WEEKLY REPORT - WEEK ENDING 15 DECEMBER 1954

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300240003-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 19, 2016
• Document Release Date: September 19, 2005
• Sequence Number: 3
• Publication Date: December 15, 1954
• Content Type: MEMO

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Approved For Relea ftj) 4 UAbDP70-00211 F W
`" RE Rf]s MANAGEMENT DIY[
Chief, management Staff 15 December 1954
Chief, Records management Division
Weekly Report .. Week Ending 15 December 1.954
1. A request has been received from CCI for assistance in
the disposition phase of their Records Management Program. This
is the first indication of any specific activity from them.
2. The equivalent of lk cabinets of inactive records were
transferred to the Center.
3. As the result of a request received from
the Historical Staff we were able to assist him in .-ocs 1 ng
~ain a records which are now in the Rational Archives.
1 T b- equivalent of 5 cabinets of records stored in the
Records Center were destroyed in accordance with authorizations.
5. As of 10 December 1954, there were 1,253 active, stand-
ardized forms in use in the Agency. A new index of Agency forms
will be issued as of 1 January 1955.
6. The Office of Cuniestions has advised us of their
concurrence in the recommendations regarding the handling of
d i
n
tal materials, procurement of new filming equipment, an
extended study of cable file and reference requirements
did not agree with one minor recoaas~endation _ we are now
s of rnplementing the study.
T. The schedule for the deposit of vital materials by the
Basin Intelligence Division, ORR, was reviewed and, as a result,
and will be transferred to inactive status in the Records Center.
8. A revised list of file subject headings has been pre-
s#iet in the installation of the new folders and removal.
those records to be retired to the Records Center about
,nt1ary 1955.
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Approved For Release 2t 4 C lIF170-00211 R000300240003-8
 Approved For Release 2005/11/21 IA-RDP70-00211 R000300240003-8
Report for Week Ending 14 December 1954
RECORDS CENTER BRANCH
Accessioning
During this week the following accessions were made:
Comptroller
ORR
Training
Personnel
Ms
Sub-total
Finished Intelligence
Total
Total accessions to date - 365.
Reference
38 Cubic Feet
S ,r rr
rr
2 It
rr
2 It
51 Cubic Feet
g It R
lO9 C ubie Feet-
Historical Staff, DCI, visited the Center. He was
principally interested in OSS records. At his request, a listing of
OSS records in National Archives was compiled and forwarded to the
Historical Staff.
Disposal
Thirty cubic feet of records of OSI and OCD were destroyed under terms
of existing disposal authorizations.
Goner l
`here is a strong feeling on the part of certain individuals in DB/0RR
that film negatives used in the offset printing of NIS should be stored
in map cabinets when transferred to the Center. The matter was discussed
in a meeting wit It was
agreed:: that a visit to the Center will be arranged for those persons
concerned with the storage problem so that they may examine alternative
facilities available.
The battery charger for the new forklift, ordered last July, arrived
yesterday.
The Staff study and plan for moving the Center has been completed by Col.
O/TD, and will be coordinated during the coming week.
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Approved For Relle J ENl lA IA-RDP70-00211 R000300240003-8
 Approved For Release 2005/11/2.?' CIA-RDP70-0021.18 00300240003-8
Report for Week Ending 15 December 1951E from
IORMS MANAG=T BRANCH
Project 1E-85 .+ FI Information Reports
Proofs of the new Information Report Form are being made ready
Printing and Reproduction Division/Logistics Office. Project
I3 complete.
Project 4-86 - Forms Index
As a result of the forms survey made in connection with this
project 12,5 forms of other government agencies were declared
applicable to the Agency. As of 10 December 19514 the Agency was
using 1,253 active, standardized forms. A cut-off date for the
index has been established as of 31 December 1954. A numerical
index of current and obsolete forms will be published as soon as
possible in 1955 to be followed at a later date by alphabetical
and functional indexes. 78.78% complete.
Project 1E-95 -Forms Management Handbook
No change. Project is 10% complete.
Project 14-103 - Preparation of Final-Type Forms Copy by Forms
Manag went Branch
No change. Project is 11% complete.
General Information
1. Completed study on and released employee suggestion #1017
relative to pre-punching forms filed in the official Personnel
folder.
2. Developed statistics, compiled material and prepared written
data for possible use in discussions with the Clark Committee.
Summary of Individual Actions
New 11
Revisions, 3
Reprints 2
Other Gov't Forms 1
Overprints
3 Redesignated
Tr
23, 500
58,000
6,000
1.9000
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 Approved Four F,elease s L ENJI 70-0021-X00300240003-8
Report for Week Ending 15 December 1954 from
RECORDS DISPOSI EON BRANCH
Project -77 - Office of Scientific Intelligence
No change from previous report. Project is 99% complete.
Project 4-78 - Office of General Counsel
The disposition plans for the records of this Office has been
approved by all areas. Discussions with the Area Records Officer
for the implementation of the plan will take place this week.
Project is 99% complete.
Project 4-97 - Records Disposition Handbook
All comments on the coordination of the Handbook have not been
received. Regulations Control is instituting a follow-up on the
delinquent areas. Project is 851"0' complete.
Project 4-11.6 - Security Office
The Area Records Officer has submitted the Records Control Schedule
to the Office Staff for formal approval. It is anticipated that
the schedule will be ready for application on or about February 1,
1955. Project is 87% complete.
Project 5-2 - Office of National Estimates
No change from previous report. Project is 99% complete.
Project 5-32 - Office of Research and Reports
As of this date, 237 describable items covering an estimated 2649
linear feet of records have been listed. Project is continuing and'
is approximately 31% complete.
Project 5-40 -Office Chief of Operations
No change from previous report. Project is 75n complete.
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Approved For ReleaspTIM-Tiff DP70-00211 R000300240003-8
 Approved '
For Re1ease-2005111 /21 : CIA-RDP70-00211 8000300240003-8
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Report for Week Riding 15 December 19514 from
R!X ORDS SYSTEM BRANCH
Project 14-80 - Agency-Wide Microphotography Survey
No change from previous report. Project is approximately 140% complete.
Project 14-81 - Security Desk Trays
Project is continuing and is approximately 93% complete.
in the past week a memorandum was forwarded to the Logistics Office
requesting the purchase of 11400 trays. We had on hand specific requests
for 1182 trays with an additional 30 requested this week by FBID. In
accordance with an informal agreement reached with a representative of
Logistics Office, 1400 trays will be purchased from general funds and
issued from stock to the requesting office;,
Proect 14-82 - Filing System - Handbook for the Subject Classification
and Filing of Correspondence Records.9 EL---F
No change from previous report, Project is approximately 99% complete.
The draft .cops' of the Handbook was forwarded to Colonel White's office
for approval on December 3rd and has not been returned. Upon return to
the Regulations Control Staff it will be forwarded for printing,
Project 4-83 - Vital Materials Deposit Schedules for All Offices
Project is continuing and is approximately 65% complete.
A revised vital materials deposit schedule has been received from the
Area Records Officer for Logistics Office. This revised schedule, dated
9 Dec ember 1951; resulted from a recent reappraisal of vital materials in
Logistics.
Project 14-814 - Vital Materials Microfilm Project
Microfilming of the OCD/BR Dossiers continues. The project is approximately
69% complete.
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Microfilming of Deeds of Trust for the Logistics Office 25X1
was completed this week in acc__- ___ Uzi= uok# ished deposit schedules.
Project 14-96 - Vital Materials Handbook
No change from previous report. Project is approximately 12% complete.
Approved For Release' OQ5~11~ b QP70-00211 R000300240003-8
 Approved For R le jse r2 11 a I
? Dp70-0021 R 00300240003-8
ect 5-56 .- Surv
Requirements
Project is continuing and is approximately 99% complete.
A memorandum was received this week from the Office of Communications
concurring in the recommendations regarding the handling of vital materials.,
the procurement of new filming equipment,, and an extended study of cable
file and reference requirements. The recommendation regarding the revised
numbering system was not concurred in. Action is now being taken to
implement the approved recommendations.
Project 5-59 - Revised Courier Receipt and Logging System
No change from previous report. Project is approximately 5% complete.
Project 5-60 - Cable Receipting System
No change from previous report. Project is approximately 5% complete.
General Information
A revised list of file subject headings made by this office for the office
of the DD/A has been approved. Folders: for the new year are now being
typed and this office will assist in the installation and removal of the
records to be retired about 1 January 195'
has been assigned the project of developing a Mail Control
Handbook*
In accordance with the agreement the completion of the FBTD
Records Management Surveys alled on the FBID Division
Chief and made tentative arrangements to assist in the setting up of the
1955 files and retiring the old material after 1 January. He was also
requested to assist in developing a subject filing system for a new file
series to be established by that office.
A meeting was held with representatives of ORR/Basic Intelligence Division,
ORR Administrative Staff and Records Management Division/Records Center
to reevaluate the vital material requirements of the Basic Intelligence
Division, At this meeting it was decided that the reproduction copy
(offset negative) of NIS figures should no longer be considered vital
material. Certain superseded figures now in the repository will be de-
stroyed and the remainder will be transferred to the Records Center. This
transfer will involve the contents of twelve (12) five (5) drawer map cases.
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of Cable References Disposition and Vital Materials
Approved For Release 2005/11/21 - :-CIA-RDP70-00211 R000300240003-8
 Approved FocIease 2005)t1 1 ~ I-'F. 0-002100300240003-8
Report for Week Ending 15 December 195 from
REPORTS AND CORRESPONDENCE MANAGEMENT BRANCH
Project 4-91 - Review of Records Management Progpamz Lo .,sties
0 fief Reports and Correspondence Management
Correspondex work sheets for review by Administrative Officers in
the Offices of primary concern are being prepared. Completion
of this review phase was deferred the past two weeks because of
higher priority activity. The correspondence survey for LO is~.
90% complete; the reports management phase is 20% complete.
Project 4-94 < Office of the Comptroller Forts Management Program
No change in program status. Project is 23% complete,
Project 4