OUTLINE OVERVIEW HISTORY OF PERSONNEL ADMINISTRATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00314R000600040006-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 40
• Document Creation Date: December 14, 2016
• Document Release Date: October 24, 2002
• Sequence Number: 6
• Publication Date: September 1, 1971
• Content Type: OUTLINE

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Outline ~ vt ' -1
Overview History of Personnel Admiiistration
CHAPTER I
EARLY HISTORY AND DEVELOPMENT
The Divided Administrative Legacy, SSU/CIG . Page I
Early Organization and Staff . . . . . . . . . . . . .
Page 13
The State of the Art 1947 - 1949
The Meloon Study . . .
. . Page 21
The Dulles and Eberstadt (Hoover Commission)
Surveys 1948 - 1949 . . . . .
. . . . . . . Page 32
Emergence of the Central Personnel Office, 1950 . . . . Page 39
Enlargement of Scope of Office Responsibilities . . .
. Page 48
CHAPTER -II
THE CAREER PROGRAM AND PERSONNEL ADMINISTRATION 1952 - 1960
Factors in Diffusion of Personnel Authority . . .
. . Page 57
Career Service Committee, September 1951 - June 1952
Page 65
Career Service Board 1952 - 1954
(Implementation) . . . . .
. . ... .. ... Page 72
The Career Council 1954 - 1962
(Coordination and Advice) . . . . . . . Page 77
Selection for the Career Service
. . .Page 94
The First Round, 1952 - 1954 Designation to
A Career Service .
. . . . . . . Page 96
The Second Round, 1954 - 1960, The Career Staff
Page 101
The Third Round, 1960 and Subsequent, The Career
Conversion Program . . . . . . . .. Page 108
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BASIC PERS0Ni EL ADMINISTRATION IN TEE FIFTIES
Problems of the Meloon Period, 1951 - 1955 . . . . . . . . . . . . . Page 126
Rapid Expansion Followed by Sudden Freeze . . . . . . . . . Page 127
Staffing an Enlarged Personnel Office . . . . . . . . . . . . ..Page 128
The Making of the Korean Hump . . . . . . . Page 132
Conforming T/0's and Ceiling, The Unpopularity Contest . . Page 135
Ten Ways of Improving Personnel Management in CIA,
The 195+ Inspector General Report . . . . . . . . . . . . Page 139
Accomplishments of the Meloon Regime . . . .?. . . . . . . Page l-.2
Dissatisfactions of Top Management . . . . . . . . . . . . . . Page 146
Organization and Staffing, 1951 - 195+ . . . . . . . . . . . . Page 147
The 1955 - 1956 Holding Period ... . . . . . . . . . . . . , Page 151
Director of Personnel and Office Pa-ced?Under the Newly
Created Post of Deputy Director of Support (DDS) . . . . . Page 152
Staff Support to the Career Council . . . . . . . . . . . . . . Page 153
Workload Description, 1956 .. . . . . . . . . . . . . . . . . . Page 153
Staff and Special Study Work, Competitive Promotion,
Occupational Hand Book, Flexible T/O, Staffing Complement . Page 153
Organization and Staff, 1956 . . Page 158
.Rebuilding Lost Confidence, The Stewart Regime,
January 1957 to June 1960 . . . . . . . . . . . . . . . . . . . . Page 160
j. r-
The Role of the Director of Personnel Paper . . . . . . . . Page 161
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Controlled Staffing, A Manpower Control Program for the
Clandestine Services . . . . . . . . . . .~ . . . . Page 171
Planning for the '701' Exercise . . . . . . . . . . . . . . Page 171k
System and Methods,
Ceiling and Position Authorization, 14 November 1958 . . . . Page 176
The December 1959 Inspector General Report, Scrap the
Career System and'the Council . . . . . . . . . . . . . . Page 184
Organization and Staff, 1959 . . . . . . . . . Page 189
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Chapter IV
Personnel Administration in the) Sixties
The Echols Incumbency, 1960 - 1968
j . T: c Ch tin ed Organizational i nvironmerit o the Sixties Pa e 191
Implerentin the 701, Surplus Personnel Pro. ram . . . . . Page 19
Dis'a-c,pearance of the Career Council and the Career Staff,
1962 . . . . . . . . . . . . . . . . . . . . . . . P age 201
Monitoring Role, The July 1962 Echols Memorandum on
Deficiencies in the Personnel Program . . . . . . . . . Page 20
Reco7mrendations of the 1962 (Kirkpatrick) Task Force on
Per 203
Personnel Management in the CIA . . . . . ... . . . Page ~~..
Suaergrade AL-ninistration, 1962 and Prior . . . . . . . Page 2l1'+
r t Pa,-,e 220
Adva~.ce Personnel Planning and Forecasting in the Sixties, Pao~
.i
Get tiro out the Work, 1963 Page 228
Aanpower and Position Management, The 196+ Freeze . . Page 232
? _~1ot ~e IG- u.T`Ve;j, 196YV.Y.:J.UOV.iOVO4.O .. ??..............?.Y O.~~GV 2 'L0
ass " o_ thy. e t IA al;.eJ ~1r!.er.~ ? Act of n 39/ .?.
0 ..??.?.. ...... Page 2.
~?e L ~ _~.~ .. ~ ~ ~.
+ ecruit:: nt to the Fore. .. 7 ................... m.............Pagc 2
Concept of the JCT~CT ^ogra :,1955.... .. i . Y a ....... a . PGge 2 6 +,
19b0 Fie o:: arizaLZOn and 6t..i-'ing,1966.. ...... o ............... i'a e 25-
wst lcc. , 1968 ........................... rage 2~ +
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Chapter V
1
Administering to the Human Side
(Under Development)
The Search for Tangible Benefits . . . . . . . . . . .
Page 260
The Legislative Program, 1952 and Subsequent . . . . . .
.Page 262
The Most Important Benefit (Early Retirement) . . . . . . .
Page
The Insurance Program . . . . . . . . . . . . . . . . . .
Page
The Services Program . . . . . . . . . . . . . . . . . . .
Page
Organization Aspects, 1968 . . . . . . . . . . . . . .
Page
People Aspects, 1968 . . . . . . . . . . . . . . . . . . .
Page
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CONFIDENTIAL
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OVERVIEW HISTORY OF PERSONNEL ADMINISTRATION, 1948-1968
? Accessions: FY 56, 2282; FY 57, 2400; FY 58, 1448; FY 59,
1489; FY 60, 1329, p. 181; Ten Year Table 1956-65, p. 222;
FY 67 Peak, p. 236 and p. 245.
Advance Planning: Formal Effort by Placement 1962, p. 220;
Advance Staffing Plan, 1966 and Subsequent, pp. 223-227.
Agency Disposition Board: p.. 230.
Applicant Review Panel: p. 230.
Appointing Authority: Use of State, War, and Navy Depart-
b
y
ments' Authority, p. 3; Schedule A Authority Granted
CSC 16 September 1946, p. 9; Review by CSC Representative,
p. 6; by Personnel Review Committee, p. 7; CIA Act of
1949 Grants "Hire and Fire" Authority to the DCI, p. 39;
Establishes New Appointing System, p. 109.
Amory, Robert (Also See DDI): Bio, p. 218; Resists 701
Program, p. 171; Supergrade Expansion, p. 218.
Assistant Director for Personnel: Establishment of, July
1951 and Incumbents, p. 58; Conflict with Personnel
Director, p. 126; Dissatisfaction of Top Management With,
p. 146; Post Abolished, March 1955, p. 151.
Attrition, Rate of (Also see Separations): 19,48'Rate, p. 2
1952 Rate, p. 130; Ranges between 10 and 15 Percent,
p. 36; 11.5% in 1970, p. 36; JOT/CT Rates, p. 244.
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Average Grade Controls (S:ee Position Authorization): HN 20-
220-1 Average Grade Controls 26 Feb 59, p. 176; Kirkpatrick
196.4. Directive, p. 235
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Baird, Matthew:. Bio sketch, p. 48; Assigned Responsibility
for Developing a Career Corps (S.R. 38), p. 57; Proposal
to Establish and Implement a Career Corps Program, July
1951, p. 65; J.O.T. Program (S.R. 38), p. 71; Views on
701 Program (S.R. 112),.p. 200; On Career Council (S.R. 116),
p. 200.
Bannerman, Robert: Bio,' p. 226; Approves ASP, p. 226.
Benefits and Services: p. 104.
Biographic Profile: System Developed, p. 155.
25XIA
Bio, p. 46.
25X1A Secretary of Career Council, pp. 67 and
Personnel Assignments, p. 91; Subordinate Staffs,
p. 91; Named Deputy Director of Personnel for Planning
and Development June 1955, p. 91; Partial List of Staff
Members, p. 92; Planning for Career Council, p. 101;
Direct Access to Top Officials, p. 127; DD/Pers/P&D Post
Dropped with His Retirement, p. 188.
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Cabell', Charles Pearce,'General, USAF: Bio, p. 148 and p.
161; Transfer Personnel to DDCI,.p. 1.48;. Establishes DD
and D/Pers Approval fo:r.GS-7 and Above Actions, p. 181.
25X1A
Secretary CSCB,,p. 63; Account of Early
Climate, p. 63; Efforts to Centralize CS/Pers/Mge (S.R.
51), p. 116.
Career Council'1954-1962: Members and Concerns of, p. 77;
Program Submitted at 41st Meeting 21 March 1957, p. 78;
Discussion of D/Pers Role, p. 79; Comments on 1960 I.G.
Survey, p. 82; Method of Operating, p. 86; Office of
Personnel Support of, p. 87; 1956 Year of Peak Activity,
p. 112; Those Present at 69th and Final Meeting 1 Febru-
ary 1962, p. 201; Real Authority Assumed by Career Serv-
ices, p. 203; Echols Non-use of (S.R. 113), p. 202;
Baird's View of (S.R. 116), p. 203.
'Career Development Staff: p. 89.
Career Management: Placed with Heads of Career Services,
p.. 122.
Career Management Officer: p. 125.
Career Management Officer,' Duties: p. 125.
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Career Program: Loss of by Personnel, pp. 57-64; Conducted
Separately to Personnel Office, p. 127.
Career Service Board-1952-1954: Agency Notice Establishing
Members and Functions, p. 72; Functions of Secretariat,
p. 73; Office Boards Established, p. 74; Rotation Loan
Slots, p. 76.
Career Service Committee, September'1951-June 1952: Six
Groups of, p..67; Consultants to, p. 68; Administrative
Philosophy of, p. 69.
Career Service Conference, 1954: p.'105.
Career Services (See Also Individual Career Boards):
Seventeen in 1952, p. 74;-Sixteen in 1954, p. 96; I.G.
Comments on, p. 111; Variations in Practices of, pp. 115-
118; Recommendations on Reducing Number of, p. 122; 23
Career Services in 1967, p. 123; Responsibilities of.
Heads of, p. 124.
Career Service Grade Authorization: p. 178.
Career Service
Staffing Authorization: pp. 177 and.233.
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Career Staff: Membership Defined, p. 102; Benefits, p.
104; Applications Discontinued, pp. 109 and 203; Auto-
matic Conversion, p. 109..
Carter,. Lieutenant General: Marshall' Sylvester: Bio, p.
196; Views on 701 Program, p. 196.
Ceiling, Personnel: General Bedell Smith Imposes
Ceiling Early in 1952, p. 131; Effect on Personnel Pro-
gram, p. 134; Reconciling with Tables of Organization,
p. 135; Supergrade 1952
pp. 214-218; 1964 and 6 e uc ions, p.
CIA Compensation Plan: p. 179.
CIA, Provisions of the National Security Act of 1947
Establishing: Effective Date 18 September 1947, p. 10.
CIA Retirement and Disability System (CIARDS): p. 241.
25X9
CIA Selection Board: Defined, p. 99; Pass on'Application for
Career Staff, p. 106; Number of Cases Considered, p. 107;
Reasons for Deferment or Denial, p. 107.
CIG: Establishment of January 1946, p. 1; CIG Personnel
Order No..O April 1946, p. ; Summary of CIG Person-
nel Orders September 1946-January 1947, pp. 10-12; Early
Organization and Staff, pp. 13-20.
25X1
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Clandestine Service Personnel: Workings of CS Board, P.
Clandestine Service Personnel Division (CSPD) Established
1958, p. 148; Statistical Study 1959, .p. 167; Manpower
Control Program, pp. 171-174.
Chief, PPES,
Classification: Act of 1949, p. 39; CSC Exempts CIA from,
p. 39; Rear Admiral Hillenkoetter Decides to Follow, p. 39;
Resentment Against, 1953-1954, p. 138; Introduces Handbook
of Codes and Titles'1954, p. 138; Position and Qualifica-
tion Standards Attempted, p. 144; Regulation Ii Ceiling
and Position Authorization 14 November 1958, p. 76,
and Salary Controls, 1964, p. 235. r
25X1A
First Executive Officer of Personnel,
p. Duties after Meloon Resignation, p. 152. (Also
See Oral History Statements at S.R. 69 Dual Deputy with
25X1A 1953; S.R. 72 Duties as Executive Officer
S.R. 78 Improved Situation Following Adoption of
Competitive Promotion.)
Competitive Promotion Policy:: Introduced in Agency Regula-
ti.on'20-589, 1956, p. 155; Personal Rank Assignment, p..
157; Controls On, p. 178.
Contract Personnel Administration: Disorganized-State of
p. 30; 14 Categories, p. 54; Function Transferred to
Personnel, p. 144; Echols' Involvement with (S.R. 108),
pp. 30 and 194.
Counseling Function: p. 148.
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Covert Autonomy: p. 18.
Credit Union: p. 29 and p. 229.
CT Program: See JOT/CT Program.
25X1A
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Davidson, Trubee F., Brigadier General, USA: Assistant
Director for Personnel, AD/Pers, p. 47; Rejects Walter
Wolfe on Combining Personnel and Training, 1951, p. 47;
Resigns over Decision not to go for 20,000, p. 131.
DDI: Resists 701 Program, p. ; Supergrade Expansion,
p. 218.
DDS (See also White Lawrence K., also Bannerman, Robert):
Establishment of, p. 1 9; Personnel Office Returned to,
p. 158; Rejects Proposal for Six Career Services, p. 122;
Comments on 1962 Task Force Report, p. 211; Supergrade
Role, p. 214.
DDS&T Establishment of, 1963: p. 192.
Dulles, Allen: First DD/O, Later DD/P, p. 32; Bio, p. 166;
Gives Surplus Personnel Problem Highest Priority, p. 166.
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p. 49.
Echols, Eniniett D.: Member, Personnel Review Committee SSU,
CIG, p. 7.; Takes Over Pers/Admin of Contract Personnel,
p. 30; Bio, p. 194; Appointed Director of Personnel,
June 1960 (S.R. 108), p. 194; 1962 Memo on Deficiencies
in Personnel Program, p. 204; Views on 701 Program (S.R.
112), p. 200; Non-Use of Career Council (S.R. 113), p.
202; Monitoring Responsibilities (S.R. 118), p. 206;
Obtains First Team Additions (S.R. 121), p. 207.
Elite Corps (See Al'so Hard'Core): Rejected by Operating
Officials, p. 66.
Executive-Director-Comptroller (See Also Kirkpatrick, Lyman
G. and White, Lawrence K.: pp. 235 and 237.
Executive Inventory: p. 72.
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Federal Salary Reform Act of 1962: p. 18.0.
Fitness Reporting in CIA: 1962 Task Force, Recommendations
On, p. 212; Reference to Monograph On, p.,212; Forced
Distribution, p. 209; 1962. Change, pp. 230-231.
25X1A
Statement on OP/OTR Relationships on
the JOT/CT Program (S.R. 39), p. 71.
Freeze, Personnel: See Ceiling, Personnel.
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Generalists,' Development of:, p. 209..
G.H.I. (Group Hospitilization, Inc.): p. 30
25X1A
p. 29.
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Hard Core Concept, Effects. of Jettisoning (See Elite Corps)
p. 66 and.p. 186.
Hhllenkoetter, Roscoe Henry, Rear Admiral, USN: Bio, p. 36;
Response to Dulles.Conunittee Report, p. 36, Decision to
Follow Class Act, p. 40..
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'Individual Career Boards '(S'ee Also Career Services):
Originally Established in, p. 74;. As of 1954, p. 96;
Functions of, pp. 112-.114;. Agency-wide Policies Originat-
ing with, p. 115; Roster of.Boards and Panels, 1956,
pp. 119-121; Workings of Personnel Career Service Board
(S.R. 54), p. 125.
Individual Career P.larining, [ p. 184.
' Informal Organization, Role of: p. 191.
Inspector General: See Surveys, Inspector General, Also
Kirkpatrick, Lyman G.
Insurance'Task Force: p. 104.
Intelligence Studies: p. 209.
25X1
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JOT/CT Program: JOTP. Assigned to Director of Training,
p. 57 and p. 71; Proposal to Establish and Implement a
Career Corps Program in the CIA, p. 65; 50-a-year Goal
Maintained in 1952 Freeze, p. 134; In-put Increased,
1959 Despite 701 Exercise, p. 174; 225 Annual Goal Set,
1964, p. 234; Percent of Professional In-put, p. 242;
Changed Concept, the Career Trainee Program, CTP, p. 242;
Other Directorates Participate, p. 243; Attrition Rates,
p. 244; Effect on Recruiting, p. 245; JOT/CT Statistics,
p. 244; (Also See S.R. 28, 38, 39).
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STATSPEC
Kelly, William J.: Major. Staffing Crises (S.R. 16), p. 21;
Delay in Security Clearances (S.R. 17), p. 23; First Per-
sonnel Director, p. 42; Comments on 1950 Reorganization,
p. 55; Estimates 10,225 New Employees Needed in FY 1952,
p. 59. (Also See Statements from Oral History at S.R. 6
Close Rapport Between Personnel and OSO Admin; S.R. 7
William Tharp Obtains Schedule A Appointing Authority
from the CSC; S.R. 8 Kelly Obtains Services of George
Meloon; Also Mentions Wattles,I 25X1A
Domineering Role Causing Troubles with operating Officials;
The Coming of OPC Out of the Blue; B.R. 16 Three Major
Staffing Crises, Staffing W.H. Against Director/FBI Oppo-
sition, ; Introduction of Poly-
graph Causing Separation of Approximately One Hundred
People; S.R. 17 Security Clearance Delays, Decision to
Build Own Security Field Organization and Staffing Same;
S.R. 25 December 1950 Reorganization Accomplished Three
Things, Centralization of Personnel Functions Particularly
Recruitment and Classification, Reorganization and Reas-
signment of Personnel Staff; Orientation of Higher
Authority in Pers/Admin; S.R.''27 Establishment of Training
Division a Natural Evolution ,? S.R. 32 Personnel Director
Could Not Question Requirements. His Job Was Service.)
Kirkpatrick, Lyman B. (See Also 'Inspector General): Com-
ments on Career Program, p. 76; Comments on Career Staff,
p. 108; Questions Number of Career Services, p. 111; Ten
Wags, 1954, p. 139; Kirk's Quirk, p. 161; Average Grade
Rollback, Freeze, 1964, p. 235.
Korean Hump: Nature of, p. 132; Problems Resulting from,
pp. 132-133; Statistical Chart of, p. 171.
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Lag Time, Personnel Processing: p. 221.
Legislative Task Force: p. 104.
25X1A
p. 121.
Deputy Director of Personnel, 1962-1966,
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Manpower Control (See Also"Ceiling): Manpower Control Pro-
gram for the Clandestine Services, p. 171.
25X1A
25X1A
25X1A
Management Development Committee: p. 182.
Management Staff: pp. 237-238.
Manpower Planning and Control: PPBS Role, p. 227; Vast,
Amorphous, Pulsating Mass, p, 232; Difficulties Described
by Executive Director-Comptroller, p.. 237.
Medical Services: Separated from Personnel, p. 19..
Meloon, George E.: Bio Statement, pp. 14-19, p. 21, p. 89,
p. 126; 1947 Report, Personnel Administration, pp. 21-26;
Named Deputy Personnel Director, p. 42; Position Relative
to Career Program, p. 49 and p. 70; Comments on Career
Service, p. 112; Operating Officials Wanted Opportunity
to Run Their Own Show, p. 122; First Moves on Taking
Office, p. 128; Estimates 1700 New Clerical and 8300
Vacancies in FY 52, p. 129; Accomplishments, pp. 142-146;
Resignation Events, p. 138 and p. 151; Comments on Rapid
Expansion, p. 133. (Also See Statements from Oral History
at S.R. 14 Chief, Special Su port Staff, 1950 which In-
cludedF_J Robert Wattles,
25X1A
Emmett Echols; S.R. 18 Gains Securit Approval for Holding
Pool, Provide Work for Same;
S.R. 19 Testing Program with .25X1A
Assessment Staff Under in OSO; S.R. 31
Embarrassment Caused by Dual Posts of AD/Pers ancsFer`s/
Dir; S.R. 33 Matt Baird's Elite Corps Concept Rejected;
S.R. 37 Pers/Dir Isolated from Career Program, Views on
Combining Personnel and Training; S.R. 49 Improving the
Lot of Overseas Returnee Major Accomplishment of Career
Services; S.R. 53 Operating Officials Wanted to Run Own
Show; S.R. 58 Mathematics of Recruiting; S.R. 61 Personnel
Problems Resulting from Lettingg Down the arts i 1952 and
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Mid-Career Course: p. 230.
Military Reserve, Agreement With DOD: p. 155.
25X1A
JOT Placement (S.R. 28), p. 49. (Also See
S.R. 112 Placement Role in 701.)
Monitoring Responsib`ilities: p. 206. (Also .See S.R. 120.)
Morris, General H.' H.: AD/Pers, August 1952-January 1954,
p. 58; Member Career Service Board, 1952, p. 72.
25X1A
SSA/Pers, p. 150; Combining Recruitment
and Placement (S.R. 103), p. 181; Views on 701 Program
(S.R. 112), p. 200; Described Personnel Career Board
Workings (S.R. 54), p. 125.
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OPC: Establishment of, 27 August 1948, p. 8; Dual Adminis-
tration Staff with OSO, p. 17; Merger with OSO, p. 18;
Personnel Split Three Ways,.,p. 19.
OSS: Demise of October 1945, p. 1; Transfer of Research and
Analysis and Presentation Staffs to State Department, p. 1;
Informal Organization in CIA, p. 191.
Office of Personnel: See Personnel Office.
25X1A
Field Recruiter Experiences, (S.R. 57),
p. 130; Scientific Pers/Admin (S.R. 106), p. 192.
Over sea Candidate Review Panel: p. 230.
Overtime: Pay: Eight Hour Rule Adopted, p. 183.
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Personnel Accounting: Chinese Laundry,,p. 30; IBM System,
1952, p. 30; Difficulties,. 1955, p. 157; Administrative
Nightmare, 1963, p. 233.
Personnel Advisory Board, 1962-1965: p. 202.
Personnel Authority: Factors in Diffusion of, pp. 57-64;
1957 Issues, p. 161.
Personnel Branch, Executive for Administration and Management
CIG: Functions of, p. 11; Early Organization and Staff,
p. 13.
Personnel Evaluation Report (PER): (Also See Fitness
Reporting), p. 75.
25X1A
Personnel Lecture Series: See p. 155.
Personnel Management: See Career Management.
Personnel Office: Establishment of Central, December 1950,
25X1A p. 39; CIA Regulation 0 1 December 1950 Combined Person-
nel Staff of CIA, Personnel Division of the Administrative
Staff, OPC and the Employees' Division of the Special Sup-
port Staff, OSO, p. ; Liaison Responsibilities of, p.
51; First Table of Organization, 1950, p. 42; Distribution
of Positions, 1952, p. 129; Second Wave of Personnel, p.
145; Reaches Low Point, 1954-1955, p. 146; 1953 Reorganiza-
tion, p. 147; 1954 Transfer to 0/DCI, p. 148; Double Deputy
Idea Tried 1953, p. 147; Executive Officer Post Added 1954,
p. 147; Placed Under Newly Established DDS, 1955, p. 149;
Budget Summary, 1951-1956, p. 152; Enters Period of Dis-
favor, p. 153; Work Load Statistics, 1956, p. 157; Organi-
zation and Staffing, 1956, p. 158; Organization and Staffing,
1959, p. 188; Distribution of Positions, p. 189; First Team
Additions to, p. 207; Workload Statistics, 1963, pp. 228-
231; 1966 Organization and Staffing, p. 247; Triple Deputy
Concept Introduced, p. 247
25X1
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Personnel and Training: 195.1 Recommendation to Combine,
p. 47; Early Division of JOT Responsibilities, p. 49;,
1956 Recommendation to Combine, p. 158. ALSO S' 5i?35a
Personnel' Planning: See Advance Planning.
Personnel Staff Ratios: p. 154 (Also See S.R. 56).
Personnel Statistics: See Strength, Agency; Also Personnel
Office; Also JOT CT Program.
Placement: Follow-up Program, p. 29; Active in Referral,
Selection and Processing, pp. 181-182; Special Placement
Committee, p. 182; Presents Requirement for 3,150 People,
1962, p..220; Guards the EOD Rate, p. 235; Wattles State-
ment on Out Placement, p. 182; 701 Involvement, p. 198.
Planning Paper, Staffing Complement: p. 220.
Planning, Programing and Budgeting (PPBS): Supergrade
Requirements Incorporated With, p. 219; ASP Coordinated,
p. 223.
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25X1A
Plans and Review Staff: p.. 224.
Plans Staff: Gyrations of, p. 89; Reorganization, 1959,
p. 188; Develops ASP, 1966, pp. 223-227.
Pool, Holding and Training: Established 1948 (S.R. 18),
p. 27.
Position Authorization: I Ceilin and
Position Authorization, 14 November 1958, p. 176;II
Average Grade Controls, 26 February 1959, p. 176;.
Development Complement, Staffing Complement, p. 176;
Fixed and Flexible Positions, p. 177; Career Service
Staffing Authorization Proves Unworkable, p. 177; Career
Service Grade Authorization, p. 178; Dichotomy Between
Component and Career Service, p. 232.
Promotion (Also See Competitive Promotion): Two Types in
CIA Pay Plan, p. 179; One Grade Policy, p. 183; Thresh-
hold Grades Controlled, p. 183.
Procurement: See Recruitment.
Professional Selection Panel: Functions and Members, p. 97;
Eighteen Criteria, p. 98. -=:
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Rand Corporation Study, Inside Bureaucracy: p. 193.
Recruitment: Variables, p. 130; Meloon Describes Mathematics
of, p. 130; June to December 1952 Work Report, p. 131;
Relation to Other Personnel Functions, p. 128; Strong
Pressure On, 1952, p. 129; Combined with Placement by
Stewart, p. 181; Lag Time, p. 221; Chart of Requirements,
1962, p. 221; Peaks and Valleys in. 1956-1965, p. 222;
Revival and Expansion, 1966, p. 244.
Retirement: Proposed as Early as 1953, p. 196; Changed
Legislative Approach as a Result of Surplus Problem 1959,
169; Up or Out Policy Discouraged 1959, p. 170;
25X1A Career Council Directed to
Study, p. 201; 1962 Task Force Recommends Use of "Up or
Out" Provisions of Foreign Service Act of 1946, p. 208;
Passage of the CIA Retirement Act of 1964, p. 241.
Reynolds, Harrison G.: AD/Pers, p. 58; Career Council
Chairman, p. 88; Black Duck and Blue Goose, p. 115; Bio
Statement, p. 146; Remains as Director of Personnel after
Meloon Resignation, p. 151; Mass Promotion. Rejected,
p. 152.
Requirements (See Also dvance Planning): OPC Initial
25X9 Requirement for p. 16; FY 1952, p. 129;
Recruiting Requirement for FY 63,.p. 220.
Role of Director of Personnel: 1957 Paper on, p. 79;.
sented to Stewart by the DDCI, Gen. Cabell, p..160;.
Stewart's Response to, pp. 161-165; In Supergrade
Administration, p. 218.
Rotation: Rotation Loan Slots, p. 76; Council Discussion
of, p. 82; Overseas Returnees, p. 112; Task Force on
Overseas Planning, p. 101; Overseas Candidate Review
Panel, p. 230.
25X1A
25X9
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Selection for the Career Service (See Also Career Staff)
Determination of Initial Career Designations, p. 96.
Selective Service System: Relations With, p. 155.
Separation Compensation: Reg
For, p. 173.
p. 171; Eligibility
Separation of Surplus Personnel: Reg ODrafted 1951,
p. 171; Two-part Project Proposed, p. 172; Factors
Det Order of Preference for Retention, p. 172;
25X1 Reg issued 10 February 1961, Replaced by C
15 September 1961, p. 174; Execution Extended, p. 195;
Statistics on 701 Exercise, p. 197; Others Affected
Besides CS, p. 198; Role of D/Pers In, p. 198; Views of
Personnel Officers and Others About, pp. 199-200.(Also
25X1A See S.R. 112 for Statements by L. K. White, Matthew Baird,
Emmett Echols, on the 701
Exercise.)
Separations'(Also See Attrition): Ten Year Table, 1956-
1965, p. 223.
25X1A
Bio, p. 13; A/DDA, p. 126.
25X1A
Statistical Studies (S.R. 94 and 98), p.
171; T /O System (S.R. 101), p. 178; Chief, CSPD, 1961,
p. 199; Views on 701 Exercise (S.R. 111), p. 199.
Skills Bank: p. 22.
Smith, Walter Bedell, General, USA: Assigns Responsibility
for Career Corps to Matt Baird, p. 57; Imposes
Ceiling, p. 131.
25X1
25X1
STAT
25X9
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Souers, Sidney W., Rear'Adniiral, USNR: First DCI 23 Jan-
7 Jun 194.6., p. 2.
Special Support Assistant for Personnel SSA/Pers: p. 150.
Special Support Assistant for Personnel (SSA/D/P): p. 150.
Special Support Staff: p. 19.
SSU: Problem of Disposal, p. 4.
Staffing Complement (Also See Tables .of Organization, Posi-
tion Authorization: New T/O System, p. 156; Test of
Staffing Complement/Flexible T/O in Commo, p. 157;
Purpose, p. 176.
Stewart, Gordon M.: Bio, p. 160; Opts for Decentralized
Pers/Mge, p. 162; Reports to Career Council on "Role"
Paper, p. 163; Recommends Separation of Surplus Person-
nel, p. 165; Introd cQs New Syotoma and Methods, p_ 176;
Reject 1959 I.G. Survey, p. 185; Accampiishmentg, p. 187;
Views on 701 Exercise, p. 198; Also See Excerpts from
Oral History Statements at S.R. 82 Recruitment for OPC
1948'and 1950, Personnel Problems of 1951-
53, of FI Staff with Registry; S.R. 88 First Three Months
as D/Pers, 1957; S.R. 89 Dulles Gives Surplus Personnel
Problem First Priority, 1957; Reaction of Top People to;
S.R. 90 Finding Ways to Deal with Surplus; S.R. 92 Making
a Case for Early Retirement Legislation with the Congress;
S . R. 93 White House and CSC Reaction; S . R. -96--Aspects of
Ranking People;' S.R. 97 Rationale for Separation Pay;
S.'R. 99 E.E. Experience,.Difficulty of Handling Personnel
STAT
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Stewart, Gordon M. (Contiflued) :
Assignments Across Organizational Lines; S.R. 100 Under-
standing of Personnel Procedures Obtained from Certain
Senior Personnel Officers; S.R. 102 Soft Pedaled Recruit-
ment Activity, not a Believer in the Consultants Program;
S.R. 1'04 Simplifying Personnel Regulations, the Eight
Hour Overtime Rule; S.R. :105 Gained Respect for Top Person-
nel Officers.
25X9
Grows by Leaps and Bounds in Early Fifties, p. 94;
Increases Only Slightly after Gen. Bedell Smith's 1953
Freeze, p. 131';''Shows Small Decline in Late Fifties,
p. 181; Strength Curve, 1948-1968, p. 191; Ten Year Table,
1956-1965, p. 222.
Super grade Adm'in'istration: 1962 Increase, p. 215; Role of
D/Pers in, p. 218; Management of Supergrade 25X1A
Personnel 31 August 1962, p. 218; Supergrade Review Board
Abolished, p. 218; Requirements Incorporated into PPB
Cycle, p. 219.
Surplus Personnel: See Separation of Surplus Personnel.
25X1
Surveys, IG: 1954 Survey of Career Program, p. 101; 1955
Ten Ways of Improving Personnel Management, p. 139; 1959-
1960 Bombshell Against Career Boards, p. 184; Career
Council Comments, p. 82;'.DDS Comments, p. 108;.Three
Critical Personnel Management Problems Result-frig from
Dropping Hard Core Concept, p. 106; 1964 Pre-survey
Activity, p. 240; 1967 CT Survey, p. 246.
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25X9
Describes. Personnel Career Board (S.R. 54),
p. 125; Comments on Drive to Bring T/OS and Ceiling
Together (S.R. 64),p.l38; Staff. Officer on Supergrade
Administration, p. 214. Also See Statements-for Oral
History S.R. 66 on Classification and the I.G.'s Ten
Ways of Improving Pers/Admin; S.R. 87 Stewart's Attempts
at Gross Rather Than Action by Action Controls; S.R. 123
Supergrade Staffing and S.R. 124 Reconciling Supergrade
Positions and Ceiling.
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Tables of Organization (See Also St g Complement) :
Guesstimates in 1952, pp..35-36; in December 1950,
p. 42; Establishment and Control of Positions by, p.
137; Complaints Against, p. 138; Changes to Staffing
Complement,'Flexible T/O; p. 156; Planning Paper, p.
220; Dichotomy Between T/O and Ceiling, p. 232.
Teri Ways 'of -Iiproving 'Pers'onriel' Management 'in' CIA:
pp. :L39-141.
Training 'Director: Naming of, p. 57; Assignment of Career
Corps to,
Testing and Evaluation Program: p. 29.
l3io, p. 151; Appointed Deputy
ll r~:o o son iel, DD/Pers, August 1955, p. 152;
Views Personnel Tasks, p. 153; improved Staff Work for
Career Council (S.R. 43), p. 86; Also See S.R.75 .
Improving D/Pers Staff Support of Career Council; S.R.
77 Difference of Opinion in OP on Proper Role.
25X1
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25X1A
Wattles Robert S.: Early Assignment, p. 6; Placement Activity
TS.R. 9), p. 11; Detailed to Assist New DTR, Matt Baird (S.R. 20),
p.48; Fourteen Categories of Personnel (S.R. 29), p. 54; Chairman,
Professional Selection Panel, 1952, p. 97; Returns to Personnel,
p. 207; Deputy director of Personnel, p. 252; Advance Planning
(S.R. 127), p. 227; Appointed Director of Personnel, p. 255; ADP
Study, p. 255; Bio, p. 255.
White Lawrence K.: Bio, p. 150; Cormnenta on I.Q. 1960 Survey,
pp. 106 and 165; Named A/DDA January 1952, p. 122; Approved
T/O's, p. 137; Named to New Post of DDS Which Included Personnel,
p. 1l9; Paper on Philosophy of Career Service, p. 185; Responds
to 1962 Task Force p. 217; Manpower Controls, p. 237.
(Also see Excerpts from Oral-History at S.R. 30, "Reasons for
Establishing AD/Pers Job,?Proper Role of the D/Pers;" S.R. 63
Top Mge Dissatisfactions with Personnel in Early Fifties; S.R. 67
Inaction of AD/Pers and the Personnel Office on the Career
Program; S .R . 70 Personnel Taken Out From Under DDA, 195+; 3J(. 71
Establiahnent of the DDS) Personnel Placed Under in 1955; S.R. 73
Reasons for Set sting a Finance Officer, as DD Pers
in 1955; S.R. 74 1955 Promotion Fiasco in Personne; S.R. 76 Personnel
Staffing Ratios; S.R. 81 Various Moves to Combine Personnel and
Training; S.R. 112 V ews on the 701 Exercise; S.R. 114+ Views on
Career Council, Why it Disappeared; S.R. 115 Present Use of Deputies
Meetings for D/Pera Guidance; S.R. 125 Development of Support
Officer Cadre; S.R. 129 Manpower Control Difficulties.) .
Workload Statistics: See Personnel Office
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Organizational Memory in Current Decisions
25X1A
(Senior Seminar at II. Session, Time 1930
Hours, 22 September 1971)
Introductory:
Objectives of Overview History
(How did we get in the mess we are in?)
Oral History Feature.
Propositions culled from.
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Proposition 1: For God's sake communicate, particularly
down the line.
If I knew then, what I know now. (Learning
in 1971 in the interview what I should have
been doing from '65-70 as Chief of OP Plans
Staff)
Not just a top management failing.
Middle level just as guilty. In a word, us.
Proposition 2: The Environment of Organization is constantly
changing and yet it is a continuum shaping the present and
the future.
Illustrate by Echols' comments on prevalent
attitude toward administration and management
down the years.
Second illustration by Strength Curve Chart with
remarks on, "Agency formed very haphazardly in
the 50's. We have been stuck with it ever since.
Changed environment of the 60's. Difficulties of
high potential young professionals in getting
through the large middle layer inherited from
the 50's."
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Proposition 3: The use of organizational memory in current
decision making process saves much rethinking of policy
since so many administrative issues are cyclical.
Separation of Surplus Personnel; The Rise and Fall
of the 701 Program. Planned in '59 by Gordon
Stewart, implemented in '61-62 in a slow, agonizing
process, interred in '64 by General Carter with the
words, "Never again."
TAPE EXCERPT (Echols' views on 701)
Proposition 4: O.M. can contribute to innovation by stimu-
lating the thought process.
Review of original reasons for policies may indi-
cate they no longer apply and change is required.
Particularly applicable to "sacred cows."
Example: Competitive Promotion, badly needed when
introduced in 1956, bolstered by all kinds of
stratagems such as Personal Rank Assignment,
Development Complement; may have watered down grade
structure by grade promotions not supported by job
and responsibility promotions; obsolete in 1971
maybe. If so, what would take its place.
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CONFIDENTIAL
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Concluding Remarks:
Measure effects of personalities on organization
particularly personalities who may no longer be
here.
Close the gaps left by official budget-justifying
annual reports before you leave office.
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CONFIDENTIAL
 UNCLASS IFA
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Outline and Index, Overview History of Pers/Admin
FROM25X1 A
EXTENSION
NO.
DATE 20 October 1971
TO: (Officer designation, room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.25X1A
2 6 0C
. 1971
a. Outline and Index of the four
2
chronological chapters for
7
your retention if desired.
3.
b. The original typescript with
Appendix A, Source References
C
and Appendix E. T d were
4
given to on 2
13 Sept for an informal look-
see and editing.
5.
c. Chapter V, the final chapter on
benefits and services overview
6.
-
is under development. It will
be added to the Index later,
time permitting. (Outline
attached)
7.
d. Appendix C, Chronology of
Selected Documents of Pers/
8.
Admin is also planned in con-
nection with an orderly
9.
retirement of the historical
documents to the records
center, time permitting.
10.
e. The Fitness Report monograph
has been retyped and awaits
11
the 27 Source References which
Jack asked be broken out. This
represents a problem as the
12.
source material has been scatte
13
.
14.
6
15.
(/
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- 06-1
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