PROGRESS REPORT FOR 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00706R000300010048-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 44
• Document Creation Date: December 12, 2016
• Document Release Date: May 17, 2001
• Sequence Number: 48
• Publication Date: January 1, 1953
• Content Type: REPORT

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SECRET
CIA
Office of Operations
FOREIGN DOCUMENTS DIVISION
PROGRESS REPORT
FOR
1953
SECRET
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Office of Operations Foreign Documents Division
PROGRESS REPORT FOR 1945
A. Summary for 1953 and Objectives for 1954
1. Brief Highlights of Actual Progress During 1953
The approval on 7 March 1953 by the National Security Council of
NSCID-16 provided FDD with a charter for its exploitation of foreign-
language publications and do drdination of translation activities. -a
resu1t-) Chief, FDD, an Aapd@mentation. subcommittee for "Exploitation
of Foreign-Language Publications"of which 16 meetings have been held dur-
ing the year. Unsatisfactory at the start of 1953, the abstracting of G overt
documents by FDD was subject to study andicooperation with ORR, OCD, OCI,
DD/
and the Area. While no ( gency-wide curefor the def,tciencies lot this
NI
y ~c*~a tub
otrati.41 D took measures to streamline its operation with the result
7 -
that in the course of the year it has handl twice as many CSDB enclosures
nn hho fl[r?r_age per month as 1952.
A nation-wide survey of US repositories of Chiresz. Co.,raunist in-
formation on Chinese economy and science was conducted by FDD in an initial
move to correct ONE'siIntelligence ?ef*ciencies kt in SE-27". This
survey resulted in P desired material int
from which bibliographies were prepared) monographs were exploited and
many articles in Chinese Communist economic periodicals were indexed.
Also, in furtherance of this programjcaptured Japanese documents were used
for supplementary information on China.
Seminars and briefings for ORR and other CI< office personnel and
for FDD pe-ratTe were continued from 1952 to further the
plan that 1 requirements of the consumers and the capacity of FDD to meet
such reiuirements would be better understood effective promotion
of operations and service. Operational liaison 'between counterparts of
FDD, CIAO and other IAC consumers resulted in more expedious and effiLcient
servicing of the requesters and economical operation on the part of FDD.
The FDD Linguist Consultation Service rapidly developed its
contact=,frith offices in area and during the year processed
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6,67; cases for ORR, OSI, OCD, 00, and other offices to which it was avail-
able. M-inor requirements against FDD were resolved "on the spot" with no
delays occasioned by transmittal and paper.-work proceedures and attet43L IB
liaison which previously had constituted unwarnted detail and expense.
Increased operational liaison assisted materially in the -
refinement of exploitation techniuuues as opposed to translations-~-
service. Increased confidence on the part of consumers in FDD's abili-
1" f:*vtu
ties,neviderled during later 1952, markly increased during 1953 with the
result that a much larger nu Tiber of requirements requested exploitation
as opposed to translation and1 s increases guide requirements. The ssub-
o~` publications `"
committee on fore ign?language; M was proving to
be contributory for better planning in this field.
Increased operational liaison, the availablity of the Linguist
Consultation Service, and clos er control of all translation service re-
quirements resulted in greater expedition in satisfying translation serv-
ice requests. Complaints regarding translation] service by FDD materially
and
decreased during the year, this effect is the reduction
-3 stiff
of~translationp service backlog from 550-key 1 January 1953 to 284
.-4'' for 67
on hand 31 December 1953. In all IffiftfiNA0 79,481 pages fAW translation
service were received during the year; 83,369 pages were completed;
20,814 pages addressed to the division were canceled mainly because they
4 x c:
duplicated work previously done or ?rr.- ._ 'of little value,
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and 11,045 pages were on hand as a back log X1954. Of the trans-
lation load approximately 2,000 pages were in rever ed translation( from
English into a foreign language) and the division also participated more
then ever before in the translation/interpretation of foreign languages
firer from sound tapes ~a recordings ?r di-s- '?r or from motion pic-
The training programof the division followed the 1953 plan for
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expansion. of the divisions personnel engaged in such training
programs, as compared to ^W the prece ding year. The fields of training
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exten0u G
of Contact Division and 0 liaison among the government agencies pro-
vided for additional listings)bf translations completed and processeA to
augment those previously supplied almost exclusively by the cooperating
IAC offices. The CTS list04 during the year Qn an average of more
Fri
than 1,000 items per month in its publication.ai-e ems. its records alone,
discounting any duplications Q prevented through the consumers re-
course to the publication, the CTS Unit prevented 506 items of duplication
which would have totaled 16,716 page S.
During the year FDD received and processed 241,628 foreign language
publications. This represented approximately 6,040,300 pages of foreign-Z7,
language materials scanned for the divisions production. Al . thoughApub-
lications procurement and control passed out .of the pgrview of the divi-
FD1> '.s f_ . :-_ x ~ c
sion in mid-surnmer)the ici.e a? cQQp rat4on in this field is continuing,
e p-ipn;-d in view of the requirement for foreign-language personnel to
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engaged in by the divisions personnel included its prime requisiteAlanguage
training, as well as international studies, basic intelligence, human re-
649P P_101e~j
sources, clerical work and management, -j he division
ftn-
,u;iettirt~ instruction for,,CIA personnel in
Formal training and work experience developed within FDD a group
MAIO,
which is qualified for interpretive propaganda analysis) Two rresearch
au -tae of budgetary funds for 1954 required t+re-d eee i- ,tion of this
staff, except for the coordinator, before this operation was really under
aids were produced
this staff, 4"W4,08 -bits -iye Curtailment
way* under requirement of ONE, OCI, and DD(P) the propaganda analysis
operation is continuing on an adc hock basis.
The planned expansion of the consolidated translations survey and
its index was effected, this operation placed )
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unit composted of experienced Apersonnel. Cooperation
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Recruitment was so successful during 1953 that FDD ended the year
with one over the ceiling allowed by the personnel revision of 1 July. 25X1A
25X1A Oft actions initiated by the division during the year, .reported for
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duty, and there were actions on hand at the end of 1953. It was the
first time that FDD had recruited to the limit of its allowed ceiling .?e'L %.
Reorganization for greater operational support, in the form of
the merger of two branches into the Western World Branch was another tenta-
J
tive accomplishment of the division-w p4!&eecL on an experimental basis
in October. Th new organization embracesE all Western World Yeas out-
side the Iron Curtain excluding the orientia.
my - - -- - l
direct orientation for information pertaining to the
toff.
Soviet Orbit, and provides for a great flupity in the adaptation of per-
/
Participation of the division in the CIA Records Management Pro-
gram was also note worthy during theAyear of its initiation.in 4-4e.
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awareness of filing techniques and requirements and participation in the
vital materials program ~.r_e-mrn"V The effort toward reduction of
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classified storage space paid off with the division turning f.,...,
ti
26 file cabinets. 0 6 .P. P4 <
2. Major Divisional Problems
Of the FDD objectives for 1953 only a few are carried over into
195+ as continuing problems. 11W IONIC"'
While the divisions previous primary concern in the procurement
of foreign-language publications was transferred to CIA Library, FDD's
interest continued. in the development of cooperation with the new Foreign
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of foreign-language publications.
The elimination of delays in *44e dissemination of FDD reports was
another rt division at the start of 1953.E
her~__.~aas. x-.tablerreeti dtcri Through confer-
ences and cooperation with OCD1 attempts were made by.FDD to help cut this
time lag from two week but as of 31 December 1953 no noticeable improve-
ment had effected. It appears doubtful that FDD can assist further in any
way to accelerate the dissemination of its reports.
Refinement of reporting techniques is still in a development
stage and continues as a problem until all consuming offices and agencies
can besatisfied as to content and form. The subcommittee on exploitation
of foreign-language publications has develed A& that there are strong
demands for information published in fkle form and it appears aeseia4--
a Ie that-4 considerable information ed lay FDD is
adaptable to such reporting. 4&weve=, tsuitable CIA duplimatd form must
be devised to provide for required reproduction of such material.
Another 1953 objective, only partially realized and continuing
as a problem, was that of e,6 -ti i publitatio i end diese tir ti?n-c f FDD
reports -mac redc.tican.-issuance of unpublished reports. FDD pub-
lished more than 2,000 more pages in 1953 then it did the previous years
but also issued more than 22,000 pages of unpublished reports over the
total of 1952. The-criteria by which material is selected for unpublished
issuance are being re-examined and a study is being made of editorial and
publication proceedures) plus typing capabilities) in respect 4 : 1 0
more preferable 4. a large number of .}{,c.,e-
now-issued U-reports a is r e 4-Fed. -ckirectly from OCD -~e s requests ?
for extra copkof "U reports" and in the requests for reclassification of
such reports which were restricted prior to the presidential order
on classifications +f l~ Deee i -= 1~~3_
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Requirements for additional reports in the Propaganda Analysis
aj5o
of the Propaganda Analysis Staff as a result of the budgetaa
in 1953 presents another carry-over problem -secs
a
1953 objective of FDD. Experience2~show5that it is poorly conceived
to depend upon part-time exploitation for furnishing deseriptlou--eC propa-
ganda for /nterpre4 Propaganda nalysis. The divisiont only recourse
is the drafting of experienced area-branch personnel for temporary full
time assignment to the Propaganda Analysis effort 14*901Wto reply to such
requirements ,@-
Although much of the previous dissatisfaction in translation
service was eli during 1953, operations in this category will con-
A e u t a j
tinue to be a problem to FDD. Rasa : e e xa on division personnel and
limitation of funds for contract translation findi'consumer dissatisfaction
ihwk,
high.- t*.t their a needs can not be met. A finer selection of ma-
F,,?&-z.L 6 s x`
terial for both classified and unclassified has been necessary.
contract.sarvice~,the allocation of service available
per monthAhas been -red in the case of all participating offices. In
addition# w the funds fort 1954 resulted in a
decrease of over timef which was formerly a major item of support in meet-
ing many of the demands for classified translation? Only through the
Anrter-divisional transfer of funds within the Office of Operations was
FDD able to continue over time translation work on a reduced schedule.
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3. Additional Objectives for 1953
Outstanding objectives for the coming year requiring FDD action appear
as follows:
.(etermination((`'more exact of what consumers need in the way of
! t~ A.x . L; .,.
exploitation of foreign-language publications.-through 4W dp\cussions in
the subcommittee Oar exploitation of foreign language publications.
`greater effort in an endeavor to achieve the closest co-
P
ordination of activities in other government agencies Anvolved in the
exploitation of foreign-language publications.
Develop and maintai A closer working-level liaison with each of the
consumer offices and/or agencies.
X. Further reducA the back log of translationI service andAincrease '-
the speed the handling ZI translations service request So
Detailed examination of guide requirements with a view to elimi-
natk as many as possible in favor of specific requirements from consumer
I. Speed" up'th`e processing of material and production of reports ~ . , Xnd p
"4~ 40
44 this operation for eventual of machine.-record methods.
Contini language training for employees so as to expand their
d
individual language ptotentialsAthus increase the over-all capabilities
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B. Organizational Progress Changes
1. Overcall Divisional Development
The experimental reorganization of
Western `Branch_I and
the Near East/Africa Branch was an outstanding organizational change in
the division during 1953. The merger of these two branches into the
Western World Branch on 1 October was designed to accomplish (1) the cre-
ation of a unit capable of a higher degree of exploitation for informa-
tion on the Soviet Orbit's intentions and potentials as revealed in the
free worlds a pa em i n rapes, and (2) to pro-
f
.c
vide a unit with more effective flexibility for operational support of
all FDD's branches corAentrating on the Orbit.
The exploitation of Uztbek , T tA4*,, and
Armenian l ublications was transferred from the former Near East/Africa
area to the USSR Branch in order to provide more proficient supervision
of the responsibilities covered in the areas of these languages. The
Finnish section, previously with the Eastern Europe Branch, was embraced
in the new Western World Branch for the same reason.
Sections which previously covered the West German, Austria, Scan-
4L
d.r via, France, BenAllux, and Africa, were reorganized into three main
sections covering the Germanic States, French States, and Latin States.
The lmAt @ c -p-t= inter^' ~?? exploit~&tte+n oii Latin American news -
C 1
papers on the basis of specific requirements from the DD0 real and fro
While not ignoring entirely the intelligence information Oft on
the free world, especially in view of specific re-
quirements for such information, the reorganized branch is aimA* y
-f-er information on the Soviet Orbitnas revealed from the press dr the
free world,, sa?5.. This j4ay involve-legal and illegal East-West trade in-
formation, activities and organization of National Communist Parties,
forthcoming and current international conferences and fairs, official
and private traveling between the free world and the Orbit, and ac-
and
in ,scientific and Technological.Research and Developments, are..
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a sh:`the divorce of the _ Documents Control Branch, from FDD on
11 August 1953 with its functions ~r& fe~r~ed. to OCD, the division w!' d
-close screening
of new material received since this function could not
ive e2 be carried out by the new Foreign Branch, CIA Library,
t'-4y charged with the responsibility of providing FDD with the raw material
for its operations. To this end a Screening Section was established in
Reports Branch,,/-. ThiQ section consists of
all of which,
except a clerical post, are occupied by multilinguists.
~je ,wGa4f Rfrted - 1~ci :r vt
Other than that requirred for jetmplimenting the
merger,
77-
above, there was little reorganization within the area branches, except
aa-requixa d to ,,meet operational requirements .The budget and ceiling
restrictions 4mpos ed T ythe - for fiscal 1954 required the dis -V
.of the propaganda analysis staff on 19 August. The coordinator
nel of this staff were reassigned to area branches.
for propaganda analysis was retained in this position but other person-
propaganda analysis !tos continued on an adgl hock basis with experienced
personnel drafted from the area branches as requirred.
2. Headquarters Organization and Activities
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As of 31 December 1953 there were=n duty in "a el__-?oioi
1
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against a ceiling of On 1 January 1953 the T/0 was with a ceil-
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25X1 A ing of #-xs-~ra~..3aael on 14 January 1953 to M The 1 July
budget restriction/s\ resulted in a freezing of FDD's T/0 at the num- 25X1A
ber of persons on duty as of 30 June 1953. The elimination of the Docu-
ments Control Branch in August resulted in a transfer of 13 positions of
this unit to OCD reducing the FDD T/0 to= and ,e, drop- t e ceiling
to_ 25X1 A
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guccea t 1''recruiting was one of the features of 1953, 44 bc?i
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the most successful ,,for the division in * this field of activity. At
the start of the year, FDD ha ctions in process and during the year
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for duty an were dissapproved security,, canceled by personnel or'--
s
. additional actions were instituted. Of the actions, ^ reported
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6L .)- ,e
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declined appointment. There were .actions in process at the 1!'8906!!1
close of 1953. 25X1 A25X1 A
In all
the year showed M gains for FDD
peroonnei'm!ise *pd
)
25X1A 25X1A
losses. The gain showed an average of per month and losses averaged
25X1A ~.s
Of the losse were resignations, one was by death and. trans- 25X1A
The FDD overtime program)by which much of the Argent 1ransla-
tion~,Iervice1equirements were met, was
some` what curtailed by b4e limitation of FY 1954 budget, _ For sev-
fll~
eral pay periods the over time schedule was canceled so as to permit funds
ILLEGIB
for emotion of deserving personnel. However, with a transfer of 27,500
25X1 A to FDD over time was resZhe ed
Et~~?3f~4iitl4ii3~dt~43~4iP' available funds
now provide for an 1~~?~b * r~ ~r over-time allocation of 900 hours ~~ -4
An average of 993 hours per pay period was worked by the division during
1953 as compared to between 1,500 hours per pay
period during 1952.
An eu
,and--thy division more than doubled that of 1950. f the di-
Participation of FDD personnel in the training programs a#-t&E#r 25X1A
visions personnel engaged in these training programs as compared to 25X1A
involved I:...aji^h = a. r
,j+ the previous year. aining covered
numerous fields during 1953- D"~---====-1,'-'the divisions prime objective
was .nguage Training and 36 persons received instruction
studies ar 4-14 ILLEGIB in advanced language of rare languages. However/parallel educa-
tion for the divisions intelligence officers drew students to
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gence Course, World Area Seminar5provided through the agency, (Clerical
andianagement bourses, and the agencies Human Resources Program.
The division sws 46o-t on +aw n. t - the instruction in-
C' ,6. rw
volved.' Nine trainees participated in the FDD
Chinese Language Program and six in the Russian erogram. An FDD expert
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i W tf
4 e..,,,,.-IA-5-1f ,zA
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}
instructed A personnel of the covert
2anguage 2'ourse,,and &other
in Rumanian. All clerical personnel
given A weeks introductory training
services in an intensive _
--far o
linguists tutored AORR officers
in procedure in
20 FDD personnel completed a division
Reports Writing Course.
FDD, and
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10
FDD supervisors participated in the OTR Human Resources Program, and A04
completed the agencies Records Management Course.
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Comme with the reclassification of personnel effected #4t
ce in the linguists and clerical catagories, on 30 April 1953
25X1Athe Classification and Wage Division approved the reclassification of
Mositions ranging e IL W ? aio cif grades GS-3 to-4 to
GS-l to-1' . Several other positions mainly clericallwere reclassi-
fied in the course of the year, and on 11 August
A
involving grades from GS-4 to GS-12, were approved
to man thy new Screening Section, ositions
were reclassified during the year.
With the transfer of functions of the Document Control Branch
to the 3 new Foreign Branch, CIA Library, 5165 square feet, the second
25X1A wing of was transferred to OCD to house the new operation.
o f= 930 To partially off set this loss of space, one room formerly used as un-
classified pool space was converted to classified use,amemnbirg
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Air conditioning was installed throughout the entire FDD area
v s U,~,, r~ ?~, morale
in the contributing to the JAM and opera-
tional efficiency of the organization.
3. Field Activities
FDD field activities were limited to one operation and a field
survey during 1953- 25X1 A
25X1 A At the start of the year the
was surveyed in __ Chinese Communist literature
on economics and science. FDD personnel
engaged for more than Q months in the preparation of anotated bibliogra-
25X1A
phies which bibliographies were eventually published as
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Through March and April, Chief, Far East Branch,
25X1A a nation-wide survey of libraries for similar material to that
Personally surveyed by were
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Resort to numerous and varied overt sources for procurement of
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Functional Progress in Collection
l,. Source Coverage
f ?reign,nguage y'ublications failed to fill numerous gaps in source ma-
terial prevalent for several years. Certain publications of the techni-
41,AXPx1'
cal and trade-journal type restricte Ad by the Soviet Union frem- e?
were still unavailable. In the course of the year)Rumanian and Hun-
garian official bulletins were banned from export for the first time thus
Eliminating sources for reports on official laws and decrees of those
25X1A
livery of material from that area. Delays in receipts of publications
from some areas continuedalthough the amount of material received via 25X1A
air mail increased during 1953. Covert sources were resorted to foi
certain Near Eastublications. 25X1 A
In spite of restrictions on certain scientific and technical
periodicals from the USSR FDD received M Soviet", cientific~eriodicals 25X1A
regularly in 1953 as compared t titles.a in 1952. In addi-
tion~a large volume of Soviet books, monographs, and nonperiodic serials in 25X1A
the scientific and technical fields,fwere received. Coverage was also aug-
mented by the receipt of more then 'titles of scientific periodicals
from the Satellite itates.
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The division`s successful efforts to discover SMORM
Chinese Communist literature, especially in the field of economic and
science, have been described.ai . With arrangements complete for
CtU arrr-E
on additional acquisition of such material by
25X1A
in the United States a guaranteed flow of books and monographs in these
catagories is more or less assurred.
Direct responsibility in the procurement field was removed from
FDD with the transfer of Documents Control Branch to the CIA Library, ne-
gotiations and planning for which started as early as 1 April. The source
coverage in the future will be carried Ift on through FDD's direct liaison
with Foreign Branch through the divisions Screening Section. !Mta-The
Vic..
Screening Sections and the particular area sections concerned, responsible
for advising Foreign Branch concerning ? gaps in source material MW
and exceptional delays in receipt of material.-F?e th -~ ~~s
tiaQw-
2. Exploitation Coverage
In response to ONE's "Intelligence Deficiencies Revealed in SE-27",
FDD accented efforts to provide the needed information on Chinese economy 25X1A
and science. A survey was completed of US repositories holding Chinese
To expand the divisions language ability,A new Chinese Xnguists
were trained through the divisions Language Training Program and W langu-
and O---e?
age training for A persons in Viet.Namsae in Burmese increased the 0.b+
'1 1 of the division to cover the southeast Asia area.
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In the Near East area'coverage of Indian newspapers was expanded
to the regular exploitation offt 1 Hindi, 3 Bengali, and 13 Urdu news-
papers. In this area 1111110 took language training was completed by kin
Persian, kin Urdu, *\in Hindi, in Bengali, Al in Arabic, and in
Africans.
In some areassexploitation proceedures were streamlined through
use of recording tapes the encouragement of CIA analysts, to spot-review
publications for precise information;,jug he best use of'FDD capa-
bilities and the tlrimination of much waste effort and misunderstanding.
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In response to a consummer demand led by OCI, monthly compilations
on Soviet leading personalt}s were discontinued in favor of dissemina-
DW- ) area, and others. * 3f 3~ 3~ i~ t~* ?1` ? 4
n the scientific field) numerous compilations of condenseekinfor-
oration were produced in close support of specific intelligence projects.
Continued emphasis wes slated IN upon the production of periodical ab-
stracts as the vehicle for broad coverage. Only by this means was it
possible to increase the coverage of Soviet
eriodicals f3'his being done
at the cost of production of information reports or more complete ex-
ploitation. The production of collated information reports in the sci-
entific field actually decreased during the year in the faced flemandj or
the periodical abstract type of filable information and
t
r
monographs only token exploitation was possible on a limited scale# il~
sec.3 by use of the table-of-contents method.suplmented by a,
brief descriptive texts1 gap also continued in the production of infor-
~
mu.tion from Soviet Orbit yScientific Publication$ wing to a e per -
4
sonnel. .
External contract translationm supplied to some extent the demand
for completeAtranslations in specific fields. rrat
~y, g7o
unc~aaced'`@ontract translationI service accounted for-pages
during the callendar year of 1953.
2. Divisional Information Out
FDD pduced 165,513 pages of reports of all types during 1953?
This was a considerable increase over the 135,843 pages produced by the
division the previous year. Continuing the comparison,
39,578 pages were in reports published and disseminated,as compared to
3'7,440 pages published in 1952.
" C-10
The unpublished report method was-i-A
ts, increasingly during
1953 in order to limit dissemination for exclusive use,Ato better meet
target dates or project dead lines by circumventing the time-cons uff"I
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- reproduction and dissemination process. FDD U-reports accounted
for 64,843 pages during the year as compared to 42,707 pages such re-
ports the previous year. The remaining 61,092 pages represent the divi-
sions production in exclusive reports Ear--in response to requirements
of the covert offices and in-resansQ to special requirements for card-
fileei information Ain biographic cat gor and for graphics registrj, 1 k ?'
1 _ ~ n
-fta wett 2,296 pages produced in abstracting of enclosures to covert
reports.
Again the greatest volume of reports were filed in the economic
catf~4-gor ~~ ~
y, 72,040 pages being{ for 1953 as compared to 45,926 pages
in 1952 wh4ble scientific subjects commanded the second largest total
33,Of
for both years at for 1953 a small.crease ONbftthe 31,699 sci-
entific pages issued in 1952.
Averaging approximately 116 pages per issue, the consolidated
translations survey) its supplement For U.S. Officials Only
,were regu-
larly issued monthly. * Coverage by the Consolidated Translation Survey
- d t 4{/1f%&z '^
reached a distribution I}? of 278 during 1953, the listings
per issue averaging more than-1,000 items.
As production of the* Propaganda Analysis Staff, the division
-I IJ V"4'4 -4- /
published '\ Research Aids. was the "Sino-Soviet Friendship Month Pro-
p w, i-'2-
paganda", and "Chinese and Soviet Views on Mao as a Marxist Sj
Theorist and on the Significance of the Chinese Revolution for the Asian
Revolutionary Movement." The division also published its first reference
aid, "A glossary of Chinese Characters for Certain Place Names in Burma."
Another extra publication was "Special Italian Accessions." A special
report )with limited distributiontwas also produced by the division on
"Free World Press Reactions to the Soviet H-bomb."
A prime objective of the division starting 1953, inspired by
complaints from CIA offices and the State and Defense Departments, was
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the elimination of delays in dissemination of the divi-
sions published reports. Through conferences and cooperation with OCD
it was attempted by FDD to e06 this time lag from
the A weeks which elaed between completed preparation in the division
and dissemination of the reports. This delay was the cause to a con-
for
siderable extent," resort to increased issuance of unpublished reports.;
`FDD conceeded to an OCD request for'A carbon copies
of each report prepared on duplimat so as to split the time required
for analysis in Liaison Division, OCD. However at about this time,OCD
40
took on another obligation -* provi ' the Intelligence Sub-
ject-Area Code Index on each report. It is possible that this additional
chore militated against any improvement in the time of processing the
FDD reports through Analysis Branch-iiiaee time lag in dissemination
still stood at approximately Al weeks at the close of this year.
3. Requirements and Priorities
At the start of 1953 FDD had 793 requirements on hand while at
the close of business 31 December 1953 there were a total of 613 require-
ments against the division. Of the total on 1 January 1953 550 of the
793 were for,'ranslationr,8`ervice. The expedition of tiwe ,ranslation
11
a service by -the dWvj_9 is during the year had decreased this 1e -in back
X anslation ,Vervice requirements ~fl,,,g+ +~~s,
log to 284r
the end of the year. Increases in exploitation requirements,however,were
noteworthy,4t the start of 1953 there were 76 specific requirements against
the division while the close of the year found a total of 149 such require-
mentsA Guide requirements increased also, from d 167 at 'bite o r -QZ 4i
9 6'3
?y rto160 1
, :1 .: _4 ou.-r..
?'"e?e 2,805 requirements received by the division
as compared to 2,412 received during 1952.
t s ompletions were 2,606 in 53 against 2,105 in 52 with respective can-
relations at 379 and 219. The . nter--6ffice liaison
,,initiated by FDD more
than a year ago continued to show successful:. and satisfactory results.
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Briefings of groups from consumer offices was continued
,-.fie ai individual liaisonnd. conference and seminars on both specific
projects and for general information of FDD capabilities as compared to
the needs of the consumer offices were held periodically and sporadically.
The trend for increased exploitation requirements continued and to a-c-
extent is responsible for the ecrease in,dranslationC-e
,service requests.
L.~l,...-
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4. Consummer Reactions and Evaluations
Foreign Documents Division received upwards of 50 and
25X1A
letters of appreciation from CIA offices and IAC agencies served during the
year. Some of the more outstanding were as follows:
From the Assistant Director for National Estimates asp thegFDD re-
CLO
search aid "Chinese and Soviet views on M as a marxistItheorist~S and on
71~ S_
the significance of the Chinese Revolution for the Asian Revolutionary rnove-
ment." With this was a request for a supplemental report on "Mt's trend
since the death of Stalin."
From the Assistant Director for Current Intelligence) .the same
report and embodying a similar request.
From the Assistant Director for Research and Reports for FDD's par-
exploitation project which made
available to ORR analysts invaluable statistical data on China and Manchuria.
From Rear Admiral Carl F. Espe, Director of Naval Intelligence, for
FDD's translation into 17 foreign languages many of which were in the rare
language category) the text for the Pointee-Talkee Booklets issued in sur-
From The White House for translation) service on personal papers
of the President.
From the office of Naval Intelligence, for selected,l.translations
From the Assistant Director for Current Intelligence:for the spe-
cial FDD project on the Soviet Party, Government, Millitar Personalities
Mentioned in Newspapers, and Periodicals, in . relation to an analysis of
a possible successor to Stalin. 25X1A
From the Naval Intelligence or several FDD
reports on VN~
X gat ion in ,ce-%ound waters.
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25X1A
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From the Acting Director of the Office of Libraries and Intelli-
gence Acquisition, Department of State, for FDD 11services in sup-
plying information on the Near East, South Asia, and Africa.
From the Office of Naval Intelligence for the translation of a
short speech from the Marshallese,,anguage.
From the Department of State,for $ FDD reports concerning details
on Chinese Communist propaganda operations among the masses.
From the Assistant Director for Research and Report 5 for FDD's
long service and detailed understanding of requirements for transportation
information needed by the Economic Services Division/RR.
From the Director 4W of Training/for FDD instruction of CIA per-
sonnel in th
The many other written evidences of appreciation and for
of FDD individuals and the division operation as a whole have
been received for extensive interpretation work sound tapes and fiomw-
moving picture film; for services of individuals in ,M aiding in the quick
scanning of documents; for the expediIous reply to requirements and **--
meeting.aP target dates, and for specialized reverse translation work..
MM
Evaluations are received by Foreign Documents Division only upon
specific requests in conjunction with certain projects or reports on which
the originating language specialists require additional or supplementary
quidance for future operations. Upon receipt of such evaluations
the areas concerned take immediate action to comply with the!
suggestions embodied in such ?
D. Progress in Support Functions
1. Changes
3 t~. r-r :~. 1=
Increased liaison between operational counterparts, the increased
development of the linguisttonsultation service, and the establishment
of closer control of all translatiomS service requirementyresulted in greater
in
expedition satisfying the Qgencgt,
needs for translations service. The
LCS) and liaison between FDD and the requesting offices resulted in greatly
increased service on a speedy and more informal basis. Many requirements
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were converted into the more economical exploitation channel Closer con-
15
trol of the formal requirements W via monthly inventories for both classi-
fied and unclassified-contract translation services ata eei eg~t un-
satisfactory delays. Requirements against unobtainable documents, and
daS
those involving valueless information revealed from scanning, were canceled
1\
reasonable time lape, search, or scanning.
dispatch with which translationservice was handled in 1953 is shown in
the comparktive figures: 550 requests on hand 1 January 1953; 284 on
hand 31 December 1953. The actual weia 1t backlog as of the start of the
year for translation/service was 35,747 pages. There were '904111140N-
79,481 pages received during the 12 months,but as of 31 December 1953 the
FDD back log C 414-4-R. _e stood at only 11,045. To a
greater degree
then ever before,FDD was called upon for reverse translation from English
into foreign language), The Office of Communications, the 0ff.ce of Train-
ing, and the DDM4Area were princip requesters for this type of trans-
lation. lertL approximately 2,000 pages of reversed translation were
accomplished during the year.
The amount of translation)/interpretation service performed by FDD
linguists for the covert staffs and for graphics register increased ma-
terially in 1953. Requests for this type of service included that for di-
rect interpreter work, transcribing from sound tapes or recordings, and in-
terpretation of foreign newsreels.
of funds, -- ice.-pu rs , ' Result of this
was to force greater discrimination and control on the part of the request-
Restrictions on the quantity of unclassified-contract translation
was required at the beginning of FY 1954, owing to the curtailment
10,
ing in selection of material for It
was necessary for FDD as the controlling offic e to break down the estimated
requirements of the offices sarvi wo Liz: ^~n-~ -- tninstat
ers into monthly
allocations and to maintain strict control that such allocations were not
disregarded. While this service continued to be of great value to the agency,
dissatisfaction on the part of heavy requesting offices .ia limitations d'
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their needs could not be disspeiled except by a more sympathetic attitude
on the part of the budget bureauAmong special support services rendered
by the division during 1953 are the following:
Complete translation of one days
of America,made for the Jackson Committee. This totaled 921 pages from 44
foreign languages.
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ar an external research project on regional
CD- -
studies of the USSR petroleum industry made for the Petroleum Branch of ORR.
Reverse translation of lore Radio Free Europe ,uestionare from
English into Czech, Polish, Rumanian, Hungarian, and Bulgarian for RQi/OIS.
600
9 FDD contributed 1,000 Czech, and/Finnish abbreviations in support of the
CIA Librar s abbreviation project.
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J' Language identification and translation work mv4 -in Amharic,
Chinese
Arabic, and at the White House. 25X1A
''n or RQM/OIS and BI/stae i,ble code z entries: for
G, rte''
and all examinations in Hungarian and SlRv.c/adm.inistered to DD(P) per-
sonnel.
The Korean version of the US-ROK defense pact was checked by FDD
for the Department of State.
During the year Foreign Documents Division successfully proposed
a revised regulation on transliteration and prepared in conjunction with
this Ia new transliteration handbook.
To consumer offices clearer framing of reciuire-
ments,Foreign Documents Division initiated a new form "Request for In-
formation jrorn Foreign Documents"
More than _ Chinese onomic periodical._. 'ticles were indexed
for Reference Branch, CIA Library.
Special operational service was performed for ONI in assisting its
25X6 preparation of an
Another support function, the abstracting of CSDB enclosures of
the covert offices nearly doubled in volume during 1953 as compared to
totaling__
...___
the arevious year. There were 2,296 enclosures) ` 47,721
pages from which abstracts,eLeLdisserninstdd. In 1952 there were 1,256
25X1A
enclosures, with a cornpkable number of abstracts resulting from a total
of 27,684 foreign language pages.
25X1 A /More than articles in Chinese Communist conomicAeriodicals 25X1 A
were indexed for the intelofax system of CIA Library. In addition,
anotated bibliographies of Chinese Communist )nographs were prepared
and disserninated.fl At the request and in cooperation with BID, Depart-
h
ment of State, OCI and other C LAA offices the FDD method of preparing
bibliographic information on Soviet personalities was revised from monthly
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compilations to a system of reproduceable card-file information.
On request, particularly from CIA offices, the consolidated transla-
tions survey unit made 85 subject surveys listing 6,558 appropriate, items
in support of special projects of the requesting offices.
In support of specific exploitation requirements FDD issued 458 re-
ports. Guide requirements against the division resulted in 5,069 reports.
The linguistlconsultation service processed 6,675 items during the
year ti rhich figure
represents to some extent the ? e tT kirrg of formal
requirements against the division.
2. Special Problems
Lack of control over source material
of the outstanding special problems effecting
-es applying to the shipment of documentary
is
and its procurement one
m ::;
FDD operations. i#.i~a4ed
material procurement fields
40
over seasand relating to library functions more than the collection of
intelligence? delay the receipt of newspapers and periodicals to such an
extent that the divisions ', urrent" coverage can be effected only on
required
the basis of -month delay. ConsequentlyWl" the time for exploitation
added to that 0 for _e~'.~.-document ate-
against +,,o t io of documentary information to current needs.
/1\1 P7-
Until transmittal by air of most important publications and priority ship-
merit by sea can be assurred from the areas of procurement no `to
this problem 1W Jn Jf+e '
The increasing ideal for "total information" in the intelligence
field is another problem facing FDD,ate---it-j-methods. Some steps have been
taken in this direction in the division through the usee'of fibs indexing
and abstracting methods and the publishing of bibliographies. However
dicussions progressing in the NSCID-16 subcommittee one exploitation
of Foreign-Language Publications #!t are expected to resolve this question
in respect to at least selected subjects and areas.An unexpectedly large
demand for German translation constituted a serious work load for the di-
vision in this language category during the year. However the availae-
ability of personnel eff4cient in this language, through the multilingual
capacity of the division )aas
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to meet//he requirements in this field satisfactorAft in
-ef the large majority ofk-Sri a heavy demand for Indonesian work,
25X1A constituted an unrealistic demand upon
0 7..
the divisions fAcilities. However)through the establishment of adac}uate
priorit?he application of time- exploitation technique a
n? ..a{ .. nat, the-_-tu log)this was reduced to reasonable proportions
before the end of the year. RF?ersonnel limitationo-g
SNAW"has left the division no al- tterna-
25X1A
The problem of translation service delays which continued into
requirements before their.`
refustal ofd important A-priority requirements. The exploi-
tine: but
1~
tation needs as expressed by such offices as OCI, the DD') area, OSlain
the course of the year, would have required a table of organization of
between people. HrVcA -it wasAnecessary to ]t4dd
adequate controls, aaepece, a r.-eali t.,at# C e-- "e4k the availability
1953 was to a large extent dispelled during the year through the use of
of raw material} and a general of theac4AA&% translation
operation. As the year progressed fewer
"aaAofewer complaints regarding the
of translationd service were
received by the divisioniand)on the contrary) evidences of appreciation
FDD_'has maintained, within reasonable compliance, a 48-hour
service in the abstracting of CSDB enclosures. In early 1953 conferences
among the interested offices of CIA regarding delays in the processing
of such enclosures were held with FDD participating. The inadequacies
under discussion did not reflect upon the FDD operation to-agr;
if the material were completely serviced. While the discussions failed
to eliminate transmittal delays and b ek routing FDD was able to
so organize its abstracting operation that with streamlined methods1a
nearly 100-percent increase in enclosures wd processedt average 's u4?
10 200 per month. The problem of sufficient copies of abstracts for ade-
quate and full dissemination continuess owing to the need for additional
personnel in the publications area of FDD,i h w r rt?--be o f d l
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VS.
3. Collection . Support Functions
Based on its production figures FDD devoted approximately 38 per-
cent of its effort to translationj'service and 62 percent to exploitation
CS ~~
during 1953. 6HB- abstracting was included as translation service. This
percentage division of work load represents a A percent increase in favor
We Y -K
of translations service over the division
in 1952. While the
1 to 2 balance in favor of exploitation is prescribed for the divi-
sion, strict control within such limitations is impossible even on a monthly
basis. Deadline projects and other urgent requirements,and the variation
of demands by areas, work against 4*maintance of an accurate-ba
an,_, al , it,
Assssment of Division Operations
n
anc e3
1. Extent of Accomplishment of 1953 Objectives
FDD's objectives as set down for 1953 were substantially achieved
within the capabilities of the division.
4k. The approval on 7 March 1953 by the National Security
Council of NSCID-16 provided FDD with the long desired
operations in the exploitation of foreign-language publications andnthe
coordination of?,translation activities fh..di.reot,ive..carried wfth- tt
plying.: _ C H ,-Lib.rar r pCDD, for ,prQQUx'emea ? , fo -ig r-"
, angu age"publications, their processing-and catelogi. .
51~ a ...;kt , ; kmemoranda of instructions issued by the DD,CI )
on implgmentation of the NSCID-16. These involved establishment of"
subconunittees, of which Chief, FDD, headed that for \"Exploitation of
Foreign-Language Publications." Sixteen meetingspf this committee were
held during the year, with examinations completed on the USSR and China
Implimentation of the directive also required reorganization
within FDD upon transfer of its Documents r Control i siea file to
become the Foreign Branch1CIA Library/OCD. This required the argn
of a Screening Section within FDD to effect adequate selection of foreign
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25X1A
25X1A
language materials received from Foreign Branch and to control for FDD
their procurement and transmittal.
il. The increased volume of covert documents requiring ab-
stracting by FDDDDcame under study early in 1953, with ORR, OCD, OCI, and
the DDOarea-41cooperating. Conferences designed to arrive at more satis-
factory expedition of abstracting and/or exploitation of the enclosures
to CSDB reports failed to develop anceptable agency-wide system. How-
ever, revosion and refinement of processing within FDD enabled the divi-
sion to handle an average of 200 documents/abstracts per month for the
entire year for an actual total of 2,296 abstracts resulting from the pro-
cessing of foreign language pages submitted in the enclosures. 25X1A
In response to ONE'S "Intelligence Deficiencies Revealed
in SE-27," FDD stressed efforts to provide the needed information on
Chinese economy and science. A survey of US repositories to which Chinese
Communist documents are available on these subjects was completed by the
More than 500 anotated bibliographies of the monographs in these
institutions were prepared by FDD and)with priority cooperative screening
by all,
y panel, about 50 monographs were exploited. In addition,
_ articles in Chinese Communist,,conomic periodicals were indexed for
the CIA Library intelofax system.
The expansion of this effort also del'ed into captured Japanese
00cuments to supplement the information on China. 5,000 stdtistical tables
on Chinese economy were made available from this source
X. Semimar$ and briefings for ORR and FDD personnel were
continued from 1952 with the desired result that the ORR
requirements and FDD's capacities are now better understood and more effective
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operations and service5)have been promoted. Operational aison between counter-
parts of both organizations resulted in more expel us and effocient serv-
ing of the requestors and more economical operation upon the part of FDD.
The research and exploitation against the "Efficiencies Revealed in SE-27"
are evidence of the extent of cooperation developed during the year between
25X1A
E. Outstanding was the service rendered ORR and the
ing area by the FDD Linguist' Consultations Service. More then 50 percent
of the transactions accounted for by the LCS in 1953 were against ORR re-
quirements. Located in he LCS was manned by-~a full-time chief,
assisted on a rotation basis by one other multilinguistt. Both e3r-
were expert in the languages more popularly required in
servicing ORR, OSI, OCD, and the other offices to which the service was
available. In all, the LCS processed 6,675 cases, of which 3,789 were
for ORR, 1,138 for OSI, 1,122 for OCD, and 526 scattered. Through the
LCS, the minor requirements of FDD clients were resolved "I2(n the /pot"
with no delays occas ioned by transmittal and paper-work procedures and
7 Progress was continued in the refinement of exploitation
techniques as opposed to translation.service. Increased operational liai-
son led to much of this progress, together with the large number of brief-
ings presented to CIA personnel on the FDD operation and its capabilities.
Increased confidence on the part of consumers in FDD abilities was e eneed
in the framing..: of their requirements which called increasingly for exploi-
tation for specific information)and also by the issuance of the requesting
offices of comprehensive guide requirements against targets for FDD ex-
.
ploitation# During the year the division issued
458 reports aganst specific requirements and 5,069 reports in reply to
guide instructions. The division also was recipient throughout the year
of the 5genc sintelligence information requirements, general requests
for specific information for which the division was not responsible in
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most cases for replies but to which they were able to contribute excellent
The subcommittee onftoreign -language publication
proved to be contributory for better planning in this field. Methods to
meet the requirements as developed in this committee were still under study
going into 1954.
G. Increased liaison between operational counterparts, es-
es-
tablishment of closer control of all requirements, and the Linguists Con-
sultation Service Aeration resulted in greater expedition in satisfying
tt* 9 '* Through the LCS and Liaison, much service was
committed on a speedy and more informal basis, and many requirements were
converted into the more economical exploitation channel. Monthly inven-
tories were maintained of requirements for both classified and unclassi-
fiedontract;ranslationd ervices to the end that much of the unsatis-
factory delays of the past were 4liminated and fruitless requirements
against unobtainable documents, IMP those involving valueless informa-
Included to a greater degree then previously, was reverse trans-
lationcfrom English into foreign languages, in which much work was done
for the Offices of Communications and Training, and the D]$)Area. Also
far greater then beforejDD services were rendered in Asa translations/in-
terpretation required by covert staffs and 74 graphics register.
In the Propaganda Analysis field, the division achieved
training
4K of its 1953 objectives. Formal and work experence developed
T r..
a group within FDD which is qualified in highly specialized work of 4n-
terpret Propaganda Analysis. This was demonstrated in
e M H! 4- ""it
fairly well demonstrated that support by the division personnel can be
successfully utilized for descriptive
opaganda,Analysis but, lacking
concentration of application,f tends to yield relatively poor results in
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the interpretive field.
-VA
The program was arbitrarily curtailed with the imposition of
personnel ceilings requiring *io of
P
the partially established Jstaff before this operation was fully un-
der day. Reduced to only a coordinator on a full-time basis, additional
production required of this operation was continuing with support of spe-
cialized personnel JR drafted from FDD branches on an add hock basis.
As the year ended, i41 such a staff was active on requests of ONE, OCI,
and DD(P) preparation of a third analysis.
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A. Expansion of the Consolidated Translation Survey Index and monthly
publication proceeded as planned. With the permanent establishment of the
CTS Unit, full-time operation of this faGlUt, was possible for the first
time in the four years of its development.
Greater coverage was effected through new contacts in government
and in private industries and institutions. Through Contact Division, ^25X1A
141 translations were added to the index. Results of external translation
projects conducted by the National Science Foundation are regularly pro-
cessed. Liaison with the National Institutes of Health resulted in more
effective listings from this source, and similar contact with the Scienti-
fic Translation Center, Library of Congress, developed regular receipt of
bibliographies of translations from this source.
Cooperation of the participating IAC agencies increased during
the year, with expanded liaison effected by the CTS Unit and requirements
for service increased proportionately. There were 862 inquiries involv-
ing 2,384 items addressed from 14 offices during the year. Eighty-five
subject surveys developed 6,558 appropriate items on request of IAC an-
alysts. There were 1,377 requirements, involving 2,707 items, screened
against the index. In all, 16,716 pages of duplication were prevented-
re resenting a gross saving, at $5 per page
average, of X83,580. Cases of duplication prevented by IAC reference to
the monthly publication cannot be accounted for or estimated.
The Consolidated Translation Survey, issued monthly and listing
translations in process as well as those completed, reached a distribu-
tion peak of 278 consumers during 1953, the listings averaging more than
1,000 items per month.
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25X1A
25X1A
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25X1A
j. During the year FDD received and processed Foreign
Language Publications. This represented approximately 6,040,300 pages of
foreign language material scanned for the divisions production.
With the Division's responsibility in procurement matters trans-
ferred to CIA Library shortly after the first quarter ended, one of the
Division's major objectives for 1953, that of closer cooperation with
other offices and agencies in procurement of foreign-language publications
was no longer a specific requirement. However, with removal of the Docu--
meats branch from FDD~the 2 vision organized a Screening Section, one mis-
A
sion of which is the coordination of procurement and subscription with the
new Foreign Branch, CIA Library. Staffing and activation of this section
on 10 July effectively bridged the gap between the new procurement ar-
rangement and receipt of material by FDD.
In view of the budget curtailment and limitations of exploitation
personnel, a prime objective of the new sectio was to re-examine all pre-
neGJ O/ re rtW
vious subscriptions before placing ofd uoscription orders before November
1953. This resulted in a cut back to_ subscription orders placed by 25X1A
25X1A
25X1A
25X1 A
the last months of the calendar year that books in any volume were re-
for 1954 as compared to _ subscriptions ordered for 1953. In the
FDD
same catagory, the Screening Section also tock up a review of book pur-
chase orders by the division, some of which were of more than two years
standing. This resulted in reducing this listing against the budget to
456 items as compared to more than 800 standing against the division pre-
vious to the Screening Section survey. During the k months of its opera-
tions thus far, Screening Section has processed unsolicited books
and serials received from Foreign Branch, CIA Library. It was only during
e IVel1, Vl W1i1C11 d, lilt l,Cl1 U1 '-),)I WCLC 1J1UUZ-o.ti au, 11U111 W111_t_:11 WC1G
Y,
25X1 A r_~
and mod.ba?k as of ngointerest to FDDP, In the months be-
25X1A
ginning July, 2,030 serial publications were processed by the section, of
which _were selected for division exploitation ~} returned to
Foreign Branch as of no immediate informational value.
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25X1A
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Continuice and expansion of the language-training program
25X1A
was another objective of 1953 carried on with a success more than double
that of 1952. Around= of the divisions personnel engaged in 4111111ft train-
ing programs of all types, Of these persons received instruction in
25X1A
The tentative organization of the Western World Branch from the
personnel of the former Near East/Africa Branch and the Western Europe
Branch may develop as one of the major accomplishments of 1953 in FDD.
b' 4ooA -
The areal coverage reorganizationas set up within this new oa
is designed to effect a broader, if some what shallower, coverage of the
entire world outside the Iron Curtain and target this coverage on informa-
tion concerning the USSR its satellitesincluding China. As compared to
the former pin-pointed sectional organization of the two separate branches
25X1A br--.a,., ~.
this branch is now organized to coverareas of interest and particularly
promises more efficiency in relating the language p 9tential to such areas.
fering intensified instruction in th language and in Rumanian
for DD(P) personnel and ORR officers.
2. Other Accomplishments
languages ,s compared to ^ in language training the previous year. In-
cluded in this training were '\ language training programs carried on by 25X1A
FDD in Russian and Chinese. The division also assisted the agency in of-
Project. Three months of this organizationg existence have promised well
for its permanent continuAnce after the six months trial period is ended.
Et~' ~1
The fluAity with which this branch has been able to adapt its personnel
to requirements against the division, and pain-point its exploitation efforts
I* for information against the Soviet Bloc M, is already strongly indic'tive
of its operational support protential in relation to the objectives of all
other branches of the division.
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Another organizational or reorganizational accomplishment of the
division was that of adapting to the removal of its Document Control Branch
ana i e~titr~z'-f a'Screening Section to AlMid the receiving process for
h
25X1A
the division's raw material. This in effect has streamlined the entire
processing of foreign-language publications into the division, in that the
subscription
desired - Oft
and purchase material being on order of the division
does not require preliminary screening and selection before it reaches the
area branches.However,the large amount of material received outside of
procurement and subscription orders, -a..ctad by FDD but subject to its
screening and selection under order of the DD(I) can be handled by
the trained linguists of the new Screening Section)ef'- Qy under consistent
briefing of the areas served?a"A large amount of material having no in-
telligence informational value can be aminated from the work load of
the
the analysts *n the operational fieei- Further, subscription and purchase
orders of the division can be closely coordinated and controlled to best
maintain such requirements within.#,ke budget limitationsAnother achieve-
ment of the divisions in the recruitment field. For the first time in
its history FDD was recruited to its T/O ceiling limitation as of the end 25X1A
of 1953. At the end of the year there were- on duty against a re-
vised/TO 0m and a ceiling of M Also in the administrative field
was the accomplishment of . reclassifications upward during the yeas which
brought the division to a well-graduated graded organization #. , a 6,
25X1A
25X1A
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One of the major deficiencies not immediately attributable to di-
vision operations, was the continued delay noted in the dissemination of
publish
the FDlproducts. One of the objectives of 1953 had been to effect some
improvement in the dissemination techniques used in other areas of the
agency. Cooperation on the part of FDD, in `to requests of OCD
for extra carbon copies of reports failed to bring about a noticeable dif-
ference in the elaspea time between the materials departure from FDD and
its receipt among consumers. This e t tm stood at approximately
weeks at the start of the year and no change was noticeable as of 31 De-
cember 1953. Result of this was a necessity for the division to resort
to advance copies (material furnished in draft form to specific request's
in advance of publication), and to increased use of the'U-(unpublished)
reporting system, the latter of which is unsatisfactory from a production
basis and unsatisfactory from the des i~ability of having a considerable
amount of the division's products reach the most consumers.
At the same time the U-reporting system increasingly added an
additional chore to the division's records and transmittal operations.
It was one of the objectives of the division to reduce the number of U
reports in favor of increased dissemination during the year. However while
publication was increased by more than 2,000 pages U reporting increased
25X1A by pages. fffrts were to be initiated early in 1954 in an attempt
to e streamline FDDF,ditorial and,fublication procedures to the end
of reducing the processing time within the division in order to compensate
for the
of expeditious dissemination procedures.
77 A
Time lag in the transmittal of foreign-language publications from
their area of procurement to Washington and FDD was another major deficiency,
eent
more or less outside the ability of FDD to correct. Greater p oursm it
is to be de 191 ireder-#, L procurement authorities to the end that
priorities may be substantiated for air transmittal and sea shipment of
destirable documents for the maintainance of current coverage by FDD.
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Suggestions 1
and other cooperation to this effect may be made through the
subcommittee on procurement of the NSCID-16. With the announced restric-
25X1A
the United States in 1954 exped o s methods for securing the de fired
tion of exportation of certain Soviet newspapers and periodicals facing
The coordination of the FDD operations with the Air Intelligence
Division (Treasure Island) at the Library of CongressAID has increas-
ingly been operating in the field formerly exclusively exploited by FDD
and regardless of the '-e , received through Air Force A-2 there is
a strong probability of duplication of efforta at the expense of both or-
ganizations. It is dessirable that liaison be so effected between the two
organizations on a classified basis that AID would FDD/CTS +*-
upon the initiation of a new translation project
4k s, C-t.:/>-t : .,pis ?
A move toward this ? end will be made early in 1954.
or to inquire if such project is in
Outstanding among the deficiencies faced by FDD, as well as other gov-
on personnel recruitment at a time when the division was at its peak of
erntnent agencies of course, was the budgetary e effected by Congress
funds
in respect to the ; 'for fiscal year 1954. The imposition of a ceiling
." ~ I
success in recruiting celrk1e required personnel constituted a blow
against the planned development of the division in the face of outstand-
ing and anticipated requirements. New measures were required in 1953 to
441
lished . at the requirements
iieption or through liaison. Planned
exploitation expansion was curtailed with the staff again p rsu.eing studies
as to hoar to effect broader coverage of their areas and subjects in view
of a lack of ?* personnel. Some steps were taken along these lines
in the provision of information in card-file form, and the results of studies
by the subcommittee on exploitation may develop other techniques of reporting
1J-# required translation`service on the basis of priorities estab-
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If satisfactory or more des l able * those of the present, Mye
pi!gt -bke expansion of translationn .
The limitation of funds e
O_Kk
service in the unclassified-contract field. This was especially unfortu-
nate for the division which at the turn of the fiscal year had built up
a dependency by the requesting offices for increasing amounts of
division
In the face of`personnel limitation this ad-
IOU dl&~~
ditional curtailment of translation facility acted as a double
n
to any planned expansion of translation service for CIA or the IAC.
~._ close studyt of unclassified translation re quirementsw'th e
result
lcs., ~# =r^ ~~ hich would be of considerable value
in the form of basic reference material for intelligence information.
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F. Objectives for 195+
,0
&. Development and mainttnance of closer working-level liaison
with each of the consumer offices or agencies. Counteddart analysts of
FDD and the offices served by the division can,by more intimate contact,
-more effectively develope~t e iuh3agtsw ci projects in which they are in-
terested and engaged ' . FDD personnel had thus far de-
veloped well in this field but continued accent in this respect is neces-
sary,, :=~~1 ~~nfPrAs~,,.:..bxief..,Q r=.sa c,a~tes
r er Wo-
re recogniz
, ' Further reduction in the back log of translationd service and
a greater speed-up in the handling of translations service requests. This
be accomplished along the lines initiated in 1953 with increased re-
sort to operational liaison, use of the Linguistg Consultations Service,
continued close control and suspense on requirements, and a greater selec-
tivity of translationtservice requirements."nr,:
X. Detailed examination of guide requirements with a view to
eliminates as many as possible in favor of specific requirements. A study
of the guide requirements reveal that a large majority of these
over lap in their demands for similar information/ and, with FDD personnel
capabilities limited such requirements might more
down to specific requests for information
concern. In this way the effort of
be broken
against projects of immediate
3 .. 8 ..t
would be more p*n r 4,_+oa
t
and to products ~~ y..~ ~ttt~rise..zatau_ go, to "d
,d K3 :use.
Most efficient use of the specific requirements system, replacing ttm guide
requirements, would demand that such specific requirements be coordinated
among other offices of similar interest to the end that information re-
quested by one office might be expanded in its exploitation
s
Speed up the handling of ma erial from the date of receipt of
the foreign-language publication to the time of dissemination. This will
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J
require an emphasized study and survey of the FDD reporting system to
tffect revisions in styles and foremats and the streamlining of editorial
and publications processing. This should increase the quantity of infor-
mation disseminated while conversely decreasing the amount of unpublished
reports issued by the division. Further study anddhonest attempt "We
4ii,a7.d be made in the area of dissemination to eliminate processing bottle-
necks in favor of moving the reports more expediously to the consumer.
ti
Ll. Continue language training for FDD employees so as to expand
their individual language potentials and thus increase the over-all capa-
bilities of the division. In view of T%0 limitations and restrictions on
recruitment this method necessary to maintain the divisions ability to
n
operate in the lurgest number of foreign languages as well as to provide
against attrition of personnel, especially in the rarer language category.
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~
91
2. Action Planned on Long-term or Continuing Objectives
01.1
a. More ect determination of what consumers need in the way
of exploitation of foreign-language publications. This will be achieved
through deliberation and discussions in the Subcommittee f-e Exploitatiod
of Foreign-Laguage Publications, the recommendations of which will then
be implemented following their approval by the dv sory Committee on For-
eign-Language Publications. Imption o uch recommendations
may require)in some cases, revision of techniques and reporting methods,
and adoption of new operational procedures.
b. Greater endeavor to achieve the closest possible coordination
of activities in the other government agencies involved in exploitation of
foreign-language publications. This will involve a cross-exchange of
adjust44b.
to the best service of the requirements of the intelligence community.
c. Development of specific reference aids) such as annotated
bibliographies or abstracts of publications urgently needed by consuming
offices. Steps have already been taken in preparing such material, and
immediate expansion is planned in the field for the Far East area.
d. Continued development of the CTS operation)both by expansion
and increased coordination, especially with similar operations outside the
IAC. The CTS is now operated with a minimum of personnel in view of its
expansion in 1953, but steps will be taken to step up this unit's liaison
activity and provide for picking up known backlogs of thus-far unlisted
translations known to exist in the government agencies and elsewhere.
g,,~ rat ~S l~'i Study roust be pursued to determine th extent of duplication in relation to other translation indexing agencies, especially in the
scientific and technical field. result bM eliminating,or
limiting)FDDjCTS listing of unclassified material in this field.
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w;rarat.ive Statistics of P'D!) Operations
F!L Statiaticui R j,c rt, :i95s Itecep1Lda- _ Y
Linguist ConsuitAtions Service
Trari aetiuna in 1953
4. Cons,..>iidateu ransl"t o Service statis-
tics
. FDD Training Pragr"
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