GENERAL - DUTY OUTSIDE OF U.S. SPECIFIC - COLLECTION OF DATA ON DUTY PERORMED BY STAFF EMPLOYEES OUTSIDE OF THE UNITED STATES.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00274A000200140002-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: November 11, 2016
• Document Release Date: August 25, 1998
• Sequence Number: 2
• Publication Date: June 25, 1958
• Content Type: REGULATION

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COMPTROLLER INSTRUCTION NO. 58
SUBJECT: General Duty Outside of U.S.
25 JUN 1958
FISCAL
- 67
FINANCE
- 73
MRD
- 37
FAS
- 60
TAS
- 75
Specific - Collection of data on duty performed
by Staff Employees Outside of the
United States.
The purpose of this Instruction is to provide interim
procedures for abstracting from records in the Office of
the Comptroller, data concerning duty performed by staff
employees and staff agents outside of the United States on
and after 1 July 1953, so that such data may be made a part
of appropriate Agency personnel records in the Office of
Personnel.
2. POLICY
The Office of the Comptroller will prepare reports of
data on periods of service performed by all staff employees
and staff agents while overseas or outside of the continental
limits of the United States, and forward the verified data
to the Office of Personnel for record purposes.
a. All staff employees and staff agents of the Agency
serving tours of duty at posts outside of the United
States or traveling on temporary duty from the United
States and return to the United States shall have such
periods of service or duty reported for personnel.
record purposes. U.S. Territories and Possessions will
be considered outside of the United States for purposes
of these data. Overseas duty of U.S. citizens hired
abroad as staff employees or staff agents will be
reported, even though there is no transfer from the
States to a post overseas.
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b,. Periods of leave,, including annual,, sick, LOP,, etc,,,4
will be disregarded and no aadJust>ent will be rQyired
for them when they occur during n, period of permanent
assignment or TOY travel outside of the
c. Temporary duty travel from t rtion outside of tht,,a
United States to other overse w . t.ation , or to He :,d-
quarters and return will, not be reported and no a, just-
mennt of a PCS period of S ice will. be required there-
for.
4. PROCEDURES
The Fiscal and Finance Divisions shall prepare an origi-
nal only of Form No. 145la.,, Verified Record of Overseas
Service, for all service outside of the U. S, of staff
employees and staff ;scents. The verified reports will
be sent to office of Personnel where the reeportn.; for
staff agents will be segregated from those for staff
ployecs. See Attachment.
b0 Specific instructions for the preparation of Form Noy.
1451a, are as follows,.
(1) Lmployee Serial, No. This block will be completed.
in e !. . cea Personnel to show the employee
serial number (index number) as assigned to all:
individuals by the Office of Personnel
(9) Name of Individual,. Insert the name (true name
?r a. Zso-lies and pseudonym for staff agents)
exactly as it appears on the payroll records or
the travel order,, with the last name first,, tot-
loved by, the first name and middle name or Initial.
Designate pseudonyms when used , by the addition
of (p)"
(3) Off ice/c?omponent, This block wilt. be completed In
(4) PC -Typc of Data, In. the "Code, box,, Insert the.
a7pff5p s `e& 5 :5 number to indicate the type of
PCS data reported as follows
"W1 Correction
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Insert either the date of arrival at a station or
the date of departure from a station, but not both.
Add the name of the.country, island, or possession
where the station is located. (Use the following
numeric method of expressing dates. For example,
July 12, 1958 will be reported as: month "0714,
day "12", and year "58").
(5) TDY-Type of Data. In the "Code" box, insert the
appropriate code number to indicate the type'`of
TDY data reported as follows:
Basic data
Correction
Cancellation
Report only completed TDY travel giving the date of
departure as the date of actual departure frdm the
U.S. and the date of return as the date of actual
re-entry into the U.S. Adjustments for excess
travel time or leave are not required. Add the
name of the geographic area (or areas) visited such
as "WI!" or "WE and SE". This will be converted
to a code in the Office of Personnel. Prepare Form
No. 1451a only after receipt of the final travel
voucher. (Use the numeric method of expressing
dates as explained in the preceding paragraph.)
(6) Source of Record Document. Identify the source
document from which the data were taken by checking
an appropriate box. Add any pertinent document
number, date, or period for reference so that the
original source document can be identified and
examined again. The source documents to be used
will be as follows:
Type of Data Source Documents
TDY Assignments Travel Vouchers
PCS Assignments Travel Vouchers,
Cables, Dispatches,
Duty Status or Time
and Attendance Reports,
or other documents
as appropriate.
(7) Remarks. Use as necessary for explanations Or additional
Identification of source document, etc.
(8) Prepared By. Check appropriate space to indicate
Division preparing the record.
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(9) Annotation of Report. Whenever a Verified Record
of Overseas Service is prepared, the source docu-
ment shall be annotated and the appropriate box
on Form No. 1451a will be checked. Internal con-
trols shall be established within Fiscal and Finance
Divisions to prevent oversights or duplication.
(10) Date, Indicate the date of preparation of the form.
(11) Verified Correct. Designated individuals shall sign
the form indicating that the information contained
therein was verified from records received in the
Office of the Comptroller.
C, Completed reports shall be forwarded to the Statistical
Reporting Branch, Office of Personnel, Room 192 Curie Hall.
5. INAUGURATION OF REPORTS
a. The reports required by this instruction shall be prepared
for all staff employees and staff agents who depart PCS
for or return PCS from a station outside of the U.S. and
for all U.S. citizens hired abroad on or after 1 July 1958.
This recognizes that only a return date will be given to the
Office of Personnel for those individuals who departed to
the field prior to 1 July 1958 and only a termination date
will be reported for those U.S. citizens who were employed
abroad prior to 1 July 1958,
b. Reports on TDY travel for all staff employees and staff
agents shall be prepared for periods of travel from the
U.S. to points outside of the continental limits of the
U.S. and return, which are completed subsequent to 1 July
1958. A trip which began prior to 1 July but was completed
on or after 1 July shall be reported, as will. all TDY travel
which begins or ends after 1 July 1958.
25X1A9a
Deputy Comptroller
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(When Filled In)
VERIFIED RECORD OF OVERSEAS SERVICE
Office of Personnel, Statistical Reporting Branch, ROOM 192 Curie Hall
EMPLOYEE SERIAL NO
LAST
INSTRUCTIONS
USE APPROPRIATE SPACE BELOW TO REPORT DATA FOR EITHER PCS OR TDY. INSERT APPROPRIATE CODE NUMBER IN "CODE" COLUMN
TO DESIGNATE WHETHER SUBMISSION IS OF BASIC DATA, CORRECTION, OR CANCELLATION (One only), REPORT DATES BY USING THE
NUMBER FOR THE MONTH, AND LAST TWO DIGITS ONLY FOR YEAR.
1 - PCS (Basic)
3 . CORRECTION
5 - CANCELLATION
2 - TDY (Basic)
4 - CORRECTION
6 - CANCELLATION
MONTH
27.28
DAY
29-30
DOCu-x^yt. N, I
NO Cr!AN ;E ill C-! n~71
DECLASSkFI D
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FISCAL DIVISION
FORM banitizeul
1451a
6.58
REPORT ANNOTATED ON
SOURCE DOCUMENT
ABOVE DATA VERIFIED CORRECT, BASED UPON SOURCE
DOCUMENT CITED
0200140002-9