR: All Chiefs of Staffs and Operating Divisions
SUBJECT : Experiment in the~Funds Allotment Structure
and Cost Authorizations for the DD/P Area,
Fiscal Year 1961
ENCE a Memorandum dated 12 August 1960 for DCI from
Comptroller, With Attachment,, Same Subject
25X1A9a
1. Approval has been given for an experiment in the funds allot-
.ment structure of the Clandestine Services in accordance with the
referenced memorandum. The basic change from the former system is the
single allotment of funds(and issuance of cost authorities) to DD/P
for all Clandestine Services components. The four basic authorities
are:
(1) Funds authorities from the regular annual e4ppropriation
to cover direct operating costs in the form of one vouehered
allotment and one unvouchered allotment.
(2) Property cost authority to cover all property the DD/P
offices expect to use during the year regardless of the Agency
office that does the purchasing.
(3) Printing cost authority to cover the cost of all print-
ing requisitioned from the Office of Logistics.
(4) Books and publications cost authority to cover the cost
of all such items requisitioned from the Office of Central
Reference.
in addition to the four basic operating authorities, other special -
authorities will be issued and separately controlled and accounted for
by allotment as follows :
(1) Releases from the Reserve for Contingencies by the Bureau
of the Budget except funds for the pay raise.
(2) Funds advanced from other Government agencies.
(3) Funds for property procurement. Direct allotments will
be made to those offices in the DD/P area acting as purchasing
agents for the Agency stock procurement fund.
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 ~FIC~E`~TIAL
2. .Under"the e~periment~ appropriate control must be maintained
saver obligations against Bind authorities and commitments aga~.nst cost
authorities. It is essential that the accounting procedures in effect
in Fiscal Year 1864 be continued until the working details of the
experiment have been developed and tested.. This means that yaur
offices wig. continue to maintain unvouchered fund obl3.gation records
at the approved cost center level.
Approved For Release 1 : CIA-RDP78-O~OA000100020004-8
~. 2'he single allotment system has the foLl.awing advantages:
(l) Maintenance o~ an undistributed poxt3.on of Clandestine
Services funds will minimize the need to seek releases from the
Agency Reserve for Contingencies during the early part of the
fiscal year.
(2) Elimination of the paper work connected with issuing
allotments and cost authorities to individual Staffs and Oper-
ating Divisions will cut down significantly the administrative
workload not only in the ~.idget Division but also in the Budget
and F~.seal Sections of the Clandestine Services offices.
(3) Greater flexibility will be provided in internal
i'inancial ad,~ustments between compc~nentc~.
~. Xou will be notified by DD/P-PG of your target a~.].ocation for
Fiscal. Year 1861 in each of the four basic authorities. A schedule of
these taarget`allocationa for .all Clandestine Services Components will
be furnished to the Finance Divisions with changes from time to time
and will serve as the basis for their preparation of repoxts of eaSpendi~
-tares anal issues of property and the Cost Repoxt.
~. You will be requested to submit to DD/P-PG a distribution
schedule of your target allocations applicable to the existing, cost
accounts of your office.
6. Since the eou~plete distribution schedule is deemed to be too
cumbersome and in mare detail than necessary :Par reporting fund obli?
gations and cost authority encumbra~.ces, we haves f'or manra~ement and'
review purposes, raisod the cost center level by summarizing groups of
t accounts generally an a country activity bas3.s~ i.e., Support
~FI .. Restric~Ue:d items Will eonti.nue to be
allotted sand reported separately.
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 Approved .For. Release ~~1r': CIA-RDP78-07 A000100020004-8
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7, Each of:C?3.ce w~.J~. xepurt to SS~~-DS~,/S ?~utb~r (,s?~xcaza.~. ~~~araaa~
dewy}: (~.} its au~arul.at~.ve ~vznd abl:~~n~t~.~ns e~ d post ~?.~.t?~a~+~.?~.ty en~
cumbxs~r~ces, at .the cou~ztzy act3.vity leue:~A z~xsd (b} coma" e~t~.ve ~.~d
vbl3~gat3,ons ~aixlst azxy individual. e.~1.~atz~e~zts ita :1 to pot~~e~s~iQxz.
SSA-DDS will ~.ixnia~k~ the F3naaace Div~aicrn Frith a cNn,~sal.$do;ted Sua~~ary
Obligation Regort by allotment.
8. You will be in:l''armQd of detatl.s oi' Procedure ?~'~. ~ls~ied.
with necee~ary foams by SSA-DDS.
Deputy n:ixectox
(Pl~-x~s }
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