ACTION PLAN FOR IMPLEMENTATION OF EXECUTIVE ORDER 12065

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B00236R000200100007-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: February 27, 2001
• Sequence Number: 7
• Publication Date: July 25, 1978
• Content Type: MF

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Deputy Director for Science and Technology
(Attention: Ernest J. Zellmer)
Director, National Foreign Assessment Center
(Attention:
25 July 1978
MEMORANDUM FOR: Deputy Director for Operations
STATINTL (Attention:
STATINTL
General Counsel
STATINTL (Attention:
FROM: Michael J. Malanick
Associate Deputy Director for Administration
SUBJECT: Action Plan for Implementation of
Executive-Order 12065
DD/A RcgEs-'E-y
As a result of our meeting this morning, a finalized version of
the Action Plan for Implementation of Executive Order 12065 is submitted
for your review and approval. If. you find that all items discussed are
reflected as agreed upon, I would appreciate you signing the attached
document so that we can commence work on this undertaking as soon as
possible.
STATINTL
Attachment: a/s
STATINTL cc: D/Sec (Attention:
DTR (Attention: Harry Fitzwater)
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ACTION PLAN FOR
DDA ASSIGNED TASKS
ASSOCIATED WITH THE IMPLEMENTATION OF
EXECUTIVE ORDER 12065
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The DDA assigned tasks associated with the implementation of the
new Executive Order have been grouped under one of the following four
general headings:
Classification/Declassification/Mandatory Review
Markings
Training
Safeguarding
TASK FORCES
Individual task forces will be established to handle each of the
four areas listed above. The first three task forces will be chaired
by ISAS representatives while the fourth will-be chaired by a represen-
tative from the Office of Security. C/ISAS will function as the
coordinator between all task forces.
A representative from each of the four Directorates and OGC will
be appointed to each task force to form the basic working group.
Additional members can be requested by each Chairman if and when the
need arises. Once formed, each task force will be organized internally
to handle their individual program elements in the most efficient manner.
DIRECTORATE SUPPORT
To obtain and maintain the shortest possible response time from
the four Directorates, it is recommended that the job responsibilities
for the four individuals who are currently functioning as the senior
Declassification Focal Point Officers for each Directorate be expanded
to include all coordination activities associated with the development
and implementation of this program. It is further recommended that
where practical, those individuals within each Directorate that were
tasked with helping to develop declassification guidelines, be designated
to assist the Declassification Focal Point Officers with all coordination
activities. The above structure worked extremely well in developing the
declassification guidelines and should function equally as well in
helping to develop and coordinate this program.
ACTUAL PROGRAM IMPLEMENTATION
Within the DDA, records management personnel will be playing an
extremely important role in the actual implementation of the new E.O.
This role will be to act as the means for transmitting to Agency personnel
the actual instructions on what actions are required and how they are to
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be done. In this role they will also serve as convenient points of
contact for the multitude of questions that are sure to be raised as
actual implementation efforts move forward. Involvement of these
personnel will be through the Directorate Records Management officer
who will participate in and be kept fully informed on all aspects of
the implementation program.
How this program will be implemented within the other Directorates
is something that should be decided upon at the earliest possible date.
WORK ASSIGNMENTS
I. CLASSIFICATION/DECLASSIFICATION/MANDATORY REVIEW
A. TASK FORCE - Chairman -
STATINTL
DDO -
NFAC
DDS&T
DDA -
OGC -
IPS -
OS -
RAB -
B. Approach - Will be to combine classification with declassifi-
cation and develop common guidelines covering both aspects. To meet
known requirements of the new E.O. both classified and unclassified
guidelines will have to be developed. Since the system established for
the development and approval of the current Agency declassification
guidelines is still in existence, it is planned that this same system
will be used to obtain overall coordination and approval for all guide-
lines that will be developed. Applicable regulations will be written/
rewritten.
C. Problems - No specific problems have been identified.
D. Time Frame - In-house guidelines and regulations should be
ready for formal coordination and approval by 1 October 1978. This
will allow two months to complete this process so that they will be
ready for use by the Agency on 1 December 1978. Unclassified guide-
lines for outside approval and publication in the Federal Register
must be completed by 1 June 1979.
II. MARKINGS
STATINTL
A. TASK FORCE - Chairman -
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STATINTL
DDO
NFAC
DDS&
DDA
OGC
OS -
RAB
B. Approach - All classification markings and controls now in use
throughout the Agency will have to be reviewed in light of the imple-
menting order for the new E.O. to determine what changes will be
required and how these changes should be implemented. Initial requirement
will be to get OGC guidance on what markings and controls the implementing
order for the new E.O. will probably allow so preliminary work can start
as soon as possible. Applicable regulations will be written/rewritten.
The initial instructions and procedures dealing with markings
will have to be followed by a detailed handbook on how these general
procedures are to work, i.e., size and position of markings.
C. Problems - It is anticipated that due to the great number of
individual interests involved in this general area a significant number
of problems may be encountered.
D. Time Frame - All proposals ready for formal coordination and
approval by 1 October 1978. All newly required stamps ready for dis-
tribution by 1 November 1978.
III. TRAINING
STATINTL
OGC
RAB
OS
OTR
B. Approach - Identify those elements that the new E.O. requires
must be addressed and work with OTR to develop the most effective means
of getting required information to all levels of the Agency. Special
emphasis should be placed on determining whether an audio-visual
presentation would be the most effective way to inform all Agency
personnel on the changes the new E.O. brings to the current classifi-
cation process. Applicable regulations will be written/rewritten.
A. TASK FORCE - Chairman
C. Problems - No special problems have been identified as of this
D. Time Frame - Programs and procedures ready for in-house formal
approvals by 1 October 1978. Actual training of employees to start by
1 November 1978.
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IV. SAFEGUARDING
A. TASK FORCE - Chairman -
DDA -
DDO -
STATINTL
DDS&T
NFAC
OGC -
OS -
B. Approach - Identify those elements of the new E.O. relating to
the safeguarding of classified material that require implementation
through revision of Agency regulations. The Office of Security has
been preparing revised security regulations which will serve as a take-
off point for the changes necessitated by the E.O. Specifically, the
STATINTL new regulations will replace the extant
STATINTL
C. Problems - The principal problem associated with the implemen-
tation of safeguarding policy is caused by the fact that Headquarters
Regulations depend largely on the development of the implementation
directive for E.O. 12065. As a result, the promulgation of the
implementing directive will be the pacing item.
D. Time Frame - Initial drafts on which to build the revised
Headquarters Regulations are already available. They will be modified
to be consistent with the implementing directive as it is developed.
Assuming promulgation of the implementing directive by 30 September,
final drafts of the Headquarters Regulations should be submitted to
the Regulations Control Branch by 31 October.
V. APPROVALS/ACTION REQUIRED
1. Approval of the attached Headquarters Notice describing what
is being done within the Agency to prepare for the implementation of
the new E.O.
2. Approval for the use of senior Directorate Declassification
Focal Point Officers and supporting structures in implementing the
new E.O.
3. Appointment of representatives to the various task forces
and agreement that additional personnel will be made available if
required.
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STATINTL
STATINTL
STATINTL
4. Coordination and approval of the final implementation package
will be handled within the respective Directorates and independent
offices by the below listed signatories.
Michael J/Malanic
Ernes J. Zellmer
Directorate of Science and Technology
Z 1,
Date
STATINTL (. -_
Date
National Foreign Assessment Center
STATINTL
x-2-o(- 7-8
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Vft* *41W
2 5 JUL 1978
MEMORANDUM FOR: Chief, Information Systems Analysis Staff
STATINTL FROM:
e , Records Review Branch
SUBJECT: Comments on the Implementing Directive for
Executive Order 12065
The following comments are keyed to the Interagency Classification
Review Committee Directive Concerning National Security Information.
I. ORIGINAL CLASSIFICATION
A. Definition
Suggest the word "classification" be added making the definition
read: "Original classification" as used in the order means an initial
determination that official information requires, in the interest of
national security, a specific degree of protection against unauthorized
disclosure coupled with a classification designation signifying that such
a determination has been made.
B. Authority to Classify
Suggest the word "position" be used instead of absence, and
also add to the end of the sentence "provided that person has original
classification authority." (See Paragraph 1-204 of E.O. 12065.)
E. Classification Procedure
Regarding the statement "Except as provided in Section 1-303 of
the Order.......", Should COMINT information as well as foreign government
information and identity of a confidential foreign source be considered
to automatically meet the damage criteria?
F. Standard Identification and Markings
Would it be advisable to have specific formats or examples of
the stamp formats to be used to assure uniformity within the Intelligence
Community?
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II. DERIVATIVE CLASSIFICATION
D. Classification Guides
(1) a. We presume information.element-s to be categories a-g,
Paragraph 1-301 of E.O. 12065 broken down into sub-categories.
(1) b. One can in general assign a classification designation
to categories and sub-categories but classification should be based on
substance, sources and methods, sensitivity over time, and other factors.
(1) c. A guideline justifying classification beyond six years
for categories and sub-categories as with assignment of classification
seems unworkable when one considers that subject matter, sources and
methods, sensitivity over time, and other factors determine both classifi-
cation and its duration. In summary, classification guide requirements
should be general enough to accommodate Intelligence Community needs.
III. DECLASSIFICATION AND DOWNGRADING
B. Earliest Possible Declassification
(1) Suggest the phrase "original classifiers" be changed to
"agency heads and those with TS classification authority." (See Paragraph
1-201 of E.O. 12065.)
(2) Suggest the last phrase be rewritten to read "..., the need
to protect the information and intelligence sources and methods shall be
presumed to predominate."
C.stematic Review for Declassification
(1) b. Foreign Government Information
Suggest that consideration be given to a provision for
waiving the mandatory 10 year review of foreign government information.
(2) b. Extending Classification After Review
Regarding the last sentence of this paragraph, what does
the term "administrative functions" mean?
(2) c. Assistance to the Archivist
Suggest adding a statement at the end of the first sentence
so it will read "...in the systematic review of 20-year-old U.S. originated
information and 30-year-old foreign information accessioned to NARS."
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(3) Waivers of Further Review
Suggest rewriting the second sentence to read "Such requests
shall include personal certification by the Agency head that the categories
of classified information for which the waiver is sought were systematically
reviewed as required, ...for a period in excess of twenty additional
years or thirty additional year s in the case of foremen information and
a recommendation on the period before the next required review.
D. Procedures for Mandatary Declassification Review
(1) f. Foreign Government Information
For the sake of clarity, suggest changing the first sentence
to read "Requests for mandatory review ... with the guidelines developed
for the purpose under III C(1)b above."
IV. SAFEGUARDING
B. Upgrading of Classification
Is too restrictive as written. We have found in our classifi-
cation review that materials occasionally require upgrading STATINTL
.permits such upgrading by RRB. The way this paragraph now reads suc
upgrading by RRB would appear to be excluded.
STATINTL
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TRANSMITTAL SLIP
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