THE HANDLING OF CORRESPONDENCE ABSENT A DDCI

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G01332R000100050020-4
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 5
• Document Creation Date: December 23, 2016
• Document Release Date: September 19, 2011
• Sequence Number: 20
• Publication Date: March 27, 1986
• Content Type: MEMO

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ROUTING AND TRANSMITTAL SUP
Dab
27 MAR 86
TO:
(Name, oft e symbol, room number,
building. Asency/Post)
EXO/DDA
Initials
Data
ADDA
DDA
' Aoa AN
L
DDA REGISTRY
n
File
Note and Return
I
For Clearance
Per Conversation
R uesbd
For Correction
Re*
Prepare
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For Your Infognation
See N.
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Investigat ?
Signature
ination
Justi
cc: DA/PLANS
DA/CMS
DA/MS
PROTOCOL BR
SSA
DONE 3/27/86
DO NOT use this form as a RECORD of approvals. concurrences, disposals.
clearances. and similar actions
FROM: (Name, orb. symbol, /henry/Post)
OPTIONAL~yFORM 41 (Rev. 7-7G)
IPM* CF )101-11.206
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ADMINISTRATIVE - INTERNAL USE ONLY I txecutive tieWry
27 March 1986
MEMORANDUM FOR: Executive Director
Director, Intelligence Community Staff
Deputy Director for Administration. Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science and Technology
General Counsel
Inspector General
Comptroller
Director, Office of Congressional Affairs
Director, Office of Public Affairs
Vice Chairman, National Intelligence Council
Administrative Officer, DCI
FROM: Executive Secretary
SUBJECT: The Handling of Correspondence Absent a DDCI
1243/1
From the effective date of John N. McMahon's resignation as DDCI on
29 March until a new DDCI is sworn in sometime in April (Robert M. Gates'
confirmation hearing is currently scheduled for 10 April), there will be
no DDCI nor, technically, will there be an Acting DDCI.
By a memorandum of 25 March (copy attached), the DCI has delegated
certain authorities normally exercised by a DDCI to He
will not do this, however, as Acting DDCI. The law is quite specific
that only individuals duly appointed, confirmed and sworn in can exercise
the statutory powers of DCI and DDCI. Among other things, this means
that no one can be empowered to sign such things as letters to Congress
as Acting DDCI.
During this period, the following guidelines are offered to assist
you in preparing routing slips, action items, correspondence, etc., that
would normally come forward for DCI and/or DDCI attention:
a. Routing.
-- Material that would normally be intended for the DCI will, on
the routing slip, indicate routing through the DDCI-designate
and then the DDCI (the EXDIR may or may not appear, as
appropriate).
ADMINISTRATIVE - INTERNAL USE ONLY
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 Sanitized Copy Approved for Release 2011/09/19: CIA-RDP88G01332R000100050020-4
ADMINISTRATIVE - INTERNAL USE ONLY
-- Material that would normally go to the DDCI, will go through
the DDCI-designate.
-- Bob Gates and will initial off on all routings in
the DDCI-designate an a DDCI line respectively.
b. Correspondence (Signature) Items.
-- No correspondence should be prepared on DDCI letterhead
(until a new DDCI is sworn in).
-- Nothing should be prepared for DDCI or Acting DDCI signature
(as there is no one empowered to sign such a piece of
paper). Correspondence which would normally have required
John McMahon's signature as DDCI should be prepared for the
DCI's signature.
-- Correspondence that might normally have been prepared for
John McMahon's signature as DDCI pertaining to CIA matters
(e.g. Thank Yous kudos condolence letters, etc.) should be
prepared for signature as Executive Director.
c. Action Required Items.
-- There are a number of items which routinely come forward
which have a line for DDCI concurrence and/or approval.
(These usually have an EXDIR concurrence line also.) In
these cases the reference to DDCI should remain as they have
previously. Based on the authorities delegated to Jim
he will sign/initial in the DDCI's space.
In all such cases, a separate concurrence line should be
added for the DDCI-designate just above the EXDIR and DDCI
chop lines.
d. Cables.
-- Cables that would have been prepared for release by the DDCI
will Cpntinup to e done in the same fashion. In these
cases, will sign/initial as the releasing officer.
-- In all cases, however, routing should be through the
DDCI-designate.
e. Community Action Items.
-- The above procedures apply to those items worked by the IC
Staff for DCI and/or DDCI action.
ADMINISTRATIVE - INTERNAL USE ONLY
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 Sanitized Copy Approved for Release 2011/09/19: CIA-RDP88G01332R000100050020-4
ADMINISTRATIVE - INTERNAL USE ONLY
For those (e.g. NFIB meeting approvals) that went to the DDCI
for approval, the same format would apply with the addition
of DDCI-designate p o the DDCI line. Thus, after Bob
Gates has reviewed, would indicate the action to
be taken in the DDC approval line.
-- Similarly, all routing to the DCI/DDCI is to include going
through the DDCI-designate.
Any items you may have that you believe require final action by the
DCI or DDCI should be prepared for DCI action. If there are questions on
specific items, please call.
cc: Executive Officer, IC Staff
Executive Officer, DDA
Executive Assistant, DDI
Special Assistant, DDO
Executive Assistant, DDS&T
Attachment: DCI Memo of 25 March 86, without tabs.
ADMINISTRATIVE - INTERNAL USE ONLY
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~~nn dd f` 1! Executive Registry
Jl1~~1~(uif l~. .: " 86- 3
"- `'' 124
? ..~ a ~. ~ ~ ~. ~; _
25 March 1986
MEMORANDUM FOR: Executive Director
Director, Intelligence Community Staff
Deputy Director for Administration
Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science and Technology
General Counsel
Inspector General
Comptroller
Director, Office of Congressional Affairs
Director, Office of Public Affairs
Vice Chairman, National Intelligence Council
tom' cfecuti ve Secretary
Administrative Officer, DCI
FROM: Director of Central Intelligence
SUBJECT: Temporary Delegation of Authority
John N. McMahon's resignation as Deputy Director of Central
Intelligence becomes effective on 29 March 1986 ' Until a as a
new DDCI is sworn in, the Executive Director, hall act
for, and exercise the authorities of, the Deputy Director. These
authorities include, but will not be limited to, those as set forth at
Tab A; they do not include, however, those reserved by law to the DCI and
DDCI as set forth at Tab B. While acting in this capacity, James H.
Taylor will neither assume the statutory of DDCI nor accrue the full
powers associated therewith.
cc: Senior Duty Officer, Operations Center
Dist:
ig - ER File
1 - ES
- Each addressee
USE
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