LETTER OF INSTRUCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00586R000300190011-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 23, 2016
• Document Release Date: August 20, 2013
• Sequence Number: 11
• Publication Date: February 16, 1960
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
S-E-C-R-E-T
ITMORANDDM FOR: Bureau Chiefs
FRCM: Chief, FBIS
SUBJECT: Letter of Instruction
GENERAL
1. Developments on the African Project:
'
k
16 February 1960
a. The Director approved, the Project.
b. Bureau of the Budget approved FT 60 funds for construction and
operations. The DD/I promised funds for Fr 61 operations.
c. A:proposed agreement between the U S Government and the Governments
of Great Britain and Nigeria vas passed by the Office of Middle and
Southern African Affairs, Department of State, to the Secretary of
State for approval and transmittal to the American Embassy in
London. A formal request to the Secretary of State for the above
agreement vas signed by the Director.
d. Further antenna design ant electronic wiring conduit plans rat
turned over to Beal Estate ant Constracti
or the
prepared
preparation of plans. The RE&CD architect,
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torellminan architectural Sketches of the opera
cue
Eliding.
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2. Amearnmiumves sceptre& for the Assistant Chief of Staff, Department
of the Army requesting that space at Bebe, Okinawa, adjacent to the ACAN sta.tim
again be earmarked for possible }'BIS occupaacyt in the event of interferzsice
from further military activity on Bolo Point. 50X1
3. A directive on the publication of press scrutiny material vas uncartd
by the AD/0 ant issued to the Chief, Editorial Branch The directive in
general recapitulates and confirms previous policy but, in keeping with FE IS'
paramount mission, insures that at least 80 percent of Daily Depart space every
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month is taken up by material mattered from radio transmissions.
4. Progress was made in attempts to recruit a Enrdiah monitor for Medi-
terranean Bureau. ALEbrdish linguist now in the UN who has agreed to accept tb-,
FBIS offer, vill be employed subject to clearance. The Chief, German Burt=
reported locating a Eunnli-speaking Enrd in Germany, but he turned out to be
inadequate. 50X1
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Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
S-E-C-R-E-T
SUBJECT: Letter of Instruction
5. East Coast Bureau coverage of the increasingly critical Caribbean
situation was increased. The Bureau was relieved of responsibility for three
hours daily coverage of Moscow, Spanish to Latin America to permit it to
devote the time to the Caribbean material. The Moscow programs were trans-
ferred to the West Coast Bureau.
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7. Arrangements were concluded early in January for streftmlining Middle
East Roundup service to U S embassies receiving the service heretofore by mail.
The Middle East Roundup is now transmitted by electrical means to Ankara,
Baghdad, Beirut, Cairo, Jidda, Benghazi, Karthoun, and. Teheran. By their own
Choice Amman. Damascus and Tel Aviv continue to be serviced by airmail
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8. the East Coast Bureau's only Arabic mbnitor, resigned
during the month. He will be replaced b4 Both are former50X1
Mediterranean Bureau monitors. 50X1
9. The following significant broadcasts were inaugurated during the month:
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a. Moscow, Swahili; covered by the Mediterranean Bureau
b. Cairo, Pushtu; not covered due to lack of a monitor
c. Paris and Voice of Free Men, Arabic (Anti-Sasser); covered by ECB.
10. All bureaus are reminded that all queries relating to consumer servizae,
whether departmental or field, must be directed to the Chief, Liaison and
Requirements Staff. This also applies to distribution of FBIS publications.
11. Any broadcast item mentioning a U.S. Congressman, whether senator or
representative, must be filed and must carry the flag, "Copy to
PROPAOCALANALYSIS COMMENT
1 Radio Propaganda Reports (responsible analyst indicated in parentheses):
"Divergentof Stalin in Satellite Comment an his Birth
Anniversary"
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Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
S-E-C-R-E-T
SUBJECT: Letter of Instruction
2. Propaganda Analysis Items on the MIS Wire (Responsible analyst indi-
cated in parentheses):
a. "Peking Repeats Charge of Recent U S Underground
Nuclear Testing"
b.'Iscnrienxploitation of Anti-Semitic Incidents in West Germany"
c. "First Bloc Mention of Iraqi Editor's Efforts to Form Splinter CP"
d. "Peking Broadcast Revives
Offshore Islands' Status"
inction Between Taiwan and
e. "First E3.icit GDR Threat to Request Soviet 'Rocket Weapons"
3. Radio Propaganda Report CD.155 of 1 October 1959, on Soviet dispar9T-
ment of U.S. claims for the Polaris missile, was reprinted in the January z
issue of the Office of Naval Intelligence Review. The report was prepared at
ONI request as a sequel to a NoveMber 1958 Propaganda Report, Which the ONI
Review also reprinted.
4. A new catalogue of Soviet radio and TABS commentators, updating and
expanding the original one prepared by RPB in November 1957, was distributed
to field bureaus as a reference aid. Copies were sent to selected consumers
in the Agency, the State Department, and. USIA.
5. Field Support of the Radio Propaganda Branch
a.
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The Austrian and. Mediterranean Bureaus are to be complimented an
useful survey-type FYI's filed on their own initiative: 50X1
on satellite tress handlins of the anti-Semitic incidents cnY1
in West Germany, and on Sofia's broadcasts in 50X1
Arabic. The latter was published almost verbatim in the 28 January
SURVEY OF COMMIIIIST BLOC BROADCASTS.
b. Tokyo Bureau editors are requested to pay special attention to
commentaries on key or sensitive subjects that appear in Mbscow's
Mmaltarinelnguage broadcasts. -These programs *retaking on
special importance now, with Sino-Soviet relations a top-priority
question in the intelligence community% What Mbscow tells its
Chinese audience about Taiwan and the status of Nationalist China
should be loathed especially carefully. For example, a 1 February
commentary was requested on the strength of the Buremm's Crentary
List notation that it ridiculed. Chiazg's talk of liberating the
mainland?a theme seldom discussed by Mbscow.
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Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
S-E-O-R-E-T
SUBJECT: Letter of Instruction
c. All bureaus are advised of current special consumer interest in
any indication of the role that may be sought by the CYR, or for
the CPR by the bloc, in international negotiations on such issues
as disarmament, So far Moscow has withheld direct comment on the
subject, although same of the satellites have discussed it: Editori
may find useful background in the article headed "CPR Demands
'Formal' Participation in Disarmament" on page 4 of the 28 January
Survey. A nuMber of Radio Propaganda Reports on indications of
Sino-Soviet differences, and of satellite attitudes toward issues
over which such divergence has been apparent, are projected. in
response to an OCI requirement.
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
U-N-C-L-A-S-S-I-F-I-E-D
SUBJECT: Letter of Instruction
EDITORIAL BRANCH COMMENT
1. General
a. Prompt information from the field on the anticipated flow of important
copy greatly facilitates Daily Report planning. The FYI's and accurate estimate
of filing time received during the USSR Supreme Soviet meeting were particularly
helpful.
b. Occasionally an important it 'ill slipUSSR economic
material and Soviet regional briefs which are flagged Only." An example STAT
is the Rostov report on the reassignment of Politburo member Kirichenko to the
low-level job of Rostov Obkom first secretary. Since by definition this flag
&mad be used for low-level material only, copy so flagged is sometimes not
scanned by editors here the same day it arrives, and publication of important
items may be delayed. In general, however, the field has been doing a first-
class job of flagging low-level Soviet material, thus guaranteeing that it gets
forwarded to interested consumers.
c. Field roundtps filed in support of the World Reaction Report on the
President's State of the Union speech shoved a marked improvement over previous
roundups, and were generally incorporated without rewriting. The German Bureau's
contribution was particularly yell conceived and professionally written.
2 Mediterranean Bureau
a. Topical subslugs on many monitored items, particularly Arab-language
news reports of statements or speeches, are usually superfluous. The first few
lines of text normally provide sufficient identification and no subslug is
required.
b. Press reviews labeled (text) frequently contain editor's notes stating
simply that certain portions are omitted. Unless editor's notes completely
identify omitted material, it is preferred that such items be filed as excerpts.
c. The recent improvement in tailoring the Middle East Roundup to Deily
Report requirements is appreciated. The fact that many changes and much cutting
may occur before publication of these roundups should not be taken as a guide
for cutting in the field, since the fuller version is used by the Wire Service
and may be preferred by the Bureau's field subscribers. There is still room for
improvement in the organization of the material in the roundtp, possibly by the
use of broader headings.
d. There are occasions when editors should resist the temptation to use
FYI's as a substitute for the text of an item whose reliability they have reason to
doubt. If a poorly received item or a report from a suspect or secondary source
is the only thing available on a significant subject and the editor deems it worth
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U-N-C-L-A-S-S-I-F-I-E-D
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
U-N-C -S-I-F-I -E-D
1.5JECT: Letter of Instracticm
filing to headquarters, be should submit it in the same form in which he cull
normally file such an item, i.e., as text, excerpts, or summary, and if ne-..tary
aid an editor's note explaining that it is the only item available on the s.lbje.t_
Thus a MENA report on an important event in Baghdad would be filed not as an FYI
but in textual form with an explanation that Radio Baghdad has not reportel the
event.
3. Austrian and. German Bureaus
In filling out relatively brief radio items with lengthy or rananyus
press scrutiny inserts, editors may find it more practical to reteletype the
combined radio and press scrutiny material as a single entity rather than to
simply file the inserts. The 18 takes of inserts to a pages of Daily Report
material on Ulbricht's speech on farm production (Dec. 19 NEUES DEUTSCHLAND)
is a case in point.
4. West Coast and Okinawa Bureaus
a. The attention of editors is invited to continuing consumer interest
In Burma, ThAilnnd, and the Philippines. A comparison of Daily Repast pages
devoted to these countries in the months of December in 1957 and 1959 r-veals
an overall drop from 54 to 8 pages, which closely reflects a proportionate
reduction in field bureau files related to these nations. Efforts to improve
coverage and, editorial comment from the area will be welcome.
b. In the 11 September 1959 Letter of Instruction editors and monitsa
were encouraged to maintain the high quality of translation traditionally affpriel
ECNA Chinese items of considerable importance. Recently, however, several itemc-
of this nature have been filed which contained obscurely translated, pas3ages
necessitating either queries to the bureau or--in cases where speed was Imrptreant
and the obscurity seemed capable of clarification without a message to the
bureau--a cautious reediting at this end.. It is recognized that NCNA Chinese
material is not easy to process, and that the economic, technical, and ideolz-
gloat character of much of it adds to that difficulty. But it Should ba
remembered that it is precisely the items filed from this source that major
consumers study most closely and about which they can the Editorial Brancth
most frequently. Ferh editor is therefore urged to make sure before filing
any NCNA Chinese item that it contains no passages that are not clear, to him
at least, since he alone can readily consult the translator of the item.
ENGINEERING AND FIELD OPERATIONS
1. FBIS Engineers spent a day at the CGS Iabaraterte,STAT
at Wilton, Connecticut, observing laboratory tests conducted on a pre-prod=tion
model of the Short Wave (2-32 Mae) MUlticoupler, under contract for Division-
vide requirements. All technical specifications were fully met. The unit waE
approved for production.
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VT TT rTACOTOTV'M
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
SUBJECT: Letter of Instruction
2. A test model of a Long and Medium Wave (100 - 2000 Nes) Malticoupler
made up by the Technical Materiel Corporation at FBI'S request, at no research
and development cost to IBIS, was delivered to East Coast Bureau for operational
observation and laboratory test. Early naiads dhow the unit to be meeting most
of our specifications. The unit came in time to permit the bureau to better
intercept Cuban transmissions on the Beverage Wave antenna.
3. IBIS has accepted an Office of Communications offer of a 66 spa duplex
submarine cable from Washington to Landon to replace the slow variplex simplex
circuit. Changeover vill take place About the middle of February. FBIS mill
have full use of this cable.
4. Bureaus are cautioned., when quoting announcements of broadcast times, not
to convert the time to GMT within the quotation marks.
5. The Hokkaido Bureau is to be commended for its alertness in filing
valuable Soviet time zone information carried in an insignificant it on a
youth program.
6. Cruising monitors shouId ?patinae to extract and virefile significant
information on press services from Monitor Report Perm 500. The form should then
be sent to headquarters with a carbon copy.
7. Field bureaus :Should, then reporting new broadcasts, indicate whether
the bureau plans full, sample, or no coverage of the program.
8. Information on speed of teletype circuits :Should be reported in baud
rate rather than =Ms permdnute. Baud rate . !pm
1.32
9 Administrative messages to cruising monitors should be acknowledged
promptly, indicating when the information requested can be expected.
ADEIRLSTRATION
1. Electronic Specialist completed a month's IVY at tht STAT
Panama Post on 4 February. BA completed the Post's electronic wiring instal-
lationIrretiped its antenna system te'mett saw.mit, and rojettedmonitkring tette,
end reptired and maintained all electronic equip:Ant assigned to the post.
2. Travel
a. It is reqgested that bureau chiefs not sign their own travel voaCher2
as Approving Officer.
b. Bureaus are reminded that the traveler's copy of the T/R must
accompany the travel voucher to headquarters.
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Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9
SUBJECT: Letter of Instruction
c. If, during the reek of arrival or departure, a traveler's trur cf
duty is other than Monday through Friday, it should be noted on
the travel voucher. Local holidays Should also be noted rhea
applicable. The above precautions rill reduce improper aharger,
to annual leave.
d. Bureaus are requested to review
information required for issuing travel orders. Information other
than this should not be included in the vire requesting orders.
3. Bureau cashiers are advised that mall verification reports must acccant
for the total amount of money advanced.
4. The following IBIS regulatory issuances were released during the mcnth
of January:
NOTICE NO.
SUBJECT
DISTRIBUTION
PERSONNEL CHANt3ES
1. N
2. Reassignments
Assigoment
Editor
Germany
Teletypist
Editorial Br.
Teletypist
Editorial Br.
Clerk Typist
Editorial Br.
STAT
STAT
STAT
Secretary
Office of Chief
from To
Rad. Opr. Watch Officer STAT
WCB WCB
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U-N-C-L-A-S-S-I-F-I-E-D
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T. Reassignments (contd) From To
3. Transfers and Separations
Editor
Okinawa
Editor
Editorial Br.
Editor
Editorial Br.
Editor
London
From
Clerk Typist
Editorial Br.
Editor
Germany
Editor
ECB
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STAT
STAT
STAT
U-N-C-L-A-S-S-I-F-I-E-D
Declassified in Part - Sanitized Copy Approved for Release 2013/08/21 : CIA-RDP83-00586R000300190011-9