PROCEDURAL MANUAL FOR THE AUTOMATED TIME AND WORK REPORTING SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B05702A000100030062-8
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 27, 2016
• Document Release Date: November 5, 2012
• Sequence Number: 62
• Content Type: REPORT

Declassified and Approved For Release 2012/11/05: CIA-RDP78BO5702A000100030062-8
Declassified and Approved For Release 2012/11/05: CIA-RDP78BO5702A000100030062-8
 Declassified and Approved For Release 2012/11/05: CIA-RDP78BO5702A000100030062-8
'MURAL k9A3AL FOR THE
AUTOMATED TIME AND WORK REPORTING SYS 'S
Declassified and Approved For Release 2012/11/05: CIA-RDP78BO5702A000100030062-8
 Declassified and Approved For Release 2012/11/05: CIA-RDP78BO5702A000100030062-8
4d,!~V4'.4EW
EEG NO.
P OCEWRAL MAWAL MR THE
AU1SMAT, TDM AND VM REPORTING SYSTEM
COQ
ftloyee MW
? } t ? ? Y r ?
PS W
? r r' ? ? } # ? ? ? ? ? 2
eportin C ? # ? ? #
P27oject ftmbera . s ? # i- ? } # ? ? ? ? i ? ? ? ? i ? N ? ? # Y ? 2
2
Work Categories a Y ? # ? # i ? ? ? ? t # r ~i ? ? # ? # r .? ? ?
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W
PIC
wow AlGCOU
This muml sets forth the procedures to be followed
'hereby the expenditure of time and work effort by PIC
personnel will be system -ties13,Y recorded in an automated
6y ater for reporting pares.
Ap'1' 1R C. WNDAEL
Director
Photographic Intelligence Center
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AID WOR1{ ORTM RYST 4
below).
prepared and diotributed to components of PIC
2. The folloving spaces vtU be indicated on the IM.
b. Reporting C+ o t
c. Date
d. Project IIuxaber
e. Regiecter
i'. Work Categories
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 Declassified and Approved For Release 2012/11/05: CIA-RDP78BO5702A000100030062-8
w
low
II. 1' 3YB$ MJK3M
The identity of each reporting employee vill be indicated on t
t card by his PlC badge number.
The I cards for the reporting components will be distributed In
quantity to the PIC components. The number and the color of the IBM cards
for the PlC components are given in APP.DU A.
The date viii be entered on the 124 card by the reporting employee
by day, month, year, e.g., 24/1/59 (20 April 1959).
If a work effort is performed for an established project, the project
number will be placed in the space provided on the IM card. If the time
is not devoted to a project, then the space will remain blaank, and the
work effort v'ill represent ion-project work. Every effort must be made
to credit work, effort to the correct project.
VI. ==TER
The fiber of the internaa and/or external requester obtained from
the list of requesting components (APPMDIx B). Care must be taken to
ensure that all work effort is charged against the right requester.
VII. WORK CAMMM
1. A comprehensive listing of work categories has been developed
for this system. The type of work effort performed by a PIC employee
will be indicated by placing the number of the proper work category in
the space provided on the IBM card.
2. Work categories are arranged in such a manner that major group-
ings of work performance can be easily obtained through IBM recall. It
villa be necessary for the employees to familiarize themselves with this
list. While away of the work category terms are self-explanatory, questions
which may arise concerning the proper selection of a work category should
be referred to the Branch or Division Chief. It is felt, however, that
the discussion bellow will clarify the selection of categories. for report-
ing purposes. It must be borne in mind that the expenditure of time and
work effort is first of all charged to the reporting individual and to
the component to which he belongs. Secondly., work effort will be indicated,
by project number when appropriate.
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 Declassified and Approved For Release 2012/11/05: CIA-RDP78BO5702A000100030062-8
a. Work category 000 (Preparation, Coordination and Implementation
of Policy) will be primarily used by supervisory personnel throughout the
Center. Effort performed by individuals in the preparation and coordination
of staff studies, notices, directives, regulations, etc., relating to the
development and impntation of regulations, policy, plans, etc., woull
be charged to work category 000.
b. Briefings and consultation will, pertain to substantive, non..
substantive or security matters and will be recorded under work category
030 (Nonsubstantive Briefings and Consultation), 270 (External Briefings
and. Debriefings Security ), and 1.60 (Substantive Briefings,. Coordination
and Consultations . Discussions relating to Research and Development will
be charged to category 500 (Equipment Research and Development) or 510
(Technical Research and Ana1ysie) .
c. Records maintained for personnel and administrative mstters3
will be charged to category 080 (Records Maintenance and, management).
The maintenance and. Bement of files of substantive intelligence materials
will be charged to category +80 (Substantive Intelligence and Records
Maintenance) . The administration or conduct of a training program will
be reported as category 180 (Training Administration).
d. Support given by PIC to requesters in the preparation of
requirements for substantive P1 support will be noted under category 300
(Substantive Requirement Prepsration).
e. Effort devoted to the initial handling and evaluation of a
require nt to determine whether the requirement can be accepted and
established as a project by PIC, the determination of its priority, and
its final assignment to a PI Division will be charged to category 310
(Requirement and Project Assignment).
f. Time and effort devoted to the establishment and administration
of joint projects v;
Ridget a . "inance w Time and Attendance
Logistical Support
Records tenance and Management
T ing and Other Cleric Support'
Annual Loaves
Sick Leave
Military Leave
Ad-olnistrativr Leave
Compensatory Leave
Training Presentation
Training Receiving
Training Material and Lecture Pr*p%m-tjon
Training Mministration
P2nt Tours and Associated Travel
11cuRIT'I
Internal. P ysical Security Inspection
Interim Security violation Investigation
Personnel Clearances
Personnel.. Escort and Control
Safety, Evacuation Implementation and Control
External Ptyste al Security Inspection
External Security violation Investigation
to rnai l :etings and Debriefi
External Clearances
Secured from Work .e to Ronclsared Personnel in
'Work Area
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am e
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5
300
310
320
330
340
350
360
00
410
1e30
wo
x+50
#70
480
5
5
5
530
540
550.
560.
570
80
590
700
710
730
740
750
76D
770
780
790
RE ZR (NTS, COORI NA'1'ZON, AND L SON
Substantive quirements Preparation
ReVtrement Evaluation and, Project Assignment
Joint Project Coordination
Project Status Report Prepa a tton
Photography Sanitiration
Report Stisation
+perrstiona Liaison en Support with 'LD/DD/P
Operations Liaison and Support, General
ravel.
Film B n ling
'im Plotting
Mission ;'kchaaicafrl Analysis (Tilm
Profiles, etc.)
Photographic Scanning
ihotoga is his
f to collateral Correlation
Substantive Briefings, Coordination and. Consultation
Report Planning and Writing
Substantive Intelligence and Records Maintenance
Relating
tographic Research and. Collection
Textual Collateral Research and Collection
#Lp and Graphics Research and. Collection
leap *ad Collateral Material Preparation Support
intelligence Mater *1 Control
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800
810
820
830
8
921
930
9
941
951
CA1.CEMM AND SOPS
:Btd Progra ing
I Operation
Maintenance, Information Control Service
I4aiutenanee Fila Library
Maintenance ieort Libre
Shipping and Receiving
Courier Service
Halntenance Disaster File
i 4I'?TCTIO SUPPORT
campy Cara
Rectification, Paper
Pectificationj File
Continuous Printing and Processing,
Continuous Printing and Proeeasing,
Preparation Materials for Printing
Contact Printing and Processing, Pater
Contact Printing and. Priocessing,, Film
Projection Printing aid Pmcessing, Paper
Offset Printing
Diasso Hepxoduction, Paper
Diazo Reproauction., roil
P tostat Repr duetton
Xerox bra
Production Control
Assembly and hiding
Lamination, Dry Mounting
P ojection Printing and Pzviceosing, Pi;lta
Declassified and Approved For Release 2012/11/05: CIA-RDP78BO5702A000100030062-8