(STAFF OF ASB MET TO DISCUSS POSITIONS, RESPONSIBILITIES, AND CHANGES THAT WOULD BE AN ASSIST TO THE AGENCY AS WELL AS TO OUR OWN WORKING CONDITIONS)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05939A000200050002-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: May 28, 2002
• Sequence Number: 2
• Content Type: MIN

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In respond to Mr. Wattles' memo of 6 December 1968,
our working environment is crowded., If we did not. have to be in
telephone contact with applicants, perhaps this situation would not
is a summary of suggestions and ideas.
Although we realize each office is designated an allotted
amount of space to carry on normal work, it is obvious to all of us
- It was decided that we have previously eliminated duplication
of work; and have destroyed all unnecessary record keeping. The following
positions, responsibilities, and changes we feel would be an assit
to.the Agency as well as to our own working conditions.
"A Look at Ourselves"; the staff of AS33 met to discuss our
papers and files we need for processing. Perhaps desks with more draw
problem; there simply is not enough room to keep all the necessary
This may rectify the situation. Also in connection with the space
be used, similiary to those used to enclose placement officers' desks,
impossible to hear the applicant. A suggestion was made that dividers
operation, and. the constant flow of people in and out of our office makes it
representives of our individual offices. At times, everyone talking
over the telepones; typewritters being used, telegram machine in
on the telepone, either with outside lines or with internal personnel
be critical.- However, it is necessary for each of us to constantly be
space would remedy the above.
A3L staff should be briefed on new procedures or changes
We feel that after any type of decision is reached concern
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or effecting our jobs we should be the first to be briefed. Thus assuring
all units are functioning together and avoid misunderstandings and
unnecessary work. In the past the divisions have known of changes in
policy before we have, which is not only embarrassing, but causes
confussion which could be avoided by unit meetings regularly. A few
examples of this are: Fegli coverage, Recruitement Req. Numbers, and
contract to staff conversion actions. We suggest regularly scheduled
staff meetings.
Personnel Division Officers and their secretaries should be
briefed with ASB personnel to assure us that they are aware of correct
procedures and format of work.
It would be of great asset to all of us if at all times one
should and must be handled by FAB; but papers and instructions should ='-<
and assist new EOD's in filling out forms which could be done without
supervision. We realize there are certain parts of the briefing which
give back the responsibility to ASB. It is a waste of time, considering
the long distance phone calls, to be away from our desks to pour coffe
ASB and one EA.B officer be in:the'office to handle a situation that
could arise which we are not in a position to answer or to justify.
Discrepencies in EAB procedures should be brough to the
attention of our supervisors not processing assistants.
The procedures on EOD monring and the following day need,
in our opinion, a change. Either give all responsibility to EAB or
again be our responsibility.
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After applicant file is given to Processing Assistant for
processing it is our responsibility to see that this case is completed
and all necessary action is taken to assure public relations with the
applicant. Therefore, we request that we be recognized as individuals
capable of doing this work assignment. Meaning, no one calls or cor-
responds with applicants without first coming through the processing
assistant. The reason for thii is - incorrect information given to
applicants. The division representatives should be informed by our
supervisors not to correspond with applicant on a personal basis. If
the applicant were to be security disapproved, medical or panel dis-
qualified, or any other type of rejection the task of telling him so is
doubly difficult for us because of contact from divisions. Also the
applicant sometimes becomes confused and does not know who to contact
for action on his case. We send interim letters and follow up with
regular calls; therefore, there is no need for anyone else to contact
these applicants unless requested to do so by us.
In the past there has been confusion about the panel and its
relation to processing. We request a briefing on the function of the
panel and what the memo typed by panel means in detail after file
has been returned to.us. Perhaps a more informative form could be
devised to instruct us in more detail on exactly what the next step
in processing should be.
A&E test results should be sent automatically to Skills
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notify us before the applicant returns for a second trip to they should
schedule subject when he is in the area.
Processing of all components should be done the same way;
thus, each of us could work anothers desk in case of absences. Also,
procedures would be strengthened if all the officers were aware of the
needs and requirements of processing at our level.
In summary, we feel that most of the problems of ASB and our
function could be solved by a written file on exact procedures; of
course allowing for changes and additions. This would be an excellent
way to reduce confusion and questions.
information to ASB and we will send letters and keep records. If
Psychiatric Staff wishes to interview an individual, they should
on requests or give the responsibility of requesting additional 0MS
Bank, not requested on each individual. This would save phone calls
and unnecessary waiting for results.
It has been the policy for 0MS to request additional infor-
mation on applicants when they feel the need. However, at times this
system seems to be confussing to applicants. Many of them claim they
have not been requested to forward information and others say they
have never received correspondence. Therefore we feel that 0MS should
be requested to have a regular way of doing this and a periodic check
All of us feel this meeting was helpful and look forward to
having more of the same.
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