RECORDS CENTER CAPACITY REQUIREMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04720A000100120014-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: July 24, 1998
• Sequence Number: 14
• Content Type: REQ

Approved For Release 2000/08/28: CDA000100120014-1
1k Cr t? , crwn C APACr n . 8
1. With the addition of 30,000 sq. ft, of space, total capacity of the
Canter uili be 100,000 cubio feet. At the present rate of inta~e and
net growth of Center holdini this space should be adequate for approxi-
mately 10 years.
2. On 30 June 1,956 the Records tenter had on hand 27,903 cu.ft. of material
which is 65% of its total e*iacity. These records were received from
almost every office and are distributed by volume son m' 'or co nents
as follows DCI 22 cu.ft., YD/8 5906 cu.ft., V9/P 5O cu.ft., JD/%
16,971 cu.ft. (includes ll,#h7 cu.ft. of finished intelligence eta teria:l..)
3. The Center reset ved material during the period I January through 30 June
1956 at the rate of 61 cubic feet per working day. This is more than
double the expertee ice of the previous two years. This experience and
recently developed require" nts in the nD/P and nD/I areas indicate that
the present rate of g th V11 cor4tinue during 1956. At this rate
it is estimated that the prssert Records Center space trill be exhausted
by about 1 April 1957.
_
ia. The destruction of records Weld b,' the Center is iuzcreasing gradually
each year but this will not offset the increased rate of receipt.
Material going 3.o the Center is responsive to a records control s4_ be lul_e
developed by the Records auagement Staff and the office conced r e i .
These schedules show retiree ent dates (to the Center) eni de's ureic tior
dates. This fiscal year over 2200 cubic feet of material was either
destroyed at the Center or returned ,_o offices concerned for screening
a,;;d destruction.
5. It Is estimated that the Agency 110,000 cubic feet of records in
active files. Records control schedules co srIug 70,556 cubic feet
(65%) or material have been prepared. Of th e acount 19.5% Vi 1. be
retained perm eanently and 80.56 kept from one to 75 years. About 4,r%
of the temporary records fall within the 5 to 15 year retention period.
Consequently no appreciable increase in rate of destruction viii occur
for some tire.
6. Since a certain per cant of all records Creafed oust be retained
permanently by the Records Center as the Agency Archives, the total
holdings of the Center over the years will always be increasing. This
rate of increase amity vary, and it could occur that during a particular
year a belar?ce would be setzck between records received.and records
dsstroyeed However, by the very nature of the operation no permanent
stabilization of available storage spine can be sebieved.
Apper --dix A
Approved For Release 2000/08/28: CIA-RDP78C , 1
 Approved For Release 2000/08/2&: C-0
q j94-1
6. Due to the urgency of the situation, 1 have contacted
t feel Estate av,d Construction Division of Logistics for advice
and reco end+ations. They a*timttea the AM costs to be $17,200
and the construction cost to he $360,000. It rsss their recomme da-
tion that X%Z funds be made available at once for preparation of
plans and specifications if occupancy of the completed structure
was required by April 1957, inee delays may occur due to weather
conditions usually experience:i by contractors during winter months.
7. It is therefore recv ez ded. that advanced approval of this
pro,'cct f rr the addition of 30,000 square feet be given in principle
and that 1956 fiscal year funds, not to exceed $17,200 be authorized
immediately for the award of in ME contract to prepare plans a;:ld
specif 5 oeti one . No d`_f icu;.t:i is a cted by the office of Real
Estate and Construction, Office of Lo istica in obligating t?wse funds.
A data' l.ed project outline roquestiig autbority assn4 funds for the
construction work vill be submitted in the r*Wr future.
/s/
Chief, l ixs;F ement Staff
Ruelosures
iteferencee, (h) and (o)
Ct s R NCESt
25X1A9a
/a/
reC r of C o mn n ea one
25X1A9a
1 June 1
Date
z. R. Sounisro 15 Jur* 1956
+e't4TC has included $ 0,000 for the proposed construction in their
195 budget.
/af Jews A. garrison 15 J~Me 1956
rector o , s t s to
Approved For Release 2000/08/
The reco dations '[.n
paragraph 7 are approved
Junt ? , 1956 /e ii.Oates Lloyd
for L.. WUM
Deputy, Director
Support
78-04720A000100120014-1