Weekly Report for Week Ending 13 August 1958 from RECORDS DISPOSITION BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000200170027-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: July 8, 1998
• Sequence Number: 27
• Publication Date: August 13, 1958
• Content Type: PERRPT

xY
Sanitized - Approved F or A-RDP70-00211 R000200170027-1
Weekly Report for Week Ending 13 August 1958
from
RECORDS DISPOSITION BRANCH
1. Contributions
a. Cancelled a purchase requisition initiated by Stock Management
for 64 5-drawer legal cabinets at a savings of $4,825.66.
This was possible due to the expected return to supply of over
100 5-drawer legal cabinets from Secutity which is converting
a large segment of their files to Shelf filing.
b. The Office of Scientific Intelligence has authorized the Agency
wide destruction of classified document receipts for Restricted
Data after a retention of two years except that 05I, which is
the point of receipt and dispatch outside the Agency, will
maintain their receipts for five years.
2. Assignments
25X1A9a
V as OCR Records Clean-U Campaign
Completed applying current replacement costs to OCR inventory
of equipment. Replacing OCR's 12,551 pieces of equipment now
25X1A1a
Information concerning equipment and a report of campaign
progress to date are included in a proposed OCR Notice to all
employees to be sent as part of the continuing promotion.
b. Subject-Numeric Files Installation in OP
25X1A9a
Completion of files installation in Specialized Recruitment
Branch, PPD, OP brings the total installed to 11 of 26
potential installations.
c. OTR, Records Control Schedule _ 25X1A9a
The entire schedu]e has been approved by the DTR. A letter of
transmittal has been prepared and awaiting Mr. _ s signature. 25X1A9a
3. Vital Materials
a. Microfilming of the OCR/IR Travel folders continues. This project
is approximately 12% complete.
Sanitized - Approved For Release : CIA-RDP70-00211 R000200170027-1
 Sanitized - Approved P70-00211 R000200170027-1
25X1A9a
b. A meeting was held with Mrs. ARO for the Office
of Personnel, to arrange for the filming of Vital Materials in
Personnel. This filming will start on Saturday, 16 August*
c. The tests that were being made by Logistics/PRD prior to the
filming of the OCR/GR Ground and Personalities files have been 25X1A9a
completed and accepted by Col. Graphics Register. As a
special type film must be used in microfilming this file, (not
ordinary microfile) the start of filming will be deferred until
the special film is received. The usual delivery time on this
film is forty-five days. However, said that he 25X1A9a
will try to shorten this period.
d. Revised Vital Materials Deposit schedules have been received from
OSI and 00.
e. Progress is being made in the establishing of retention periods
for all finished intelligence deposited by OCR, .010 25X1A9a
Chairman of the DD/I Vital Materials Committee, has circulated
to all AD's in the DD/I area, for their review and concurrence,
the proposed retention periods for all series considered vital.
Once these retention periods have been accepted by the AD's, we
will include same in the newly developed OCR Vital Materials
Deposit Schedule. This will provide Mr. - with the authority 25X1A9a
of withdrawing obsoleted vital materials.
4. News
25X1A9a
a. Commented on two suggestions. One suggestion concerned a re-
trieving technique for use in analyst's card files and the other
concerned a technique for logging the destruction of documents.
primary users are located. Active files moved make up about
one-fourth of volume formerly kept in Central Files. Applicant
and Inactive CS files were retained in Curie.
b. OP has completed movi Official Personnel Files for CS 25X1A6a
employees-from RSD in to CSD in DDP Area where their
25X1A9a
25X1A9a
Sanitized - Approved .FQjr l ,elease:,CIA-RDP70-00211 R000200170027-1