IDENTIFICATION OF RECORDS TO BE DESTROYED

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83B00823R000400030017-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: June 3, 2002
• Sequence Number: 17
• Publication Date: October 29, 1975
• Content Type: MF

Approved For Release 2002/08/15 : CIA-RDP83B00823R000400030017-3
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Approved For Release 2002/08/15 : CIA-RDP83B00823R000400030017-3
 Approved p1
llcv :i uv~ ,:
1!111 fi
2 9 OCT ?75
MEMORANDUM FOR: Deputy Chief/Administration and Training
Division
SUBJECT Identification-of Records to. be Destroyed
REFERENCE . MBO Objective OS-D 01-76
The Personnel Branch has identified the following volume
of records which may be destroyed. The soft files on personnel
who separated prior to 1 January 197q will be reviewed by the
Deputy Directors before being sent to ARC for retention until
the present moratorium is lifted. The total volume of records
held by the Personnel Branch is 103.66 cubic feet.
Type of Record C.F. to be % of Record
Destroyed Holdings
Personnel Soft Files 15 14%
Promotion Materal 2 2%
Subject Files (estimate) 2 2%
Working Files 4 4%
Reading Files (chronos) 1.5 1%
24.5 23%
In addition, the Personnel Branch turned in one two
drawer safe, which reduces by 50% the safe keeping equipment-
other than the vault.
STAT
i , Perso l Branch, A&TD
Office of Security
AdM
Approved For Release 2002/08/15 : CIA-RDP83B00823R000400030017-3
 MILESTONE I I
1) Finance Notices and Regulations
2) Cash Boxes
3) Contracts Folders
4) Field Station Folders
5) OSR, Emcumbrances and Procurement
IBM Runs
6) Time Sheets, Annual Leave Ledgers,
and Pay Cards
7) Procurement Requisitions and Folders
8) Reduction of IBM Budget Runs
9) Prior Year Budget Folders
10) Security Finance Personnel Folders
11) Locator Spindle of All Security
Personnel.
STAT 12)
STAT 13)
Prior Years Folders
14) Miscellaneous
(As of 31 October 1975) TOTALS
%? y/^rG.uk'r 5 ~,, C v r
A B C D
Must Be Must Be Should Be Should Be
Kept Destroyed Kept Destroyed
Approved For Release 2002/08/15 : CIA-RDP83B00823R000400030017-3
 Approved For Release 2002/081'15 : CIA-RDP83B00823R000400030017-3
TRAINING BRANCH RECORDS
TYPE RECORD: OFFICE FILES
External Training
Internal Training
Working Folders
Previous CY & FY Records
Resource Files
General Administration Files
Course Records Files
VOLUME
REDUCTION PLANNED
2 ft. none
2 ft. none
6 1/2 ft. destroy all except
current folders
(-1 ft.)
3 1/2 ft. keep only current
and past year
records (-1/2 ft.)
4 1/2 ft. none
1 1/2 ft. destroy all except
current files
(-1 ft.)
2 ft. destroy all except
current files
(-1/2 ft.)
REFERENCE MATERIAL
Books
Catalogs
Handouts
1 ft. destroy all except
current catalogs
(-1/2 ft.)
2 ft. destroy all except
material in use
(-1/2 ft.)
ODD-SIZE MATERIALS
Movie Films
Visual Aids
Visual Aids Materials
Training Record Cards
TI
Briefing Records
none
none
none
3 ft.
4 ft.
4 ft.
CARD FILES
E6 ft.
,6 ft.
none
none
Approved For Release 2002/08/15 : CIA-RDP83B00823R000400030017-3
 Approved For.e~le~~e~AQ2/p8~1 CIA-RDP83B00823R000400030017-3
2 OCT 1975
ADMINISTRATION & TRAINING DIVISION
MILESTONE 2
IDENTIFICATION OF MATERIAL FOR DESTRUCTION
ITEM 3A OFFICE FILES
Miscellaneous
On Hand For Destruction
14 linear feet 1 linear foot
ITEM 3D REFERENCE MATERIAL
Reference Material 2 linear feet none
TOTAL 16 linear feet 1 linear foot
Approved For Release lb2/08/15''C114=RdP8313bb823R000400030017-3
 Approved For Release 2002 1 ~~ 1A B~~$38000400030017-3
MILESTONE 2
SUGGESTED RECORD DISPOSITION SCHEDULE
FOR COMPLETION BY 1 JULY 1976
ITEM 3A OFFICE FILES
LF
ON HAND
LF
SHOULD BE KEPT
SHOULD BE DES
OHDER/USAGE HISTORY RECOR
FOR OS OPI AGENCY BLANK F
DS
ORMS 2.0
2.0
ADMIN/SUPPORT SERVICE REQ
UESTS 2.0
1.0
1.0
0DRRESPONDENCE/CHRONO FIL
ES 1.0
.5
PROPERTY REQUISITION FILE
S 1.5
2.0
2.5
OL AND OS DIRECTIVES/NOTIC
ES 1.5
1.5
AGENCY PROPERTY CATALOGS
1.0
1.0
PROPERTY VOUCHERS/RECEIPTS
2.5
1.0
1.5
TVA AND VEHICLE FILES
1.0
1.0
PROPERTY REQUISITION LOGS
.5
.5
OS OCCUPIED SPACE RECORDS
1.0
1.0
ITEM 3B CARD SIZE FILES
PROPERTY RECORD CARDS
1.0
1.0
ITEM 3D RFl' EItEJCE MATERIAL
1.0
.5
.5
CO, C' ERCIAL (UNNCLASSIFIID)
CATALOGS AND BROCHURES
OF SUPPLIES/EQUIP113NT
TOTALS 19.0
13.0 6.0
Approved For Release 2002/08/15 : CIA-RDP83B00823R000400030017-3
 Approved For Release 2002%O$%15 : CIA-RDP83B00823R000400030017-3
2 3 OCT 1975
INFORMATION SYSTEMS SECURITY GROUP
MBO Objective OS-D 01-76, Milestone Two
Two cubic feet of Top Secret Control records are
slated for retirement.
Computer Security Subcommittee files belong to the
Subcommittee and will eventually be turned over to them.
The large volume of reference material is currently
being examined for duplicate or out-of-date publications
which will be disposed of.
All other material may be classified as "should be
kept."
Approved For Release 2002/08/15 : CIA-RDP83B00823R000400030017-3