MINIMAL AWARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00706A000100080001-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 43
• Document Creation Date: December 12, 2016
• Document Release Date: June 14, 2000
• Sequence Number: 1
• Publication Date: June 29, 1976
• Content Type: SUMMARY

Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
MINIMAL AWARDS
29 JUNE 1976
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
E] UNCLASSIFIED ri INTERNAL
L?I USE ONLY
et.
CONFIDENTIAL Qrr'
AnnetwA
111ent5n4 7m
EC RET
Approvearormeleasecuu liut.nuu .
ROUTING AND RECORD SHEET
iBJECT: (Optional)
4100
MINIMAL AWARDS
FROM; EXECUTIVE SECRETARY
SUGGESTION AND ACHIEVEMENT
AWARDS COMMITTEE
5-E-54, HEADQUARTERS
EXTENSION
NO.
7394
DATE
28 June 1976
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
INITIALS
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
RECEIVED
FORWARDED
?
DC/BSD
5 E 69, Heariquarters
A
..Zr'
-')P
1-4: For your information.
2.
C/BSD
5 E 69, HeadquArters
( 1
/,-
i'-J('
5. Attached are 15 Minimal
Awards for your approval.
25X1A
3.
DD/Pers/SP
.4 .--so arters
4. ic-/
DD/Pers 28 JUN1976
5 E 58, Headquarters
,11
o2"bq
........""
.4
5.
Chairman SAAC
5 E 58, Chairman,
6.
7.
?
9.
10.
11. EXECUTIVE SECRETARY
SUGGESTION AND ACHIEVEMENT
AWARDS COMMITTEE
12. 5?E-54, HEADQUARTERS
13.
14.
I
F"m 610ushiAlIZO4
3-62 e 2Orreditsfottilln0
n6itinfity080001n UNCLASSIFIED
Approved For Release 2001i
ItrAtilt-00706A000100080001-7
4 SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 74-445: dated 11 March 1974
, GS-11
Editor
Directorate of Intelligence/
A. Summary of Suggestion
The suggester proposed the establishment of a
SIATSPEC "Travel Tips Log" for personnel (detailed
description and proposed form attached).
B. Evaluation
feedback extensive potential usefulness. They rated
intangible benefits SUBSTANTIAL/EXTENDED.
2. Chief, Central Processing Branch said the
form cannot be effectively used in their procedures.
The Travel Policy Committee said that feedback from
use of such a form might be of value to some Head-
quarters components.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $150 award (SUBSTANTIAL/EXTENDED).
Approved For Release 2001/016N
il'R'i&T-htiFT4q0706A000100080001-7
STATINTL
STATSPEC
TATSPEC
STATSPEC
Approved For Release 2001/06/011.1M-MIBME00706A000100080001-7
INTERNAL USE ONLY
D. Decision of the Chairman
Atts
STATINTL
Chairman, Sugge tion and
Achievement A ds Committee
Award
29 N7114444 16
Date
- 2 -
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
ADVINISTRATIVE
TIITERNAL USE ONLY
STATSPEC
mere
STATINTL
-PiWoatai FaliORe I EIMMEMI-FUNagnit9N940Mtgl -a 0 MMI T TEE pEk
TRAVEL TIPS LOG FOR MI PERSONNEL
cmzSTATSPEC
effrATSPEC 1.0 or .many years personnel have been traveling abroad
aing unique insights into travel and living overseas. Yet for,
nephyte about to set out on a tour of 2 or more years, or
,t a TDY, it is often difficult to tap this knowledge and exper-
xe. Often the person you would most like to talk to is abroad.--
le communication with staff in the field is encouraged$'
ot of valuable and helpful information is not exchanged because
, proper question is not asked or the information has been
ten by the time the question is asked.
STATS FEC
,
tips. Staff going overseas or that
from a PCS tour
2. I am proposing, therefore, that establish a log for
..yuld be asked to fill in a log sheet within 3 months of their ar-
:.ival at their new assignments. The purpose of this log would be
cover a somewhat neglected part of the 1111 rotation procedure. STATSPEC
3. The log would be broken down into three sections.
A. Preparation for departure.
B. Transit, TDY's and personal travel.
C. Establishing residence.
4. While this information might be most valuable to those going
.werseas for the first time, those going to a new area, or returning
J a known one after several intervening years should also find it
1-4eful.
STATINTL
STATINTL
STATINTL
STI NTL
5. In the section on preparation for departure, staff would be
eacouraged to comment on packing and storage companies, travel in
curance, rental and real estate agencies, travelers checks in all
,arrencies and anything else they think might help others in their
tleparture plans. Under such a section I might have noted that one
could get a travel advance in travelers checks at headquarters with-
cut paying the normal fee, or that a check of local insurance com-
panies showed that one offered the same coverage at a lower price
than the one many employees had been using.
6. The transit section of the log could cover TDY's, personal
travel, car purchases, information on direct flights and opinions
on service. In such a section I might have included information on
how to use letne directory, commented that night
flights from es oINIIMMO are deadly due to the time lag factor,
or that otTE_Elm_il_222.1 acceptable at local establishments in
IMMI, but the IMMMMMI is -- even after the devaluation. STATINTL
7. While some information on establishing ones residence might
be covered in post reports, it is likely that comments on temporary
lodging, transportation, rents, the bureau's policy on meeting new-
comers and like comments would be welcome.
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release4901/06/09 : CIA-RDP80-00706A00010%00001-7
8. In all of the aboves personnel should be encouraged to con-
1,0,t with their spouses for additional information.
sMTSPEC
-41o1
?,
9. Because of its central position in all operations,uld suggest that the log be held by th, Alternatively
STAOSPEC
could be held in the Administrative Staff along with the post re-
ts
mi
STATSPEC
dom
STATSPEC
Noe.
mei
10. could adopt their own policy on such a log. I would
hink that such a log might be useful to those who have been serv-
:Ag long tours overseas. One former employee said that when he re-
-3arned from one tours he found that Headquarters had moved, and
had not even been given a phone number to calls much less told
where to report. Comments on the rental and real estate markets
might be helpful to those about to return from overseas.
11. The log sheet could be given to new arrivals in the field
and pouched back to Washington. Attached is a sample log sheet.
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
?
STATINTL
? AZ'
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
*moo
Nire TRAVEL TIPS
- Name: Dates of Travel!
From Via:
To:
DEPARTURE PREPARATIONS (Insurance, Storage, Processing Procedures,
Rentals, Leases, Travelers Checks)
TRANSIT, TDY"S, PERSONAL TRAVEL (Hotels, Money Exchange, Use of
Credit Cards Airlines, Car Rentals-Purchasing)
-kJ ESTABLISHING RESIDENCE (Temporary Housing, Transportation,- Money,
Air Freight Tips)
Date Filled in:
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
INSTRI IONS FOR TRAVEL CHECK SHEET, FT 3858
Now Now
STATSPEC
The Travel Check Sheet is designed to facilitate feedback from PCS and TDY tray-
"oe
elers that will enable the Administrative Staff to improve travel procedures and
provide more useful and current information to future travelers. Part I constitutes a
check-list to help insure that you complete all essential preparations for your travel;
Part II lists some reminders of things to take care of at post and other travel-related
....tactivities that may call for your evaluation and comment. Your completed form should be
STATSPEC returned to Chief, Administrative Staff as soon as possible. In commenting on such
things as shippers, housing, and transportation, be as specific as possible: include the
...names of companies, dates, description of any damages to effects, etc. Remember that the
purpose of this form is to aid future travelers and help eliminate existing flaws in the
system.
Use the reverse of the form for your comments if you have insufficient room on the
front.
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
TRAVEL CHECK SHEET
NAME
Approved For
DA
Rekose 2001/06/09 : CIA-RDP80-00706A0QW00380001-7
PCS POINT
TOY POINTS
I. DEPARTURE & TRAVEL
1 READ POST REPORT
13. CONFIRM ITINERARY APPROVAL
2. PREPARE FORM 2922 ON ITINERARY
14. CONFIRM HOTELS
3. PREPARE WILL
15. EMERGENCY LOCATOR INFORMATION SUBMITTED
4. ARRANGE CREDIT CARDS
16. CHECKOUT WITH ADMIN STAFF
5. ESTABLISH ALLOTTEE BANK ACCOUNT
17. NNE & AIRFREIGHT PICK-UP
6. CANCEL QUARTERS LEASE
18. PASSPORT, VISAS & TRAVEL ORDERS
7. SCHOOL REGISTRATION AT NEW POST
19. TICKETS
8. IMMUNIZATION & MEDICAL EXAM
20. DELIVER POV FOR SHIPMENT
9. NNE. AIRFREIGHT ALLOWANCES
21. PHONE NUMBERS. ENROUTE & AT POST
10. ALLOWANCES AT POST
22. TRAVELERS CHECKS
11. HHE PACK-OUT DATES
23. TRANSPORT TO AIRPORT
12. HHE INSURANCE
24. FLIGHT INSURANCE
COMMENTS ON ABOVE AND ON TRANSPORTATION FROM AIRPORT--MODE & COST. HOTELS, EATING FACILITIES, CURRENCY EXCHANGE,
USE OF CREDIT CARDS, CAR RENTAL. ETC:
I I . AT POST
25. TEMPORARY HOUSING
31. TIPS ON LOCATING PERMANENT QUARTERS
26. ITEMS TO HAVE IN ACCOMPANIED BAGGAGE
32. THINGS TO CHECK FOR BEFORE SIGNING LEASE
27. TEMPORARY TRANSPORTATION
33. HNC SHIPPING, QUALITY & TIMELINESS
28. AIR FREIGHT SHIPPING TIME
34. POV SHIPPING, QUALITY & TIMELINESS
29. ITEMS NEEDED OR NOT NEEDED IN AIR FREIGHT
35. PROBLEMS GETTING TO POST
30. TIME NEEDED TO FIND PERMANENT QUARTERS
36. PROBLEMS GETTING SETTLED AT POST
COMMENTS ON ABOVE:
_
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
FORM 3858
12-75
18-48)
STATINTL
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Next 1 Page(s) In Document Exempt
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
mil
25X1A
25X1A
,a5X1A
25X1A
Approved For Release 2001/06/0 ':?C
1406A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-28: dated 4 April 1975
., GS-06
GS-09
nspector Estimator
Directorate of Administration/OTR
A. Summary of Suggestion
designed a "lazy susan"
assemble student materials fo
raining sessions (sketch att
mo ie the original design to meet the
requirements of
attached).
used to
turntable
to
be
specific
(blueprint
25X1A
B. Evaluation
25X1A 1. Chief of Station= said the original suggestion
for the turntable was made in February 1973. The turntable
was actually placed in operation in the Spring of 1974.
2. The use of the turntable results in annual salary
savings of $3,972, calculated as follows:
COST UNDER OLD SYSTEM PER ONE INCH OF MATERIAL
Four Training Assts
at average grade of
GS-06/3 x $5.10 per
hour = $20.40 per hour
Four Instructors at
average grade of
GS-13/5 x $12.48 per
hour = $49.92 per hour
Total manpower cost
per hour - $70.32 x 100
hours annually
$7,032
COST UNDER NEW SYSTEM PER ONE INCH OF MATERIAL
Four Training Assts
at average grade of
GS-06/3 x $5.10 per
hour = $20.40 per hour
X 150 hours annually
Annual Net Savings
$3,060
$3,972
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
7-1TIAL
aLl
E2 IMPDET CL BY 080128
25X1A
Approved For Release 20comitik480-00706A000100080001-7
The reduction in man-hours is based on the fact that there
is less confusion under the new system, fatigue from such
a monotonous exercise is reduced, and it is no longer
necessary to remove unfinished items to a classified area
at night and then re-sort them the next morning.
rated intangible benefits MODERATE/LIMITED. The new
system releases the instructors previously involved to
attend to their professional responsibilities.
4. OTR said their was no application for the
turntable at Headquarters. OL/PUD had a collating
table similar to this years ago and has since
purchased more sophisticated collating equipment.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $300 award based on annual savings of $3,972
($250), plus MODERATE/LIMITED ($50) intangible benefits
to be shared as follows:
25X1A
25X1A
NTIo0
- $200
$100
D. Decision of the Chairman
21%4%440
76
Ac levement Date
Awards Committee
Atts
S(2
Aro Ics ,5136.1-
Award
- 2 -
Approved For Release 2001/06/09: CIA-RDP80-00706A000100080001-7
ENTIAL
25X1A
ee V
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
"7- Ifv$1,, A T
G.es/e. Manse
S fl
115 vrir
C)rcf_r
Fe4.r..T p e re t;
bee
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
111111110"
Approved For Release 2001/CeeNRENN-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-51: dated 15 August 1975
25X1A GS-13
Reports Officer
Directorate of Operations/NE
wail Aar
A. Summary of Suggestion
1. Background
DDO reports used in finished publications of
the Office of Current Intelligence and the military have
to be cleared with the responsible DDO officer (reports
officer, branch chief, chief intelligence officer).
This is handled by a telephone call by OPS, during
the day and by Intelligence Information Dissemination
(IID) or the DDO Duty Officer after hours.
2. Suggestion
Indicate publication clearance of reports on
the cover sheet, thus eliminating the majority of phone
calls to clear DDO reports (see attached sample cover
sheet with explanation of suggested changes).
B. Evaluation 25X1A
1. DC/OPS said that this is a practical
suggestion and one that could have proved beneficial
if it had been received and implemented sooner. The
Cable Distribution System (CDS) is scheduled to go into
effect in the Fall of 1976. Under CDS, Directorate
of Operations intelligence information cables will be
delivered to external customers electrically. There
will be no hard copy distribution to external customers
except to those few who cannot receive the report
electrically. Within the DDO, hard copy distribution
will be to area divisions and to staffs. IID will not
receive any hard copy distribution but will pull up
the report from the computer as needed. Under these
conditions there would be no way to indicate to IID
any publication clearance. If the change to CDS were
not so close, the suggestion would be implemented.
There is approximately a six (6) month supply of form
1K-2 on which the proposed information would be
recorded; therefore, OPS/ cannot recommend
destruction of these forms to preprint the various
publications.
Approved For Release 2001=1 MO-00706A001536t/65166CF1L-PY 060128
25X1A
25X1A
Approved For Release 2001/06/09 CeINfigIENECAt6A000100080001-7
2. In the interim, OPS has requested the 25X1A
desks to indicate on form 1K-2 those major publications
for which a report requiring clearance is cleared. A
recent sampling indicated that the majority of the
clearance requests involved IID reports for which there
is no opportunity to indicate publication clearance.
Therefore, this suggestion has had minimal impact on
the clearance problem.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. Certificate of Appreciation.
D. Decision of the Chairman
25X1A
Att
Chairman, Sugget1.on and
Achievement Awards Committee
/4faer4dte
25 "'itet
Approved For Release 2001/06/09 : CIA-RDI4):00706A0001000800017
CENFIDENTIAL
. Approved For Rejpase 2001/06/09 : CIA-RDP80-00706A40100080001-7
REVISED COVER SHEET
EXPLANATION OF PROPOSED CHANGES
1- The listing of publications which use DDO reports can be
condensed by Printing Services to provide a neater, uniform
appearance.
2- The list of publications are those most frequently used; this
can probably be edited further but a more formal survey than
I've made would have to be done. The most essential from the
NE point of view are the OCI- NID and NIB); the DIA-DIN. The
Army and Navy publications are particularly important because
these go to press at 6:30 a.m.
3- Box for routing deleted since this is not used by majority
of reports officers. In this space put the TDFIR Number and
the DATE. There is no need for two "Date" boxes on the form
as it is presently arranged. The TD number and the date of
the report should be placed in closer proximity to make
chrono files more meaningful, and easier to service.
Delete the large lettering "CS INTERNAL USE ONLY." There is
no "CS" any longer and the control should appear next
to the classification,, i.e. at the top and bottom of the form.
5- Delete one line reserved for'.internal DDO addressees since this
is not necessary. One and two/thirds line is more than
sufficient.
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
25X1A
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
4" 25X1A
25X1A
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-88: dated 9 September 1975
, LB-17 (GS-11 equiv.)
Photo Generalist
Directorate of Administration/OL
A. Summary of Suggestion
1. Background
When slack occurs in photo prints coming off the
Pako dryer in PUD, it is necessary for the user to
place his arm under the dryer drum to remove the slack
(photograph attached).
2. Suggestion
Modify the Pako dryer apron so that it can be
moved out of the way when it is necessary to remove the
slack in prints.
B. Evaluation
1. OL/PUD modified the Pako dryer apron, as
suggested, on 22 June 1976 at a cost of $1.85 ($1.70
labor and $.15 material). The Pako dryer contains
2000 heat; however, there were no burn accidents
reported prior to modification of the apron.
2. OS/Safety Branch recommended an award based
on MODERATE/LIMITED intangible benefits.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $35 award (MODERATE/LIMITED).
D. Decision of the Chairman
Chairman, ugg
Awards Committee
n and Achievement
Award
\714444 '7?
Date
At t
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09: CIA-RDP80-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-171: dated 4 November 1975
25X1A , WP-16 (GS-11 Equiv.)
Photo Technician
Directorate of Administration/OL
A. Summary of Suggestion
1. Background
OL/PUD masked off a portion of the image to form
a cut mark, when processing Agency badge pictures. This
method did not cause any problems with the present roll
badges; however, with cut badges it frequently caused
cutter misses. The misses were due to low density cut
marks, image position, or different format arrangements.
2. Suggestion
Use a badge mask with electronic generated cut
marks to process Agency badge pictures.
B. Evaluation
1. OL/PUD Maintenance Shop fabricated a mask and
installed it on 22 June 1976 at a total cost of $270.08
($20 material and $250.08 for installation). The
expected life of the mask is five (5) years.
2. Use of a badge mask with electronic generated
cut marks allows all badges to be printed on the same
set up, eliminates cutting badges in the wrong place,
mei and speeds up the cutting procedure. It also simplifies
the training of personnel in this operation for
intangible benefits of MODERATE/LIMITED.
3. OL/PUD estimates annual savings of 21 man-hours
(eliminates cutting by hand and set up time) @ $7.88
per hour = $165.48 annual man-hour savings. Also, it is
estimated that $140 worth of material will be saved
which was previously used to reprint pictures which were
cut in the wrong place and by reducing the space between
pictures.
Approved For Release 2001/06/09: CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $60 award based on annual net tangible savings of
$251 ($30), plus Moderate/Limited intangible benefits ($30).
D. Decision of the Chairman
25X1A
Chairman, Suggestin and
Achievement AwarcTs Committee
Award
- 2-
2r %/kite 76
Date
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09: CIA-RDP80-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-197
76-198: 4 November 1975
GS-15
25X1A
Instruc or
Directorate of Administration/OTR
A. Summary of Suggestion
1. 76-197
OTR instructors used numerous forms to test and
manually correct and score such tests. The suggester
proposed the modification of the tests to use mark sense
forms which can be scanned and scored by the RST-5500
scoring machine. Use either the SCORE or B-SCORE
computer program to list class grades and evaluate the
validity and effectiveness of the test. This system
is timely, the scoring is rapid and the evaluation
program provides a capability not previously available
to instructors.
2. 76-198
OTR instructors used several formats to evaluate
courses and manually assemble statistics from handwritten
course evaluation forms. The suggester proposed the
modification of course evaluations to make it possible
to use mark sense forms which can be optically scanned
by the RST-5500 scoring machine. Utilizing the OTR
course evaluation computer program, the computer
terminal can produce a completed course evaluation in
less than 5 minutes. Thus, the results can be discussed
with the class before they leave on the last day.
B. Evaluation
1. OTR/ISTB adopted the suggestions for use in
their courses in June 1975. During the past year,
course evaluation data (76-198) has been processed for
about 20 courses utilizing these suggestions. The
direct annual savings in instructor time totals about
150 hours at the GS-14 level or approximately $2,100.
Associated computer costs to run the program are about
$50.
Approved For Release 2001/06/09: CIA-RDP80-00706A000100080001-7
NMI
NOW
awl
mei
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
2. In addition to the direct benefits, the pro-
cedure (76-198) enables the course director to promptly
review the course evaluation with the class. This
typically prompts informal responses which add significantly
to the evaluation. Thus, intangible benefits are
SUBSTANTIAL/LIMITED.
3. The use of the equipment in test scoring (76-197)
has been limited--between 3 and 6 times during the past
year. Because these tests are less extensive in content
and analysis than the course evaluations, the savings
amount to 6 hours of instructor time or about $100. The
intangible benefits are MODERATE/LIMITED. The quick
turn around is less important in the case of scoring tests
than in the course evaluation application.
C. Recommendation of the Executive Secretary
1. Beyond line of duty.
2. $250 award based on annual savings of $2,200
($160), plus SUBSTANTIAL/LIMITED ($90) intangible
benefits.
3. Refer to OJCS for possible application in the
future in their courses.
4. Re-examine in one (1) year to determine if
there has been wider use of the process in OTR beyond
ISTB.
D. Decision of the Chairman
25X1A
Chairman, Suggesti and
Achievement Awards Committee
2co. -
Award
-2-
21 a4440-76
Date
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA41MITTO6A000100080001-7
OLUR
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-200:
25X1A
dated 2 r 1975
International Economist
Directorate of Intelligence/OER
A. Summary of Suggestion
1. Background
The OER Reports Index was a computerized
bibliographic file maintained by CRS for OER. It
contained an index report for all OER finished
intelligence production produced after January 1967,
and all S-projects produced after January 1973.
2 Suggestion
Eliminate the OER Reports Index (detailed
proposal attached).
B. Evaluation
1. CRS said that the OER Reports Index was
eliminated unilaterally by CRS/SAS on 23 January 1976
when it was learned that OER could no longer access the
Index from their computer terminal. Elimination of the
Index has not resulted in any savings of money, manpower,
computer resources and storage space. The disk storage
space the Index required at the time of its demise will
be allocated to OER/I/JP "Branch File". Creation of the
OER/I/JP "Branch File" will cost more in terms of
manpower--for file design, job stream modification, user
training, etc.--than did the ongoing, automatic file
building process which kept the OER Reports Index
current.
2. The Directorate of Intelligence Committee
Member concluded that a cash award could not be justified.
He said that a Certificate of Appreciation is most
deserving because the intent of the suggestion was
adopted and the submission predated the CRS action.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. Certificate of Appreciation.
Approved For Release 2001/06/09 NiCIRRO-00706A011.91r80001-7
ruET Ct. BY 080128
25X1A
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
SECRET
D. Decision of the Chairman
airman, Suggestt and
Achievement Awards Committee
Att
Ce-Lvivig.6 te
Po a r d
-2-
c 7,6
Date
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
OLUn
Approved For Re a 4001/96/09 : CIA-RDP80-00706A0064130080001-7
11..; ?
unu
30 October 1975
MEMORANDUM FOR: Acting. Director of Economic Research
SUWECT .The Issue of the -Secbnd Project SAFE Terminal
in OER ?
The Problem
1. Over the past month, some confusion existed in OER ?
and CRS over the status of St/P as one of two participating
.branches in OER for Project SAFE. According to CRS i OER
currently has two branches participating in Project SAFE.. .
D/TPi is a fully participating pilot branch using the system
to scan and route incoming mail, build and maintain files;
and search CRS created index and full text files for document -
retrieval and research. However, CRS also' considers St/P to
be a participant because of its access to the OER RerInrts'
*Noo' This Index was created by CRS/SAS at.the.request of
OER's Systems Development. Staff in mid-1974. Since the re-
quest was handled by CRS7SAS -- the office that administers
Project SAFE -- St/P was considered a part of Project SAFE.
OER did not realize that CRS would consider St/P a second
SAFE branch because of the limited file structure and CRS
did not anticipate that OER would later be restricted to
? two participating .branches because of limited,,financial and
? computer resources in CRS and OjCS.
Discussion
2. The OER Reports Index is a bibliographic file main-
tained by CRS. It contains a description (title, subject,
codes, country codes, etc.) of all OER IMs, IRs, RPs, EIWs
and IODs ?produced after January, 1967, and all S-projects ?
produced after January, 1973. An example of the type of
information contained in the OER Reports Index is shown 'in
Attachment 1.. The same documents that St/P provides to CRS
for input to Aeqis are also extracted by machine for the OER
Reports Index.
En RT:THU rtvg
Approved For Relea 0t*U
V6q064'1061lAiRtm8048 6A000100080001-7
air or y-?:vi? ?
01.611:,1:
:SEGPIT .
,A15provec! For Release 240,1 06/09 CIA-RDP80-00708A00010008011101-7
I Pic ?
7'
3. The Systems Development Staff felt that the OER
Reports index would be a useful adjunct to OER's own com-
puterized Management Control System (PMC). PMC was developed
In 1973 by SDS after D/OER requested a system to serve as a
computerized management tool for OER production. PMC con-
tains a record of all OER IMs, IRs, RPs, and S-Projects
initiated since 1 July 1974, with each report described in
terms of title, author, branch, area, report number, report
date, and current status. An example of the type of informa-
tion contained in PMC is shown in Att'achment 2. PMC is still
under development and is designed to eventually replace St/P's
current manual methods of recording OER production.
4. The primary differences between the OER Reports
Index and the PMC are
.1) The OER Reports Index.has an on-line
search and retrieval capability; PMC.
does not;
. 2) the OER Reports Index containsEIWs and
IOUs; PMC does not;
? 3) the OER Reports Index. contains no
. management information such as
author, brach, current status;
PMC does;
?
4) the .OER Reports Index goes back to 1967
for esearch reports and '1973 for
? S-Projects; PMC information begins
? 1 July 1974.
?
Recommendation ?
J. In March 1975 CRS installed a new system -- RECON --
r
that duplicates the ?OER Reports index. Since this is the case,
we feel -- along with St/P and DAC -- that OER can readily drop
the OER Reports index, get the same information from CRS, and
free the resources currently assigned to that file for use in
'a second Project SAFE pilot branch. However, a second OER pilot
Approved For Release 20011.111/0Friiti.k05,4).84:00000.0 00080001-7
Q1-.MJ
25X1A
? r rj '? ?
Approved For Realiae 2001/06/09kaWRDP80-00706A000400080001-7.:
?
..?r.;;!? 4 ,
?
branch' will require far greater resources in CRS and ?JCS than
are now required by the OER Reports Index. It may take several
months before a second branch will have the necessary storage
to test all aspects'of SAFE.
A
OER Project SAFE Assls-an- *2, .rojec
Coordinator
Coordinator
. Attachments:
As stated.
OM
?
ft
Approved For Release 2001/06109: CIA-RDP80-00706A000106080001-7
1'41 ?.11-
, ft:.ii V
taiti Lt.
Approved For Release 2001/06/09: CIA-RDP80-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-261: dated 21 January 1976
GS-12
25X1A Deputy Chief, DCB
Directorate of Science and
Technology/NPIC
A. Summary of Suggestion
1. Background
25X1A
Signs warning employees who worked in
25X1A not to use the elevators in case of fire were
mounted inside the elevators. Such signs could not
be read without first entering the elevators.
NW"
25X1A
mog .4impe
2. Suggestion
Place the warning signs on the outside in front
of the elevators. Thus the signs can be read before
entering the elevators and caution passengers accordingly.
B. Evaluations
1. NPIC's Safety Officer immediately implemented
the suggestion. For the safety benefits to all
III tenants: NPIC, DIA, IAS, Army and Air Force and
considering the value of equipment in the Center, this
suggestion was rated MODERATE/EXTENDED for intangible
benefits by the NPIC Suggestion Panel at the level of
a $100 award.
2. Safety Branch concurred with adoption of this
suggestion and supported an award for this contribution
to the safety of personnel in . Placement
of signs in Headquarters Building is guided by the Fine
Arts Commission.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $75 award (MODERATE/EXTENDED).
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
25X1A
25X1A
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
D. Decision of the Chairman
25X1A
Chairman, Suggestij1 and Date
Achievement Awards Committee
Award
Approved For Release 2001/06/09 : dAIRDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-480: dated 7 May 1976
, GS-15
25X1A Intelligence Officer, General (Chief)
Directorate of Intelligence/11111
A. Summary of Suggestion
1. Background
This case was reported to the Committee by Chief,
Safety Branch, Office of Security during the evaluation
of Suggestion No. 76-261 from NPIC. Since the contribution
made by the above employee prompted action by Safety
Branch in May 1975 it is within the two year period
allowed for award consideration. Safety Branch says that
due to an oversight, the employee's contribution
was not reported previously.
STATSPEC
or
STATSPEC
2. Suggestion
STATSPEC
In May 1975, the Safety Officer brought a
note to Safety Branch, OS from Ms. who
had been stuck in a Key Building elevator for a period
of time. Wnile in the elevator she said she had noticed
that there were no instructions on what to do in case of
an emergency, the telephone was inoperative and not
clearly labeled, and the sign "In Case of Fire Do Not
Use Elevator - Use Exit Stairs" was placed inside
instead of outside where it should have been in her
opinion.
B. Evaluations
1. Safety Branch took follow-up action on the
above request. The elevator telephones were checked
and repaired where necessary, signs were installed inside
all elevators with emergency instructions and indicator
labels were placed on the telephone boxes. Signs stating
"In Case of Fire Do Not Use Elevators - Use Exit Stairs"
were also placed outside all elevators. The originator
of the request was thanked for her concern for safety.
2. When Safety Branch evaluated a similar
suggestion from NPIC in March 1976 for application
25X1A to-hey recalled this Key Building
prorrlilliif-esult, Safety Branch concluded that
STATSPEC the employee deserved recognition since the ideas
contained in her note were implemented.
msoi AMOK
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
STATSPEC
25X1A
25X1A
owl
awl
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
3. Considering the size of Key Building, and the
components involved, the intangible benefits appear
between MODERATE/LIMITED and MODERATE/EXTENDED.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $50 award (MODERATE/LIMITED).
D. Decision of the Chairman
airman, Suggestio an
Achievement Award Committee
4*6-0-4).
Award
-2-
29 %siattft 7,s
' Date
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
C JI:ENTIAL
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-333: dated 4 March 1976
., GS-09
25X1A Telecommunications Specialist
Directorate of Administration/0C
A. Summary of Suggestion
1. Background
Teletype printers of the Office of Communications
Signal Center, Special Activities Facility were in a
normal configuration; that is, they recognized the
input of a line feed impulse and advanced the printer
paper accordingly. Staff cable procedures called for
25 line feeds between the check number and beginning
of message text; 30 line feeds between pages and
30 line feeds between the last page of message text
and the end of message teletype functions.
2. Suggestion
Modify teletype printers to eliminate all line
feed impulses after two (2) consecutive ones are
received, and revert to normal operation upon receipt
of any other impulse. The printer paper in Special
Activities Facility is used only as a work copy and the
normal spacing between pages, etc., created by the line
feed, is not necessary.
B. Evaluation
1. OC said that the pagination and line feed
procedures used for transmission of messages is
specifically incorporated in message formats to
enable receiving field stations to use the incoming
version for distribution purposes. These formats,
with extensive line feeds between pages, have no
application to the majority of the message handling
requirements witnin the Special Activities Facility
of the Headquarters Signal Center. The message
copies within this facility are work copies only and
the elimination of the line feeds will not affect
message processing. OC began modifications on a
total of 21 teletype printers in April 1976; as of
1 June, four (4) printers have been completely
modified, the remaining 17 will be completed within
the next 45 days. OC estimates that this equipment
will last five (5) years or more.
Approved For Release 2001/06/0ENMENRA1706A000100080(101147PDET CL Ely 064124
25X1A
ani
ail -war'
Approved For Release 2001/06/09 :CA A000100080001-7
2. Tangible savings are as follows:
Paper - 520 rolls @ $2.46
per roll
$1,279
Less - cost for printer
modifications: 21
printers X 2 hours
each X $9 per hour=
378
5 yrs. 76
$1,203
3. Intangible benefits - OL/Building Services
Branch estimates benefits from waste disposal averted as
follows:
less angling in the Signal Center. However, it is
most difficult to estimate savings. OL rated intangible
benefits MODERATE/LIMITED.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $165 award based on annual savings of $1,203
($115), plus MODERATE/LIMITED ($50) intangible benefits.
D. Decision of the Chairman
25X1A
Chairman, Suggest' n and
Achievement Awar s Committee
1S4 /6.g,
Award
Jt2c '7
Date
- 2 -
Approved For Release 2001/06/0eCgM3lk706A000100080001-7
25X1A
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
mei
Ani
Arne
ENFIDENTIAL
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
25X1A
C. Recommendation of the Executive Secretar
1. Not line of duty.
2. $50 award (MODERATE/LIMITED).
D. Decision of the Chairman
Chai
Achievement Awards mmittee
0 0
Awar
Approved For Release 2001/0
N
-2-
Date
Trike0706A000100080001-7
CONFIDENTIAL
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-433: dated 20 April 1976
, GS-11
25X1A Telecom Officer
Directorate of Administration/OC
A. Summary of Suggestion
1. Background
25X1A
No procedures existed at Station
to minimize condensation and resultant corrosion of cool
25X1A air and water pipes outside of and at the point of entry
.1.01 'SW
2. Suggestion
Periodically clean the pipes with fine wire
brushes and sandpaper or emery cloth and spray paint
the cleaned areas with "Rustoleum" or other corrosion
and rust retardant material. Since implementation
approximately one (1) year ago at
condensation and corrosion have all but disappeared.
B. Evaluation
1. OC said that installation procedures for
shielded enclosure installation requires that the chilled
water lines be insulated to prevent condensation. Inter-
connection piping is made of PVC which is noncorrosive.
The penetrations are themselves insulated and made of
nonferrous material (copper). Properly installed there
should be no condensation.
25X1A
2. However, the suggester did solve the problem
in his area; this. suggestion did not have world-wide
application. OC recommended a Certificate of Appreciation.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. Certificate of Appreciation.
Approved For Release 2001/06fTIMENITIA-E0706A000100(009,19,h7T CL By 060128
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
1.1ENTIAL
D. Decision of the Chairman
25X1A
-2g\./ALAL4x 76-
Chairman, Suggest an Date
Achievement Awards Committee
eV(c6te
A ard
- 2 -
CCMLENTIAL
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Rid
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-445: dated 8 Auczust 1974
., GS-10
25X1A Motion Picture Photographer
Directorate of Administration/OL
A. Summary of Suggestion
1. Background
A six (6) plate Moviola editing bench is used
by Printing and Photography Division; it has the
capability of playing back separate picture and two (2)
magnetic sound tracks or a composite picture and optical
sound track. From time to time, it is necessary to
check a picture against a separate optical sound track.
This could only be accomplished with a test print
projected to listen to the sound for synchronization.
2. Suggestion
The suggester modified the Moviola editing
bench to simultaneously play a separate picture and
optical sound track. This was accomplished by adding
one guide roller to allow the bypassing of the optical
sound playback area by the picture and redirecting the
optical sound track around one of the magnetic sound
heads to the optical sound playback area (diagram attached).
B. Evaluations
1. OL/PUD adopted the improvement in April 1975.
The modification was done by the PUD maintenance shop
at a cost of $10.62 for material and $12.83 for labor.
The suggestion saved 36,000 feet of film from April
1975 to April 1976. The film would have cost $3,780,
resulting in net annual savings of $3,756.55.
2. The Moviola is designed to mix sound on a
magnetic tape to a film strip containing the picture.
PUD receives unique requests--a film with only pictures
and a separate film with only sound, with a request to
make a composite film with picture and sound. This
modification alters the configuration of the Moviola
such that the atypically commercial, but common within
the Agency, requirement to merge the sound and picture
in separate film to a common film may be efficiently
and conveniently accomplished.
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
3. OTR said there would be no advantage in
modifying their equipment since this odd combination
of optical track and separate picture does not occur
more than once every two (2) years.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $240 award based on annual savings of $3,757.
D. Decision of the Chairman
25X1A
Att
IOW
Chairman, Suggestion a 4 Achievement
Awards Committee
Award
27J/444.e
Date
-2 -
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
mi?
Approved For Release 2001/06/09 : CIA-RDP80-00706A0004QP080001-7
...5c71/rY
_
&titP
vIvp
7/WE-yr'
Fib sfri
St/P/72,y
P,4 Til CrP, ervi? j?
?if-r p- 0 pri d ivb
AMIGE ko op A/ co'ssi4p1 To A vaiD
PR 4-; )v olvnA 6-11,0 r
Jim DP-TicAL LINO TRAci(
;?Iciuflt oIVLy
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
25X1A
4111
25X1A
25X1A
ow* "11111.0e
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7
SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 76-446: dated 19 May 1976
25X1A GS-05
FPO
Directorate of Administration/OS
A. Summary of Suggestion
1. Background
elevators are marked with round
lights--white - up and red - down. However, many of
the elevator users did not know which direction the
elevators were going.
2. Suggestion
The suggester made signs for each elevator with
arrows indicating that the white light is up and the red
light down.
B. Evaluation
1. OL said the suggester's handmade directional
indicators are attractive and solve a problem. It is
impossible to determine how much time might have been
saved by preventing wrong-way travel on the elevators
and any consequent savings; however, implementation of
the suggestion has eliminated confusion, probably soothed
some irritations and generally improved elevator
operations in
2. OL rated intangible benefits MODERATE/
LIMITED.
C. Recommendation of the Executive Secretary
1. Not line of duty.
2. $35 award (MODERATE/LIMITED).
D. Decision of the Chairman
Chairman, Suggestion and
Achievement Awards ommittee
SOS. itf.
Award
ZT Jktt.0
Date
Approved For Release 2001/06/09 : CIA-RDP80-00706A000100080001-7