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APPLICANT HIRING TIME

Document Type: 
CREST [1]
Collection: 
General CIA Records [2]
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP81-00142R000400030006-2
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
27
Document Creation Date: 
December 14, 2016
Document Release Date: 
October 4, 2002
Sequence Number: 
6
Case Number: 
Publication Date: 
October 11, 1979
Content Type: 
MF
File: 
AttachmentSize
PDF icon CIA-RDP81-00142R000400030006-2.pdf [3]1.01 MB
Body: 
Approved For Ruse 2003/04/17 : CIA-RDP81-00142R040400030006-2 OGC Has Reviewed MEMORANDUM FOR: Director of Central Intelligence FROM John F. Blake Deputy Director for Administration SUBJECT Applicant Hiring Time 1. ?Action Requested: For your information and approval owe recommtion_ in_ paragraph 3 .. 2. Background: We have analyzed who is responsible for each segment of tie time required to hire applicants. 11sing this approach, applicants are primarily responsible for consuming an average of 88 days, the decision-makers in the offices use 50 to 90 days, the Office of Personnel needs r6 days, and the Medical and Security Offices use 75 days. (These days should not be totaled since some of the pro eciut s are being done concurrently by those responsible.) Noiiethe tss, we believe certain procedures can be changed to reduce this time.,--Specifically: a. Recruiters in the past followed up with applicants who had not returned their applications in 30 and 60 days, closing the case out if there was no response in 75 days. They will now follow up after 21 days (the average time taken to return the application). If there is no response, we will close out the case in another 21 days. This will reduce the time allowed applicants by four and one-half weeks. b. Applicants procrastinate in coming in for interviews and medical and security examinations and establishing EOD dates. (The latter averages 53 days.) We will intensify our efforts to get applicants to Washington expeditiously and tell procrastinators that we will have to cancel them out if they cannot be here in a reasonable time. Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 c. Professional and technical applications are presently "advertised" by circulating to all. offices a daily list of New Applicant File Acquisitions (see attachment). Concurrently, the application is sent to the most logical office based on the requirements of the office and the qualifications of the applicant. In spite of repeated efforts to secure decisions from the offices within the present two-week deadline, over one-quarter of the files are retained from four to ten weeks by the offices. Under the new system, the file will bo retained in the Office of Personnel, for ten calendar days during which time the office(s) reviews the Acquisition List and expresses interest in the file. Applicants in whom no interest is expressed will be auto- matically rejected in ten days rather than the 90 days it is taking now. We request that you urge the Deputy Directors to ensure that the personnel decision-makers in their offices review the New Applicant File Acquisitions List and express interest in appropriate names, and then make a decision on the files, each within the allowable ten-day period. d. Various steps in the Office of Personnel procedures now take one to two weeks each. We are augmenting our Professional Staffing Branch (including the CT Program) to reduce each stej to a maximum of three workdays. 3. Recommendation: We believe the above steps will significantly shorten t e time it takes to hire applicants. It is requested that you approve the attached memorandum to B1iT., Deputy Directors urging---them to hasten their part of the The -,recommendation / i John F. Blake contain.Vd in paragraph 3 is: lxwz't~Xr~~~, ) DISAPPROVED ved Wfi1 Jetase~ 0 ;04 ..dl D3Z42R000 STATINTL _1 90 1 STATINTL L Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Rese 2003/04/17: CIA-RDP 4 W00 30006= File o OCT `978 MEMORANDUM FOR: Deputy Director for Administration Deputy Director for National Foreign Assessment Center Deputy Director, for Operations Deputy Director for Science and Technolog-v Chairman, Executive Career Service Board FROM Director of Central Intelligence SUBJECT Applicant Hiring Time . 1. I have been concerned about the length of time it takes to hire new employees for the Agency. The Office of Personnel has analyzed the time taken. for each step in the hiring proce- dures,. from initial contact to EOD. They are taking steps to shorten as many of these steps as possible. For example, an applicant has been allowed up to 75 days to complete the app1.i.- cation. This will now be cut to a maximum of 42. days. The time from full clearance to EOD averages 53 days. OP will press applicants to EOD in a shorter, more reasonable time. Other phases of the procedures which now take one to two weeks to accomplish will be done in no more than three work days. 2. One phase of the procedures is decision-making, which averages 50 days for decisions to hire and 90 days for rejection. This' is where I need the help'of you and your personnel decision- makers. The Office of Personnel advises me that over one-quarter of the applicant files are kept in offices beyond the a.llctted decision-making time of two weeks -- some as long as ten. we~K.s. OP is changing its procedures so that offices must express interest in short biographies of applicants listed in the ?w Applicant File Acquisitions list. If no office expresses inter- est in a name, that file will automatically be rejected in ten calendar days. On files in which offices express an interest, the offices will be given a maximum of ten calendar days to decide whether they wish to interview candidates. Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Releae 2003/04/17 : CIA-RVP81-00142R00040Q030006-2 SU 3JECT: Applicant Hirin::> Time 3. You and your personnel Decision-makers contra..} rest one-third of the time it takes t hire an applicant. I :xt r_ ly urge you to take the necessary steps outlined above t - t - cally reduce this time. i s ~ Stans f i ela Turner STANSFIElDP TUP;`4- Originator: Distribution: Orig D DA 1 - DD/NFAC 1 - DDO 1 DD/S&T 1 Ch., E-Career Service 1 DCI 1 - DDCI 1 ER 1 - D/Pers 1 SPD/Chrono 1 SPD Subj File ~T ATINTL OP/SPD/ (180ct78) erector of Personae Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 ? Approved For Rele a 2003/04/17: CIA-RDP81-00142R00Q 003000 2 MEMORANDUM FOR: Director of Central Intelligence FROM John F. Blake Deputy Director for Administration SUBJECT Applicant Hiring Time STAT 1. Action Requested: For your information and approval of the recommen ation in paragraph 3. 2. Background: We have analyzed who is responsible for each segment of the time required to hire applicants. Using this approach, applicants are primarily responsible for consuming an average of 88 days, the decision-makers in the offices use 50 to 90 days, the Office of Personnel needs 56 days, and the Medical and Security Offices use 75 days. (These days should not be totaled since some of the procedures are being done concurrently by those responsible.) Nonetheless, we believe certain procedures can be changed to reduce this time. Specifically: a. Recruiters in the past followed up with applicants who had not returned their applications in 30 and 60 days, closing the case out if there was no response in 75 days. They will now follow up after 21 days (the average time taken to return the application). If there is no response, we will close out the case in another 21 days. This will reduce the time allowed applicants by four and one-half weeks. b. Applicants procrastinate in coming in for interviews and medical and security examinations and establishing EOD dates. (The latter averages 53 days..) We will intensify our efforts to get applicants to Washington expeditiously and tell procrastinators that we will have to cancel them out if they cannot be here in a reasonable time. Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Release 2003/04/17: CIA-RDP81-00142R00QO0030006-2 c. Professional and technical applications are presently "advertised" by circulating to al,_ offices a daily list of New Applicant File Acquisitions (see attachment). Concurrently, the application is sent to the most logical office based on the requirements of the office and the qualifications of the applicant. In spite of repeated efforts to secure decisions from the offices within the present two-week deadline, over one-quarter of the files are retained from four to ten weeks by the offices. Under the new system, the file will be retained in the Of[-i.(-,E of Personnel for ten calendar days during which time the office(s) reviews the Acquisition List and expresses interest in the file. Applicants in whom no interest is expressed will be auto- matically rejected in ten clays rather than the 90 days it is taking now. We request that you urge the Deputy Directors to ensure that the personnel decision-makers in their offices review the New Applicant File Acquisitions List and express interest in appropriate names, and the a make a decision on the files, each within the allowable ten-day period. d. Various steps in the Office of Personnel procedures now take one to two weeks each. We are augmenting our Professional Staffing Branch (including the CT Program) to reduce each step to a maximum of three workdays. 3. Recommendation: We believe the above- steps wi _X. significantly shorten the time It takes to hire applicants. It-is requested that you approve the attached memorandum to t1. Deputy Directors urging-them to hasten- their part of the review and decision-making process. Jol?n F. Blake The recommendation contained in paragraph 3 is: STATINTL ( ) D' SAPPROVED Direct r of Central Intelligen (`// Zx 4- ./ __~? le_~ -Z _441" /~,Nl STATINTL A r ed F ele /" 1~1 ^ - ~ 142i00&006- A ppro ed For Relse 2003/04/17 : CIA-RDP81-00142R000400030006-2 t STATINTL J, Dist 1 u ion: Orig - Return to D/Pers 2 - DDA -,J a x,~ 1 - DCI 1 - DDCI Originator: 1 - ER 2 - SPD/OP 2 - D/Pers (1 w/held) OP/SPD Retyped: OD/Pers:jmk (23 Oct 78) STATINTL Director of F''ersonnel Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 C. Professional and technical applications are presently "advertised" by circulating to all offices a daily list of New Applicant File Acquisitions (see attachment). Concurrently, the application is sent to the most logical office based on the requirements of the offi,ce and the qualifications of the applicant. In spite of repeated efforts to secure decisifons from the offices within the present two-meek deadline, over one-quarter of the fileszare retained from four to ten weeks by the offices./ Under the new system, the file will be retained'in the Office of Personnel for ten calendar days during which time the office(s) reviews the Acquisition List and expresses interest in the file'. Applicants in whom no interest is expressed,will be auto- matically rejected in ten days rather than the 90 days it is taking now. We request that you urge the Deputy-Directors to ensure that the personnel decision-makers i.n their offices review the New Applicant File Acquisitions List and express interest in appropriate names, and then make a decision on the files, each within the allowable ten-day period. d. Various steps in the Office of Personnel procedures now take one to two weeks each. We are augmenting our Professional Staffing Branch --(including the CT Program) to reduce each step to a maximum of three workdays. 3. Recommendation: We believe the above steps will significantly shorten t e time it takes to hire applican-.s.. It is requested that you approve the attached memorandum to the Deputy Directors urging them to hasten their part of the review and decision-making process. John F. Blake The recommendation contained in paragraph 3 is: ( ) APPROVED ( ) DISAPPROVED Director of Central Intelligence Date -2- Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 STATINTL L Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Next 1 Page(s) In Document Exempt Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 A.D,?T,`TIST ?',.TIVL USE O7LY Approved For Release 2003/04/17 : CIA-RDP81-00142R00040 r0030006-2 ive P,eg# trV REFERENCE Memo for DDA fr D(:I, same subj, dtd 17.Ju7/8 v.ix Deputy Director of Central Inteil FROM John F. Blake Deputy Director fc)r Administration SUBJECT Applicant. . Process ing--Time- STATINTL MEMORANDUM FOR: Director of Central InteiJ igence- 1. Action Requested: That you approve hiring as i.nc1 - pendent contractors selected individuals who are waitinc to be cleared. 2. Back round: In paragraph 2.b. of the reference, you suggest.t at "W en we've made up our mind that we want an i i'- vidual, put him on some kind of retainer pay until his clearance .,is.approved and he can actually come to work." 3. This can be done on a selective basis by placing the applicant under an independent contractor arrangement to carr,r .out, an unclassified research project;- and will give us i-lexi ,bility we do not now have. We believe the number of professional applicants-so engaged would be quite small since most of them are already employed, or are in school completing degree require- ments, and thus are not available for additional work assignments. 4. A survey of DDS&T and NFAC indicates that developing and monitoring unclassified research projects becomes more difficult when moving from general to specialized work area. STATSPEC Thus, research projects for ORPA, 0 and OER will be easier to develop than for offices like OD?E, OWI and OIA where most of the significant work is classified. 5. Other factors which could complicate development of projects are the location of the applicant and access to research facilities. Each project will have to be tailored to the needs of the office and the experience and academic training of the applicant. During the normal. two to three months of processing time, we cannot expect the applicant to conduct much significant, in-depth research. Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 1.I,"1STPPJ.TI %r"TIjj5 'ihAl'1dPi 1S"? i1Li.:~':+i 412, -.1 Approved For Release 2003/04/17 : CIA-RDP81-00142R000AQQ030006-2 SUBJECT: Applicant Processing Time 6. Recommendation. It is recommended that the Agency be authorized to hire applicants awaiting full clearances to carry out unclassified research projects under independent contractor arrangements, provided that we would otherwise Le such applicants to other employers and that the applicants have access to research material of value to the Agency. John F. Blake APPROVED/DISAPPROVED %s/ Stansfield Turnet Director of Central nt~igence 1$ OG s 4 C) !late _ to D/Pers STATINTL DCI - DDCI ER - DDA -- C/SPD/OP D/Pers (I w/held) STATINTL OP/SPD : djp (1:i Orig _. Return Originator: L Ac. tnng e . e l nnel Aug "8) Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved F,-Release 2003/04/17 : CIA-RDP81-001000400030006-2 xaca~s 3x~tr7 t i 78-7038 } 17 July 1978 MEMORANDUM FOR: Deputy Director for Administration VIA: Deputy Director of Central Intelligence FROM: Director of Central Intelligence SUBJECT: Applicant Processing Time 1. For all of the time that I have been here, I have been concerned at how long it takes us to approve an applicant for employment. I've cor?_ into the statistics of this with you a number of times. Despite the scup=d- ness of your responses, I am still concerned. a. There is just a universal feeling through the middle and lower ranks of the Agency that we are losing good people because we to,.e so long. b. The recruiting climate is more likely to become difficult than easy as the nation hopefully climbs out of recession. 2. I'd appreciate your Fucking at a number of possible solutions to this problem. Among them, pise consider the following but do not restrict yourself to these: a. Establish a great' reduced norm such as 60 days in which to respond o =n aopl icant as to whether we wish to employ him. This resp,-se could be contingent upon a subsequent full securi but the applicant would know that if he ci_a-e- --e security hurdle we were going to employ him. b. When we've made our mind that we want an indivi- dual, put him on sere nc of a retainer pay until his clearance is approved and he can actually come to work. Approved For Release 200r310r4/17? : CIAJRDP81100142R000400030006-2 M7 Approved F elease 20013%0411'72: CiA-F )P81-bDI4,,2,R000400030006-2 c. Have one center in each Directorate that has the authority to clear a new applicant rather than having to shop him around and obtain a specific assignment for him within the Directorate. d. Make special provisions for deciding whether we want summer interns to come back :areer employees. STANSFIELD TURNER cC L ; G " ", 11 IT Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 App 6-2 roved ~fQaDRehe we rtl# tCRS O0rt~ 0030 0 Ap ONFIDENTIAL SECRET UNCLASSIFIED C OFFICIAL ROUTING SLIP TO NAME AND ADDRESS DATE INITIALS I DD/Pers/REP ~- $ EA/OP 2 5 AUG 1978 3 4 AD/Pers --- -' _ /DDA _ a 7 6 ACTION DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH REC MMENDATION COMMENT FILE RE RN CONCURRENCE INFORMATION SIGNATURE Remarks : It is our understanding that a similar pro- posal for CT applicants was discussed informally with 0GC last year and was rejected. Suggest this proposal, which involves doing unclassified research work under independent contract, be routed through OGC enroute to the DCI to deter- mine if this is acceptable from a legal viewpoint. FOLD HERE TO RETURN TO SENDER FROM: 'NAME, ADDRESS AND PHONE NO. DATE oJdSpBr R le~~ 0 : CIA UNCLASSIFIED _ CONFIDENTIAL SECRET 6-2 STAT Use previous editions FOAM MO. 237 1_A7 Approved For ReWMICRATWKNN0A1 '~;RU Q04 003000 0 ONLY 6 OCC 78-6725 k J October 1978 file MEMORANDUM FOR: Executive Officer, DDA STATINTL FROM SUBJECT Applicant Processing Time REFERENCES A. Memo to DDA fm DCI, Same Subj. dtd 17 JuL 78. B. Memo to DCI fm DDA, Same Subj. (proposed). 1. You have requested our comments on the legal pr_o-- priety of implementing a program which would provide authorit.v to place selected applicants under an independent contractor arrangement to carry out unclassified research projects pending completion of staff clearance requirements. It is understood that this program is designed to solve, or at least minimize, the DCI's concern that the Agency is losinc qualified applicants because of the long lead time requrec to obtain security clearances. Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 FOIAB5 auminisInuirt iNitnnu uNt UNIT Approved For Rele 142 000,0~400~0j3O0006-2 44MMMAINt L 3. Notwithstanding the existance of legal authority. however, we feel there are a number of policy considerations which must be addressed prior to the implementation of this program. Our concerns fall into three major areas: (1) the necessity of the program (the extent to which it solves the Agency's problem), (2) the bona fide nature of the independent contractor status and the projects to be assigred to qualified individuals, and (3) the implementation of the program and the selection of participating individuals. 4. While this Office has not been provided with any specific data on the class of individuals to which this program is directed, one can assume that we are primarily concerned with those individuals who are financially unable to remain out of work for a period of sixty to ninety days pending processing of an Agency application. This group would include individuals graduating from colleges or gralure schools and those individuals whose previous employment have fixed termination dates (i.e., military service). Individuals who are not unemployed or have the capability of adjustinq the termination date (or the Agency has the capability of adjusting the clearance process to coincide with their termination date) would not face the same difficulty and presumably would be omitted from the program. Further, it should be recognized that this program would not substantially reduce attrition resulting from applicants receiving a better job offer from a competing Government agency or commercial corporation. These individuals would, we believe, be lost to the Agency no matter whether we initiated the suggested program or not. Given these parameters, the class of prospective qualified participants would appear to be quite limited; perhaps focusing on only a few individuals. 5. The second issue involves the bona fide nature of the independent contractor relationship. - e believe that, if properly administered, the independent contractor arrangement (or a contract employee arrangement for that matter) would not be subject to serious legal challenge. There appears to exist sufficient management justification for securing the services of applicants for employment prior to their final clearances which outweight arguments that the Government is not receiving a proper return on the use of appropriated funds. Personally, the undersigned would rather construct an argument justifying the contract employee status rather then an independent contractor since I believe the former gives less of an impression that we are trying to manipulate our authorities in an unwarranted fashion. I understand, however, that there are peculiar personnel problems associated with bringing an individual on as a contract employee (i.e., ceiling charges, personnel entitlements, etc.) which may dictate that the independent contractor arrangement be utilized. ADMINISTRATIVE INTERNAL USE ONLY Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved ForkAMM TIVE IN AVV,, R1 6. The final issue involves the manner in which this program will be administered. The proposal suggests that the services of selected applicants' will be secured on an independent contractor basis. In order to insure this program does not backfire in terms of adverse publicity and disgruntled applicants, the criteria for selecting individuals to participate in the program should be clearly established. One may have to determine that all applicants must be advised of the existence of the program and the criteria under which the Agency will award such contracts, since some applicants will raise the issue of financial hardship during negotiations while others may neglect to raise such an issue. The existence of this program will undoubtedly become known among applicants and they will compare benefits received. If the program is administered in an unequal and haphazard fashion the morale of the employees involved and the reputation of the Agency will suffer. STATINTL Approved For PAD jAkTjVE;I K&4 0 T0006-2 Approved For ReleneVe 2003/04/17: CIA-RDP81-00142R00040p030006-2 AVERAGE TIME FACTORS (DAYS) PROFESSIONAL APPLICANT PROCESSING JANUARY 1977-7 JUNE 1978 CATEGORIES DEC HIRE SION NO HIRE SECURITY/MEDICAL PROCESSING FROM t:I EA-tA TO EOfl CAREER TRAINEES 28 28* 60 57 *1- OTHER PROFESSIONALS 50 91 81 53*** NOTE: Candidates west of the Mississippi are no longer handled differently than those east of the Mississippi as originally set out in the chart attached to our 9 February 1978 memorandum. * If the decision is made not to hire, the applicant file is retuned to the Office of Personnel for general Agency consideration, thgerch, becoming a part of "Other Professionals". Career Trainee applicants are advised at the time of initial cont ac~r that there are two classes a year - January and July. Those who need employment before a class begins will be brought on board as soon s possible after full clearance and given an interim assignment. The last sentence of paragraph 4 of our 26 July 1978 memorandum explains this time delay; i.e., --- need to sell their houses, wait until their children finish school, give adequate notice tc their employers, and othar such reasons. i Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Release-2003/04/17: CIR8'h00.J4"004JQ030006-2 6 JUL i9/ MEMORANDUM FOR: Director of Central Intelligence FROM : John F. Blake Deputy Director for Administration SUBJECT : Applicant Processing Time REFERENCE : Memo for DDA fr DCI did 17 July 78, same subject 1. Action Requested: None; for information only. 2. The reference expresses yot continuing concern about the? time it takes to process an applicant for Agency employment. In paragraph 2a you suggest that we "establish a greatly reduced norm such as 60 days in which to respond to an applicant as to whether w? wish to employ him." We have checked our statistics for the last 18 months and can report that it takes an average of 50 days from the time a recruiter receives a completed application until an office decides whether it wishes to hire the applicant. 3. The time it takes for a decision not to hire an applicant i longer (91 days). It is obvious from this contrast in statistics that the offices quickly recognize the best candidates and put them in process as rapidly as possible. All applicant files are initially referred to one office of possible interest. In addition, applications are advertised in "New Applicant File Acquisitions" lists, which are continuously circulated to some 90 offices in the Agency (an example is attached). Very often, no interest is generated from either approach. If the Office of Personnel still feels the applicant has good qualifica- tions, the file will be referred to another Agency component for revietv. This may happen three or four tires before all possibilities have been exhausted. Only then is an applicant "rejected" by the Agency. The process does take time, but we believe it is both effective and fair. In a surprising number of cases, a second, third, or even fourth component may express interest in an applicant and ultimately put the individual in process. In those cases where a reject letter is sent, Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Redaase 2003/04/17 : CIA-RDP81-00142R0QQ400030006-2 the Agency can honestly say to the applicant, his Congressman, or his lawyer that we have thoroughly reviewed the individual's qualific-,tfors in light of Agency requirements and have been unable to come up with suitable employment opportunity. 4. We are also aware that we are dealing with a perceptior. problem in this area. Applicants think of processing time as be;,inrurg when they first inquire about jobs with the Agency and ending whey they enter on duty. Looked at from that viewpoint, the period is len;thy. What applicants frequently forget is that they are the cause of much ccf the delay. For example: The person who sends in an employment inquiry receives a letter and an employment fact Sheet from the Agency. If he or she returns a resume that meets our requirements, the individual is interviewed by a recruiter. If the interview is favorable, the caridi(AtY? is given an Agency application to fill out. Rarely is an application returned in less than 21 days. Frequently it is not complete; we must go back and ask for full addresses of references, more information aN,u.t drug usage, and the like. This may take another two weeks. Getting applicants into Washington for appointments is also difficult and tirr - consuming. Many, particularly students, are difficult to contact. After repeated unsuccessful phone calls, we send out mailgrams asking them to call us. Applicants also delay because of exams, term papers, inability to get away from work, etc. Finally, even when individuals are fully cleared, there are often substantial time delays prior to EOD because they need to sell their houses, wait until their children finish school, give adequate notice to their employers, and other such reasons. 5. You also suggested the possibility of using a retainer fee arrangement with some applicants pending completion of the clearance process. The concept is a good one. We used it selectively some years ago and are re-exploring the idea with representatives of NFAC and DIX;FaI There are two areas of concern here. One has to do with substantive unclassified research vs. "make work." The other involves dealing with the complications that can arise when such an individual is not ul tbiklte l.y approved for Agency employment. 6. You asked us to consider making special provisions to decide Whether we want Graduate Fellows (formerly known as Summer Interns) to come back for career employment. This Program is administered contra=_Iy by the Office of Personnel's Coordinator for Student Trainee Programs. It is one of his basic responsibilities to see that those Graduate Fe:la,,r; who express a career interest in the Agency are fully considered for permanent staff employment. The Graduate Fellows formally communicate Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 - Approved For ReJearse 2003/04/17: CIA-RDP81-00142ROQ0400030006-2 employment interest via their final Program critiques. The Coordinator, meantime, has been in touch with the using offices throughout the sunimrei session and has been receiving periodic assessments of the abilities 4hf students are demonstrating. If there is mutuality of interest, the Coordinator brings the Graduate Fellow and the using component to;zether to discuss permanent employment. Opportunities outside of a Graduate Fellow's using office are also explored. It is not at all unusual,- to find former Fellows in a CT class. In the January 1978 class, there were two. In the July 1978 class, there are also two. About 22% of our Graduate Fellows convert to permanent staff employment. We feel this to be an excellent return on our investment in the Program. Dist: 0 - Add 1 - DDCI 1 - ER 2 - DDA 1 - DD/Pers/R&P 1 - D/Pers Subject File 1 - D/Pers Chrono (w/held) STATINTL Originator: Director of Personnel .bJULWk STATINTL DD/Pers/REP : jmk (25 Jul 78) Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 STATINTL L Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Next 1 Page(s) In Document Exempt Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 -, .3NCLAS ! EI Ep T1 ,.._sRNAL --] ^ CONF")ENTIAL ,A ,T,_ 191A _ r,r, RC HUTIN G AND RECORD SHEE ECRET SUBJECT: (Optional) Applicant Processing Time nn -A P FROM: E?tEN510N NO. Director of Personnel I 7V , ay -4 5E58HQ DATE .,- .. TO: (Officer designation, room number, and DATE building) OFFICERS COMMENTS (Number each comment snow trom whom INITIALS to whom Draw lin l ft RECEIVED FORWARDED . t across co a umn a w eocn comment.) 1. Executive Officer, DDA The memorandum in the fo ?~ der on 2. Applicant Processing was returned Associate DDA with a request to chart out processing tire. That chart is 3. Deputy Director for now attached. Administration 4. Deputy Director of Central Intelligence 6. 7? Director of Central Intelligence a 1a 12. T 13. 14. 15. REVIOUS O S r--1 +JRA~ '61 0 USEDITI SECRET CONFIDENTIAL F-1 S111 EE O ONLY C LJP4C A ISIFIE t Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 SEND R IL= IF 1W% P C ~ITIAL SECRET OFFICIAL ROUTING SLIP TO NAME AND ADDRESS OA ;FE IN IALS Executive Officer, DDA 2 Associate DDA Deputy Director for s Administration 4 5 6 ACTION DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH RECD MENDATION COMMENT FILE RETURN CONCURRENCE INFORMATION SIGNATURE Remarks : Jack: DCI asked for this. D/OS the other morning said 45 days for clearance. This meant full field investigation only. Poly to follow. F. W. M. Janney FOLD HERE TO RETURN TO SENDER FROM: NAME. ADDRESS AND PHONE NO. DATE Director of Personnel r vetbiA~3~asa o - FOAM No. 2 3 7 Use previous editions 1-67 STAT Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2 Approved For Release 2003/04/17 : CIA-RDP81-00142R000400030006-2

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