HISTORY STAFF PROGRAM EXECUTIVE SUMMARY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00895R000100090006-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 16, 2016
• Document Release Date: June 9, 2005
• Sequence Number: 6
• Publication Date: October 21, 1981
• Content Type: REPORT

OA St
Approved Fo*ease 2005/06/22: CIA-RDP86-008900100090006-9 (((
HISTORY STAFF PROGRAM
Executive' Summary
I.. Goals: To serve CIA by helping preserve its institutionaliemoxy
and historical records, by providing a specialized reference ser-
vice, and by writing its history.
2. Products: Classified histories for use by CIA managers and other
Agency employees. The new program will build on, but differ from,
a previous program that produced mainly component histories by
writers assigned from the offices or divisions: We intend to use
professionally trained historians to research and write Agency
history at a level of generality that will minimize reference to
sources and methods, and in a governmental context that will re-
veal the Agency's place in the conduct of United States policy.
We propose four categories of histories:
A. a short purvey history of the Agency
B. studies of the leadership of the individual DCIs
C. a series of topical monographs
D. a multi-volume general history of CIA
We have attached prospectuses for the short survey history and
for a Raborn period general history volume.
3. Other activities: The History Staff is CIA's point of contact
with other U.S. government history programs that use CIA-originated
documents. It also provides an internal reference service on
matters of a historical nature, and proposes to conduct an oral
history program in conjunction with its other research.
4_ Staffing: The History Staff currently consists of a Chief, Deputy
Chief, tied two support personae? ., T:~~o.additional historians are .
being-' recruit-ed_ Each of the staff historians will undertake one
writing project ranging in duration from six months to several
years--at a time.
ADMINISTRATIVE-INTEMM USE ONLY
 ADMINISTRATIVE-INTEPu\AL USE ONLY
Approved Fo0lease 2005/06/22 : CIA-RDP86-0089400100090006-9
HISTORY STAFF PROGRAM
I shall not begin with a long a bpunent for the utility of histor-
ical studies for CIA, because I think that this is self-evident. The
CIA cannot plan or act without being influenced by its historical ex-
perience. It is therefore not -a question of whether the. Agency uses
history, but rather of what kind of history it uses, and how well.
"History is simply recorded memory," a distinguished historian has
written. "People without memory are mentally sick. So tab are nations
or societies or institutions that reject or deny the relevance of their
collective past."
In this paper I shall propose a program for the CIA History Staff,
which was re-established in November 1980, and which-I joined as Chief
Historian in August 1981: Since the History Staff's work will call for
support from all parts of the Agency, we need the Executive Committee's
approval and suggestions before we embark on a new program.
With this program the History Staff expects to serve the Agency
in three ways: by helping to preserve its institutional memory and
historical records; by providing a specialized reference service for
it and other government agencies; and, most importantly, by writing its
history. The histories we shall write fall into four main categories:
A. a short survey history of the Agency
B. studies of the leadership of the individual DCIs
C. a series of topical monographs
D. a multi-volume general history of CIA_
After a brief account of the History Staff's development 1952-1979
and of its restoration in the past year, this paper will explain hots the
History Staff plans to carry out its records and reference functions,
and how it will organize its -our ; is "oTy-writing projects.
Background
Since Lt. Gen. Walter Bedell Smith appointed Dr. Arthur Darling as
CIA's first historian in 1952 the role and size of the History Staff
have varied greatly. Until the late 1960s the office remained small,
and professional historians produced well-written and carefully docu-
mented studies of. the origins and early years of the Agency, and of
ADMINISTRATIVE-IN ERtiaL USE ONLY
Approved For Release 2005/06/22.: CIA-RDP.86-00895R000100090006-9
 ADIINISTRIWIVE-INTER"LAL USE ONLY
Approved Fooelease 2005/06/22 : CIA-RDP86-0089000100090006-9
the development of its organizational structure. In 1968, however,
on the initiative of Col. L.K. White, then Executive Director/Comp-
troller, a large staff of over'20 was organized to supervise an am-
bitious program of "component histories," which eventually involved
hundreds of people throughout the Agency. After 352 of these monographs---
of the much larger number originally projected----had been written, this
program was abruptly halted and the History Staff cut back sharply at
the end of the 1973 fiscal year. By mid-1974, when only one historian
and two support staff remained, they were transferred from the Office of
the DCI to DDA. By the end of 1979 this vestigal History Staff had
been dissolved altogether.
In 1979, even as the History Staff expired, new studies were under
way to determine what kind of history program CIA needed. By Mid-1980
the DCI decided to re-establish a history office on a new and more
solid footing. Based on the advice of an internal History Advisory
STAT Corronittee, chaired by and of an eminent outside
STAT historian, F-- I the Agency in October 1980 began the
search for a new Chief Historian. Shortl thereafter a History Staff
was set up in the Office of the DCI With
history Ph.D. from NFAC, as Acting Chief and permanent Deputy.
The History Staff, which is housed in the Ames Building, has in
addition to its Chief and Deputy, one History Assistant (GS-9), and
one Secretary (GS-6). Its T/O authorizes two additional Historians
(GS-13), whom we are now trying to recruit. Dr. Jack Pfeiffer, Chief
Historian 1974-79, has also been assigned.to this office for~the current
year, to complete his history of the Bay of Pigs operation .
STAT
generally agreed on how a new History Staff should be set up, and the
Agency has fairly closely followed these reports' suggestions in re-
storing the History Staff. -Both reports also agreed that a compre-
hensive program should not be organized until a new Chief Historian
had taken charge, and this suggestion has given impetus since August
to the inquiries and consultations needed to plan a new program. I
have looked into the work of the IN story Staff before its demise in
1979 and consulted with people who were associated with it then. I
have talked at least briefly with the DCI, DDCI and all the Deputy
Directors (except Mr. Dirks), and others in the Agency about the direc-
tion that a new program should take. Outside of the Agency I have had
especially useful discussions with the Chief Historians of the Depart-
ment of State, the National Security Agency,-the Office of the Secretary
of Defense, and the four military services.
These inquiries were aimed at identifying not only the most
useful purposes that a CIA History Staff can serve, but also the
report of June 1980 and I of July 1980 both ST4T
AD MINISTPATIVE-INTERNAL USE ONLY
Approved For Release 2005/06/22 : CIA-RDP86=00895R000100090006~9
 ADMINISTRATIVE-INTERNAL USE ONLY
Approved Fooelease 2005/06/22 : CIA-RDP86-0089000100090006-9
principal problems that we can expect to face in pursuing these objec-
tives. Writing history for the Central Intelligence Agency is not like
writing history for any other organization. The benefits of an accurate
record and systematic historical analysis must be kept in constant
balance with the requirements of security. The measures necessary to
protect secret information and the sources and methois used to obtain.
it, must be rigorously observed as the History Staff carries out its
several functions.
Prog~ram
The History Staff has three principal-functions, which center around
records, reference, and writing. Since the writing of history, is the
most prominent of these, let us first deal briefly with records and
reference.
Records and Reference'
The records of the CIA are the raw material needed both to provide
a useful reference service and to write accurate and. systematic history.
Although the History Staff maintains some records of its oun--mainly the
histories and monographs already produced, and some of the documents and
reference. files to support past and future studies--its role with re-
spect to the Agency's records is essentially advisory. The DDA runs an
efficient records management system, which follows general guidance
from the National Archives and Records Service on what -records to pre- [
serve. Our function is to complement the administrative and managerial
criteria used in collecting records with our professional advice as
CIA historians, to see that important historical documentation is not
lost. We also plan to.improve the History Staff's ability to offer
informed advice on what 'to preserve of the important new -kinds of audio,
visual and computer records.` In the 1970s the History Staff made a
small beginning in an oral history program., and. we nu.-i hope to do much
more. By capturing the institutional memory of that rapidly retiring
first generation of CIA officers, an oral history pre ram- can provide
an invaluable resource for writing the -Agency's history. }:e therefore
plan to organize a modest but systematic oral history interview progrwn,
especially as we press on with our projected general history and studies
of the DCIs.
In dealing with the Agency's records the History Staff also re-
sponds to the requests from other Goverment offices (e.g. the Depart-
ment of State and NSA historians' .offices, and .the Aa: y's Center for
Military History) for access -to CIA documents . (RDA's IPD handles such
requests from private researchers.) Agency-:ariginated documents in the
-3-
ADMINISTRATIVE-IN ER:'\L USE ONLY
Approved For Release 2005/06/22 CIA-RDP86-00895R000100090006-9
 ADMINISTRATIVE-INTERNAL USE ONLY
Approved FoSlease 2005/06/22 : CIA-RDP86-0089000100090006-9
several presidential libraries account for a large part of these
official requests, and we act as broker in referring such documents to
the Agency components who decide whether or not they can be released
and declassified. This work is the most obvious and frequent in our
liaison role with the historical profession in government, universities,
learned societies and elsewhere.
The History Staff's reference service is at the intersection of
its records and writing roles. To -respond to Agency and outside official
requests to find specific information or to review material for histor-
ical accuracy, we use essentially the same historical records and re-
search skills that we use to write histories. For Agency--wide use the
History Staff has:published several classified chronologies and lists
of key personnel that now need up-dating. The large file of component
studies, which covers-most aspects of the Agency's activities up to the
mid-1960s, has been especially useful in answering a wide variety of
internal requests for historical information to use in training and
litigation, and to reveal how recurring problems have-been handled in
the past. We expect that our reference capability will be used more as
the Agency becomes aware that we are in business again.
Histories
Clearly the History Staff's central function is to write history._
As far as I can discover the only real controversy about this role has
centered on the massive "component histories" program carried out
from 1968 to 1973. It may be useful to look for a mo:ent at this old
-program before presenting a new program of historical research and
vrriting.
The component histories program was launched in 1968 as a "catch-
up" program, to produce historical studies of virtually all of the
Agency's activities, operations and components from its beginning to
around 1965. Over 500 separate "histories" were projected, mostly to
be done not by the History Staff, but by people in the components _
Although the History Staff expanded substantially , i. served mainly
in a supervisor;, editing and review role. Thus most of these studies
were neither researched nor written by trained historians, but rather
by officers detached from their regular duties for this work. The
length of these studies ranges from a few pages to several volumes and
their quality also varies enormously. Some are excellent; most are
mediocre and pedestrian; some are very bad. -Very few qualify as com-
pleted histories; they are narrowly focused pxei urinary studies designed
principally to capture-valuable data and experience that might other-
wise havebeen lost.- Intended for only limited circulation inside the
ADMINISTRATIVE-INTTFRNAL USE ONLY
Approved For Release 2005/06/22 : CIA-RDP86-00895R00010009O006=9 -
 ADMINISTRATIVE--INTERNAL USE ONLY
Approved Foolease 2005/06/22 : CIA-RDP86-0089500100090006-9
Agency, most exist in but one or two copies. They have proved highly
useful. for internal Agency -reference purposes, and they will be impor-
tant sources for later more professional and comprehensive historical.
studies. Yet they must be used with caution and discrimination. Mostly
descriptive rather than analytical and often lacking context and
perspective, they can be misleading. The faults in both design and
execution of this "components histories" program became evident to every-
pne once some of these studies were released to the Senate Select
Committee in the mid-1970s. I should therefore emphasize at the outset
that we propose no studies along these lines in the program we shall
outline here. -
what I do propose is a. writing program that will be both of obvious
and immediate usefulness to the Agency, and within the capabilities of
the professional historians allotted-to this office. This program in-
cludes four principal projects:
A.. a short but comprehensive survey history of the
Agency from its.OSS origins to the recent past
B. a continuation of the series of histories of the
DCIs, which now ends with Allen Dulles's tenure
C. a series of historical monographs on subjects of
continuing interest and importance to the Agency
D. a multi-volume general history of the Agency_
Let us look a little more closely at what will be involved in each of
these projects.
A Short Survey History
For a long time the Agency has needed a readable and reliable survey
of itself for its own people. What we now propose is a succinct classi--
. Pied one-':-olimne history, to be widely available in the Agency for train-
ing, re Terence and critical perspectL e . A corporate history - is
essential for any profession, including the profession of intelligence.
Members of CIA now have only outside histories--of wildly differing
quality and accuracy---to turn to for an account of hots the Agency got
_
to where it is today. The only US government history of CIA is a brief
unclassified annex to the Senate Select Committee hearings, published
in 1976. There is no single work that any Agency employee, whether.a
new Career Trainee or a senior executive, can-rely on for an accurate,-
authoritative and concise'survey of the Agency's history since its
origins in World War _II. prospectus-of ghat our survey
ADMINISTRATIVE-IINrrERi\ll1L USE ONLY
-Approved-For-Release 2005/06/22 : CIA-RDP86-00895R000100090006-9
 AU 'ISTRATIVE-INTER AL USE ONLY
Approved FoWlease 2005/06/22 : CIA-RDP86-008900100090006-9
history would cover, and of how it might-be organized, is attached
as Annex A.
DCI Histories
In the History Staff's series of studies of the Directors of
Central Intelligence two first-rate histories, each in five typescript
volumes, have been completed, in 1971 and 1973. The first is on Walter
Bedell Smith as DCI, by Ludwell Montague, and the second is on Allen
Dulles as DCI, by F_ I Beyond this, Walter Elder has done
some work on John McCone as DCI.
We propose to continue this series.- The present DCI has already
enlisted the cooperation of Messrs. Schlesinger and Helms in this
enterprise, and has arranged for two distinguished retired officers,
and John Brass, to help them in organizing their recollections.
These DCI histories, by emphasizing the impact of the'man on the Agency,
offer a unique view of CIA's work from the top.
Historical Monographs
Monographic studies will allow us to assure priority treatment of
topics that we find of current importance to the. Agency, and to pull
together in one account the related efforts of a variety of components.
Moreover, these studies will consider these topics in the larger context
of the government as awhole. This kind of study would treat such topics
as CIA's relations with Congress, its role in the intelligence community,
its part in the development of overhead reconnaissance, and its work
in the Vietnam War. Another example on a large scale is
history of the Bay of Pigs operation, whose fourth and final volume is
nearing completion. In the History Staff.files there are also several
excellent draft studies begun-in the early 1970s that should now be
completed. Good examples are two studies, by and John Bross,
on forerunners of the intelligence coirunity_
A General History
The largest long-term project in the new history program is the
proposed multi-voltmle general history. We need to begin a history of
the Agency as a whole, both to describe its development since 1947 and
to draw the main themes of its evolution into a broad synthesis. While
.a general history of CIA will be periodized by the tenures of successive
DCIs, it will-not focus (as the DCI histories. will) on these men and
-6--
ADNIINISTRATIVE-INTER\IAL USE ONLY
.:Approved For-Release 2005/06/22 : CIA-RDP86. 008958000100090006-9.--
 ADMINISTRATIVE-INTERNAL USE ONLY
Approved FoooIease 2005/06122 : CIA-RDP86-0089000100090006-9
their impact, but rather on the growth of the entire institution and
on its role in the American policy process. This kind of history
must be carefully documented, but we shall try to overcome that tendency
towards encyclopedic fullness of detail that typifies so many'institu--
tional histories. By avoiding elaborate detail a general history can
explain how the Agency has changed and progressed over the years, with-
out using the kind of particularistic evidence that is most likely to
raise questions of sensitive sources and methods- Any large and com-
plex organization can profit from this kind of institutional history.
When the need for historical perspective and accurate background data
arises, it is a question of whether it is met by relying on whatever
old documents are in the files and the longest memories available, or by
:referring to a comprehensive professional history of the institution.
A strong and effective History Staff will relieve Agency components of
having to act as their own historians. A precedent and starting point
for our work is the two-volume general history of CIA's progenitor, OSS,
that the War. Department prepared (with Kermit Roosevelt as Chief
.Historian) at the end of World War II. To give an idea of what one could
expect to be covered in this kind of general history,_0 has written
a sketch account of the volume (or part of a volume) that would treat
Admiral Raborn's period as DCI. This prospectus, attached as Annex B,
illustrates how this large work would put a wide range, of apparently
unrelated events and activities into the context of both the Agency and
the government taken as a whole.
Conclusions
The program we have presented here will fully occupy, the talents and
efforts of the small History Staff. I should e.iiphasize that we think
it important that professionally trained historians write the projected
histories. I will undertake the survey volume and I shall start
on the first of the DCI histories (probably the study of James Schlesinger
as DCI). When the two new historians are in place we plan to put one to
work on a volume in the general history (probably for the Raborn period),
and to assign the other to the first study in the-topical mongraph series.
As our history-program evolves we may need to see< additional help in our
research and lcrztzrg projects. Should this be ._ecessan , r ;.pt.'s propose..
to arrange for qualified outside historians (good candidates might be
Agency annuitants with historical training and experience) to undertake
specific projects on fixed-term contracts.
I should also note that we need to build a network of interested
and sympathetic officers in the upper echelons of the various directorates.
The willingness of such people to broker arrangements in their components
and serve on all--Agency boards to review completed manuscripts is essen-
tial to our work. As a formal base for such a network we hope to estab-
ADMINISTRATIV.E--INTERNAL USE ONLY
ST
Approved-For Release 2005/06/22 : CIA-RDP86=00895R0O0100090006=9
 AU%IINISTRATn'E-INTERVAL USE ONLY
Approved FoOlease 2005/06/22: CIA-RDP86-008900100090006-9
fish an internal. History Advisory Board, with at least one senior rep-
resentative from each directorate. Our work cannot prosper if we do
not maintain open lines of communication with all parts of the Agency.
Having looked carefully at the history of the History Staff, I
ani confident that. we can avoid the more obvious mistakes of the past.
But this is not enough. Whether the new history program succeeds or
fails will depend on how effectively it helps the Agency carry out its
work and mission. With this in mind, we have tried to fashion a net;
program that will be useful, productive and worthy of your trust and
support.
.J. Kenneth McDonald
ADIIINISTpATI4'E-IN p~LAL USE ONLY
--Approved For-Release 2005106/22 GIA-RDP86-00895R000100090006-9