REPORTS COST REDUCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100060017-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: November 21, 2006
• Sequence Number: 17
• Publication Date: March 16, 1971
• Content Type: MF

Approved For ReleasF9 1DL:ITr
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MEMORANDUM FOR: Chief, Support Services Staff, DDS
SUBJECT Reports Cost Reduction
REFERENCE . Memorandum from C/SSS, same subject, dtd 18 Dec 70
1. In accordance with the referent memorandum and your request
during the Task Force meeting on 28 January 1971, this gives preliminary
r -results of reports cost reduction activity within the Office of
Personnel.
2. As we have informed you, we could identify only four reports
such as those described in category 6 of the attachment to the referent
memorandum. None of them can be reduced or cancelled. Few if any of
the other reports prepared by Office of Personnel match the categories
in that attachment. The Director of Personnel is the keeper of official
personnel records and the dissemination of information from these
records is a primary function of the Office of Personnel. Our review
thus far has confirmed that practically all reports prepared by the
Office of Personnel result from this basic responsibility which is
unique among the support offices. Many of the reports produced are
necessary only to update information on hand and preserve the capacity
of the Office of Personnel to supply management's requirements for
relatively current personnel information. The need for many of these
reports will be eliminated when the SIPS Program is implemented to
permit on-line inquiry and response.
3. We have also discussed Office of Personnel reports production
with representatives of those Agency components which receive them on
some regular basis. This review is practically complete except in the
Clandestine Service which places the largest demand for these services
upon the Office of Personnel. These reviews have enabled us to reduce
the number of reports in some cases and the frequency of reporting in
others. We were also able to eliminate or combine some reports in
the interest of economy. A summary of these results is attached.
These reductions represent approximately 9,200 savings in report
costs.
Ii. This review has been worthwhile in developing a detailed
inventory of reports which has been useful in improving the efficiency
GRi~IP 1
CONFI T xcluded frar~l autoraaifw
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VAApproved For Release 7-3
 Approved For Release
AW75-00399R000100060017-3
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of our reporting activities, and we expect to report some further
reduction when the review of reports to the Clandestine Service is
complete. We are also asking the Office of Computer Services to
reprogram reports as necessary to eliminate production of excessive
copies. However, none of this will produce much in the way of
additional cost reduction. We see no.prospect of reac -i_
savings ap roach n __ _a-cost
vi !E ._~,Q,_?__ ~ the 7.5?~ which O/PPB has established for the
Agency as a whole. This review has also dramatized the potential
value of SIPS since the Office of Personnel is obliged to continue
disseminating official personnel information under the present system
until the SIPS program can meet management needs through on-line
response in lieu of periodic hard copy reports.
DWpu y irec or of Pe o el
for Plans and Control
CONFIDENTIAL
Approved For Release 2006/11/21 : CIA-RDP75-00399R000100060017-3