SPACE ACQUISITION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00473A000100180006-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 18
• Document Creation Date: December 12, 2016
• Document Release Date: November 29, 2001
• Sequence Number: 6
• Publication Date: September 21, 1977
• Content Type: MF

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IDD/A Registry
21 SEP 1977
MEMORANDUM FOR: Director of Central Intelligence
VIA: Acting Deputy Director of Central Intelligence
FROM: Michael J. Malanick
Acting Deputy Director for Administration
SUBJECT: Space Acquisition
1. Action Requested: It is requested that you sign
the attached letter to the Administrator of the General
Services Administration (GSA) requesting exceptional action
to acquire leased space for the Agency.
2. Background:
a. The Agency has had a pressing requirement
for additional space since early 1976. Then Director
Colby authorized acquisition of 88,000 square feet
of additional leased;,-property in November 1975 (a
copy of this authorization, which includes justifi
cation, is Attachment 2). Summarizing, the space
requirement was cgeated by the impending development
of new automated?systems (SAFE and ADSTAR) plus
space requirements for expanding staffs such as
the Intelligence Community Staff, Office of Legis-
lative Counsel, Office of General Counsel, and
Inspector General.
b. CIA's space utilization has historically
been far better than most Federal,agencies. Compared
to the GSA guideline of 150 square feet of office
space per person, the Agency has averaged less than
quare feet per person in Headquarters and,
roughout the Washington area (Headquarters included),
less than =square feet per person. These statistics
alone represent prima facie justification for far more
space than the 85,000 to 88,000 square feet actually
requested. As you are aware, since the date of the
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SUBJECT: Space Acquisition
original request, more staff expansion has occurred.
Your approved reorganization plan establishing NITC,
among other entities, generates different and urgent
requirements for both office and technical space.
Although the SAFE project has been deferred, require-
ments for CAMS are even more pressing and require
the same specially developed environment that was
contemplated for SAFE.
3. Staff Position: The DDA has continued to press the
Region 3 office o GSA for assistance in leasing space to
meet our requirements. Attachments 3, 4, and 5 are copies
of correspondence to GSA giving the specifics of our needs.
Our most recent letter, dated 13 September 1977, was supple-
mented by a call from our Acting Director of Logistics to the
Region 3 Commissioner for Public Buildings. The Regional
Commissioner advised that GSA is in a virtual freeze situation
with regard to new leases. He further advised that only the
Administrator of GSA, Mr. Solomon, could authorize the Region
to acquire property on our behalf. His advice (and he has
proven to be a good friend of the Agency) was that a direct
appeal from you to Mr. Solomon would be the most effective
course of action. We concur in his evaluation and, accordingly,
have attached a proposed letter for your consideration.
4. Recommendation: It is recommended that you sign a
letter to the A ministrator of GSA (Attachment 1) requesting
exceptional action in acquiring 85,000 square feet of new
leased space for the Agency.
Distribution:
Orig - Addressee
1 - A-DDCI
1 - ER
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The Honorable Joel W. Solomon
Administrator
General Services Administration
Washington, D. C. 20405
Dear Jay:
The Central Intelligence Agency (CIA) has a pressing
problem which, I have been advised, needs to be brought to
your personal attention in order to precipitate the necessary
action. You may recall being briefed on CIA's space situation
when you visited our Langley compound and met with Jack Blake
(currently my Acting Deputy). Succinctly, we are extremely
crowded, and I find that I do not have the space flexibility
to implement some of the reorganization/staff changes that
are necessary. Further, some essential technical systems
which automate the storage, retrieval, and dissemination
of vital intelligence are ready for activation. Space for
these systems is not available in our Headquarters building
without relocation of some of our people to outlying space.
The Agency's existing requirement is for a minimum of
85,000 square feet of office and technical space. I have
enclosed a brief CIA space utilization factsheet and, as
can be seen from these statistics, we simply cannot meet
our needs by further compression. The only viable answer
in.an acceptable time frame appears to be leasing office
space near our existing holdings and relocating Langley-
housed personnel to this space.
This is not a new requirement; correspondence to your
Region 3 requesting additional leased space was initiated
in December 1975. Subsequently, there has been substantial
written and personal contact between our personnel on this
subject. Most recently, we reiterated'and clarified our re-
quirement with another letter and have been advised by your
Region 3 officers that there is a virtual freeze on leasing
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in the Metropolitan Washington Area. They further advise
that a waiver from you is necessary before they can effec-
tively proceed with meeting our requirement.
I am more than satisfied that CIA's requirement is
substantiated by documented facts and that the need is of
sufficient urgency and national concern to warrant excep-
tional action in this instance. Either I or members of my
staff can be available to discuss this further if you desire.
Any assistance you can give us in this situation is appre-
ciated.
Yours,
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13 SLp 1977
REB-C-77-17
Mr. Edward M. Kidwell, Director
Space Management Division
Office of Operating Programs
General Services Administration
Washington, D.C. 20407
square feet rather than the 88,000 square feet as we specified
earlier. This change reflects a realization on our part that
if only 75,000 square feet is located, then we at least will be
able to provide space, to accommodate personnel who will be
relocated from Headquarters to make room for new technical
systems which are being installed there with some slight space
remaining to help relieve the serious overcrowding in Headquarters.
If as much as 90,000 square feet can be acquired, then additional.
steps can be taken to alleviate the problem of overcrowding.
You will also note that we have softened our requirement for
single occupancy of the building to be acquired, and, under
certain circumstances, we would be willing to accept joint
occupancy. This, of course, is far more expensive for us since
special security features would have to be installed which
would not otherwise be required, but we simply cannot afford to
wait any longer.
acceptable space from 75,000 square feet (net usable) to 90,000
Dear Mr. Kidwell:
(C) By letter dated 18 August 1977, you advised that
our Request for Space, RE 26-76 Sub 2, for 88,000 square feet
was being returned because you had been unable to identify a
suitable location which would both meet our requirements and
also cost an amount which you did not consider to be prohib-
itively expensive. In order to alleviate some of the
difficulties you have encountered and to ensure that our urgent
need is fulfilled as quickly as possible, I have attached a
new Request for Space, REB-C-77-17, for your immediate action
which contains somewhat revised requirements. The nominal
assignee of this space is the Executive Office of the President,
Code 1103, and any reference to this Agency in connection with
this space is classified CONFIDENTIAL.
(C) You will note that we have expanded the range of
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Mr. Edward M. Kidwell Page 2
(C) I hope these changes, along with my understanding
that some new space has recently become available, will permit
the rapid procurement of the space we require. Quite frankly
we are now at a point where failure to have this space avail-
able for occupancy preferably by June 1978, but in 'any event
.not later than December 1978, will cause a day-for-day delay
in the operational date-of technical systems now planned for
installation in Headquarters.
(U) If I can provide any additional information, or
even personnel to, assist you in your efforts,, please give me
(U) Your cooperation and assistance in this matter is
greatly appreciated.
Sincerely,
Real Estate and Construction Division, OL
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Attachment to Standard Form 81
Facilities needed and special requirements:
A. One hundred pounds/square foot minimum floor loading.
B. Parking facilities for 400 privately-owned vehicles
and some official parking spaces.
C. Vaulted security areas will be required in various
parts of the building. Detailed plans and specifications will
be furnished.
D. Some areas will require special electrical power
(emergency generators) and I-IVAC systems. Detailed plans and
specifications will be forwarded.
E. Roof: It may be necessary to mount antennae and
other communication equipment on roof.
F. Plans and specifications for reconfiguring space for
special use areas will be made available when building is
identified.
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Attachment to Standard Form 81
Facilities needed and special requirements:
a. It is highly desirable that Agency be sole occupant of space.
Only if special security precautions are taken could we cohabitate space
with other tenants. Control of elevators will be necessary in case of
partial occupancy.
b. One hundred pounds/square foot minimum floor loading.
c. Parking facilities for 400 privately-owned vehicles and some
official parking spaces.
d. Reference 13D, this is vaulted area located in various parts of
the building. Detailed plans and specifications will be furnished.
e. Some areas will require special electrical power (emergency
generators) and HVAC systems. Detailed plans and specifications will be
forwarded.
f. Roof: It may be necessary to mount antennae and other communi-
cation equipment on roof.
g. Plans and specifications for reconfiguring space for special
use areas will be made available when building is identified.
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