STATUS REPORT ON ADMINISTRATION CAREER TRAINEE PROGRAM (ACT)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R000300340047-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 22, 2016
• Document Release Date: August 23, 2010
• Sequence Number: 47
• Publication Date: February 12, 1985
• Content Type: MEMO

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12 February 1985
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MEMORANDUM FOR: Deputy Director for Administration
VIA: Associate Deputy Director for Administration
FROM:
Chief, Career Management Staff, DDA
SUBJECT: Status Report on Administration Career
Trainee Program (ACT)
1. The ACT Program was established on 19 January 1984 in
order to implement the use of Career Trainees in the
Administration Directorate (Tab A). This memorandum is a status
report of the first year of the Program.
2. Our initial goal was 25 ACT participants a year. During
the first year we were slightly under our goal with 21 Career
Trainees (9 males and 12 females). They represented five of the
ten DDA subgroups as follows:
MG OP OL OF OC Total
M F M F M F M F M F M F T
April 84 4 2 1 5 2 7
July 84 1 2 3 3
Oct 84 1 1 1 1 1 2 3 5
Jan 85 1 1 1 1 1 1 2 4 6
Sub-Total 6 5 2 2 1 3 0 1 0 1 9 12
Totals 11 4 4 1 1 21
3. This Program has appeared to be most attractive thus far
to the MG, OP, and OL Subgroups. The Office of Finance has one
participant in the Program but she will be married and leave the
Agency in the near future. They have one internal candidate that
looks good and an external candidate who has a medical hold.
Communications has one internal participant in the Program but
she is considering transferring to a different career field.
Security had one internal candidate they wanted to sponsor but he
25X1 failed to meet CT standards. assures me that they are
interested in the Program and that t ey will continue to give it
attention in the coming year. Training could only identify one
a~~al;f;pA ;nrprnal candidate and he opted for DDO. They have
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seen 10-15 applicant files and have one person in process. The
Office of Data Processing has had only two applicants they have
been interested in for ACT and neither qualified on the
test. They are finding it very difficult to
recrui can idates who meet CT standards and also have the
necessary technical capabilities. It is likely that OIS and OMS
will only be able to participate in the Program on a limited
basis because of the nature of their work and the relatively
small size of these Offices.
4. As of 8 January 1985 there were 30 Career Trainee
applicants in various stages of pre-processing for DDA components
as follows:
Op 14
MG 6
DDA (unspecified) 5
OF 2
OL 1
OC 1
OS 1
5. Plans are nearing completion for the final DDA Course
which will be offered to ACT participants for the four week
period 25 March - 19 April 1985. A second running of the course
is scheduled for 14 October - 8 November 1985. Our DDA Course
25X1 Administrator, indicates there is considerable
enthusiasm among the DDA officers working on the Office
presentations. Emphasis is being placed on a variety of group
exercises to involve the students in activities that are
representative of DDA program responsibilities. Initial thoughts
include spending a day with Security Investigations in a field
office setting, arranging a medical emergency evacuation from a
25X1 field station
Attached (Tab B) is a copy of the current p an or e
25X1 Course. We will try to arrange for to give you a
short briefing on course objectives and content in early March.
6. A new initiative was proposed for the FY86 Program roll
25X1 to provide0positions and 50,000 in EOD travel funds for the
ACT Program (Tab C). This request did not survive through the
budget cycle and there is no provision at this time for
additional positions. While there are sufficient positions and
ceiling available in the Offices to take care of the personnel
needs of ACT in the short range, the Program will not be able to
expand or endure without some attention to the significant
staffing problem represented by a one-year training program. As
Offices are faced with critical program responsibilities and
reduced resources, they will be less inclined to provide
participants and positions for ACT.
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,:
7. The DDI approached the position problem by allocating a
portion of the FY85 increases to be used only for CT's. When
they advised the Offices of their increases, they specified
25X1 approximately ~ positions to be set aside for this purpose. In
the DDS&T, they retained a portion of their FY85 ceiling increase
in the O/DDS&T. They will assign their CT's to the development
complement of the 0/DDS&T in the same manner as we do now for the
MG participants in ACT. Since most ceiling increases result in
the hiring of additional trainees to fill in from the bottom, it
makes sense to set aside a portion of such increases for career
trainees. In the beginning, I would favor holding such ceiling
in the 0/DDA and permitting Offices to slot their ACT
participants against these positions during the year of
training. If we are able to make the Program flourish, positions
could be transferred to the Offices. I would recommend that at
least a small portion of FY86 ceiling increases be earmarked for
use in this manner for the ACT Program.
8. In summary, I would rate the first year of the ACT
Program a success. There were 21 participants against a goal of
25, five of our Subgroups were represented, interest in career
trainees is high, and the DDA Course appears to have considerable
potential. I plan to provide copies of this report to the Office
Heads and will be happy to include any comments you may have.
Attachments:
As Stated
Distribution:
Orin - Adse
- DDA Subject
- DDA Chrono
1 - DDA/CMS Subject
1 - DD hrono
25X1 C/CMS/DD w
(12 February 1985)
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