DEVELOPMENT OBJECTIVE MATERIALS HANDLING STUDY (NON DIGTALLY STORED DATA)

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B00873A001800010045-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 28, 2016
• Document Release Date: September 13, 2012
• Sequence Number: 45
• Content Type: MISC

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DEVELOPMENT OBJECTIVE
MATERIALS HANDLING STUDY (NON-DIGITALLY STORED DATA)
1. INTRODUCTION
1.1. Purpose. This development objective contains the background,
concept, and scope of a Government sponsored study and development
program to improve the handling of non-digitally stored information
and material used in the NPIC imagery exploitation process.
1.1.1. For the purposes of this document, the words
"information," "material (i.e., substantive information
in 1aP copy form)," and "data" are intended to mean
that "information," "material," and "data" which is not
suitable for digital processing, storage, and retrieval.
1.2. Background. Current and anticipated increases in the volume
of * - M. collateral data inputs to NPIC make desirable a study
to determine if more rapid and more efficient methods of screening,
handling, storing, updating, and accessing these materials can be
developed. It is currently estimated that there are between 1,000,000
and 2,000,000 deparate items on hand (e.g. 1,250,000 maps and charts,
75,000 reports, 150,000 photographs, 20,000 books and magazines,
50,000 to 100,000 other miscellaneous indexes and files),aa4-,&,R-
f' -?=~ n.el,~m l o A,~~e~--c-at "^ The
manual methods used for handling (i.e., reproducing, retrieving,
controlling, and transportin) these items are unwieldy and time
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consuming. it is believed that some form of automation to handle
those materials will improve the effi~ciency and cost effectiveness
C'~, Trr-a r~1 LyI W5 C,.15o b4,e/aJ Vim[&4
of4center operations..iture increases in the volume of acquired
imagery and supporting data, t~ require extensive
streamlining of present procedures.
2. CONCEPT
2.1. Purpose. The planned program will encompass the identified
problem areas and suggest additional problem areas through the
investigation ana analysis of current procedures, recommendations
for possible detailed alternate solutions, and the establishment
of practical and feasible current ana future automation levels.
Ultimately, the results of these studies will be used to develop
and install appropriate instrumentation and procedures to minimize
the problems in handling of information and data.
2.2. Scope. The total program, as envisioned, will be divided
into the following three separate but interrelated phases. Proposals
solicited hereunder are to be restricted to the tasks outlined in
Phase I (Paragraph 2.2.1.) and Phase II (Paragraph 2.2.2.). Phase III
Paragraph 2.2.3.) is included as a matter of information and as an aid
in developing the material required under Phases I and II.
2.2.1. Phase I, Investigation and Analysis. The contract-
or will thoroughly investigate, review and analyge current
procedures for handling the various forms of material
and data within NPIC, determine the requirements for such
materialand',~dat4 in terms of quality, volumes, response
times, search strategies, flows etc., generate alternative
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conceptual plans for systems to satisfy these requirements,
and evaluate the alternatives in accordance with the
criteria outlined in Paragraph 3.1.1.
2.2.1.1. The conceptual plans should include
recommended solutions to the material and data
handling requirem4.s identified during the
investigation and as a minimum must consider
I
the following problem areas:
(a) Means of improving access to, updating,
and distributing textual collateral data.
(b) Methods for selecting, controlling, retrieving,
c' Ifktcraf ph&tccra Pk
(c) A method for storing, retrieving, and displaying
maps and charts in support of the photographic
interpretation effort.
(d) Techniques for automatically producing, up-
dating, storing, retrieving, and displaying mission
coverage plots and mosaics.
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2.2.2. Phase II, System and Equipment Definition. Based on
the conceptual plan resulting from the study in Phase I, alter-
nate techniques for implementation of the conceptual design..
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will be developed and evaluated. The report on this phase
will include a thorough analysis and comparison of all
alternates considered, i.e., rejected proposed alternates
will be discussed as well as the alternate system which
is deemed most desirable. The report will be both quan-
C4-d f1I ("-[41
titativeVV in measuring one proposed alternate against the other
and in demonstrating the amount of improvement each alternate
could achieve over the present system. The use of aperture
cards, microfiche, closed-circuit TV, and other known methods
of storing, retrieving, and disseminating data should be
considered in developing the alternate systems. A detailed
system plan based on the selected alternate should be pre-
pared and should include system and equipment parameters,
implementation time, impact on operational and using components
of the center, personnel and personnel training requirements,
and the estimated costs of the proposed system for development,
installation, and operation.
2.2.3. Phase III, Equipment Development, Acquisition and
Installation. Utilizing the specifications generated!.tjnder
Phase II, it is the intent of the Government to solicit
proposals for 6L modern materials and data handling system.
P%pr osals will include equipment modification, development,
phase-in, installation, check-out, and training of personnel.
It should be reiterated that Phase III is discussed here for
information and guidance only and is not to be included in
the proposal.
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3. REQUIREMENTS
3.1. Phase I Objectives. Two major reports stemming from the
Investigation and Analysis Phase (Paragraph 2.2.1.) are to be
delivered. The first report is to cover the contractor's nalysis
of NPIC processes and the identification of requirements for
information utilized by NPIC,which will not be handled in the
digital system. The second report is to present the alternate
conceptual designs generated by the contractor to meet the
identified requirements.
3.1.1. In developing the alternative conceptual designs
the following criteria will be utilized for evaluation
purposes. Current procedures should also be evaluated,
utilizing the5G1r4 criteria, so that judgment can
be made as to the amount of improvement the implementation
of the proposed concepts are designed to achieve.
(a) Form and Organization of Information. A measure
of how adequately the form, organization, and content
of the information agrees with that required by the
users for optimum performance of their functions.
(b) System Performance. Time from receipt of infor-
mation into the system until it is available to a user
and length of the time from query to response.
(c) Reliability. Consistency of expected performance
and ability of system to perform major functions in
event of individual component failure.
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(d) Ease of Phase In. An indication of the amount
of disruption of Center activities during implementation
of the system.
(e) Expansibility. Difficulty (time and cost) of adding
to the system to meet increased demands.
(f) Flexibility. Ability of system to handle new or
unexpected demands.
(g) Compatibility. A measure of the ability of the
system to function harmoniously with the automated and
non-automated systems within and external to the Center.
(h) Facility Requirements. The need for unusual site
preparation, utilities, communication circuits, etc.
(i) Personnel Requirements. The number and skill types
required for system operation.
(j) Total System Cost. This includes all initial and
operational costs. Initieal implementation costs should
be separated from the predicted annual operating costs.
3.3. Phase II Objectives. Three reports are to be delivered under the
System Equipment Definition Phase (Paragraph 2.2.2.). The first report
covering item (a) below, will include the comparison of alternates
mentioned in Paragraph 2.2.2. and will utilize the same criteria
(Paragraph 3.1.1.)for comparison specified for the comparison of concepts
in Phase I. The second report covering item (b) below will be such
that it is suitable for use on a basis of a request for a proposal
directed toward Phase III (Paragraph 2.2.3.) without extensive rewrite
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or modification. The third report will cover item (c) below.
(a) Development and evaluation of alternate methods for accom-
plishnngi.the functions of the system defined by the conceptual
design resulting from Phase I. Alternate methods for accomplishing
the major subsystem tasks will be evaluated and reported upon,
as well as alternates for accomplishing the overall system functions.
(b) Establishment of a detailed system configuration, including
overall operation, description and detailed specifications of
system components, and component interfaces. Detailed specifi-
cations should be divided into logical subsets to permit use of
multiple sources for Phase III.
(c) Preparation of a detailed implementation plan (PERT) for the
system. Budgetary costs and schedules for procurement and installation
of equipment, facilities preparation, system testing, and personnel
training should be included.
4. GENERAL
4.1. Computer Interface. Inasmuch as NPIC operates a central computer
system, it is mandatory that all listing, indexing, and control functions
to be performed under the proposed plan be compatible with the existing
computers.
4.2. Proposals. The proposals should be comprehensive, well organized,
explicit, clear, concise, and limited in content to that information
required to qualify the prospective bidder and demonstrate ability to
perform satisfactorily within the scope of this document. The format
of the proposal should be arranged to separate company and personnel
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qualification sheets from the main body of the proposal.
4.2.1. Delivery. While it is the wish of the Government
to accomplish the aims of this program as expeditiously
as possible, sufficient time should be allotted for a
thorough and a mplete accomplishment of the aims set
forth herein. Tentatively it is envisioned that the
following time spans will be allotted to the various
phases.
Phase I - Six months (Report covering NPIC analysis
to be delivered after 3 months.
See Paragraph 3.1.
Phase II - Six months to twelve months
Phase III - Twelve months
4.2.1.1. Adequate time (approximately four weeks)
shall be allowed for Government review and checking
following the issuance of each report (both interim
and final), required under this program since in
each case the content of the reports will form the
basis for subsequent work.
4.2.1.2. As a result of Government review, a
limited amount of revision and rewrite may be re-
quired. Proposals submitted here ynder should include
provisions for this contingency.
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4.2.2. Costing. Cost proposals should be presented in such
a manner that the cost of Phase I can be readily separated
from the cost of Phase II.
4.3. Program Interface. Although the work to be performed under the
terms of this document is confined to the development of a non-digital
material handling system, interfaces will exist between this program
and other studies underway within NPIC. It is anticipated that liaison
between the contractor selected for this program and the contractors
conducting related internal studies will be such that this program
will result in a compatible and integrated system.
4.4. Administration. The Government will retain overall control of
this program. Written approval from the contracting officer must be
obtained before any changes in objectives, costs, or priorities are
effected or before any subcontractor or consultant is employed.
4.5. Contractor Responsibility. The contractor is expected to pro-
vide competent and cooperative administrative service. He will be
vested with certain authority to control the direction and degree of
technical effort within the bounds of the estimated costs. As a part
of his overall responsibility, the contractor will be responsible for
the work performed by all of his subcontractors and consultants. The
fact that the Government has granted approval of the use of a specific
subcontractor or consultant (See Paragraph 4.4.) in no way relieves the
contractor from this responsibility.
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4.6. Technical Representatives. The contracting officer will
designate a technical representative to authorize specific'.develop-
ment efforts of the contractor. Such authorization shall be given in
writing in its original form or in confirmation of an oral author-
ization. The contractor will accept no other authorization except
that of the technical representative or contracting officer.
(A r
4.7. Reports. Regua-l-r reports will be required throughout the life
of the contract. All reports will meet the basic requirements of
specification DB-1001, date 31 August4: 1966, GENERAL REQUIREMENTS FOR
CONTRACTUAL DOCUMENTATION, attached hereto.
4.7.1. Monthly Progress Reports covering each specified
phase or subphase of this program will be submitted.
4.7.2. Final Reports will be submitted as indicated and
will contain the information described under each Phase
of this program.
4.7.3. Detailed Specifications submitted under Phase II will
conform to documentation standards mutually agreed upon by the
Technical Representative and the Contractor.
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