OFFCE OF LOGISTICS STAFF MEETING NOTES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000300350002-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 27, 2016
• Document Release Date: August 20, 2012
• Sequence Number: 2
• Publication Date: December 18, 1987
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/20 : CIA-RDP91-00280R000300350002-1
Z L V 1~ 1;1 1
y, x V' din pib o ~
25X1
25X1
25X1
25X1
11
S
Listed below are
topics of interest for
the week of 18 Dec 1987.
1. The annual Office of Logistics OL) Christmas party held
on 17 December 1987, was, once again, a
fantastic success. Approximately 500 OL employees and guests had
a wonderful time. It was all made possible through the hard work
of almost 50 volunteers. Our thanks and a reciation are
extended to each of these individuals.
2.I IDeputy Chief, New Building Project Office,
OL, was presented a Certificate for Exceptional Accomplishment on
16 December 1987 by the Deputy Director for Administration for
his work involving the construction of the New Headquarters
Building. This construction project was the largest and most
technically challenging ever undertaken by the Agency. The New
Headquarters Building incorporates many state-of-the-art
engineering features which include: absolute reliability of
utility systems; and advanced heating/ventilation
and cooling systems. Andy was tasked with integrating the
engineering design of these advanced systems with physical and
technical security features, communications, and data storage and
processing systems. In order to fulfill his responsibilities,
Andy had to interface with a multitude of internal and external
organizations, including the General Services Administration;
Congressional staffs; National Capital Planning Commission; and
Agency senior management. Andy performed this assignment in an
outstanding, professional manner and he is most deserving of this
recognition.
3. Logistics Officer, presently
assigned to European Division, DO, was presented an Exceptional
Accomplishment Award on 17 December 1987, for his outstanding TDY
performance during the period 23 June through
26 August 1987. During this time, Dick rendered invaluable
support program. He was
responsi managing a complex an growing logistical
operation. In doing so, he furnished clear guidance and
organization to the entire project as he overcame a large number
of obstacles. Dick's performance on this TDY assignment was
first-rate, and it was essential to the success of this
operational activity.
irnnce or Logistics
Staff 11 Meeting
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
L' V Z% Li 1
25X1
25X1
detailed to the
was presented an
25X1
25X1
OL Staff Notes 18 December 1987
performance in supporting the acquisition of the Exploitation
Modernization Program (EMP) for the period 1 July 1986 through
30 October 1987. Brian worked effectively with all program
elements within the Systems Center, as well as with contracting
officers and program managers on the industrial team. Brian
traveled extensively and expended many long hours in the
execution of his responsibilities. An outstanding performance
and a credit to Brian and to OL!
5. On 11 December, RTKL Associates delivered the final
version of the master plan for the Headquarters Consolidation
Program. Members of the Headquarters Consolidation Staff will
visit RTKL in Baltimore this week to discuss phasing and
sequence of activities for the 1988 portion of the plan.
7. The Field Computer System was successfully installed
in AMCA This system uses a DEC MICRO VAX II
minicomputer and the Logistics Automated Data System (LADS III)
software to monitor logistics inventory from requisition
through disposition. In addition to the installation of the
software and hardware, approximately 2,700 line items were
8. On 10 December, OL representatives met with the
entered into the system making it fully operational.
General Services Administration Project Manager regarding the
installation of partial-height partitions in the New
Headquarters Building (NHB). Due to the delay in completing
the wiring of telephone and data lines and the resultant delay
in occupancy of the North Tower of the NHB, it was decided that
the responsibility for installation of the partitions would be
transferred from the Bid Package 2 contractor to the Agency.
This change will allow greater control and flexibility in
installing the partitions and will also enhance the
coordination between installation of the partitions and the
2
S E C R E T
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
OL Staff Notes 18 December 1987
9. On 19 December, a power outage was scheduled in order
to connect three feeders that will provide power from the UPS
room in the New Headquarters Building to the motor generator
sets installed by the Office of Information Technology in the
2nd floor computer room. These feeders and corresponding
distribution panels were installed by the Facilities Management
Division, OL. During this outage, OL tested the operation of
10. This week's Item of Interest, submitted by Supply
Division, features a "Day in the Life of a Logistician at
Headquarters."
the manual emergency power off switches.
Attachments
A. One Individual Can Make a Difference
B. SD Item of Interest
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
J y Attachment A
****** ONE INDIVIDUAL CAN MAKE A DIFFERENCE ******
25X1
25X1
25X1
25X1
25X1
25X1
The Director of Logistics extends a sincere "well done"
to the following employees who, by their outstanding
performance, have not only received acknowledgment from OL
customers but have helped to enhance the "can-do" image of
our office:
The following individuals were recognized in a letter of
appreciation, dated 10 December 1987, from Duane R. Clarridge,
Chief of Operations for Counterterrorism, DO, for the
outstanding support OL provided to the Counterterrorist Center
(CTC) The Chief, CTC, wrote that his component is, in many
instances, a reactive organization; there is little time for
planning, so most operational support efforts require responses
that can only be accomplished by highly skilled and dedicated
individuals. He said that OL has demonstrated these qualities
in their response to CTC's needs and have been instrumental in
responding to fast-breaking events of national importance.
Mr. Clarridge specifically cited the following individuals and
OL units:
?ilu ?11 vi t ent Branch personnel in
who responded to numerous
TC requirements with a positive, can-do attitude.
the Packing and Crating Section
expediting the operational
important mission.
and all of the people in
1who were instrumental in
equipment needed for a very
and all of the Receiving Branch
d tenacity and dedication to
duty in tracking and processing CTC materiel
to meet a seemingly impossible deadline.
Personnel in the General Procurement Branch, PD, and the
SD, were commended for their efforts
axing, processing, and shipping materiels.
The Printing and Photography Division (P&PD) was commended
for processing an immediate request for reproduction of
photographs on short notice. Mr. Clarridge stated that P&PD
extended their services beyond the norm to accommodate the
dissemination of this materiel which enabled CTC to meet an
operational need.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
S E C R E T
25X1
25X1
25X1
25X1
25X1
25X1
Procurement Division, was commended in A
letter of appreciation, dated 8 December 1987, from
contribution in developing a new contracting exercise for the
Director of Training and Education, for his
Midcareer Course. Bob's enthusiastic leadership in the
development of this exercise made a substantial contribution to
OTE's Midcareer Course curriculum.
of the Printing and Photography Division was
recognized in a letter of appreciation, dated 2 December 1987,
from Chief, Training Section, Polygraph
Division, for providing visual aids in support of the formal
presentations in the CIA Polygraph School. stated
that Mary was very professional and courteous, and through her
diligent and remarkably creative efforts the presentations were
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-0028OR000300350002-1
ITEM OF INTEREST
SUPPLY DIVISION
A Day in the Life of A
Logistician at Headquarters
While winding through the traffic maze on my way to
work, my thoughts turn to those "to do" items I face today. I
remember well the top priority is a request from the field for
TDY assistance because one of the field logistics officers is
recuperating from an unexpected operation. I must also
prepare some substantive items for the morning staff meeting.
There are other problems I must work on, particularly filling the vacant clerical spot and
dealing with the filing backlog.
As I pull into the parking lot, I realize that traffic has eaten 15 extra minutes of the pre-
cious time I created by leaving home an hour early. I had high hopes of getting through the
IN basket before regular business hours.
Arriving in the office, I delve into the paperwork left over from yesterday:
? I have a Report of Survey from the field which appears
to be thoroughly written. I prepare a cover letter to the
Claims Review Board for action.
? Several requisitions have arrived by message and upon
reviewing them I found that one can be handled by
Small Purchases. I call Grayce and, although it is
early, she readily accepts a transfer of action. My next
call is to Supply Management Branch (SMB) to notify
them of the transfer so they will prepare a requisition.
Things are going well.
SMALL
PusCAAXI
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-0028OR000300350002-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
It is now 8 o'clock and I know I must gather my thoughts for the staff meeting.
? The most important item will be the very positive results of my
meeting with Carole from Facilities Management Division regard-
ing the furniture selections for our upcoming relocation of Data
Processing Branch-that will be a great piece of news.
? Of course, I must tell the field that I will be taking action to obtain
25X1
25X1
a Flying Squad TDYer in response to the priority message.
? I must also let them know that the final shipment of CRAFT equipment
During the staff meeting, the Chief of Support asks me to
arrange transportation for 45 people to attend an off-site conference. I
ask him about cover and security requirements and make a note to
call the Motor Pool.
MoTeit
P e.
25X1
25X1
Back from the staff meeting, I find a huge stack of incoming field messages. Before
reading these I:
? Call Supply Division and find that they will provide a Flying Squad name
by tomorrow for the TDY.
? Back to the messages and more requisitions have arrived. One requires a
sole source justification before going to Procurement Division (PD) for
artinn
The phone rings. The Budget and Finance (B&F) Officer wants to
coordinate a reallocation of funds on one of our SOC's. That will require
some research on anticipated costs to support projected project changes.
requirements with the Chief of Support and the Chief, B&F. Another
item for my "to do" list.
Back to my messages, the field is screaming for status on their
last order for typewriters. I call Bob
agrees to accept action on the message. Thank you Bob.
and discover they are preparing the shipment now. He
2
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
The Building Supply Branch (BSB) folks just arrived delivering new
workstations for the Data Processing Branch (DPB). I grab the office
layout which the Architectural Design Staff prepared for me and escort
the group down the hall. Delivery is smooth, but I have to stay with them
explaining locations and making arrangements for the removal of old
furniture. It sure would be nice to have an assistant! By the time this is
finished, it is well past lunch-forget eating today!
Back in the office I return several phone calls.
? One from Anna in SMB clarifying a stock number,
? Another call from Susan in BSB about property passes,
? Then another from a responsible officer asking for guidance on
Property Turn-In procedures.
? I call Printing and Photography Division for a status on the briefing
materials due for our Division conference. They say the package is on
its way over now. Good show!
Not forgetting the bus requirement, I call the Motor Pool and make arrangements for
pickup and return of the passengers. I have to remember to send them a confirming
memorandum of the request.
I check my "to do" list which reminds me:
? To prepare a Form 2420 to PD for maintenance services. After
completing this,
? I concentrate on matters still needing attention in the IN basket. I sign
outgoing mail, coordinate on several messages and then,
? Go to B&F to obtain certification of funds on priority requisitions going out to SMB tomor-
row morning.
? On my way back, I stop off at the the Personnel Office to discuss the clerical vacancy.
By the time I can go home security check is complete, and I remember
to check and double check my area.
3
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1
On my way home I thought about my day and, in particular, my career as a Logistics
Officer. It's hectic-yes. Challenging-yes. I feel a great deal of satisfaction and I know that
I am a part of a great Logistics team.
EPILOGUE: The foregoing scenario is a typical day in the life of most logistics officers
assigned to over 50 operating components of the Agency throughout Metropolitan Washing-
ton. These professional officers accomplish their assignments with one common goal - THEY
REPRESENT THE OFFICE OF LOGISTICS TO THEIR HOST COMPONENT. Every
logistics officer carries the responsibility of representing and speaking for OL. Further,
because most officers are geographically dislocated from main core Logistics, he/she must
keep abreast of changing Logistics policy and procedures.
The Supply Division has initiated several actions to bridge the communications gap with
component logistics officers. Annual visits by a senior supply officer are regularly scheduled.
Invitations are given to a component logistics officer each week to visit and brief the Supply
staff meeting; and during FY-87, component officers were contacted by a team of supply offi-
cers to discuss and critique services provided by the Supply Division.
Although all of these efforts are on-going and successful, it is still not enough. Logistics
officers are continuously encouraged to visit the "home office" and keep Logistics informed
of activities in the components. They are our eyes and ears to providing effective future Lo-
gistical support.
4
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350002-1