INITIATION OF CONSTRUCTION PROJECTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06632A000300040008-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 9, 2016
• Document Release Date: February 2, 2001
• Sequence Number: 8
• Publication Date: December 6, 1966
• Content Type: REGULATION

-1141044* )
or Release,2001/07g133: Q11ppQp118-06632A0003041040008-1
ILLEGB
Station Directive No. ?6--,3b
LOGISTICS
6 December 1966
SUBJECT Initiation of Construction Projoets
1. As a guidelines the Organizatiotl 1ja9 established
the following order of preferences to govern acquisition
of real estate:
a, Assignment from other governmoot agencioa
.Ltase
C.
Purchaso
d. Constructtou
2, Experience has shown that in many parts of Vietnam
suitable properties for assignment, lkrase or puTchaso are
simply not available and a building program ot considerable
magnitude has doveloped.. Ynevitably, confusAon has arisn
regarding the procodurev; to be followed once use0 or con-
struction has been recognized.
3. The attaahmontfl to this Dlroctive have been prepared
to clnrifv action respoisibilities and to outablish a standard
yroeedure for initiat-in construction-projocilL, Appendix A
gives-ifite-0-15-fo6cduros0 from requentov through
or Division Chief to approving offk"ders and notion off icers,
Appendices Bs C and D aye samples of forms vhtch should be
used when :ilubnitting roc,uestso. Appendix 14 gives minimum and
optimum land parcel si..u.s for varlous kinds'ol structures
25X1A
Attachments:
Appendices A,B,C0 & D
SECRET
Approved For Release 2001/07/12 .: CIA-RDP78-06632A000300040008-1
Cif IP...!
25X1A
Approved For Release 2001/07/12 : CIA-RDP78-06632A000300040008-1
SECRET A PPMTD Tra, A
PROCEDURE
ACTION LEVEL
ACTION TAKEN
1.. Province or Other Requester a. Recognizes a need for construction in support of
assigned mission within Station operational program.
(No funding or approval
authority) b, II technical assistance needed to develop concept
for rough planning and rough estimate of costs, con-
tacts Area Engineer through command channels for
preliminary assistance.
.2, (a)
funding
authority to $1,000,00)
e. Under guidance and 'assistance of Area Engineer,
locates suitable 3tte0 inttllatez land pzczraw=ast,
aad prior to construction obtains titio or Coctrzented
permission to use land, and forwards to Engineering.
l
i
d, Submits written construction Request 170 iiii21MIX /3)
vita pertinent data andjustification to or
appropriate Division Oiled. HMA
e, Area Engineer will prepare yield Survey Report.
(APPENDIX C)
a. Evaluates request based upon knowledge of operational
requirements and Station Directives.
M
b. If $1,000.00 or less approvesidisappioves and
returns to Province Officer. for action.
25M A
Forwards copy of approvals to Regional Coordinator.
Obtains support and guidance of Area Engineer when
do Prc.videe Regional Oupport Officer with authority to
procur,--a GPM (Government-furnished materiel)as
required.
Ky: cost exceeds $1v00000,' prepares request for
appr3val (sample format,, APPENDIX D) and forwards
to Regional Coordinator,
Approved For Release 2001/07/1k :gi*Ripp28,136632A0003000Lloomi
Approved For Release 2001/07/32E0M-RCIR7-06632A000300040008-1
(b) Division Chief
25X1 .A
3. Regional Coordinator
1CO8/DC08 approval/
disapproval any project
vsn.,7 Ann ct,an nAnN
,
' 4. Chie2 Support
(Approval authority to
$25,000.00)
ChisZ Finance
(Accountability all
Station 2unds)
6: Chkaf Logistics
%Contracting 0:Uicer
alporoval authority to
$5,000.00)
Approved For Release 2001/07R21.-VA-415*78s-06632A000300040008-1
APPIOD2X A - Pago 2
a. Evaluates request based upon knowledge of operational
requirements and Station Diroctivos.
b, Prwlares request for approval (format similar to that
go forwards roquost to Chiof, Support for'
ac 4 n0
a.
b, Recei-4es all rogional requests in excess of $1,000.00
ova:uotion and aotioA.
Receives cosy o2 approval action tat= on all
regional projocts $1,000.00 limit.
c. Coordinates roquosts with Staff olcmonto Vtoro
necessary.
d. Forwards roquosto to Chia. Support fer action.
a. Receives and -ovaluates'-requosts for construbtion.
Ilithin his authority approveadacappzcaco. PoiAiavdm
to Chio2, Finauco for certification of funds.
b. Forwards projects in =Coss of $250003 to Cho f o2
Station/Deputy Chief of Station for approvo//dio-
approval. Whoa approved request is roturnod, for-
wards it to Chief, Financo for certification of funds.
a. Receives requrDst for certification of funds from
Chief, Support.
ExeCutes document certifying fundsavailabiiity,
encumbers amount; forwards document to Chief,
Logistics for further action.
c. Receives copy of executed contract
purposes.
a, Receives approved request9 funding document and
any priority requirements.
171_
for obligation
poeTdrq to Ftat.4,7yrk VnaqinAes,. 4/Av. mn4-4nn
Approved For Release 2001/07/12 : CIA-RDP78-06632A000300040008-1
SECRET
7. Station Engineer,
and technical aspects
all projects)
APPMTDIM A Page 3
c. Signs contract documents, (lorwards.copy to Chief,
Finance) approves payment to contractors, maintains
records 02 o=pendituros on individual projects.
Upon completion of project forwards to Chief, Finance
rocord 02 total 2uLds ezponded0
Provf.des preliminary assistance during planning stage
of projecZ through Area Engineers or Engineer Office
ZmplementS action: Preparos s;ceiV.ScatSozo, Craw:vacs,
orders site Purveys, receives rids, pre3arOs and cub.
mits contracts to Contracting 022Aaor for pignatuze.
Upon award of contract,asigau AzTen =cancer responsi.
bility for inspection and reporting =ogre= of project.
Prepares payment requests upon receipt of invoice from
contractor forwards to Contracting Officer for approval
and payment.
e. Upon completion of contract, forwards report of final
inspection and contractors release form to Contracting
02:dcer.
Maintains official contract files on all construction
projects,? i.e., completed, in process and proposed.
Approved For Release 2001/07/12 : CIA-RDP78-06632A000300040008-1
Approved For Releasita001/07/12 : CIA-RDP78-06632A06.M0,04q0E31
(SECRET When Filled In)
25MA
Rrom
Name)
To
CONSTRUCTION REQUEST
Date:
s
(City)
'--clukovfireo)
Requestingg
New construction. ( )
Masonry
(
)
Renovation ( )
Frame
(
)
ModiZy Existing ( )
Prefab
(
)
Other (Specify) (. )
Other
(
)
Late:
meweer...wea
Yes
( )
No
(
)
Survey made
Land approval
( )
(
)
Land approval documentod
( )
(
)
i
Construct l-"t
ion will provide: ? ,e/Quarters, Warehousing spaceo
or other)
25X1A
Describe planned 71G0 of buildlng, -
VaL.e?
,???
DescriptioD of neods: (Ndluber of rooLle, ofgick-s tstorage space,
or other)
Justification:
25X1A
so.
]ndo.,,rsement Noo 1
Leceived, Date
fiction Recommended
flstimated cost (rough)
Slauature:
Date ?
AKIN.
Oft.. my,
(S:CRET T7b,on 172,11od In)
Approved For Release 2001/07/12 : CIA-RDP78-06632A000300040008-1
Approved For Releav,02001/07/12 : CIA-RDP78-06632A000301040008AETENDE' C
Project No.
Date of Survey:
Location: .
Facility:
:to
?
FIELD SURVIIY -(check list)
?
l. Prepare a site plan of the land intended for construction,
noting all obstructions, existing buildings, trees, and
utilities. The nformation shown shall ba accurate and
complete showing details, sections and elavations where
necessary.
The :-211rvey r;hall reflect the following:
a. 0,-AabY.LA.ed IBM, location and description,
b, Prope:.Ly lincs
c, Existinggraecs
d, watcr linos, size and locatiml
Co Ex..stStng olectric power, number of waVres, location of
p;Oos, street lights powol. supply volts
Phase
2.Ezistig storm drainage nysem, locatloa of M.11,., pipe
okile, invert elevations, top elevatio2.
g. Existing SanitPvy System, locatiom of la,no, pipe and
pipe size, iveatelevationo, top eleiation.
h. Existing fence, height, thicknoss, type. Show section
and spacing of posts and typo.
i. Sons classification to a depth of on meter (use Std
Civil classification of soils)
j. Recommended baring value of soils.
k. Width of road, surfacing, show section thru road.
Use center lie of road for orientation.
2. Questions to .be alswered: (circle answers)
a. Is a fence required? Yes No
b. What type is :Aacommended? Barbed wimp Masonry,
Masonry wiwilo,
c. Perimeter lig:Iting required? Yes No - ?
d. Is water available? Yes No
e. Is water supply adequate? Yes No
2. Is a well required? Yes No
Recommended 6>pth: meters
1 g. Is a ground cr;orago tank required? 'Ys No,
Recommended sorage capacity: . C.M.
h. Is commercial electrical pover avaiIille? Yes No
Will it be adoquate? Yes No
State power characteristics: volts
9
Cycles Phase
?????.?ea....
UNCLASSIFEED
Approved For Release 2001/07/12; CIA-RDP78-06632A000300040008-1:
Approved For Re!easel/02001/07/12 : CIA-RDP78-06632A0003011040008-1
UNCLASSWED
APPENDIX C - Page 2
1.? Will sidevalks be required? Yes No
j. Will it be neeessary to provide flexiW.e pavement from
entrance to road? Yes No
k. Will erosion control be requlrod? Yes No
Show sketch as recommended.
1. Water table: Dry season elevation
Wet season elevation
3. Stoya drainage: show sketch to indicate mcommonded
location of head valls for storm drainage lines and
indicato ineyt elevations.
4. Comment3: (Please type)
5. Recommendations: (Please typoX
UNCLASSXPIED
Approved For Release 2001/07/12 : CIA-RDP78-06632A000300040008-1
Approved For Releas&2001/07/12 : CIA-RDP78-06632A000301040008-1
?
'
25X1 .A
TO
SAMPLE/FORMAT
Regional Coordinator
APPENDIX D
25X1 .A
FROM
STWECT: Request for Lpproval and 0
Construct (Office/Quarters
(City, Town or RamletT
ly-zaudo:
Region
iiiiiiion of Funds. to
etc.,) at
in_
(Prov inc)

Th randun contains a recoumondation fox- actioa
This pa ph should be conntructed by the WIC to
a
Justificallion
b. Estimate o7. cosi: and from what sou*A-co?
(Money
to he specified in VN$ unless specifically to ba paid
in US$.)
it is recommenCed that this construction be approved
and that funds in the zmount of
obligated for the proj(Ict.
VN$
R010
Attachments:
A, Province Officer's Construction Request
B, Estimate of Costs and Comments by Area Elmineer
C, Proposed .Construction Layout/Plnil
D. Land App;c.oval Documents.
(ALL ATTACHMENTS MEM' "A" ARE UNCLASSWIED 17113N REMOVED FROM
THIS MEMORANDM)
SECRET
Approved For Release 2001/07/12 : CIA-RDP78-06632A000300040008-1
Approved For Releas41.2001/07/12 :11r1V11/8in32A0003061610008-1
APREADIX D Page 2
.I certify that funds in the amount of VN$
w???MgR.,m1e....
are available and obligated for the above constrwItion.
Chiefs, Finance
Total US Dollars
?Naroompenabaly.xs......r.a.40
Date:
Mief, Logist1cs
(Over 1000011,S$ and unde 5,000AOUSS)
W?b..?063,.*? y 3.f
Date:
Chief, Support
(Over 5,000.00US$ and undcr 25,000.00U5$)
Dat:
11.....0.1.....e.1111,..11?M*.etir*.?..e..alla,M1 foaa..10411.fieday???????????
Daputy Chia? of Station ox Chief of Station
(Over 2590000GU3$ and unCer 509000.00USW
6.1.1%.1 0.11,0100
SECRET
Approved For Release 2001/07/12.: CIA-RDP78-06632A000300040008-1
051
.1 4
Approved For Releasiii.1001/07/12 : GIAERDPA8-9,6432A0003014140008-1
LAND PARCEL SIZES
EtkiDrg E.
For standard construction plans the following parcels of land
are reflected as minimum and desirable sizes.
25X1 .A
MN !1JM
DWRABIlE
45.00m X 49.00m
35.00m X 59.00m
39.00m X 39,00m
49.00m X 49.00m
Office/QuarteKs
32.00m X 42.00m
42.00m X 52.00m
PSB Building
20.00m X 30.00m
25?00m X 35.00m
Quonset Warehouse
40.00m X 30,00m
, 45.00m X 35.00m
40v X 100' Warehouse
50.00m X 20.00m
55.00m X 25.00m
SECRET
Approved For Release 2001/07/12 : CIA-R0P78-06632A000300040008-1