CREATION OF A SYSTEMS GROUP IN THE OFFICE OF FINANCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00933R000100230029-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 13
• Document Creation Date: December 15, 2016
• Document Release Date: September 26, 2003
• Sequence Number: 29
• Publication Date: January 16, 1981
• Content Type: MF

Approved r Release 2003/11/06: CIA-RDP84-OE1WR000100230 29 7
MEMORANDUM FOR: Acting Deputy Director for Administration
THROUGH: Director of Data Processing/s/ k3TJ
SUBJECT: Creation of a Systems Group in the Office of
Finance
1. The growth of computer systems requirements for the
Office of Finance has now reached a stage where resources
available to service our needs perform only a percentage of
presently identified maintenance and new applications. Every
new requirement now forces a decision on prioritization and a
subsequent delay or deletion of some requirement. In short
we are not keeping pace with all validated requirements, and
we are meeting some mandatory requirements at the cost of other
kinds of requirements which we believe are just as necessary
to insure the continuing efficiency and effectiveness of our
financial management systems into the future.
2. What we need is a group of 40 positions in the Office
of Finance made up of 20 MF positions which can provide finance
expertise to systems design and management and 20 MZ positions
which can provide data processing expertise to systems design
and management. At present we have 16 such MF positions and
1 MZ position. Office of Data Processing provides us with
about 11 man years of additional MZ manpower. I am proposing
that 23 positions be added to the Office of Finance to give us
the 20-20 combination we believe is needed. I would hope that
this could be done without taking any positions away from ODP
as I am sure they could use their present positions for other
Agency requirements and for continued support to us on matters
which are multi-functional or beyond planned capabilities.
In any case this recommendation would provide an enlarged and
dedicated work force to provide the financial services the
Agency needs and management expects. I also believe that in
the long view this move. will be cost effective by leading to
future gains in accuracy, timeliness, flexibility and security
of our financial systems at minimal manpower costs. If we do
not do something, we are bound to have growing dissatisfaction
with our abilities to keep up with requirements. -
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3. In support of this request, I am attaching brief
,le-script-ions of requirements which we currently have, with
estimates of analytical and programming times where available.
The need is current and I am therefore seeking your advice as
to how best to move this proposal toward implementation if you
approve of it. I expect to raise this as a requirement in the
cmulation of the FY 1983 budget, but I would hope we could
get approval to begin recruiting hard to get data specialists
as early as FY 1981. If not, outlook for any real improvement
in the situation over the next three fiscal years is bleak.
Bruce and I need to work out arrangements for the interface
between OF and ODP on these matters and are discussing them
now. Be happy to discuss this further with you.
!.Sinned) Edward Ii. ~l~erman
Edward L. Sherman
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? ' e s c r i tin
P _9_n
Work Hours
1. FY 81 Support to CIARDS Actuary svs for 300
',easurv Department
2 New PC3ti! to produce data for actuary/in hold 120
status
3. Expand master file bank account number /in 80
hold status
4. Convert M P dictionary files to CON: .4D 250
5. Changes in specs for 1980 W-2 documents 300
6. New SOC code '7' in Payroll master
7. Premium Pay
8. Salary tape label fomat change for Teasury
40
1,280
32
9. Convert to SFN in the Biweek Payroll system 2,030
10. Part-time and intermittent employees 100
11. Full-time equivalent (FTE) bi-week 100
12. Audit requirements for Agency Payroll system
13. Addition of data elements on rosters 60
14. Expansion of MST file for 2 digit step field
15. Add 'On Error' checking to biweek pgms 390
16. Develop alt method T&A input/no resource
available
17. NOCPAY data for PERINSUR
18. Expansion of bank account number (CIARDS) 104
19. Ad hoc reorts for Agent Payroll system
20. Full-time equivalent (FTE) NOCPAY 150
21. CIARDS Payroll system assist PEPINSUR with 26
data base ti
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22. Ne -x. 2',-RD, S ?avro1 l Syystemr. - Deve11op-:ent
23. use CIARDS WAEPA field for another deduction
24. Prep 'Notice of Monthly Annuity C"k Adj ' - C1ARDS
Audit & Certification
1. ?Modify the VO/FYE?~'D procedure for deleting data
2. Allow 9 digits for Zip codes
3. Allow check refunds against w/o contracts
4. Develop proc to purge the CONIF GAS file
5. Modify audit/add procedure to retain old data if new rejects
Accounts Division
1. Error messages dealing with 'Bucket' 136
2. Update allot Master with Appropriation Symbol
and Tenure of Funds 136
3. Prog. mod. for TC (transaction code) matrix
and IV phase Data entry system 96
4. Chg recon prog - include 1st day of month activity
5. Convert GAS harf reporting to GAS RAMIS 456
6. GAS documentation 148
7. Apply security classification to all reports 216
8. Correct Fiscal Year in the voucher number for 20
PP 10
9. Automate input from Class B and C Stations 40
10. GASDAY 09 error report problem
11. Decentralize the input of obligations
12. New FRS Menu to query office data by SOC
13. Modify FRS Menu for new SOC options
A-2
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SLT'.::. r~' of l}Ljl~ I21ntE!i;~-) e . c i1C ) = de rs
iaenent l"c rk Hours
c pensation %30
A c c o u n t s 1030
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C c:' ponent
Audit & Certification and authorization tracking system
Certification Travel vouchers
Word Processing survey
Career Mgmt Personnel records
Monetary Monetary model
Word Processing survey
Compensation New CIARDS
Computer Assisted Instruction
New Payroll
Domestic ETAR
Word Processing survey
A.D/Liaison Blue Chips
Military detailee pay
Pro iect
GSA work orders
2504 Deposit accts
FEDSTRIP/MILSTRIP
Word Processing survey
personnel file
AD/Policy and LIMS
Planning Document retrieval easy access method
Information Systems for Financial Managers 1981
Field Accounting and Budgeting (Former Class A)
Maintenance
On-line advance account query
Commo travel order
portfolio
Accounts Bank account reconciliation
Word Processing survey
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D. Major Systems Work - No work order to ('_P
Compensation Division
1. Jutomate re- ired ar_nuitant s
2. Independent contractors on AOB
1. Domestic ET R
-1. 5/4-9 Acce_.tnodate Cc-;pressed Time '?'RA's
7. Percentage of Government contribution for part-time
employees health benefits
8. Report format on Counter Checks
9. Security file number update
10. Automate contract master file data from PERSIGN
11. Additional compensation for personnel overseas
12. Revised FEGLI rates and entitlements
13. Accomodate PSAS
14. Audit Staff - Master file data
15. Postal Zip to 9 digits
16. New Payroll System
18. Three digit line code for NOCPAY
20. Merit Pay
21. Alias cover
22. Leave records for NOCPAY
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23. Retirement records for NOCPAY
24. Not to exceed amount for independent contractors
25. Coordinated devised facility system
26. Print W-Z's on official. cover personnel
27. Bank address system coordinated with the counter check
procedure
28. Master changes for Hospitalization, Life Insurance, Pay
Raises, etc. Computation System
29. Quarterly breakdown for NOC's produced by system and
quarterly overpayments
25X1
31. Adaptation to allow information to be received from PERSIGN
System
32. Earnings Statement - To include leave balances and to provide
more detailed information.
33. Future Legal Requirements for all Payrolls
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I. Print vouchers anal schedules in Key Bu; ](ling
2. Modify IN/ADD, IN/EXP procedures to accept TC 126
3. Display "PAYEE" after contract nu=mber is input
4. On IN/ADD, breakout CN/ADOPT into Cost, Fee, Freight.
5. Generate IN/PAYCAT from CN/TYPY1'4T and CN/CL/ASSN
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rre 1e~a1 reaurer.;ents
interface
Gass B interface
'. , ';ew Payroll interface
5. TOC Pay interface - three digit line code
6. Cor^.mittments
7. Decentralize expenditures
D-4
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ent
r;
OF Positions ----- O r1 P V o r }c
,ansten nC-e
New Programs
Audit Certification
CONIF/POPS
LIMS
Field Accounting
3 5.1
r , o;oose
P~
Accounting
4
2
GAS
FRS
5
1
1
Small Systems
3
1.2
3
2
ement
s Mana
t
S
1
2
g
em
ys
17
10.6
20
20
*One position staffed by MZ Careerist
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ROUTING AND RECORD SHEET
FROM
Edward L. Sherman
Director of Finance
1212 Key Building
TO: (Officer designation, room number, and
building)
D/ODP
2D00 HQS.
A/DDA
7D24 HQS .
OFFICER'S
INITIALS
14 January 1981 25X
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
Ed Sherman has discussed
the matter of insuf-
ficient resources to
handle OF computer system
requirements with Bruce
and myself. There is
agreement among us that
we are underinvested.
The question of how we
would organize our
people, given that the
additional resources
could be made available,
has been left open.
Bruce and Ed felt that
this matter could be
addressed after the
resource problem had been
solved. This memo sug-
gests one such solution.
25X1
FORM
1-79
PREVIOUS
IONS
610 USEDIT
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