RENTAL OF AN IBM MAG CARD SELECTRIC TYPEWRITER

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B05171A000200020184-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 28, 2016
• Document Release Date: February 17, 2004
• Sequence Number: 184
• Publication Date: March 17, 1970
• Content Type: MF

Approved For Release 2 it
NpIC/TSSG/RED-090-70
17 March 1970
MORAN FOR: Chief, Technical Services & Support Group, NPIC
THROUGH Chief, Research & Engineering Division, TSSG
SUBJECT . Rental of an III Mag Card Selectric Typewriter
Devfacing RED in terms If elopment programs is theer
,, one of the most eoniResearchproblems
the approval actions
backlog in paper work--mainly in typing. This tie-up results from a num-
ber of factors but the two major ones are:
a* project approval requests go to the highest levels of manage-
ment, Center, DDT, and Agency; therefore, they must be unusually well
written, completely coherent, and letter perfect in grammar, punctua-
tion, spelling, format, and typing, in other words, error free.
b, often they have to be written dtime restraints
due to me ege lt pressure or contractual restraints.
the problem of typing multiple page documents quickly, with numerous
carbons, tithdat errors is an imposing one, particularly with some of
our less cnced typists.
2. The typing of these finished approval documents is a major problem.
towardsSelectricallevi (MCS)
However, this problem has a solution. The
el1W agnlong eticwCCard
is a recent equipment innovation which
problems. the MCS system,
with all asrelevathe
thud these
This
the ~.ocum~.ent, the
then be maetically coated
motions-is recorded
retype thedentiregdocumentmwhile, at
~ita~. record can
haret (1)
the same time, providing two distinct advantages to RED which
oril-
tiple copies can be retyped without tyrping errors, assuming
nal is correct, and (2) corrections can be made to the total document by
simply typing in the correction and letting the machine reetypeeetsevdocsment--
not the secretary. This is of major interest to RED.
overall improvement in both correctness and appearance of the final documents
leaving RED should be self-evident.
We have a secondary strong interest in this equipment )g whichrrelates
to our inputs reporting he Agency's Contract Information System (CIS). Wee
s and the
1-13SD's reform that SpCSthasgalready agreed
rev
~fatatus Sheets are cotfoied
Declass Review by moue 1
NIMA/DOD Approved For Release 20041 E IA-RD PUMM 200020184-3
doCI8E9l:IC&f#ou
 Approved.FoRelease 2
SUBJECT: Rental of an IBM Mag Card Selectric Typewriter
to accept NPIC's CIS data in this new format. This new form was designed
with the Magnetic Card Selectric System in mind. It will now be possible
to type the necessary information on the new forms, utilizing the MCS. We
will then retain the magnetic card and only input changes as they occur,
letting the machine perform the total updating operation, which currently
results in a great deal of lost manhours on the part of our secretaries.
Furthermore, this system could be the first step towards the ultimate
computerization of the entire process at some future date.
4. In addition, we have a number
for thehave
chemiealsituations
supplieswhere
Labt,~ etc.
periodically reorder materials, e.g.,
TIem`$8-, required to implement this procurement, is always the same
accept, of course, for the date. The typed information could be stored
on cards and a proper form automatically typed whenever a reorder is
.-required--usually monthly.
RED Staff members have observed the operations of this equipment
and feel that the machine would soon pay for itself in reduced manhours and
in improved efficiency and timeliness. We would like to purchase this
equipment; however, we suggest that we first rent the equipment for a couple
of months in order to establish and demonstrate the increase in efficiency,
thereby, improving the usefulness of this approach. Request for purchase,
if Justified, would be forthcoming in FY-71. The equipment currently rents
5X1 for II per month; a six-month trial period would cost RED has no
funds set aside for rentals, so funds would have to be ran rred to such
an account. Considering the promised increase in efficiency, this appears
to be an essential and highly wort hi1A action.
Deputy e ,
Research & Engineering Division, TSSG
Distribution:
Original - Addressee
1 - NPIC/TSSG/RED
NPIC/TSSG/RID
17 March 70
Approved For Release 2004a ltIA-RDP78BO5171A000200020184-3
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