OIS WEEKLY REPORT (17-23 AUGUST 1983)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300630019-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: June 27, 2011
• Sequence Number: 19
• Publication Date: August 24, 1983
• Content Type: MEMO

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MEMORAI~TDUM FOR: Deputy Director for Administration
Director of In ormation Services
SUBJECT: OIS Weekly Report (17-23 August 1983)
Office of the Director
On 23 August the Director of Information Services briefed I~ir. Douglas
Olin of OMB on the organization and responsibilities of OIS with special
emphasis placed on the areas of. FOI/PA and the development of an Agency
automated records accounting system. Others in attendance were the Chief
and Deputy Chief of the Administrative Group, 0/Compt, Deputy Director of
Information Services, and OIS/Executive Officer.
On 24 August the Director of Information Services and Chief,
Perst-rttre2f 4FS visited KPfC to dis~e~iss the 24I Career Suh-Group
responsibilities and opportunities with registry personnel. This was at
the invitation of the Chief, Operations Support Group/NPIC as a follow-up
to the meeting that was held with NPIC management representatives on
27 July.
Classification Review Division
CRD reviewed one manuscript (two pages) for PRB, 190 manuscripts (383
pages) in the FRUS series for the Department of State, 27 documents (323
pages) for the Information and Privacy Division, and 28 Summaries of
Agency Employment (36 pages) during this reporting period.
Records Management Division
Several members of RMD met with an Office of Development and
Engineering/DS&T officer to discuss the feasibility of using optical
disks to store ADP records at the Agency Archives and Records Center
(Ar'1RC). RMD personnel were particularly interested in information on
cost estimates for such a system and on progress in the DI's Bio-Star
Project which will use optical disk technology for storage of personality
data.
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Chief, RMD and two other R~~ID officers met with the Intelligence
Community Staff (ICS) Records Management Officer to discuss establishing
a registry in the Ames Building. ICS is planning to move three
components from Headquarters to Ames and would like registry support for
those elements. It was agreed that OIS will consider this, as it
evaluates the feasibility of setting up a training or model registry in
Ames, and that ICS will provide a memorandum outlining the specifics of
this request.
Chief, RMD participated in a meeting of the Executive Systems Working
Group of the Information Systems Board. The group discussed ways of
approaching its responsibilities and received a briefing on the Logistics
Integrated Management System.. For the September meeting members will.
compile a list of key management support systems used in their
Directorates and discuss system requirements with their key managers.
An RMD representative attended a briefing
an their emergency
relocation plans and vital records program. RMD will be working with
on developing a vital records program to meet0office needs
during local emergencies and on coordinating our support for the Agency's
national emergency planning efforts.
Members of RMD met with the records management officers from the
Offices of the DCI, DA, DI, and DS&T to continue discussions on the
feasibility of establishing consolidated registries in the new
~,~~_,t,~.I~~n~._ ,'The.graup reviewed material. compiled on registry
activities performed in the DA and DS&T to develop profiles on each of
these registry. operations. A meeting will be held with the Chief, New
Building Project Office and with DA and DS&T representatives in September
to discuss additional registry requirements and relevant building
characteristics.
Information Technology Branch (ITB) officers briefed the DZ Records
Management Officer on TRIS. He was impressed with the progress being
made and will study the TRIS material to see whether all DI requirements
are being met. He plans to request an Interim CARS package for the 0/DDI.
Registry.
ITB completed its audit of Top Secret collateral documents in the
DS&T Registry bringing to 37 the number of audits accomplished this
year. Fourteen audits remain to be completed, .including one for the DO
which is currently underway.
AARC personnel keyed 6,063 entries into ARCINS and made 42 additions,
38 changes, and five deletions in RAMS.'
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Regulations Control Division
RCD currently is processing a total of 121. jobs which include nine
new proposals, 19 issuances in active negotiation, ten issuances prepared
for publication by P&PD, and two issuances published. Issuances of
special interest included a notice announcing the transfer of the Office
of Personnel to the DA and the transfer of the Office of Equal Employment
Opportunity and the Career Training Task Force to the Office of
Personnel, and a notice setting forth actions taken by Classification
Review Division to review, coordinate, and identify documents for
possible declassification which were originated by the Intelligence
Community and which are of potential value to other Agency components.
RCD made additional chap es to the text and re ared instructions for
the assembly and printing of It was
hand-carried to P&PD on i9 August or t e irst~set o page proo s.
Information and Privacy Division
A separate report is attached.
art t acl~ertrt
As stated
OIS/EXO
(24 Aug 83)
Distribution:
Original & 2 - Addressee w/att
1 ea Div Chief w/att + background
D/OIS Subject "
1 - D/OIS Chrono w/o
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