MILITARY OFFICER PERFORMANCE EVALUATION REPORT PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M01133A000700130009-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 16, 2016
• Document Release Date: January 24, 2005
• Sequence Number: 9
• Publication Date: March 19, 1974
• Content Type: REGULATION

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IC STAFF OPERATING INSTRUCTION NO. 11
SUBJECT: Military Officer Performance Evaluation Report
Procedures
1. The performance evaluation report (also known as an
efficiency report or a fitness report) is the single most important
document affecting a military officer's career. It is the key
document used in selecting officers for promotion, schooling, and
assignment. Accordingly, it is imperative that these reports be
rendered accurately and on time in accordance with the appropriate
service regulations and instructions.
2. Required reports are initiated by the Military Personnel
Division, SPD, which maintains a suspense file for this purpose. When
a request for a report and rating forms are received by AO/DCI, that
officer will route the request directly to the Executive Officer, IC
Staff who will complete the evaluation report notice form. The Notice
together with appropriate rating forms will then be forwarded to the
rating official. (See Annex A for evaluation report notice form.)
After the last staff official completes his respective part of the
performance evaluation report, it will be returned through the Executive
Officer, IC Staff and the AO/DCI to the Military Personnel Division for
transmission to the military service concerned. Selection of the appro-
priate rating officials will be made in accordance with Annex B, the IC
Staff Military/Naval Officer Rating Scheme. This rating scheme was
constructed after consulting officers of each service as well as
appropriate service regulations. From time to time, it will be necessary
to update the rating scheme to accommodate changes in senior personnel.
3. Ratings may occasionally be requested at times other than those
reflected in the MPD suspense file (e.g., a special report to reflect
a period of outstanding service). In those cases, the officer's
immediate superior will initiate a request to the Executive Officer for
the appropriate form(s) which will then be processed in the manner
outlined above.
STAT
Executive Officer, ICS
Attachments:
Annexs A and B
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ANNEX A
MILITARY OFFICER PERFORMANCE EVALUATION REPORT NOTICE
DATE
OFFICER:
Position:
Rater:
Reporting Officer
(Signer):
Endorser:
Reviewer:
Type Report:
) Regular/Annual
) Reassignment/Detachment
) Special ( ) Change of Rater
Date report due in DCI/Admin:
Date report due in MPD:_
Return attached to Executive Officer/IC Staff when action completed.
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 JOB TITLE
Office of the D/DCI/IC
or Deputy
CS Officer
CPAG Officer
PRO Officer
MPRRG Officer
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MILITARY/NAVAL OFFICER RATING SCHEME
SERVICE WRITER
SIGNER (RATER)
Army
Navy
Air Force
Marine
AD/DCI/IC D/DCI/IC
AD/DCI/IC D/DCI/IC
AD/DCI/IC AD/DCI/IC
AD/DCI/IC D/DCI/IC
Group Director D/DCI/IC
Group Director D/DCI/IC
Group Director Group Director
Group Director Group Director
Army -
N
Dir/CS"
ir/CS'-
avy
Ai
Dir/CSaL
Dir/CSi`
r Force
Dir/CS4-
Dir/C
'C'
Marine
Dir/CS'
S
Dir/CS-1V
Army
Navy
Air Force
Marine
Branch Chief** D/DCI/IC
Branch Chief** D/DCI/IC
Group Director Group Director
Branch Chief Group Director
Branch Chief
Branch Chief
Group Director
Group Director
(Letter Report) Group
Branch Chief Grou
_
n4---.
p
an
h
-~
c
Chief. Group Director
**Via Group Director
ENDORSER(S)
DDCI
N/A
D/DCI/IC & DDCI
N/A
DDCI
N/A
_, -
D/DCI/IC & DDCI
N/A
D/DCI/IC
N/A
D/DCI/IC & DDCI
N/A
DDCI
N/A
D/DCI/IC & DDCI
N/A
19 March 1974
REVIEWER
N/A
Director, CS*
N/A
DDCI
N/A
Director, CS*
N/A
D/DCI/IC
DDCI
N/A
D/DCI/IC
N/A
Director,CS*
N/A
D/DCI/IC
DDCI
Director, CS*
N/A
D/DCI/IC
**Group Directors are non-?SOD
civilians. Pattern will -I,--
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12 March 1974
Re your recruitment plans, all final commitments to prospective
personnel can only be made by the Director of Personnel. Therefore,
we can initiate security and personnel actions and so advise applicants,
but final commitments are not the responsibility of the requesting
element. You are advised not to send letters over your own signature
on these matters. If you feel exceptions are warranted, please discuss
them with me.
PD/D/DCI/IC
Distribution:
All Group Chiefs
IC Registry
D/DCI/IC
AD/DCI/IC
PD/D/DCI/IC
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15 January 1974
IC STAFF OPERATING INSTRUCTION No. 9
The following procedure is to be followed in
coordinating ICS recommendations for USIB consideration.
As items are identified and approved as appropriate
for USIB consideration, staffing is to be completed
and papers for distribution to the principals prepared
at the latest, by the Thursday prior to the following
week's USIB meeting. Earlier distribution of material
to USIB principals through the USIB Secretary is desirable.
Identification of the item is to be furnished E: I
I will coordinate with D/DCI/IC and respond to USIB
Secretariat.
PD/DCI/IC
Distribution:
All Group Chiefs
IC Registry
D/DCI/IC
AD/DCI/IC
PD/DCI/IC (subj)
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3 r`fl,~_j
IC STAFF OPERATING INSTRUCTION No. 8
Attached is a statement proposed by General Graham, on request
of the DCI, as an instruction from the DCI to the D/DCI/IC. The
Director's plan is that work objectives be defined at various hierarchial
levels against which progress of the responsible office can be evaluated
as part of the employee evaluation system. In order. to implement this
plan within the IC Staff, General Graham has asked that each Group
and Staff Chief propose a similar statement which he can review and
officially issue. We anticipate also that each Group Chief would out-
line as part. of this annual evaluation of employees, specific goals and
tasks expected of each of his subordinates over the next year.
Each Group Chief and Deputy should review the attached and
prepare for my-review by 15 January a similar statement for themselves.
I will plan to go over these with each of you and then forward them to
General Graham per his request.
PD/DCI/lC
Attachment
As stated
Distribution:
All Group Chiefs
IC Registry
D/DCI/IC
~DD/DCI./IC
PD/DCI/IC (subj)
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 '7.3?-13
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26 November 1973
MEMORANDUM FOR: Executive Secretary
Attached is my concept of a letter of instruction to me from
the DCI per your request of 23 November.
Daniel 1 0. Graham
Major General, USA
D/DCI/IC
Attachment
MG Graham/wel
DIST:
Orig-Addee
1-ER
1,D/DCI/IC Chrtin
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DRAFT
ME 9RANDt 4 FOR: Deputy to the DCI for the Intelligence
Community
SUBJECT: Letter of Instruction
During the next twelve months I expect you to accomplish the
folloan
-Create and maintain an efficient multi-agency staff capable of
evaluating community efforts in analysis and production, collection
and processing, and resource utilization;
--Establish a system. of relating unity resource expenditures
to .Ivey intelligence questions of users (KIQ)
--Evaluate c o niter Intelligence products and advise and the
N1Os of ways and means to improve them;
Energize and improve coi ty intelligence coordinating
mechanisms---USIB, IRAs NSCIC and the R&D Council ;
--Prepare the annual HFIPO and the quarterly resource reports
IRAC;
y improve the visibility of tactical intelligence
resources for DCI review and recommend improvements in the national/
tactical Intelligence interface;
-Establish a coordinated ccmuni ty effort to improve analytical
methods and to improve the quality and acceptability of outside sue-,
stanti ve research.
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I expect the above to be accomplished with a minimum permanent
staff and with minimum perturbation of existing command structures
In the Intelligence co unity.
W. L. Co' by
2
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