SPECIAL RETIREMENT OPTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00473A000600040003-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 33
• Document Creation Date: December 12, 2016
• Document Release Date: December 6, 2001
• Sequence Number: 3
• Publication Date: August 29, 1977
• Content Type: MF

OGC Has Reviewed
0 /-s
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3
S E C R E T
lie
DD/A 77-4719
29 August 1977
MEMORANDUM FOR: Acting Deputy Director for Central Intelligence
FROM Michael J. Malanick
Acting Deputy Director for Administration
SUBJECT : Special Retirement Options
REFERENCE : Memo dated 2 Aug 77 to DCI fr D/Pers;
re Same Subject
l.(A/IUO) Action Requested: That the offering of
special retirement options be extended through 31 December
1977.
2. (S) Background:
a. The Director has approved offering special
retirement options through 30 September 1977 for the
following components: DDA -- all except MC (Communica-
tions), but with MS (-Security) offering it only to the
GS-15 grade level; DCI, DDO, DDS&T and DDI -- across
the board.
b. Based on the impact of offering the special retire-
ment options, it is believed that extension of the period,
30 September to 31 December 1977 deserves consideration.
This three-month period will provide an opportunity for
additional personnel to take advantage of the options
and assure the resolution of manpower management problems.
3. (A/IUO) Staff Position:
It now appears that our estimate of the number of
employees who would exercise the option to retire by 30 Septem-
ber is somewhat high. Toldate only twenty employees have
formalized their request to retire under the special retire-
ment options against an estimated eight/ to ninety employees.
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DD/A 77-4719
Page Two
Extending the period from 30 September to 31 December 1977
during which an employee may opt to retire would serve
to benefit Directorate management in relieving existing
problems of manpower, career progression and hiring limitation.
This view was expressed in the Comptroller?s meeting of 19 August
1977.
4. (A/IUO) Recommendation: Accordingly, it is recommended
that you extend the offering of special retirement options,
for the classes set forth in paragraph 2a above, to 31 Decem-
ber 1977.
/s/ Michael J. Mp.1rtnck
Michael J. Malanick
APPROVED: (_c4 DISAPPROVED: (__)
Acting -Reiptrt:)%~ Director of Central Intelligence
Distribution,
Orig' -
Adse, Return to
Pers.
1 -
ADDCI 1 -
MJM
1 -
ER 1 -
RFZ
_2 -
DDA
1
D/Pers
1
DD/Pers
1 -
DD/Pers (SP-RAD)
1 -
DD/Pers (P&C-PS)
Originator: Rewrite Aug 77
14 SEP 1977
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SECRET
MEMORANDUM FOR: Acting Deputy Director of Central Intelligence
FROM''
I
l
f P
ersonne
o
SUBJECT : Special Retirement Options
REFERENCE .. Memo dtd 2 Aug 77 to DCI fr D/Pers;
re same subject
1. (A/IUO) Action Requested: That the offering of special
retirement options be extended through 31 December 1977.
2. (S) Ba~ound:.,
a. The Director liar approved offering special retirement
options through 30 September 59;77 for the following components: DDA
-- all except MC (Communications), but with MS (Security) offering
it only to the GS-15 grade level;'APCI, DDO, DDSET and DDI -- across
the board.
b. On the assumption that 8Q to 90 separations would
result from the offering of the retiremnt options, the Office of
Personnel projected that on-duty strength as of 30 Sep 7
would be below the Agency's year-end revis.d ceiling o
To date, only 20 employees have formalized t eir req,ues to re ire
under the special options.
c. The yearly legislative pay raise f 9r employees who
have not yet reached the ceiling of $47,500 is expected to be
effective in this Agency on 10 October 1977.
3. (A/IUO) Staff Position:
a. Although it is too soon to tell, it is possible
that our estimate that 80 to 90 employees would exercise the option
to retire by 30 September might have been somewhat high. One
explanation could be that employees now realize that by sep'ating
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on 30 September, they would lose the effect the October pay raise will
have on their ultimate lump sum payment and Federal Employees' Group
Life Insurance benefits. Additionally, some employees might prefer
to delay their retirement until the end of the year or later so that
they might profit from receiving their lump sum leave payment in the
new Calendar Year.
b. There is already some reason to believe that the retirement
options will be extended beyond 30 September 1977 for the Operations
Directorate. We can foresee that the other Directorates will request
the same consideration, again in the interest of encouraging separations
in order to relieve existing problems of manpower management, career
progression and hiring limitations.
c. Even with a smaller number of retirements than originally
estimated, it is assured that the Agency will be below ceiling on
30 September 197.7, and consequently, as a further stimulus to attrition
by retirement and the benefits. to Directorate management that would
result therefrom, it appears appropriate to consider extending the
30 September date to 31 December at this time. We understand that
this view was expressed at the Comptroller's Meeting of 19 August 1977.
4. (A/III) Recommendation: Accordingly, it is recommended
that you extend the o =ering o- special retirement options, for the
classes set forth in paragraph 2a above, to 31 December 1977.
25X1A
Att:
Ref memo
Distribution:
Orig - Adse, return to D/Pers
1 - A-DDCI
1 - D/Pers (w/held)
1 - ER
1 - DD/Pers (w/held)
2 - DDA
1 - DD/Pers/SP-RAD
1 - DD/Pers/PAC-PS
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 1)1 ' flcgtstry
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SECRET
MEMORANDUM FOR: Director of Central Intelligence
FROM . F. W. M. Janney
I):i rector of Personnel
SUBJECT : Special Retirement Options
REFERENCE : Memo from D/Pers to DDCI dtd 14 Jul. 77;
subject: Special Retirement Options
1. (A/IUO) Action Recd aes tcd : That the Career Services be
authori zed, as x cxluestecl by them, to offer special retirement options
from the present through 30 Sc. i.-)tember for the following elements :
D.A. - - all except:: IC (Comniun.i c at:ions) , but with MS (Security), offering
it only to the GS-15 grade l.ev ~I.; DCI area. --- across the board; DIO --
across the board.; DDS&T -- across the board; DDI --- across the board.
2. (A/IUO) Background: At your request I have invited proposals
from the Deputy Directors and the Chairman of the Executive Career
Service with respect to the offering of the special retirement options
until 30 September 1977. They ltav'e submitted.,the proposals reflected
in paragraph one on the basis of specific problems of meeting reduced
ceiling or of providing for the necessary influx of officers providing
for the future viability of the Aggency. The authority of the DCI to
extend. such options has barest di scussecl with the Civil Service Commission
and reviewed by the. General Cot:uisel.
3. (S) Staff Position: Based on the estimates of the Deputy
Diirecto:rs, off ;r_i_ng. the spec.i.a:l.. retirement options would induce 69 to
108 retirements above and beyond those expected. Without such inducements.
The best estimates of the Of=f'i.ce of Personnel confirm this range, with
a point estimate of 87 ;ervurng for planning. purposes. The estimates
are as follows:
0
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SECRET
Career Service
Office of Personnel
Directorate
Estimates
Estimates
O/DCI
5
3
DDA (with stated exceptions)
27
25
DDI
20
12
DDO (past ranges)
7
- 41
35
DDS?T
10
- 15
12
Total
69
-108
87
As can be seen by these ntmibers, the major impact of the special
options would he o,n 1)1?O and I )DA, the two Directorates most likely to be
affected by ceiling. reductions in the near future. In the other Directorates
and the DCI area, c:,ei.ling reductions are not a problem but a very low rate
of attrition produces problems of manpower management and career progression.
'111ough the number expected to take advantage of the special -retirement
options in these Directorates is small, it provides some alleviation of
the problem.
Our strength 25X1A
L
Our revise for 30 September 1977 is
25X1A on 31 July 1977 was We do expect to be able to p e normal
losses and to be at or near col.-Ling at the end of the fiscal year. Any
losses produced through the a:[fe,:cirig of the special retirement options are
not likely to be replaced and would create a high. likelihood that the
Agency .-would be below c eil.i.ng by tha.:t. number.. The. situation with respect
to ceiling is as follows
25X1A
Directorate
O/DCI
DDA
DDO
DPI
DDSF,T
Total.
Strength
7/31/77
Revised Ceiling
9/30/77
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As can be seen from comparison with the preceding estimates
of where the retirements would occur, there would be a high likelihood
that the DDO anc1.the DDA would be significantly below their revised
ceilings on 30 September. This might create a resource problem unless
it is deemed desi.ralble to make an early start on the reductions intended.
For FY 1978.
4. (A/TUO) I tecommend.a.tion: `.lliat the action requested in paragraph
one be approved.
25X1A
Attachment
Ref memo
0 I~,liia 1371
1 Di rector of Date
Central Intelligence
Director of
Central Intelligence
Date
Distribution:
Or:ig - Return to 1.)/Pers
1 - A-DDCT
I - ER
2 - A- DDA
1 - OGC
1 - D/Pe rs
1 - DD/Pe rs
1 - DD/Pe r4;1 SP - RAD)/ROI t
1 - DD/Pe PS
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3
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1DD/A Registry
SECRET w77" 7/ j
NffiORANI FOR: Acting Deputy Director of Central Intelligence
r of Personnel
SUBJECT : Special Retirement Options
REFERENCE : ?v m dtd 2 Aug 77 to DCI fr D/Pers ;
re same subject
1. (A/IUO) Action Pe quested: at the offering of special
retirement options ems' extent c trough December 1977.
2. (S) B a g roxnd:
a. The Director has approved of ring special retirement
options through 30 September 1977 for the fo lowing txsmponents: DDA.
-- all except MC (Cornunications), but with - (Security) offering
it only to the GS-lS grade level; DCI, DDO, &T and ODI -- across
the board.
b. On the assumption that 80 to 90 sarations would
result from the offering of the retirement options, the Office of
Personnel projected that on-duty strength as of 3t\ September 1977
would be below the Agency's year-end revised veil' of
toes
To date, only 20 employees have formalized their
r
under the special options.
c. The yearly legislative pay raise for employees who
have not yet reached the ceiling of $47,500 is expected to be
effective in this Agency on 10 October 1977.
3. (A/IUO) Staff Position:
a. Although it is too soon to tell, it is possib
that our estimate that 80 to 90 employees would exercise the~pption
to retire by 30 September might have been somewhat high. One'-,
explanation could be that employees now realize that by separa ing
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on 30 September, they would lose the effect the October pay raise will
have on their ultimate lump sum payment and Federal Employees' Group
Life Insurance benefits. Additionally, some employees might prefer
to delay their retirement until the end of the year or later so that
they might pro .t from receiving their lump sum leave payment in the
b. The
options will be 0
is already some reason to believe that the retirement
s
i
on
dad beyond 30 September 1977 for the Operat
st
foresee that the other Ilirectorates will reque
Directorate.
the same csidera
in order to relieve
progression and hiring
tations .
C. Even with a'smaller number of retirements than originally
estimated, it is assured t the Agency will be below ceiling on
30 September 1977; and oars. ntly, as a further stimulus to attrition
by retiremut and the benefits to Directorate managnt that would
result therefrom, it appears appropriate to consider extending the
30 September date to 31 Decembelt at this time. We understand that
this view was expressed at the C*troller's fleeting of 19 August 1977.
4. (.A/IUD) Ftecaomnendation: Accordingly, it is recorded
that you extend the o g o spe8al retirement options, for the
classes set forth in paragraph 2a above, to 31 Decenber 1977.
Att:
Ref me
APPROVED
DISAPPI CIVL'D:
Distribution:
brig - Ad", return to D/Pers
1 - A-DDC1
1-
2 - DDA
25101 A AD/Pers
again in the interest of encouraging separations
ting problems of manpower tea. Wit, career
1 _ D/Pers (w/held)
1 flD/Pers (w/hel.d)
1 - DD/Pers/SP-RAD
1 - DD/Pers/P&C-PS
(Revision-24 Aug 77)
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 PER.5
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SECRET
LDD/A Registry
2 AUG ;97i L 2-51380
O /A Reistrv ILLEGIB
file L-,~ d-~?
A MORANDUM FOR: hector of Central Intelligence
FROM : F. W. M. Janney
Director of Personnel
SUBJECT : Special Retirement Options
REFERENCE . Memo from D/Pers to DDCI dtd 14 Jul 77;
subject: Special Retirement Options
1. (A/IUO) Action Regnested: That the Career Services be
authorized, as reques tech-by tf.in,-to offer special retirement options
from the present dirorrgh 30 September for the following elements:
DDA -- all except IC (Co'nritunicat.:ions) , but with MS (Security) offering
it only to the GS-IS grade level.; DCI area -- across the board; DDO --
across the board; DDS?,T --- across; the board; DDI - - across the board.
2. (A/IUO) Back ground: At your request I have invited proposals
from the Deputy Directors and the Chairman of the Executive Career
Service with respect to the offering of the special retirement options
until 30 September 1.977. They have submitted the proposals reflected
in paragraph one on the basis of specific problems of meeting reduced
ceiling or of prrovhling for the necessary influx of officers providing
for the future viability of the Agency. The authority of the DCI to
extend such options has been disci-issed with the Civil Service Commission
and reviewed by the { enema. Cot n;el.
3. (S) Staff Position: Based on the estimates of the Deputy
Directors, o.fTG.i:rn i:~ie sped al retiirement options would. induce 69 to
108 retirements above and beyond those expected without such inducements.
The best estimates of the Office of Personnel confirm this range, with
a point estimate of 87 serving for planning purposes. The estimates
are as follows:
0
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Directorate
SECRET
Career Service
Estimates
Offic
e of P
Estima
ersonnel
tes
O/DCI
5
3
DDA (with stated exceptions)
27
25
DDI
20
12
DDO (past ranges)
7 - 41
35
DDSUJT
10 - 15
12
Total
69 -108
87
As can be seen by these numb=ers, the major impact of the special
options would be on DDO and DDA, the two Directorates most likely to be
affected by ceiling reductions in the near future. In the other Directorates
and the DCI area., ceiling reductions are not a problem but a very low rate
of attrition produces problems of manpower management, and career progression.
Though the nuanber expected to Like advantage of the special retirement
options in these Directorates i small, it provides some alleviation of
the problem.
Our revised ceiling for 30 September 1977 is Our strength 25X1A
25X1 A on 31 July 1.977 was We do expect to be able to rep. ace normal
losses and to he at o Coiling at the end of the fiscal year. Any
losses produced through the cr i f; r. ing of the special retirement options are
not likely to be replaced ran.c.l wcrc.al d create a high likelihood that the
Agency would be below cei-ILag by that number. The situation with respect
to ceiling is as fo llocvs :
Directorate
O/DCI
DDA
DDO
DDI
DDS FIT
Total
'Strength
7/31/77
Revised Ceiling
9/30/77
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As can be seen from comparison with the preceding estimates
of where the retirements would occur, there would be a high likelihood
that the DDO and the DDA would be significantly below their revised
ceilings on 30 September. This might create a resource problem unless
it is deemed desirable to make an early start on the r Juctions intended
for FY 1973.
4. (A/IIY,)) Recommendation:
one be approved.
That the action requested in paragraph
F. W. M. Janney
Attachment
Ref memo
rector of
Central Intelligence
rectal F
Central Intelligence
Distribution:
Orig - Return to D/Pe. rs
1 - A-D CT
I - ER
2 - A-DDA
1 - OCIC,
I - D/Pers
1 - DD/Pets-
1 - PI)/Per's/SP-RAU/IZ0I3
I - DD Pews/P C'-P 3
OP/PM ypeci-O0/Pers : bkf (1 Aug 77)
3
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J u'- Y977
MEMORANDUM FOR: Deputy Director of Central Intelligence
FROM . John F. Blake
Deputy Director for Administration
SUBJECT : Special Retirement Options
1. Action Requested: That the Director of Personnel be authorized
to approve speia=1 r~t.frement options to be exercised 15 July through
30 September 1977 by those Career Services justifying their need under
specific circurrstan.ces.
2. Background: On previous occasions, the Agency has offered
liberalize xetlrcment options; :i.e., discontinued service retirement
under the Civil Service Retirement Act and involuntary retirement under
the CIA Retirement and Disability System, to individuals eligible by
virtue of age and years of service. In recent times, options have been
offered not across-the-board but to meet specific circumstances where
individual components have expce:ct.ed to be above strength in the absence
of such special options or in anticipation of a need to resolve such
special problems as that of opening room for a greater inflow of young
professionals. Such use of the special options has been discussed with
the Civil Service Comm ,.s i.ori Within the past year and reviewed by the
General Counsel as recently as 21 December 1976. The latter found it
appropriate that. the Director of Personnel retain the discretion, under
the proposed approval. arrangements, not to offer options more broadly
than is justified by actual situations existing within the Directorates
or Offices.
3. Staff Position:
a. As on several past occasions, this special opportunity
to retire is not justified on the basis of aggregate Agency on-duty
strength pro;ecti.cxns. Ior some Directorates it is a different matter,
as they are faced with ceiling reductions and. the possibility of having
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surplus personnel.. All Directorates are facing problems because of
unusually low rates of attrition that have produced exhaustion of head-
room, creating serious barriers to the advancement of deserving employees
and that preclude the desirable rate of inflow of those officers who
will be the future of this Agency. To the extent that individuals in
these components and Directorates choose to retire under the special
retirement options, a component is more able to hire and promote.
b. There have been indications that the Directorates would
like to be able to make limited offerings of the special retirement
options. The Director of Personnel should serve as the review mechanism,
as in past instances, to assure that proposals to offer the options at
Directorate or Office levels, or within occupational or grade categories,
are justified and applied' within. the context of criteria governing the
offering of these options.
c. Under legislative authority, the next cost-of-living
adjustment of reti.rr:ement, annuities will occur on 1 September 1977.
It is expected that many pcrt::nt,i_tal. retirees will time their retirements-
before this date. As the end of the fiscal year is 30 September, it
is proposed that the special retirement options be offered from 15 July
through 30 September 1.977.
4. Rec oa~~~raenda t:i.on: '['I I,, t the Director of Personnel be authorized
to offer r-om .7i%ly tli.r?oaz~;lr 30 September the special retirement options
upon his review and approval of specific proposals received from the
Deputy Director:, and the Choi rimaa of the Executive Career Service; which
serve to resolve a problem of surplus of personnel or other serious
management concerns at organ i.z rti.onal. levels or within occupations
or grade categories.
APPROVID/5)I SAPPROV]D :
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i
- -
Acti ng Deputy irect~ or of Central Intelligence Date
Prior to actually implementing the program, I would like'to be made aware
of the "specific proposals received from the Deputy Directors and the
--'Chairman of the Executive Career Service" and, further, would like to
have the paper giving me this information bear the concurrence of the GerirG1B
Counsel. I would also appreciate in that paper any projections you can rn~i{ k
as to the number of retirees we might expect by virtue of this exercise.
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i' L. 97 7
T.1 4
Acting I3eputy Director for Admi iist aLiw
Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science; in( Technology
FROM F. W. U. Janney
Director of Personnel
SUBJECT Special Retirement Options
1. Attached is a recommendation that we offer the
special re t:.i.remt nt options from I5 July through 30 September
1977. You will see that in approving the recomm ndation,
the Acting; Deputy Director of Central Intel'#.igezxce indicated
that he plans to brief the Director con cernn:ithe sp ci:i _c
proposals you submit. Please note that until the Director
is briefed, no announcement concerning; the offering of
special retirement options should be made to employees.
2. We would appreciate receiving yout-rr p-oposals as
soon as pos::; i.b1.c . I tt 't' otild also help us to have any
projections you can make as to the number. of your careerists
who might opt for retirement within the specific limits of
the proposals you s aihmi. V..
3. Upon rocolpt. of the specific proposals and projections,
we will forward ou, n al.ysis and recommendations to the
Acting Deputy Director of Central. Intelligence for his
meeting with the Di.rect.or. If you have any questions con-
Corning this matter, Please let us know.
F. }'l. M. Janney
A,-t taciln!en t
Di.stx_ibution:
Orig Ch, I Career Service 1 -- D/Pers
1 - Pa other adse 1 - DD/Pers
1 - A-DDCI 1 - DD/Pers/SP-RAD/ROB
I T'R 1 - DD/Pcrs/PCC
DD/Per b}:f (18 Jul 77)
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DD/A 77-4267
rd3 JUL iI
MEMORANI)IJM FOR: Director of Personnel
FROM Michael J. Malanick
Acting Deputy Director for Administration
SUBJECT Special Retirement Options
REFERENCE Memo for Chmn, Exe Car Ser, A/DDA, DD/I,
DD/0 and DD/S&T, frm D/Pers, dtd
18 July 77, same subj
1. Following is a listing by sub-group of specific
proposals and projected retirements for participation in
the Special Retirement Options within the Directorate of
Administration.
Proj. Special
Sub--Group
Retirements
Sub-Group Proposals
M
1
MG
0
MF
2/3
These Sub-Groups propose to
MM
1/2
participate in the Special
MZ
5
Retirement Options across the
MT
6
board
ML
6
MP
2
The MS Sub-Group proposes to
offer the Special Retirement
Options to the GS-15 grade level
only. All other MS employees
would be precluded from
participation.
The MIC Sub-Group is not in a
surplus situation and, there-
fore, wishes not to participate
in the Special Retirement Options.
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2. The projections as to the number of careerists who
might opt for retirement under the Special program are based
upon the specific proposals by sub-group being available
through 30 September 1977.
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Michael a anic
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JUL
l? ; J
MEMORANDUM FOR: Director of Personnel
SUBJECT Special Retirement Options
REFERENCE Your memo, dtd 18 July 1977, same
subject
1. It is requested that the special retirement options
be authorized for employees of the Intelligence Directorate
including those "I" Career Service personnel assigned to
other components.
STATINTL 2. The DCI and have made it clear that they
wish to bring in. new talent on a Directorate-wide basis.
I This will be difficult to do, particularly at the higher
grade levels, unless we are able to offer the retirement
option to those senior officers who would become eligible.
3. In addition, the December 1976 reorganization of
this Directorate resaal.t(_~d in a dislocation of personnel
against requirerraents which has not been alleviated through
normal retirements and tat ;rition. It is anticipated that
other organi.zati_onal chuxages now being considered will wors-
en this problem. We believe the special retirement options
will help to relieve this situation by the retirement of
20 officers.
4. It is requested, therefore, that the special re-
tirement options be authorized for all personnel in the
Intelligence Directorate and those "I" Careerists assigned
to other components of the Agency.
Deputy Director for Intelligence
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 C.' H N1iAL
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u L3 JUL iJt/
MEMORANDUM FOR: Director of Personnel
FROM . William W. Wells
Deputy Director for Operations
SUBJECT . Special Retirement Options
REFERENCE . Your memorandum for 18 July 1977, same subject
1. The Directorate for Operations would like very much to see the
special retirement option put into effect until at least 30 September 1977.
There are at present certain areas in the DDO with problems of excess
personnel, but the greater problem lies in serious manpower reductions
with which the Directorate will have to cope beginning in Fiscal Year 1978.
Using past experience as a criterion there is no reason to believe that
a large number of employees would elect to take early retirement, but it
is in the interests of orderly management to have the advantage of any
avenue that will help the Directorate to meet reduced ceilings with as few
forced separations as possible,. We note that in the most recent "open
season", January and February :1.976, only seven employees opted for early
retirement. In June and July 1975, 41 retired under the special option;
in December 1974, 33 retired, and in April through June 1974, 30 retired.
2. In addition to the need to make reductions in the Directorate's
manpower, it continues to be our responsibility to make provision for the
regular input of new profess tonal personnel through the Career Training
Program anal other source:; so that the continuity of DDO operations and
management may bo assured. Further, it has been and is Directorate policy
to encourage early retirement, not only to meet the exigencies of overseas
operational assignments but also to provide headroom for the advancement
of junior and middle--level officers. It would help the Directorate to
honor such managerial commitments if early retirement could be offered to
all eligible members of the DDO Career Service.
Wirriam iv. e s
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2 6 JI U L 977
MEMORANDUM FOR: Director of Personnel
SUBJECT Special Retirement Options (A/IUO)
REFERENCE Memorandum from Director of Personnel dated
18 July 1977, Same subject (Pers 77-2376)
1. (A/IUO) This is to advise you that the Directorate of
Science and Technology elects to offer to interested and
eligible employees the opportunity to, retire under the dis-
continued service provisions of the Civil Service Retirement
Act and the involuntary provisions of the CIA Retirement and
Disability System.
2. (A/IUO) The addition of Division D to the Directorate
and the implementation of certain special programs which do
not have forrnally approved ceilings have accelerated the
existing downward trend in the number of vacancies in. the
Directorate to an inh.i_I::b:i. t i.ngg degree. I am concerned whether
sufficient attrition i s occurring to guarantee a steady influx
of skilled applicants (irncl-uding minorities) to maintain the
proper mix of employees within the Directorate. Now, in
reviewing our current:. v;a_icancies versus personnel on duty, my
concern has deepened the DDS&T's number of vacancies are
practically nori-existent'. 1_ believe the situation can be
eased by resorting to the option of retirement under discontinued
service.
3. (A/IUO) Having said this I must advise you that the
responses received from the Office Directors of the DDS&T,
which were without benefit of employee input, indicate that a
minimal. number of employees (10/15) would be likely to take
advantage of an early retirement option even though some 300
employees are in the zone of retirement eligibility.
STATINTL
LESLIE C. DIRKS
Deputy Director
for
Science and Technology
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ADMINISTRATIVE-INTERNAL USE ONLY
2 8 JUL lnT?
STATINTL FROM
I
Executive Career Service
SUBJECT Special Retirement Options
REFERENCE : Your memorandum to multiple addressess
dated 18 July 1977; same subject
1. In response to your request the Executive Career
Service at its meeting on 25 July 1977, agreed that a
decision by the Acting Deputy Director or the Director
to offer the Special Retirement Options to the DCI Area
should be applicable to the DCI Area across the board.
The DCI Area is over strength, both in 'relationship to
on-duty strength with authorized ceiling and over strength
at several grade levels, particularly the supergrade levels.
2. It is anticipated that some readjustment and
reallocation of office st.re-n th may take place within the
next several months -- further exacerbating the assignment
and utilization of personnel problems. However, it is
difficult to pinpoint these areas at this time and, there-
fore, a DCI Area wide application of this option would be
in the best interests of the Agency and the U.S. Government.
STATINTL
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 dU. U? i. r .g
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DD/ R9 stc
File
2 8 JUL 1977
Michael J. Malanick
Acting Deputy Director for Administration
SUBJECT : Special Retirement Options
REFERENCE . Memo for Chmn, Exe Car Ser, A/DDA, DD/I,
DD/O and DD/SET, frm D/Pers, dtd
18 July 77, same subj
1. Following is a listing by sub-group of specific
proposals and projected retirements for participation in
the Special Retirement Options within the Directorate of
Administration.
Sub-Group
Proj. Special
Retirements
Sub-Group Proposals
M
1
MG
0
MF
2/3
These Sub-Groups propose to
MM
1/2
participate in the Special
MZ
5
Retirement Options across the
MT
6
board
ML
6
MP
2
The MS Sub-Group proposes to
offer the Special Retirement
Options to the GS-15 grade level
only.. All other MS employees
would be precluded-from
participation
The MC Sub-Group is not in a
surplus situation and, there-
fore, wishes not to participate
in the Special Retirement Options.
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2. The projections as to the number of careerists who
might opt for retirement under the Special program are based
upon the specific proposals by sub-group being available
through 30 September 1977.
rw~
C n
/s/ tv is ae! I ` A :
Michael J. Malanick
Distribution:
Orig Adse
- DDA subj w/ref
I - DDA chrono
1 - CiLIO/DDA w/cy of ref
STATINTL O/CMMMO/DDAt
pao (7/27/77)
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0100'60
~C:: 7e - 7=~=
d 0EC i9?6 s-- - T 7 - 2f
MEMORANDUM FOR: Deputy Director of Central Intelligence
FROM John F. Blake
Deputy Director for Administration
SUBJECT Special Retirement Options
1. Action Requested: That the Director of Personnel be
authorize to approve special retirement options for those
Career Services justifying their need.
2. Background:
a. At various intervals since early 1970, the Agency
has offered liberalized retirement options, i.e., discontinued
service retirement under the Civil Service Retirement Act and.
involuntary retirement under the CIA Retirement and Disability
System, to individuals eligible by virtue of age and years of
service. Generally, the options were offered in-the broadest
sense, on an Agency-wide basis. As time passed, the options
were made available only to employees in organizational com-
ponents and occupational categories where a true surplus
existed. The most recent offering was approved by the Director
on 1 December 1975 to extend through 29 February 1976.
b. In most instances these options were offered in
order to assist the Agency or the Directorates to achieve
ceiling levels. The most recent offering earlier this year
noted, however, that based on on-duty strength projections
alone, the special retirement options were not justified..
The primary justification at that time for the use of the
special retirement options was that there ii as a need to
resolve special problems, for example, opening room for a
greater inflow of young professionals.
c. The four Directorates and the E Career Service
have again requested authority to offer the special retirement
options in order to meet various management problems.
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3. Staff Position:
a. As was the case earlier this year, this special
opportunity to retire is not justified on the basis of Agency
on-duty strength projections. We believe, however, that there
is a need to offer this special retirement opportunity to
certain components and. categories. In particular, retirements
that would flow from this offering would resolve surplus situ-
ations which may exist at various grade levels. For example,
some offices within the Directorates have exhausted headroom
at certain grade levels which has created a serious barrier
to the advancement of deserving employees. Attrition must
occur both to rectify and to relieve that problem. In addition,
some offices or Directorates have a severely limited capacity
to hire young professionals or to fulfill their commitments
to hire minorities because of limited ceiling. To the extent
that individuals in those particular components choose to retire
under the special retirement options, a component is able to
hire and promote. In the Directorate of Operations present
personnel overages, anticipated future cuts, and difficulty in
achieving an acceptable manpower distribution have created- a
management problem of deep concern to the DDO. The special
retirement options would be of great assistance in resolving
these management concerns.
b. Recently, representatives of the Office of Personnel
met with the Director, Bureau of Retirement and Insurance, who
administers the Civil Service Retirement Act, to ensure that
he would have no objection to our permitting employees to
separate from the Agency under conditions which would make them
eligible for discontinued service retirement under the Civil
Service Retirement Act, even though the Agency or individual
Directorates might not have a problem of excess personnel. The
Director, B RI reaffirmed positions taken earlier that the Agency's
special authorities and its surplus regulation, if used properly
to resolve management concerns other than those related to
personnel overages, could be used to create the basis for a
Civil Service Retirement annuity. He suggested, however, that
to the extent possible, this liberalized retirement option be
offered on a selective basis rather than across-the-board.
c. The Directorates of Intelligence, Science and
Technology, Operations, and the E Career Service have requested
authority to offer the special retirement options across-the-
board. We have some reservation to doing this, except in the
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case of the Directorate of Operations. For this reason, we
bel1eve th:at the Career Services, in collaboration with the
Oft ice of ;'c rsonnel, should attempt to define even more their
specific need for these retirement options and strive to iden-
tify speci:d s4lective categories, if possible.
d. As was the case earlier this year, the Director
of Personnel could serve as a review mechanism to assure that
proposals to offer the options at Directorate or Office levels
or within occupational or grade categories are justified and
applied within the context of criteria governing the offering
of these options.
C. By virtue of recent legislation, the next cost-
of-living adjustment of retirement annuities will occur on
1 March 1977. Thus, the offer of special retirement options
should run through 28 February 1977.
4. Recommendation: That the Director of Personnel be
authorize to ofer through 28 February 1977 the special
retirement options upon his review of specific proposals
received from the Deputy Directors and the Chairman, E Career
Service, which serve to resolve a problem of surplus of
personnel, or other serious management concerns. at organiza-
tional levels or within occupations or grade categories.
STATINTL
John F. Blake
Deputy Director
for
Adminis tration
( PROVE DISAPPROVED:
is/ E. H. Knoche
i;0-F;j-ty Director of Central Intelligence
21 DEG 76
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 CerV 4ilelligence Agency
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STATINTL
I will approve this if the General Counsel
agrees that we have the authority and approves
the procedures and criteria for administration
of the options. Notwithstanding our previous
offering of such options, I simply do not
want to act on the opinions of the Director,
Bureau of Retirement and Insurance, CSC
regarding the applicability and coverage of
our special authorities.
Attachment:
ER 76-4295
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-
 3, [:1 I47fR?iA1 [__1 CONF1DiTIAC
CLASS IE1ED,'
use '1LY [] SECRET
25X
.
A DDCI -
25X
nM"zAHV "? WIRCPUV"!?
Attorney-Client/Attorne
SUBJECT: (Optional) Work-Prod full
Q t
-
FROM: - - -- - - -
EXTENSION
NO.
Anthony A. Lapham
DATE
General Counsel
21 December 1976 STAT
NT
TO. (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
A ~. DDA
-
Hank
,
We
have reviewed Jack Blake's
2.
memo of 7 Dec.
to you proposing
your approval of a program. of
3
special retirement options which
$
you referred to me via Jack on
16 Dec. In our view, the propoA
4.
TO
is legally satisfactory and the
Agency has the authority to taTATO HR
the indicated action
.
5.
6.
7.
Ri
8.
4 0
_
10.
11.
12.
As indicated in Jack's memo, the
special retirement options have been
offered before in order to head off
13.
projected problems with manpower
ceilings, and we see no legal reason
14.
why the same options cannot be
offered in an effort to deal with the
other personnel problems and manag
-
t5.
meet concerns outlined in the memo.
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As I understand it, Jack is not asking
for authority to offer the options on an
indiscriminate or across-the-board
basis: On the contrary, under the
proposed arrangements, the Director
of Personnel would retain the dis-
cretion not to offer options more
broadly than is justified by act~aSaATINTL
situations existing within the
Directorates or Offices.
ony Lap ham
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