LETTER (SANITIZED)FROM LADD SHINN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00191R000100050011-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 23, 2016
• Document Release Date: October 24, 2013
• Sequence Number: 11
• Publication Date: August 15, 1986
• Content Type: LETTER

Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6
STAT
41111111M
1111111111111M
Mk. WI
MOM
MI =II 111M1 IIMM
LIM III 111=11 MIMI 1=11 INIM
NMI III MIMI WIMP'
The Software Company
August 15, 1986
Dear Ken,
Thank you for the Opportunity to meet with you and your team to discuss
your environment for the MSA purchasing and manufacturing systems and
how The Consulting Group might be of service to you. In the time we
spent together on July 30, we discussed many potential areas of
modification as related by your team members which would be required in
order.forthe system to fully meet the needs of your operating
environment. We also discussed other areas relating to the way our
Consulting Group works and the life cycle of consulting projects. In
our wrap up session we highlighted five areas (from the many items
discussed) which you wished for me to respond to with an estimate
These items are as follows:
1. Multiple Buying Entities
2. Requested Stock Material through Purchasing
3. Developing New Screen/Storing New Data
4. Adding New Data Field to Existing Screen/Data Base
5. Increase Data Base Key Field/Screens
The estimates for items 3 - 5 were to sample estimates from which you
could do your own extrapolations with the understanding than any given
screen/file may in fact be more involved than the estimate is assuming.
A summary of these items is attached which indicates the level of
understanding under which the estimates were derived.
Based on our discussions, our preliminary estimate is itemized below.
The itemization is divided into two areas: functional specifications
and development. Attached you will find a brief outline of the things
which are considered when developing the functional specs and.
adaptations. The estimate does not include travel/living expenses for
gathering information for specs, required status meetings, etc., if
required, or MSA costs for computer time/equipment necessary to complete
the project.
MANAGEMENT SCIENCE AMERICA, INC. ? CENTER ONE ? 2750 DIXWELL AVENUE ? HAMDEN. CONNECTICUT 06518-3316 ? [phone]
Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6
Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6
STAT
August 15, 1986
Page 2
Once the project has begun and a full requirements definition study has
been done, the MSA Consulting Group will be better able to estimate the
cost for the Completion of the Functional Specifications and can provide
a better estimate for Adaptations. Again, after the Functional Specs
have been completed the estimate for Adaptations can be refined.
However, all work is provided on a daily time and expenses basis, and no
estimates can be binding, as they may be impacted by clarificatiOn of
needs and changes that develop as we work together on this project.
Again thank you for the opportunity to be of possible service to you.
LS/lcp
Attachments
Sincerely,
Ladd Shinn
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.
2.
3. screen/pgm
DB/IE
4. screen/pgm
DB/IE
5. screen/pgm
ESTIMATE OF COSTS
Functional Spec
Development
(1)
Time
Estimate
Time
Estimate
4 wks
$10715,000
9-11 wks
$25-30,000
476 wks
$15-20,000
12-14 wks
$35-40,000
3 day
$ 2,000
15 day
$ 9,000
- 2 day
$ 1,500
5 day
$ 3,000
(2)
-1 day
$ 500
+1 day
$ 1,000
(3)
-1 day
$ 500
+1 day
$ 1,000
1 day
$ 1,000
(4)-1 day
$ 500
(5),
(3)
(1) Estimates given in full days or weeks. +, - sign to show possible
increments.
(2) DB = data base change, IE = Information Expert
(3) See note in attached summary
(4) Mist insure than all copybooks and working storage areas are
altered.
(5.) Estimate for one screen, not necessarily Multiple for more programs
since copybooks need only be changed once.
Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6
Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6
SUMMARY
This summary is not intended to be a full description of the
requirement. It is only intended to describe the modification areas
discussed.
1. MULTIPLE BUYING ENTITIES
The base system interface between manufacturing and purchasing only
allows for one buying entity to be identified and used when
entering a requisition in the manufacturing system to be passed to
purchasing. The CIA requires the ability to specify multiple
buying entities on the manufacturing requisition.'
The base system interface also limits the buying entity for a
requisition entered in purchasing to the single entity specified in
manufacturing when the items are to be passed back to
manufacturing. Again the CIA requires the ability to specify
multiple entities.
2. REQUESTING STOCK MATERIAL THROUGH PURCHASING
CIA would like to control all material/service requests through the
purchasing system. Whereas the base system provides for entering a
customer order through the manufacturing system and processing that
order, the CIA would like to acknowledge the requisition within
purchasing and, for "stock" items, pass the information to
manufacturing automatically for processing through a "customer"
type order. Once the order has been shipped, the system should
pass the proper information back to purchasing in order to "close
out" the originating PO/requisition.
3. DEVELOPING NEW SCREEN/STORING NEW DATA
The CIA has identified data elements they would like to store with
their requisitions and purchase orders for documentation and
notification purposes. These data elements have no system
processing implications and Only require simple or no editing. the
CIA has not yet quantified the number of screens necessary for
capturing modifying and displaying the data. Additionally such
data may require expansion of existing data base records or
creation of new records. They would therefore like to have an
estimate for 'developing an average screen of data. Such an
estimate would provide them with a bench mark from which to
extrapolate potential costs once the data and number of screens is
determined.
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C3
4. ADDING NEW FIELD TO EXISTING SCREEN/DATA BASE
The CIA would also like to add data elements to existing screens.
They would therefore like to have an estimate for adding a single
field to an existing screen and data base.
Although the estimate given may represent the average cost for
adding a new field to a screen and to a data file (which does not
require expanding), it should "not" be assumed that two fields
would be twice as much. Once in a program/screen/file, it may
require little additional time to add a second or thiid field, etc.
5. INCREASE DATA BASE KEY FIELD/SCREENS
Although a data element may be present in the NSA systems it may
need to be expanded in size in order to meet the requirements of
the CIA's business. The complexity of such a change increases if
the field being expanded is a key to one of the data records. The
CIA would like an estimate for increasing the size of a field which
is a key.
The estimate given is not as straight forward as it may seem. The
cost of such a change depends not only upon the mcdification to the
data base, but it also depends upon the number of screens and
reports which use this field and must be altered to reflect the new
length. It may be difficult, therefore, for the CIA to extrapolate
from an estimate for changing the length for one key data field to
another.
Declassified in Part - Sanitized Copy Approved for Release 2013/10/24 : CIA-RDP90-00191R000100050011-6
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SPECIFICATION STUDY
OBJECTIVE: To provide a phased approach for the management of
Customization requirements to the base MSA Order
Processing System. The study will describe and define
the project scope, the functional requirements, the
approach and the Systems design for the proposed,
customer spec, modifications,
Phase Definitions
A. Scoping Phase
1. Project start-pp
^ Objectives
- Understand business (needs and environment)
- Determine boundaries/assumptions
- Define technical environemtn
- Define MISA/CUstamer responsibilities
2. Functional Requirements
? Objectives
Define the customer requirements which have impacts
on the system.
Describe. impacts
Deliverables
Impact Statements ?
- Requirements documents of
- Updated Project Plan
B. Exploration Phase
? Objectives
clients needs
TO propose/identify alternative solutions to areas
requiring mods as defined in requirements documents.
Selection solution from alternatives based upon cost
and functionality.
Deliverables
Recommended solutions
Updated Project Plan
Initial sizing of the project (refined estimates)
Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6
Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6
C. Functional Specification Phase
Objectives
Develop systems design for modifications
a. data base design and changes
b. screen and report designand changes
c. systems plan
d. interfaces
e. table usage
f. processing ,
. data validation (Screen)
. file updates
. special logic
- Identify affected base system programs
? Deliverables
- Systems Design document
- MOdification Cost Estimates
- Proposed Project Adaptation Plan
'Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6
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ADAPTATION
OBJECTIVE: To produce upgrades to the base system which, when
implemented, will meet the customized specifications
detailed in the specification/design study.
Phase Definitions
A. Programming Specs Phase
Objective(s)
- TO provide detail specifications for programming
Deliverables
Description of modified program logic (eg. flow
diagram/work flow)
- Definitions of where logic fits in program
- Constraints (if any) it may impose
Document change requests and/or agreements
B. Development Phase
. Objective (s)
To produce application outcome defined in functional
specs.
? Deliverables
Modifications to be added to base System
a. Coded and Unit/Systems tested
Completed systems documentation (for mcds)
- Any revised operations documentation
C. Systems Testing Phase
? Objective(s)
- To test entire systems ability
specification
Deliverables
Tested system
to meet functional
Declassified in Part- Sanitized Copy Approved for Release 2013/10/24: CIA-RDP90-00191R000100050011-6