(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00452R000100170041-5
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 20, 2016
• Document Release Date: May 16, 2006
• Sequence Number: 41
• Publication Date: September 9, 1999
• Content Type: CHART

Approved For Release 2007/10/23: CIA-RDP91-00452R000100170041-5
ST-AI-F- D E P1
fi5
SC
HOOL OF PROFESSIONAL STUDIE
S
(Cont'd)
CLERICAL TRAINING
Basic Office Skills
...
... 18 .. ... ...
...
..
...
...
..
8 days
and chniques (KiOl)
20 hours
Foreign Service
24
..
19
...
.. 11 ... 7 ... 2
28
...
22
...
17
..
5 days
Secretarial Training
(K102)
Word Processing
Cour
se
ld on
week
ly asis except for holiday we
eks
4 1/2 days
Techniques (KI03)
35 hours
Management Skills for
.
.
days
Secretaries (K104)
(off-site)
OCR Telegram
As Applications Warrant
4 hours
Preparation (K105)
Dictation and
...
...
11
.
.
...
...
...
.10 weeks
Transcription Workshop
.
.
60 hours
(K110)
.
.
Passport Workshop (K112)
As Applications Warrant
1/2 day
?How to Comrnmicate by
...
18
..
...
...
... 25
...
13 .
...
...
...
..
8 days
Letter and Mmo" for
24 hours
Secretaries (K113)
.
.
Human Relations and
10
...
12
...
.
... ...20 ..
22
...
...
...
8 days
Secretarial Office
20 hours
Procedures (K114)
The Art of Dictation
6
10
7
12
16
7
18 8 7 18 23 20
11
8
19
...
...
...
3 hours
Workshop (K115)
Foreign Service Local
As Applications Warrant
Clerical Training (K118)
Length
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Se Oct Nov Dec of Course
Approved For Release 2007/10/23: CIA-RDP91-00452R000100170041-5
 Approved For Release 2007/10/23: CIA-RDP91-00452R000100170041-5
8
SC
HOO
L OF P
ROFE
SSION
AL ST
UDIE
S
(Cont
'd )
CLERICAL TRAINING
/ Beginning Stenography
...
...
11
...
...
...
15
.
...
...
...
9
.
(x119)
60 hours
/ Intermediate
...
...
11
.
1 5
..
...
...
6
..
..
...
9
...
...
..
10 weeks
Stenography (x120)
60 hours
dvanced Stenography
18
.
..
..
..
..
..
...
...
16
...
...
..
10 weeks
(x121)
60 hours
Beginning Typewriting
...
...
...
...
...
...
...
..
...
...
6
.
.
..
(K122)
60 hours
Intermediate
...
...
11
.
...
...
..
10 weeks
Typewriting (x123)
60 hours
Elementary English
...
... 1
...
...
..
...
...
..
..
...
13
..
...
...
...
...
...
..
10 weeks
Skills (x124)
30 hours
English and
...
...
10
.
...
...
..
10 weeks
Ccenm nication
30 hours
Skills (1125)
Workshop in the
20
...
28
19
16
7
21
25
16
20
...
8
26
24
...
5
2 hours
Preparation of Travel
Vouchers (K126)
.
Length
Jul Au Sea Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Se Oct Nov Dec of Course
Approved For Release 2007/10/23: CIA-RDP91-00452R000100170041-5
i
 HUMAN RELATIONS AND SECRETARIAL OFFICE PROCEDURES (K114) (8 days - 20 hours)
This workshop is designed for secretaries and stenographers at the GS-6 (FSS equivalent
classes) and above levels who at present have office-manager type responsibilities, or for
those exhibiting or expressing interest in assuming such responsibilities. The workshop is
concerned with helping the secretary to identify and cope with the human aspects of the posi-
tion while at the same time maintaining or increasing the high level of production in the
office. Specific areas of concentration include: determining how a secretary perceives his or
her personality, ability, and career goals; how the secretary related to people at all levels;
identifying games people play; how to cope with identifiable human relations problems. Role-
playing, work projects, and lecture-discussions constitute some of the instructional techniques.
Participants should complete the workshop with a better understanding or improved concept of
themselves and of work which should result in greater job dignity and improved levels of
office performance and production.
THE ART OF DICTATION WORKSHOP (K115) (3 hours)
A workshop designed for supervisors who now make use of or are interested in using dictating
equipment. Some of the techniques covered in these sessions include: basic principles of
dictation; based types of dictation; and practice exercises.
BEGINNING STENOGRAPHY (K119) (10 weeks - 60 hours)
This course is designed for employees who have little or no shorthand but who with a mastery of
stenography would be more productive in their present jobs or would be eligible to move into
positions requiring the skill. The Gregg Shorthand system, Diamond Jubilee Series, is taught.
In this course emphasis is given to mastery of basic shorthand theory as demonstrated through
the ability to read and write shorthand outlines fluently and accurately. Satisfactory
completion of the course is the ability to take dictation of familiar materials at a minimum
rate of 60 words a minute. Students completing this course will be expected to enroll for
Intermediate Stenography.
INTERMEDIATE STENOGRAPHY (K120) (10 weeks - 60 hours)
This course is designed for employees who have a reading and copying knowledge of shorthand
skill but who with a mastery of stenography would be more productive in their present jobs or
would be eligible to move into positions requiring the skill. The Gregg Shorthand system
(Simplified and Diamond Jubilee Series) is taught. In this course emphasis is given to the
mastery of basic shorthand theory as demonstrated through the ability to read and write short-
hand outlines fluently and accurately. Techniques for rapid and accurate transcription will be
developed including effective use of materials used in making corrections and the proper use of
reference manuals. Bmphasis will also be placed on the correct application of rules of grammar,
spelling, punctuation, and word usage necessary in the production of business papers which meet
office standards. Satisfactory completion of the course is the ability to take dictation of
new materials at a minimum rate of 70 words a minute. (More than 50% usually quality at 80
words a minute for Civil Service certification). Students who may not qualify for Civil
Service certification will be expected to enroll in Dictation and Transcription or Advanced
Stenography.
ADVANCED STENOGRAPHY (K121) (10 weeks - 60 hours)
This course is designed for employees who have a knowledge of shorthand and whose jobs require
stenography and who by upgrading their skills could become more productive in their present
jobs or would be eligible to move into other positions requiring the skill. Emphasis is given
to developing speed and accuracy in the construction of basic shorthand outlines through the
review of the shorthand theory and dictation of new materials. Particular emphasis is given to
development of a shorthand vocabulary related to the work of the Department of State and other
Government agencies. Techniques for rapid and accurate transcription are stressed including
correct use of grammar, punctuation, materials used in making corrections, and the efficient
use of references. Satisfactory completion of the course is the ability to take dictation of
new materials at rates in excess of 80 words a minute. Proficiency in machine transcription
Approved For Release 2007/10/23: CIA-RDP91-00452R000100170041-5
 Approved For Release 2007/10/23: CIA-RDP91-00452R000100170041-5
is also required for satisfactory completion. Admission to this course is based on a placement
test scheduled by the Program office prior to enrollment.
BEGINNING TYPEWRITING (K122) (10 weeks - 60 hours)
This course is designed for employees who have little or no skill in typewriting but who with a
mastery of the skill could enhance their value and productivity in their present jobs.
Emphasis will be placed on mastery of the keyboard, speed building with accuracy, and produc-
tion of letters, memoranda, simple tabulations, envelopes, and some manuscript copy at
acceptable office standards. Satisfactory completion of the course is the ability to type new
material on a five-minute test at a rate of not less than 40 gross words a minute. (Persons
having some mastery of the skill will be requested to take a placement test scheduled by the
Program Office).
INTERMEDIATE TYPEWRITING .(K123) (10 weeks - 60 hours)
This course is intended to contribute to the total development of the enrollee through the
application of basic typewriting skills. Skill development is emphasized at a high level,
technique difficulties remedied and concentration is directed toward the production of manu-
scripts, correspondence, and forms in accordance with Department of State standards.
Emphasis is also placed on developing the ability to read problem material and use initiative
in the performance of jobs at acceptable office standards.
ELEMENTARY ENGLISH SKILLS (K124) (10 weeks - 30 hours)
This course provides a thorough review of the fundamentals of English grammar, punctuation,
spelling and word study. It also provides instruction in the use of the dictionary and current
editions of reference manuals for typists and stenographers as business communication reference
sources. Use of correct standard oral communication, while integrated throughout the course,
is given special emphasis in specific units of work. An English inventory quiz covering
fundamentals, which all participants take the first day of the course, serves as a guide to
development of objectives and course content. Classroom activities are designed to give
participants opportunity to apply in a variety of situations the fundamentals that they are
studying. Some homework assignments are also required. Both the content and the course
requirements are sufficiently varied to challenge a wide range of participant ability and
interest.
ENGLISH AND COMMUNICATION SKILLS (K125) (10 weeks - 30 hours)
In this course particular emphasis will be given to the basics: correct grammatical construc-
tion, vocabulary, spelling, punctuation, and proofreading. In addition, emphasis will be
given to the development of writing skill for general office correspondence including memoranda,
manuscripts, reports, and other materials varying in length and complexity. Insofar as time
will permit, expository writing ranging from simple paragraphs to manuscripts will be
encouraged.
WORKSHOP IN THE PREPARATION OF TRAVEL VOUCHERS (K126) (2 hours)
Secretaries, stenographers and typists--are you experiencing delays and difficulty in process-
ing travel vouchers because you are not quite sure of the correct procedures for preparing them
for approval? If you are, or even if you are not the "expert" you would like to be, assistance
is available. These workshops cover the "how to's" of voucher preparation.
Approved For Release 2007/10/23: CIA-RDP91-00452R000100170041-5