WEEKLY REPORT FOR WEEK ENDING 19 AUGUST 1959 FROM FORMS MANAGEMENT BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900230069-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 23, 2016
• Document Release Date: June 21, 2012
• Sequence Number: 69
• Publication Date: August 19, 1959
• Content Type: REPORT

Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
C0NFI
LO E 1I AL
Weekly Report for Week Ending 19 August 1959
from
Forms Management Branch
1. Contributions
a. Tangible
(1) Completed 29 actions requiring the printing of 206,125 copies
or sets of blank forms.
v2) Nine new and 5 revised forms were approved.
b. Intangible
(1) Evaluated 3 employee suggestions pertaining to Information
Reports. Disapproved 2 and referred the other to RC/RQN/DD/P.
2. Assignments
a. Active
~1) Twelve new and 12 revised forms.
(2) Telegram Dissemination Information Report
Agreements have been concluded among the FI Staff/DD/P.,
Cable Secretary, Signal Center, Army Staff Communication and
Forms Management concerning revision of the present system
of handling "HOT" CS Information Reports. A new and improved
"Telegram type" system will be installed as soon as printed
forms are available. The new system will speed the flow of
vital information and reduce sharply the time spent in writing
and disseminating reports./ Less rewriting and handling by
Area Division personnel will be needed. The format of the
report form has been drastically revised to reflect all essential'
elements of the USIB "Common Information Report Format."
(3) Revision of Dispatch Forms
(4) Improved Management of Stocked Forms
(5) Uniform Information Report
25X1
(6) New Building Project
(1) Elimination of Transmi for Personnel Type Data
(9) Proposed Revision of Security Officer Check List
b. Inactive
(8) Improvement in Quality of Information Reports Production
(7) Expediting Printing of Information Reports
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
CO FI E TIAL
h no changes. OTR is preparing an article for the OTR Bulletin on
Foryrr73, "Request for Internal Training" was returned from 0 & M (DDS)
wmmOffik
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
bURIDENT1AL
Weekly Report for Week Ending 19 August 1959
from
Records Disposition Branch
1. Contributions
None
2. Assignments
OL/Graphics and arra_ reparation.
Prepared detailed outline and schedule for DDS Workshop, obtained
approval of Chief, Records Management Staff, and submitted to OTR/CT,
for review. Reviewed previously used ides with OTR/Visual Aids
and requested certain improvements. Discussed new slides need with
.Kerresner Training worxsnops in Filing
91;Y1
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
OCR/FE/NEA
August 21, 1959.
/Assessment and Evaluation Staff
/OTR/Operations School/Headquarters Training
The Budget Office, O/L, refused to sign cost authority on
requisitions for these Staffs.
tM/DDP X
k .SR/DD' l ~ ~'r ! /,
x~WateT~~ ~Of ce
eeting3have been scheduled for Thursday to discuss
filing equipment needs on which these offices requested our
assistance.
Lo4 Contact Division
/difice of Security/Building 13
/OP/Records and Services/Test Installation
No change.
Carpenters have completed securing the area. Electricians
have installedlights. Factory will ship shelving Friday,
b. Re brds Schedules
ng developed-.
I
A revised records control schedule has been submitted by the
ARO for review and approval.
4DNr Building Site
I/DDP
No change
c. Records Systems
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
25X1 Medical Staff
An additional foot of inactive material was disposed of.Continuation
of the screening and revamping is temporarily cblayed.
Installation of File in Clerical Recruitment Branch/OP
Prepared with ARO/OP a proposed filing plan and submitted-it to
Chief/CRB for review. Completed preliminary screening and cleanup
of records in CRB and ARO/OP, who is assisting actively in this
installation.
d. Special Projects
Removal of Records by Separated Employees
A meeting was held with a representative from General Counsel. Memo
to the DD/S is being drafted.
/gurvey of Unused Safes
Findings on forms violations uncovered during the survey were given
to the Forms Management Branch. Final report on the survey and our
recommendations are being typed.
Revision of Notices on Filing Equipment and Supplies
Booklet on Records Center and Revised Form 490
No change from previous report.
Training in Subject Numeric Filing
"'Received and filled telephone request from
RMO/DDP, for 15 copies of Handbook for Subject Filing and of a
sterilized version of "How to Install the Agency Subject Numeric
Filing System" for distribution to DDP Records Management Officers
on 19 August. Prepared briefing materials for Chief, Records
Management Staff to use at meeting showing status of Subject Numeric
Filing in CIA, Federal Government Agencies, and private industry.
Reviewed with Chief, Records Management Staff slides and other
training aids used in filing training.
e. Inactive Special Projects
File Cleanup Campaign
Sorting Equi ent Booklet
25X1 Revision of ___Records Management Program Guide
Emergency Filing Equipment Needs
Analyst Files Project
FIDENDAL
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
G n PIP I 'ENTIA(
25X1 3? Vital Materials
attended a briefing conducted
for OCR employees who will participate in the Operation Alert.
visited the repository during the week.
cro m ng of Vital Materials
OCR/GR continues
Logistics Office - filming of security liaison clearances
has begun.
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230069-1
4. News
arranged for and attended a meeting with EDP Staff and
members of the Program Staff in Civil Service Commission and also
attended a meeting with EDP Staff and Mr. Brown, General Accounting
Office.