FY 85 ACCOMPLISHMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R000100090012-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 23, 2016
• Document Release Date: September 6, 2011
• Sequence Number: 12
• Publication Date: December 2, 1985
• Content Type: MEMO

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MEMORANDUM FOR: Deputy Director for Administration
FROM: Allen R. Elkins
Director of Finance
SUBJECT: FY 85 Accomplishments
The attached list of FY 85 accomplishments for the Office of Finance
is forwarded in response to your reference request.
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OFFICE OF FINANCE ACCOMPLISHMENTS - FY 1985
1. STATUS OF ONGOING SYSTEMS DEVELOPMENT EFFORTS
b. Budget and Accounting Resource Sysytem (BARS)
In April, 1985, Computer Sciences Corporation was selected as the
contractor to assist in the development of the system. During May and
June, contractor personnel received an in-depth orientation of the current
financial and logistics systems - FRS, BRS, GAS, Payroll, ICS, and CONIF.
The BARS team completed a high level requirements document and conducted
an extensive evaluation of mainframe accounting software packages. The
Cullinet general ledger software package was selected as being the most
viable for Agency use. The BARS project was organized into four (4)
segments made up of the Office Budget Formulation (OBF), the Agency Budget
Formulation (ABF), the Accounting and Budget Execution (ABE), and the
Agency Travel System (ATS). These divisions were effected to facilitate
management of resource distribution between concurrent taskings. Through
utilization of an IBM/PC and software packages (Goldengate and PC Focus),
a first version of an automated tool for assisting in budget formulations
was developed. This involved the prototyping of the system on a
microprocessor and the provision of demonstrations to the user population
for the purpose of refining requirements. Version 1.0 of the ATS was
developed and turned over to the Central Travel Service on 1 October 1985
for testing in the operational mode.
c. Treasury Initiatives
Early in FY 1985, a major effort was initiated to revamp existing
Agency procedures for dealing with the Department of Treasury. The
Offices of Finance, Communications, and Information Technology, the
Department of Treasury, and the Federal Reserve Bank of Richmond (FRBR)
cooperated in the creation of a direct communications link between the
Agency and FRBR. This action also included upgrading of the existing
communications link between Treasury and FRBR as well as adding
cryptographic equipment (KG-84) which will protect all financial
communications with the parties involved. This link provides the Agency
with the capability to send salary and other payment data directly to FRBR
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S E C R E T
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and eliminates the need to transport magnetic tapes between Headquarters
and Treasury for processing in a downtown Washington, D.C. location.
Greatly enhanced security and efficiency have resulted from this
initiative which went operational in mid-November 1985.
d. Other Automation Efforts
e. Automated Strip Payment System (ASPS)
During FY 1985, the data base required to process Army Interfund
billings was developed and implemented. Interfund bills are the most
voluminous that the Agency receives from other Government agencies.
Processing of these billings on ASPS takes less than half the time
required by manual means, provides for automated receiving verification,
and eliminates the preparation of vouchers containing hundreds of line
items. Additionally, work was begun on a Work Order Financial Resources
System (WOFRS) to process General Services Administration (GSA) billings
which that agency will provide on magnetic tape in FY 1986. This is yet
another high volume activity which can be automated with significant
beneficial results.
2. CONTINUING EFFORTS TOWARDS SATISTYING IG RECOMMENDATIONS
a. Automation (See Paragraph 1 above)
b. Recruiting
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c. Training
A two day training course was developed and implemented during FY
1985. The course consists of lectures, guest speakers, and case studies.
All potential certifying officers will be required to take the course
prior to receiving certifying authority.
3. SUPPORT FROM OTHER GOVERNMENT AGENCIES
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S E C R E T
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4. CASH SAVINGS TO THE AGENCY
a. Invoice Payments
b. Travel
The savings available from the use of Government Transportation
Requests (GTRs) for procurement of travel for domestic travel continues to
be promoted within the Agency. Calculation of the actual savings from use
of GTRs has been discontinued because of the multiple fare structures and
classes of service which are not published in the Airline Guides. Such
calculations were made, however, through 30 June 1985 at which time it was
projected that total savings would approximate $8.25 million, up some 19.4
percent from the FY 1984 total of $6.9 million.
5. OTHER ITEMS
a. Payroll
Due to the large increase in pay cases and the continuing lack of
personnel throughout FY 1985, the manual posting and balancing of the
individual employee retirement records (Form 2806) was accomplished after
regular duty hours. This task consumed over 600 hours of overtime. All
Federal agencies are required to notify the Office of Personnel Management
that the postings have been completed and reconciled. Reacting to the
Maryland savings and loan crisis, OF advised employees with accounts in
affected financial institutions that instructions for deposit of pay could
be cancelled and replaced with new instructions. Fy 1985 saw the
development and implementation of a personal computer application for
calculation of payments to be made under the Fair Labor Standards Act
(FLSA). Done manually, the computation requires approximately fifteen
(15) minutes per case while use of the computer cuts this time in half for
the some thirty (30) to fifty (50) cases that arise each pay period.
During FY 1985, the use of electronic funds transfer (EFT) for making
salary and annuity payments was increased by approximately nine thousand
(9000) pay and annuity cases.
S E C R E T
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