ORGANIZATIONAL CHANGE DIRECTORATE OF ADMINISTRATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP96-00289R000200030017-7
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 11
• Document Creation Date: December 22, 2016
• Document Release Date: March 20, 2009
• Sequence Number: 17
• Publication Date: March 11, 1991
• Content Type: REPORT

Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
W_
ADMINISTRATIVE - INTERNAL USE ONLY
ORGANIZATIONAL CHANGE
DIRECTORATE OF ADMINISTRATION
1. The Office of General Administration (OGA) was
established on 1 October 1990 in the Directorate of
Administration (DA). OGA is responsible for providing
comprehensive administrative support to the Agency's mission
and for performing Agency-wide protocol functions.
2. One of ten Offices in the DA, OGA is the parent Office
for Administrative Generalist (MG) officers. It also includes
the Protocol Branch. The Director of General Administration
(D/OGA) is the head of the MG Career Service; supervises the
Protocol Branch; and represents OGA as a voting member of the
DA's Senior Personnel Review Board.
3. Among OGA's basic responsibilities is to develop a
capable, versatile cadre of MG officers who have the capacity
to serve effectively in a wide variety of administrative
support roles both within the U.S. and abroad. A portion of
these officers will be developed to assume substantive
positions, on a rotational assignment basis, beyond the
administrative support field.
4. As the parent office of MG officers, OGA is
responsible for all aspects of their career management,
including evaluation, training, career development, and
counseling.
,4~a,_" -/6
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
TRANSMITTAL SLIP,. : DATE
W 1-2021f/"
Attached are copies of the latest
drafts of both HN 1-14-52 and F
Also attached are the only comments made
on the proposed notice by the office of
General Counsel.
You may recall that one of the matters
of contention at the time we suspended
action was the organization chart.
There are 3 different versions in this
package.
Please let me know if I can be of any
further assistance.
FROM:
ROOM NO. BUILDING N
S
- 11
--Z77L]
FORM NO. REPLACES FORM 36-8 (47)
1 FEB 56 241 WHICH MAY BE USED. GPO : 1988 0 - 207-558
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
ADMINISTRATIVE - INTERNAL USE ONLY
This Notice Expires 1 February 1991
ORGANIZATION HN 1-14-52
ORGANIZATIONAL CHANGE
DIRECTORATE OF ADMINISTRATION
No Field Counterpart to this HN
6V-0--Q
1. Effec e 1 October 1990, the Office of General Afinistration
"Al
(OGA) established in the Directorat of Administrtiol4DA) to
manage the MG (Management Generalist) Car r Service by overseeeiing)the
professional career development planning, assignments and counseling
service for MG officers. The Director of General nistration will be a
voting member on the Senior Personnel Review Board (SPRB) representing
OGA. Basic responsibilities will include:
a. Overseeing the coordination and operation of the MG Board and
r, k r~lJ` all MG personnel evaluation panels.
b. Providing career counseling to MG off_'ers, either at the
request of the employee or as recommended by personnel evaluation
panels and the board.
c. Initiating and coordinating new training courses for MG
officers at headquarters and overseas, using internal and external
resources.
d. Targeting individuals for specific training based on
recommendations from evaluation panels and the career board or for
developmental needs identified by the officer or the Director of
General Administration.
e. Ensuring adequate staffing including recommending experienced
MG officers for nontraditional rotational tours of duty.
f. Maintaining contacts with other offices in order to provide
rotational opportunities into MG positions for appropriate officers
of other Career Services.
g. Maintaining contact with Office of Personnel and Office of
Training and Education (OTE) elements involved in recruitment and
training of Career Trainees (CTs).
h. Counseling individual CTs and speaking at various training
courses and general meetings of CT's.
7
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
i. Providing daily supervision of the Protocol Branch.
j:-'Representing the Deputy Director for Administration (DDA) in
all directorate-wide Employee Review Panel and Personnel Evaluation
Board cases.
2. The Career -Management--Staff -(CMS) will continue to be responsible
for developing and implementing personnel management and training policies
and procedures for the directorate, ensuring that the DA is in compliance
with Federal laws, Executive orders, and Agency regulations. In practical
terms, this means developing and maintaining evaluation systems, career
development programs, foreign language training, and incentive systems.
The primary responsibilities of the staff are forecasting the impact of
demographic and sociological trends on the DA work force and ensuring that
the needs of the directorate are met. The staff is the DA representative
and advocate for ensuring that Agency policies take into account the
unique requirements of the directorate and, in the absence of needed
policies and programs, prompts the appropriate Agency system to address
these issues.
a. CMS acts for the DDA in approving all types of personnel and
training actions within the DA and in approving the use of nonstaff
personnel, including engaging or employing U.S. Government
annuitants. The Chief, CMS also serves as:
(1) Secretary to the SPRB, which recommends Senior
Intelligence Service promotions.
(2) The OTE referent within the DA to respond to all
questions OTE may have pertaining to language training and
testing and eligibility for incentive awards, policy, and
procedures.
b. The Senior Training Officer (STO) is the principal adviser to
the DDA in all training matters within the directorate. The STO/bA
serves as the focal point for consultation among DA offices and
staffs on training requirements, objectives, courses, and enrollment
procedures and office support to training and office-conducted
training. Basic responsibilities include:
(1) Preparing studies and recommendations for improvement in
training, training standards, and course criteria for DA
personnel concerning internal and external training programs.
(2) Serving as the formal channel of communications between
DA offices, OTE, and the senior training officers of the other
directorates.
w w
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
ORGANIZATION HN 1-14-52
(3) Initiating and coordinating new training courses for DA
personnel using both internal and external resources.
(4) Targeting individuals for specific training based on
recommendations from offices and staffs or developmental needs
identified by the Associate DDA and the DDA.
The STO also serves as the principal staff officer to the DDA on
matters pertaining to employee grievances. The DA Grievance Officer
is responsible for the implementation of the Agency grievance system
in the directorate and for guidance to component grievance officers.
3. The attached organizational chart reflects the above
organizational changes.
R. M. Huffstutler
Deputy Director
for
Administration
DISTRIBUTION: ALL EMPLOYEES (1-6)
STAT
N.B. "ALL EMPLOYEES (1-6)" signifies that one copy of an issuance
is available for circulation for each six employees within a
specific component.
ADMINISTRATIVE - INTERNAL USE ONLY'
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7 1
DIRECTORATE OF ADMINISTRATION
Special
Support
Assistant
Career
Management
Staff
Deputy Director
for
Administration
Office of
Information
Technology
Management
Staff
Office of
Financial
Management
Office of
Logistics
Office of
Medical
Services
Executive
Assistant
Regulatory
Policy
Division
Information
Review
Officer
Office of
Personnel
Office of
Security
Office of
Training and
Education
Office of
General
Administration
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
?
,
0p
 Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
W ADMINISTRATIVE - INTERNAL USWNLY
Special
Support
Assistant
Deputy Director
for
Administration
Career
Management
Staff
Associate Deputy Director
Regulatory
Policy
Division
Management
Staff
Executive
Assistant
Information
Review
Officer
Office of
logistics
Office of
Crnnuinications
Office of
Financial
Management
Office of
General
Administration
Office of
Information
Technology
Office of
Training and
Education
Office of
Medical
Services
Office of
Personnel
Office of
Security
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 STAT
STAT
STAT
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
w w
^ UNCLASSIFIED
1XI
INTERNAL
USE ONLY
^ CONFIDENTIAL ^ SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional) Proposed HN 1-14-52, Organizational Change--Directorate of
-.
_
Administration
N
FRO
cli
O. DDA*0927*90R1
Chief, Regulatory Policy Division, DDA
DATE
1112 Ames Building
2 8 AUG 1990
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1. C/CMS/DDA
Attached is a response received
6E22, OHB
from the Office of General
Counsel (OGC) on subject proposal.
s
~~
L
Attn:
0 NO
T REM
OVE]
Please review this response,
resolve any differences with OGC,
3.
and provide a revised draft of
this proposal to RPD for further
processin . You may contact RPD
4.
editor
(secure) for assistance.
5.
We would appreciate receiving
your response, or a status of
action being taken, by
6.
11 September 1990.
7.
S.
9.
10.
11.
12.
13.
14.
15.
FORM
3-62
610 uSEDITIONSUS
^ SECRET ^ CONFIDENTIAL
^X
INTERNAL UNCLASSIFIED
USE ONLY ^
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
w w
ADMINISTRATIVE - INTERNAL USE ONLY
OGC-90-52124
24 August 1990
MEMORANDUM FOR: Chief, Regulatory Policy Division, DDA
THROUGH: Chief, Administrative Law Division/OGC C-4'-
FROM:
Assistant General Counsel
Administrative Law Division/OGC
SUBJECT: Proposed HN 1-14-52, Organizational Change--
Directorate of Administration (DDA-0927-90
dated 23 July 1990) [General Counsel 90-03262]
1. OGC concurrence in proposed HN 1-14-52 is subject to
the following comments:
Revise the first sentence of paragraph 1 to say, ". .
manage the MG (Management Generalist) Career Subgroup
by overseeing career development planning,
assignments, and career service counseling for MG
officers."
Revise paragraph 1(b) to read, "Providing career
development counseling to MG officers, either at the
request of the employee or as recommended by personnel
evaluation panels and the board, to the extent deemed
necessary or appropriate in the discretion of the
Director of General Administration or his/her
designee."
Revise paragraph 1(d) after "career board" to say, "or
based on developmental needs as determined by the
Director of General Administration."
In paragraph 1(h), insert "on job-related matters"
after "individual CTs."
? In paragraph 2, first sentence, delete "ensuring that
the DA is."
In paragraph 2(a), first sentence, delete "all types
of," and insert after annuitants "(subject to any
additional or special approvals that may be required)."
AnMTNTSTRATTVF. - TNTPPNAT. TTGF. ONT.V
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
w -
ADMINISTRATIVE - INTERNAL USE ONLY
? In paragraph 2(a)(2) delete the first "OTE"; and
change "eligibility for incentive awards, policy, and
procedures" to "incentive awards eligibility, policy,
and procedures within the directorate."
With regard to paragraphs 2(a)(2) and 2(b), there may
be some ambiguity as to what the division of labor
between the Chief, Career Management Staff and the
Senior Training Officer is intended to be with respect
to language training matters within the DA.
? With respect to th last two sentences of paragraph 2,
we note that under it is the
responsibility of the Directorate Grievance officers
to "provide staff support and advice on all grievances
within a directorate to their Deputy Directors." The
two sentences of draft HN 1-14-52 noted would
effectively amend for the DA by
reassigning that responsibility from the DA Grievance
Officer to the Senior Training Officer (STO).
2. Please feel free to call me on extension
if you have any questions.
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
 STAT
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7
Next 2 Page(s) In Document Denied
Iq
Approved For Release 2009/03/20: CIA-RDP96-00289R000200030017-7