APPROVAL OF RESEARCH AND DEVELOPMENT ACTIVITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00261R000600030070-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: September 6, 2000
• Sequence Number: 70
• Publication Date: December 23, 1963
• Content Type: MF

Approved For Release 2001 /0 TALRDP81-00 61 R000600030070-0
MEMORANDUM FOR: Deputy Director
Deputy Director
Deputy Director
Deputy Director
ER 63-8812/1
(Plans)
(Intelligence)
(Science & Technology)
(Support)
DEC /
UB.' CT: Approval of Research and Development Activities
1. In accordance with paragraph l.e. of the regulation on the
25X1A r:;r vain System Revised 27 June.1963), this memorandum
e_ta.)lishes guidelines for the approval of certain separate activities,
rq.mely the research and development efforts initiated by the Agency.
The intent is to standardize the financial levels at which approval
of higher level authority must be obtained.
2. As of this date the separate activities which shall be
responsive_to this memorandum of instruction, on an item-by-item
basis, are: 11
a. Agent-oriented engineering/development efforts,
whether contracted for externally or conducted internally,
of the Technical Services Division, DD/P.
b. Research and development efforts relating to improved
photographic exploitation initiated by the National Photo-
graphic Interpretation Center, DD/I?
c. Research and development undertakings of the Office
of Communications, DD/S.
d. Research and development efforts of the Office of
Research and Development and the Office of ELINT, DD/S&T.
e. The research'and development activities, other than
those included under the National Reconnaissance Office, of
the Office of Special Activities, DD/S&T.
3. The annual preparation of R&D programs shall be coincident to
the fo?mulation of the Operating Budget. Review of these programs
shall be undertaken by the Deputy Director concerned, in concert with
the Director, Office of Budget, Program Analysis and Manpower and the
Executive Director-Comptroller. The R&D programs and supporting detail as
prescribed by the Executive Director-Comptroller will form the basis for
approval by the Deputy Director of Central Intelligence of the R&D portion
of the Operating Budget.
Approved For Release 2001/04/05 : 1-0 r, Il0n~0J030070-0
V LV ~ 1,~ dawar,'~a' .;ij
 Approved For Release 2001/04/05SF X( ,81-00261 R000600030070-0
i. In addition to procedures relating to program review and
Operating Budget approval, the individual R&D efforts as set forth in
paragraph 2. above require prior approval by the Deputy Director of
Central Intelligence whenever:
a. A proposed undertaking involves a significant new
policy consideration, or for any other reason suggests the
desirability of prior consideration at head-of-agency level,
regardless of financial magnitude.
b. A proposed new undertaking requires a total author-
ization in excess of $15Q,000 in the current fiscal year.
c. An amendment is proposed for an existing project or
contract which would raise the total authorization more than
$100,000 above the level established in the pertinent R&D
program. _
Such requests for DDCI approval shall be submitted via the Director,
Office of Budget, Program Analysis and Manpower and the Executive
Director-Comptroller. Attached at Annex is a suggested outline to be
followed in documenting R&D projects and contracts for approval purposes.
Where there is an existing approvals mechanism within a Deputy Directorate
such system may be retained provided the submissions generally encompass
the information required at Annex.
5. A Deputy Director may:
a. Approve new R&D efforts and amend, extend, renew or
terminate continuing efforts which, based on the guidance
given in paragraph 4+. above, do not require consideration by
the Deputy Director of Central Intelligence.
b. Delegate approval authorities contained in paragraph
f.a. above to his Assistant Deputy Director.
c. Delegate to subordinate Operating Officials authority
to approve new R&D efforts and to amend, extend, renew or
terminate continuing efforts, provided the action taken will
not cause the total authorization to exceed $50,000 in the
current fiscal year.
6. Deputy Directors will notify the Director, Office of Budget,
Program Analysis and Manpower of all financially significant changes
relating to R&D programs in such detail as the Executive Director-
Comptroller may require for reporting on a current basis the status of
the Financial Plan to the Deputy Director of Central Ingelligence
Marshall S. Carter
Lieutenant General USA
Approved For Release 2001/04/05: CIA-RDP81-062$~1k0?ti6b30070-0
SECRET
 SECRET
Approved- For Release 2001/04/05: CIA-RDP81-00261 R000600030070-0
o/L 'AM/J:'MC/RLS/bef/18 Dec 63
Distribution:
1 - Each Addressee
1 - Executive Registry
3 - Budget (o/BPAM)
Approved For Release 2001/04/05: CIA-RDP81-00261 R000600030070-0
SECRET
 Approved. For Release 2001/04105 :"'CrK-K D"-fD'8'1-00261 R000600030070-0
Research and Development
Project Approval Request
1. Identification
Under what category of Agency Program Activity will project be
undertaken; by what component; included in financial plan and at what
level; if not what prompted initiation now; any internal designation?
II. Objectives
What is requirement for this effort, what will be resulting product,
how will it be used, what is advancement over existing capabilities?
III. Background
Substantive and/or operational justification, previous or existing
means of meeting problem pertinent operational experience.
IV. Technical Specifications
Technical data as applicable and in sufficient detail to permit
reasonable evaluation by qualified staff elements within the requesting
component, but at the same time this section should not incorporate
full specifications as might be worked up by the contractor.
V. Contractor & Financial Arrangements
Name of firm; others considered;. reason for choice; cost; duration;
guidance from Headquarters, etc.
VI. Coordination
Within the Agency; with other Governmental departments;'with
academic or business institutions as appropriate.
VII. Security
Within the Agency; within the contracting firm or institution;
other aspects.
Approved For Release 2001/04/05: C,It ~D[81-00261 R000600030070-0