CRITERIA OF NPIC INFORMATION SYSTEM

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73T00325R000100110004-7
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: January 4, 2017
• Sequence Number: 4
• Content Type: REPORT

Approved For Release 2008/07/07 CIA-RDP73T00325R000100110004-7

CRITERIA OF NPIC INFORMATION SYSTEM
1. Facilitate Planning and Control.
2. Provide Performance Measurement
Factors for all bleasureable Functions.
3. Provide I~iformation Requirements for
Operational Control in all Areas
of Management Structure.
4. Provide Information Essential for
Development of Advanced Scientific
Management Techniques.

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NPIC INFORAfATION SYSTEPi
Remote UNIVAL \
Terminals 4.94 ~
' I DATA BASE
Kemote
Terminals
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Data Data Data Data __
� Management Management Ranagement Management ,,.,.,~.
System System System System
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~ Information Information Information
System System System

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Strategic Planning:
the process o deciding on objectives of
the organization, on changes in the objectives, on the
gross resources used to attain these objectives, and on
policies that are to ,govern the acquisition and use of
these resources.
RESPONSIBILITY MATRIX {c~) ,~
0/DIR PBEBS Groups
Divisions Branches
i
IDENTIFICATION of a
possible problem or
ort
nit / / %
u
y
opp L
,~
ANALYSIS of the
Situation
DEFINITION of Possible
course of Action

EVALUATION of a
Possible course of
Action
ELECTION of Action
to be taken
INFORttATION SYSTEPdS REQUIRED
1. Personnel Information System
2. Financial Information System
3. Logistics Information System
4. R$D Information System

d For Release 2008!07107 CIA-RDP73T00325R000100110004-7
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Management Control:
the ,process by ,which managers assure
that resources are obtained and used effectively and
efficiently in theaccomplishment of the organization's
objectives. It combines both planning and control within
the context of objectives and policies determined in the
strategic planning process; effectiveness and efficiency
are the criteria relevant for judging actions.
RESPONSIBILITY MATRIX, (~)
0/DIR PP~,'BS t
Grou s Divisions
IDENTIFICATION of a
possible problem or
opportunity ~ j
ANALYSIS of the
situation
v
DEFINITION of Possible
course of Action /
EVALUATION of a
Possible course of
Action
SELECTION of Action /
to be Taken /
INFORhi~ATION SYSTEh1S REQUIRED
1.
2 Personnel
F Information System
. inancial Information System
3. Logistics Information System
4. R~,D Information System
S. Group Information System
Branches
l-~
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~erational Control: ~ ,
the process of assuring that specific
tasks are carried out~ef�ieiently and effectively; emphasis
is upon execution of tasks.
RESPONSIBILITY I~fATRIX (~
0/DIR PPI,BS Grouts Divisions Branches
r ~ __
IDENTIFICATION of a i
'possible problem o.r '
opportunity / ~- /..
ANALYSIS of the '
Situation
~ ~ ~i

DEFINITION of Possible ~ '
course of action

EVALUATION of a
Possible course of
action

SELECTION of Action
to be Taken /'
~/
IIdFOR'~1ATION SYSTEPIS REQUIRED
1. Group Information System

d For Release 2008!07107 CIA-RDP73T00325R000100110004-7
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EXAtYIPLES OF ACTIVITIES IN A BUSINESS ORGANIZATION
INCLUDED IN P�4AJOR FRAb4E{VORK ItEADINGS �
Strategic Planning
Choosing company
objectives, �
Planning the
organi nation
Setting ~pe~rsonnel
policies
Setting financial
policies
Setting marketing
policies
Setting research
policies
.Choosing new _
product lines
Acquiring a new
-div-ision~ --
�De~ciding on non- -
_routine capital -
expenditures
Management Control
Formulating Budgets
Planning staff _
levels
Formulating personnel
practices
{Vorking capital
planning
Formulating adver-
tising programs
Deciding on
research projects
Choosing product
__ improvements T
De~ci.ding on plant
- rearrangement
- Deci.di-ng on xoutirie.
capital- expenditures
Formulating decisi�n
rules for operat-
Tonal control
PAeasuring, appraising,
and improving man-
agement performance
Operational Control
Controlling hiring
Im-plementi.ng polseies
Controlling credit
Controlling placement `"^-�-
of adVertiserrieiits
~-ET Ph
,.,s
Scheduling _
-producti-on _
Controlling. inve.n.tory
rieasuring, appraising,
and improving work- ~
er's efficiency
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PLANNING AND CONTROL PROCESSES IN ORGANIZATIONS
Internally Oriented Processes
Stra~tegi~c Planning
I..
Management
Control

Operational
Control
Externally O,rien.ted_ Process
Financial Accounting..

~ ,
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SOhIE DIS'fINCTI0PIS BET}VEEPJ STRA'fF.GIC PLANNING
' ~ AND hiANAGEh9ENT CONTROL ~ -
Characteristic Strategic Planning Management Control
'Focus of plans. On one aspect .at a. time On whole organiza.-
- tion -
Complexities Many var.iab.les - Less - coni.plex - -
' Degree of. s..t'ructure Unstructed and Rhythmic;~prescribed
irregular; each procedures
.problem different
Nature of Tailor made for the Integrated; moire
� inform~ati.on. ~ problem; m-ore exter- - internal and his-
nal and predictive; torical; more ac-
less accurate curate
~.,-~~

Communication of
Relatively simple
Relatively difficult _
information _
Purpose of estimates Sho-w expected results Lead to desired
_. _. r e s u_1 i s -
_. ._
�
- Persons primarily
_ Staff acrd -top _
Line and
top f,~ t ~..
involved - _ management ,,
management _ _ -- _
Number of persons _ Small _ Large _
involved - - -
:

Mental activit
Cr
ti
n
a - ~JJ
y ea
ve; a
alytic
l _ Administrative.; t
- ~ - - - persuasive - -
Source discipline -Economics - Social psychology
- Planning and control Planning dominant, Emphasis on both
but some control planning and control
Time horizon Tends to be long Tends to be short
Ertd result Policies and precedents Action within pol-
icies and precedents ~
i
Appraisal of the Extremely diffictult Mucci,less difficult
job done
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' SO1~tE DISTINCTIONS BETIVF:EN ?~IANAGEr~tENT CONTROL
ANll OPERATIONAL CONTROL
Characteristics
Focus of activity
Judgment
Nature of structure
Nature of information
Persons primarily
involved
Mental Activity
Source discipline
Time horizon
Type of cost
Dtanagement Control
tVhole operation
Relatively much;
Subjective decisions
Psyc}iological
Integrated; financial
data throughout; ap-
proximately acceptable;
future and historical
D4anagement
Administrative;
persuasive
Social pliyschology
1Veeks, months, years
Managed
Operational Control
Single task or
,transaction `
Relatively little;
reliance on xules
Rational
'~,..
Tailormade to the
operation; often non-
financial; precise;
often in real time
Supervisors (or none) ,
Follow directions
(or. none)
Economics; physical
Day-to-day ,
i
Engineered
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