MANAGEMENT STAFF WEEKLY REPORT FOR WEEK ENDING 21 NOVEMBER 1980

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83T00573R000300160006-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 9, 2016
• Document Release Date: March 2, 2001
• Sequence Number: 6
• Publication Date: November 19, 1980
• Content Type: MF

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MEMORANDUM FOR: Director of Data Processing
THROUGH Executive Officer, ODP
FROM
Chief, Management Staff, ODP
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SUBJECT Management Staff Weekly Report
for Week Ending 21 November 1980
1981 Budget Reduction
SS
In order to support critical Agency-wide unfunded or
underfunded requirements, the 1981 ODP budget has been reduced by
$600,000. This reduction includes $500,000 for replacement
terminals and $100,000 for distributed output services. These
items plus four others were on our list of least critical
requirements which totaled $1,225,000. (U) - (ODP oN2*)1A
1982 Congressional Budget Justification Book (CBJB)
On Monday, 17 November, cuts in our 1982 budget were
officially identified and will be reflected in the narrative
justification and explanation of the budget which is due COB
Monday 24 November -- an extension from the previous due date of
19 November. The cuts included the loss of the 1982 CPU and the
four additional positions required in 1982 for SAFE system
operations. (U) (ODP ONLY)
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Control Figures for Congressional Budget
We have now received our FY 1981 and 1982 control figures
for the Congressional budget. Our FY 1981 figure was increased
by $119K for the pay act, making the new total T125XM'
1982 adjustments are as follows:
Full-Time Part-Time
$ Pos. Workyear Workyear
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Current Totals
Reduction in SPS
Reduction for Ruffing
Center Upgrade
Increase for CAMS II
V&S
Increase for Pay Act
New FY 1982
Control Figure
(S) (ODP ONLY)
Congressional Budget
Pictures were taken of the new Delta Data terminal as ODP's
candidates for inclusion in this year's Congressional Budget.
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U)
Excess Equipment
Management Staff circulated several lists of excess ADP
equipment to selected ADP Control Officers. No interest in the
equipment was indicated and it will be turned over to the Office
of Logistics for release to the General Services Administration
(GSA). The equipment was acquired at a cost of $126K.
No interest was generated in a Data Graphics 4561 Com
Recorder System leased by OL/PD and it was declared as excess to
the Agency. The purchase price of the equipment is $95,548. (U)
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Project Activity Report (PAR)
The September 1980 fiscal year end PAR has been distributed
and work is commencing on processing and evaluating comparison
runs for new FY 81 charge rates using September 1980 data as a
comparison base. This rate comparison exercise may postpone the
processing cycle of the October 1980 PAR a few weeks.
Three years' accumulation of PAR support microfiche is being
prepared for retirement also old microfiche and microfilm
were destroyed. This action freed up approximately two-thirds of
one safe drawer. (U)
Outstanding Advances
There are 57ding advances, none of which are
delinquent. (U)
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SPS-E064-80
19 November 1980
MEMORANDUM FOR : Director of Data Processing
STATINTL FROM
Deputy Chief, Special Projects Staff/ODP
STATINTL
STATINTL
SUBJECT c Special Projects Staff Weekly Statues
Report for Week Ending IS November 1980
I. SAFE
A. notified the Consolidated SAFE Project
Office that the delivery of the revised SAFE Project and
Management Plan has been delayed-until 3 December 1980.
was held on 18 November 1980 at the Pentagon.. Steeri
B. The quarterly SAFE Steering Committee meeting
STATINTL C. personnel from Cali?orn` g with test
STATINTL engineers from arrived
at Headquarters on November 1980 to begin testing of the
coaxial cable system being installed in the Headquarters
Building. Initially the test team will bench align the
amplifiers before installing them in the system. Formal
testing will begin 19 November 1980. Installation of the
cable is approximately 45% complete. STATINTL
2. ADSTAR
A. Modification to the VERIFY and UPDATE commands
have been completed..
STATINTL B,. with our assistance, has generated
additional sets of test film from the film converters. They
are undertaking a complete review of all film procedures and
their relationships to the output printing process. Once the
review is completed, Ragen will be in a position to project
the steps necessary to complete development of the ADSTAR
STATINTL S stem.
STATINTL
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MEMORANDUM FOR: Director of Data Processing
ATTENTION: Executive Officer
FROM:
Deputy Director for Processing
SUBJECT: Processing Weekly Report for
Week Ending 18 November 1980
STATINTL
1. Systems Availability: Attached is the Systems
Availability Report.
STATINTL 2. DBSB and -personnel met with representatives from
the FBI and the FAA to brief them on GIMS Release 4.2 and to
discuss issues related to running GIMS under MVS. Release 4.2
will be made available to those agencies within the next two
STATINTL weeks.
3. The Ruffing Center hardware availability has slipped
due to various problems this period. A dual access feature (DAF)
problem caused by a configuration change impacted all systems
except: TADS on Wednesday. The problem was corrected by cancelling
the change and restoring the original configuration. On Friday,
the TADS system was down 4 hours and 40 minutes due to a defective
card in storage. VM was interrupted intermittently for a total of
2 hours and 44 minutes due to Telex disk and COMTEN V failures.
On Monday, the Amdahl V/6 went into a loop causing a 50 minute
loss of availability to GIMPROD application. SPD is investigating.
VM was impacted on Tuesday by CDC running inline tests.
4. The Special Center continues to have excellent avail-
ability. On Thursday, system software problems caused minor
delays--TPSTAR lost 46 minutes. On Friday, CAMPROD lost 57 minutes
due to applications software and on Tuesday disk drive problems and
STATINTL minor software problems caused both TPSTAR and NIPS a loss of 46
minutes.
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5. COMTEN 4 has been uncabled and is being disassembled
STATINTL in the Ruffing Center.
STATINT
6. TEAR and ED were able to recreate the condition and scope
the design problem with the TBAR 3916 switching unit. Information
was obtained to allow TEAR to begin manufacturing a dela filt
to be used until the new switch is built. STATINTL
7. IV Phase system at Key Building would not come up on
Thursday, 13 November. IV Phase CE replaced a board in 11~
System was down 4 hours. TA
ff I'L
8. Hetra problems at Key continued all week. Primary
problems were bad print positions and ribbon not reversing on the
old Hetra. The new high speed printer had problems with paper
alignment. Down time between the two printers totaled 16/ hours.
9. The FEDPARK data base was added to GIMPRODUCTION on
10 November. This data base will be used to
i
ass
st in controlling
the Agency's parking permits. This brings the total number of data
bases on GIMPRODUCTION to 35. STATINTL
10. The Budget data bases (FRS1 and FRSDDO) were opened to the
Agency Budget Officers on 14 November. This is for the Congressional
Budget Cycle which will run until late December. ATINTL
11. OPA was added as a new customer to AMPS. The OPA su ort
provides cable traffic to a blind analyst through VM.
12. A meeting was held with the ODP Security Officer concerning
Payroll Bond issue tapes that are sent to Treasury. These tapes are
out of our control for up to 3 months. Security is concerned a ut
what controls are in place during those 3 months.
STATINTL 13. The PD
was down from Thursday, 6 November until
Wednesday, 12 November. The printer was dropping out of ready after
STATINTIprinting only a few pages. - had people onsite almost continually.
STATINT PCB provided after hours coverage on Thursday night and Saturday to
llow- to work on the machine. Production work was ed
STATINT significant) because we used Operations duringf ftage.
INTL
Att: a/s
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19 NOVEMBER 1980
DDA/ODP
SYSTEMS AVAILIBILITY SUMMARY
MONDAY 10 NOV 1980 THRU SUNDAY 16 NOV 1980
SYSTEM
CURRENT WEEK
10 NOV - 16 NOV
PREVIOUS 90 DAYS
11 AUG - 09 NOV
DIFFERENCE
BATCH
95.79
97.70
-1.91
INTERACTIVE
90.91
97.24
-6.33
GIMS
95.80
96.35
-.55
CAMS
99.09
98.58
+.51
OCR-COLTS
93.17
94.26
-1.09
OCR-RECON
93.55
94.49
-.94
DDO-STAR
98.22
97.42
+.80
OSWR-TADS
89.85
95.42
-5.57
BATCH, INTERACTIVE, GIMS, OCR-COLTS, OCR-RECON,
and OSWR-TADS all reported a below average week with each
application recording outages due to hardware, software, and
procedural errors.
- I3ATCH had 6 hours and 30 minutes of procedural errors,
including a 4 hour and 30 minute outage due to CDC recabling
problems. In addition batch encountered a 35 minute outage
as a result of a CDC hardware failure.
- INTERACTIVE had 3 hours of CDC procedural errors, 50 minutes
of hardware outages, and a 10 minute software outage.
- GIMS experienced a 1 hour and 41 minute outage due to a CDC
procedural error.
- OCR-COLTS experienced a 2 hour and 12 minute CDC procedural
error and 32 minutes of hardware errors.
- OCR-RECON had a 2 hour and 12 minute CDC procedural error
and a 23 minute hardware outage.
- OSWR-TADS had 4 procedural errors totaling 3 hours and 34
minutes and 54 minutes of hardware outages.
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DD/A!^DP 7 ;WEEKLY REPDRT
WEEK OF 12-19 NOVEMBER 1980
1. MAJOR ACTIVITIES DURING THE PAST IAIEEK:
A. SUPPORT TO OGSR:
STATINTL
STATINTL
GAVE A E-RIEFIN'3 ^N GRAPHICS IN THE CIA TO THE
DIRECTOR, DEPUTY DIRECTOR' E>ECUTII/E OFFICER AND STAFF PERSONNEL
OF ^G: R ON 13 NOIJEMPEP 198Ii.
D. SUPPORT To DCIxOGC:
IAI^RDP - (WORD PROCESSING MONITORING FUNCTION) WE HAVE COM-
PLETED A WORD PROCESSING STUDY FOR THE DI_ I f^GC: AND HAVE RECOM-
MENDED THE ACQUISITION OF = I DUAL AND FOUR SINGLE STATION NBI
3000 WORD PROCESSING UNITS. tsC'S INITIAL ORDER FOR FIVE (5) DUAL
STATINTL AND TWO SINGLE STATION NBI :3000 UNITS HAVE SEEN FORWARDED TO ^L/PD
FOR PROCESSING
STATINTL
STATINTL
C. SUPPORT To NFAC/OCO:
PARDS - (OCO AUTOMATED REGISTRY : DISSEMINATION -SYSTEM) THE
CUSTOMER HAS SIGNED AND RETURNED THE PROJECT PROPOSAL AND DEVELOP-
MENT IS PROCEEDING.
D. SUPPORT TO ^F:
FTE - (FULL TIME Emu I WALEN'=Y) WE HA'%E BEGUN DRAFTING THE PRO-
JECT PROPOSAL FOR THE PROJECT. WE EXPECT TO RECEIVE USER REMU IRE-
MENTS BY 19 NOVEMBER 1980.
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Admin Staff has nothing of
importance to report for the
week ending 18 November 1980
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