AGENDA EXCHANGE EXECUTIVE BOARD MEETING - POLICY CONSIDERATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00114R000100070042-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 12, 2016
• Document Release Date: April 29, 2002
• Sequence Number: 42
• Publication Date: January 9, 1976
• Content Type: AG

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Agenda
exchange Executive Board Meeting
9 January 1976
Policy Considerations
I. DESIGN
Review of physical properties--size, cover, logo,
typography, paper stock, column spacing, length of
articles, illustrations, colors, classification, etc.
II. PURPOSE
Review statement of purpose which will be included
as lead-off statement in each issue of exchange.
See attached PURPOSE.
III. ORGANIZATION
Review proposed assignments of responsibilities
for publication of exc--- ham. See attached ORGANIZATION.
IV. CONTENT
Selection of "standing departments" and review of
types of features. See attached CONTENT.
V. PUBLICATION DATES AND DISTRIBUTION
Review of publication frequency-monthly, bi-monthly,
quarterly, neon-scheduled. Review of distribution--
Z,_
DDA Planning Team members, guest editors, authors of
articles with by-lines, O Com t/AG, Executive Board,
and additional copies as requested lay n,
g
Z bers.
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!K(-'y
A magazine published by the DDA Planning Team
to exchange ideas, thoughts, information, and
techniques that are of mutual interest to the
staff personnel who support the senior resource
managers in DDA.
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Multiple participation and commitment are required to accomplish
the purpose for publication of exchange. The organization of
contributors to exchange, therefore, rests on this thesis.
I. EXECUTIVE BOARD
Function: Establishes, monitors, and reviews basic
editorial policy. The Executive Board sets the purpose;
determines the character and over-all slant; defines the
nature of the content by which the purpose is to be
achieved; indicates special mood or tone; and establishes
the physical characteristics, timing, distribution, and
organization.
Membership:
Mr. John F. Blake, DDA
Mr. John N. McMahon, ADDA
AR/DDA
C/PS/DDA
CMO/DDA
II. MANAGING EDITOR
Function: Monitors and assures appropriate action is
taken in the preparation, production, and distribution
phases leading to publication of exchange within the
policy framework approved by the Executive Board and
the recommendations and/or decisions of the Editorial
Board.
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STATINTL
STATINTL
III, SENIOR EDITORS
Function: Serve as managing editor within the
individual DDA office of assignment and as a
member of the exchange Editorial Board.
Membership:
Eight individuals. These are named by the
Office Planning Teams (preferably a member
of the Office Planning Team). Nominations
will be requested at the DDA Planning Team
conference 28-30 January.
IV. ASSOCIATE EDITORS
Function: Serve as consultants and as members
of the exchange Editorial Board.
Membership:
7AR/DDA
&/DDA
EO/DDA
CMO/DDA
V. EDITORIAL BOARD
Function: Plan the theme and content of future
issues of exchange, critique past issues of the
magazine, monitor reader reaction, seek new ideas
and improvements, and make appropriate recommenda-
tions to Executive Board on policy matters.
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V. EDITORIAL BOARD (continued)
Membership:
Managing Editor
Senior Editors
Associate Editors
VI. ADMINISTRATIVE ASSOCIATE -
PS/DDA STAT I N
Function: Performs secretarial service to the
Executive Board and to the Editorial Board and
provides administrative and clerical support to
the Managing Editor.
VII. OTHER PERSONNEL
Reporters )
Columnists )
Feature writers)
Designated by the Editorial Board
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A magazine usually consists of regular features--
i.e. "standing departments"--and articles. Listed
on the attached are samples of "standing departments"
and of types of articles for selection and/or approval
for exchange.
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order of "time in rank".
STANDING DEPARTMENTS
Editorial
A guest editor will be invited to contribute
an article each month. (gest lead off with
DDA, then ADDA, and then each office head in
yAuv to t.i on of the Month
A feature appearing inside the front cover.
Suggest selection of quotation and appropriate
illustration be rotated each month among
members of the Editorial Board.
Forum
This section provides for contributions each
month by each office. Subject matter, author-
ship, illustrations, etc., to e ~
III ref each office Editorial Board.
-- --- ....6s-- -Letu generic ti1L.les be used in
lieu of organizational titles.
Definition
There is a plethora of alphabet designations for
items of interest to the DDA Planning Team but
of which little is factually known. Examples
STATINTL are SLUG,
ICS3 FOIA. Suggest
Editorial Board make selection of subject and
assign responsibility for preparation.
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Yes No
STANDING DEPARTMENTS (continued)
Events
This would report actions of interest to the
DDA Planning Team. For example, installation
of additional computer capability by OJCS,
acquisition of new space by OL, etc. Items can
be gleaned from the weekly reports and/or can
be submitted by the senior and associate editors,
Innovations
Instead of inventing the wheel eight times, an
office that comes up with a new idea which it
has implemented would describe and evaluate.
This column should include failures and well as
successes.
This column could address either or both the
techniques and substance of MBO. Contributions
could be solicited from ODDA, the DDA offices,
or outside DDA.
Letters to the E or (or Quesons and Answers)
This co d be t e means to stimulate a dialogue
amon' the readership.
(Plans Staff Post Script) This would be the column
for use by Plans Staff for administrative purposes--
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STANDING DEPARTMENTS (continued)
P.S. (continued)
announcement of a quarterly meeting of the
DDA Planning Team; comment on matters per-
taining to exchange. Although a "standing
department", the column would be used only
when item of sufficient importance to warrant
publication.
GENERAL ARTICLES - solicited and unsolicited
"How to do it"
Informaa
Personal Experiencee (e.g. report by DDA on tri
Personality Profile new office directo" appointed
bio sketch or interview
Informal Essay (think piece
example)
Reports of findings, a9t.vities, etc-(e.g. consolidation
committee)
Interpretation of concepts, trends, deve3opment,~( g, the
futur
l
e ro
e of mini-computers)
N
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STATIN
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