(Sanitized) FINANCE OFFICER GS-11

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01240A000200070036-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: April 24, 1998
• Sequence Number: 36
• Content Type: MISC

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DUTIES AND
ISILITIES
e Officer
FINANCE OFFICER
GS - 11
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ncumbent is responsible AMR,-
Authorized Certifying Officer for
i or ri.nance ui.cr w iwriishtfl$ assistance and guidance to
all bases and stations in the area on all budgetary, monetary and financial
matters. Be will act as Senior Officer in the absence of the Senior Finance
Officer. As designated suthorised Certifying Officer, he is responsible for
25AmAlementation and execution withie his area of jurisdiction of all respoa-
Abilities and activities falling within the purview of that office. 25X1A
3. Originates memoranda to appropriate station and base personnel
notifying them or information required of them in the submission of budget
estimates. The memoranda are followed up in order that timely estimates
Are received. After receipt of the estimates in the finance office, they
are checked for mathematical accuracy and for completeness of coverage.
The data is then consolidated and transcribed onto official forms said sub-
mitted to the Senior Yinance Officer for his review and action.
4. Assists in the maintenance of financial control of all funds to
this area and for establishment of appropriate records to account for such
La re uires that the provisions of Class "' Station
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r o sdisbursement, trans-
itions in the area.
at
fer and control of fund*
&V
5. Assists in supervising the instalLation, thterpret&tiOn ana
testae* of the Class '3" Station stecounting and aeorttng Procedures
25X1A in each of the installations in the area, and for determining
that ade nate financial controls are maintained over all financial trans-
actions at the installations. Consolidates financial reports required by
25X1A and integration of the results of financial operations into
centralized Clan% '2?- accounting systems, presenting them to Senior Finance
Officer for review before forwarding consolidated financial report to Head-
quarters.
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6. Renders an oninion(s) to the Senior Finance Officer regarding the
interpretation of Headquarters and other applicable financial repletion'
and directives and assisting in the implementation thereof. This requires
a thorough knowledge of Agency Regulations, Foreign Service Travel and
Alowance Regulations, Joint Travel Regulations and Standardized Travel
Revelations. In addition, it requires the ability to interpret HES, Division,
Comptroller or Finance Division dispatches and other directives and to render
advice and guidance to other Agency personnel accordingly.
7. Reviews and performs administrative audit of all vouchers, account-
ings, and claims submitted to the finance office for the purpose of deter-
mining whether or not funds have been obligated, the propriety of the
transactions, compliance with regulations and procedures, and the adequacy
of the documentation and justification thereof. This involves determining
that the proper entry has been made, the correct allotment account has been
charged or credited, the necessary supporting data is attached, the explana-
tion is adequate, and the voucher and all ettechments are mathematically
correct. Whenever necessary, he consults with employees and officials
rendering accountings with particular regard to the development of adequate
documentation and justification, and the disallowance of non-allowable items.
Upon completion of the foregoing, the vouchers and other documents are trans-
mitted to the Senior Fiaanre Officer for review and/or other appropriate
action.
8. kssists in the ?stabiisnt and revision of financial and control
procedures for the stations serviced within the region, subject to prescribed
general Headquarters policies and procedures. ,ssists in the review and
analysis of the status of operations and other advances and takes appropriate
administrative action to effect wettlement within established due dates.
a4viaes operating personnel on financial matters concerning their specific
ctivities bot ia in an operating and a planning capacity.
U. surransw* rAggivp
The incumbent is under the general administrative and technical super-
vision of the Regional finance Officer,
In. JLIFCfl0NSarUIRED
-s prescribed in
TIT DISTINWISHINC FIATURES
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This position is distinguished from the next lower level inasmuch as the
incumbent functions s! Finance Officer and 'oathorized Certifying Officer and
acts for his superior during the latter 's absence. It is distinguished from
the next higher level by the absence of overall responsibility for the acti-
vities of the Finanee ,ffica on a continuing basis.
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Now,
TO
'DISPATCH
Chief, NEA
INFO ATTN: Chief, Finance Division
CLASSIFICATION
didwurifforT
FROM
SUBJECT
Chief of Station,
ADMIN
Promotion for
DISPATCH SYMBOL AND NO.
852 25X1A6c
HEADQUARTERS FILE NO.
wa
6 March 1959
ACTION REQUIRED
REFERENCE(S)
824
RE: "43-3" - (CHECK "X" ONE)
MARKED FOR INDEXING
NO INDEXING REQUIRED
INDEXING CAN BE JUDGED
BY QUALIFIED HQ. DESK ONLY
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1. ReferenCe is a dispatch prepared by
Chief,
, n Headquarters to recon53aer
A promotion to GS- or OffiaWeA
for Station.
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2.. The writer would like to take this occasion to lend his
strong endorsement to this request for a promotion for
The duties Which he carries out require the mature judgment an
experience of an officeliiiiiiiiieserving the grade level of
GS-11. The attitude of toward his work is exemplary,
and it is believed that the service which he provides both the
Station and Headquarters should be rewarded with this promotion.
3 March 1959
Distribution:
2 - CFD
1- CNEA
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,
? _,
DISPATCH
u.StIFICATION
DISPATCH SYMBOL AND NO.
-824 25X1A6c
HEADQUARTERS FILE NO.
7 February 1959
RE: "43-3" - (CHECK "X" ONE)
MARKED FOR INDEXING
NO INDEXING REQUIRED
INDEXING CAN BE JUDGED
BY QUALIFIED HQ. DESK ONLY
REFERENCE(S)
recons id.
o this promotion* it is recon'nded that
lot be up-graded to provide for t'his advance
esponsibilities performed by
of 134441IhaJ440 include:
financial records
bl-WittlarLZIK rds far the
c) Receives and disburses Cash*
d) Audits and reconales uneral ledger accounts 10.1
case officer accountings4
s) Liai *r1tte nd oral with official and deep
cower station personnel with regard to the application
and interpretation of published regulations, guide*
and directives;
f) Owl inates correspondence and in the absence of
Chief, releases correspondwnce and acts for
him.
Subject has been in grade since March 1957.
has performed all duties assigned to him in a
cooperative and efficient manner. his performance
early exceeds the requirements.
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Chief of Station
25 February 1959
Jistribution:
2 CFO
1 CNZA
MM
10-57 53
(40)
USE PREVIOUS EDITION.
REPLACES FORMS
51-28, 51-28A AND 51-29
' WHICH ARE OBSOLETE.
ION
CONTINUED
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