RESPONSIBILITY FOR FORMS CONTROL PROGRAM AND MAINTENANCE OF CORRESPONDENCE MANUAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900030036-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 1
• Document Creation Date: December 19, 2016
• Document Release Date: March 31, 2006
• Sequence Number: 36
• Publication Date: January 5, 1953
• Content Type: MF

Approved For Release `2 GT61041f 3_:'CIA-ROP70-00211 R000900030036-9
C OPY
ER 3-6122
5 January 1953
MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT: Responsibility for Forms Control Program and
Maintenance of Correspondence Manual
1. It is recommended that the responsibility for the forms
control program and the maintenance of the correspondence manual be
transferred from the Chief, Organization and Methods Service to the
Records Management and Distribution Branch of the Office of General
Services.
2. These factors are ordinarily found in a records program in
all other Government agencies. The Hoover Commission Report recom-
mends, in connection with describing what the Tast Force considers
to be the necessary elements for an agency records program, that
I'd. Controls on the development, issue, standardiza-
tion, an4ise of forms with a view to simplifying and improv-
ing forms in size, design, and function, reducing the number
of forms and determining their use, method of filing and
ultimate disposal."
3. The correspondence manual should be rewritten with greater
emphasis on the relationship of correspondence and good records
management. Upon the transfer of these functions, qualified personnel
to establish an Agency froms control program can be obtained. The
establishment of a GS-13 position for forms control purposes will be
required and will be added to the personnel requested in our staff study
of 12 September 1952. No additional personnel authorizations above the
ceiling requested by that study will be required. Action by Records
Management and Distribution Branch concerning forms effecting procedures,
discontinuing old forms or institution of new forms wffil7bec.coordinated
with the Organization and Methods Service.
/s/
Chief , genera er ces
175/53
Chief, Organization and Methods ervE[ce Date
C 0 P Y
Approved For Release 2bfJ6/f4ii~~'6IA= C 70-00211 R000900030036-9
~ xuriiy En~~rmation