REPORT ON OPERATIONS OF CENTRAL REFERENCE FOR FY 67

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04546A000600060013-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 40
• Document Creation Date: December 16, 2016
• Document Release Date: October 27, 2004
• Sequence Number: 13
• Content Type: REPORT

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PREFACE
This Annual Report, intended primarily for internal use,
contains a statistical summary of the operations of the Central
Reference Service for FY 1967.. Statistical information for FY 1965
and FY 1966 are shown, where appropriate, for purposes of
comparison.
The period covered by this report was a year Of some changes
and, more importantly, a year of preparation of a comprehensive
reorganization of the entire central reference function. The
preparations for the reorganization commenced in early second
quarter of FY 1967 with the 0 study concerning and
continued through the User Group Survey of February/March 1967,
and the establishment of the Reorganization Planning Group in early
May 1967. During the year, the
the Liaison Staff (LS), were moved to the
and the Collection Guidance Staff and
respectively. (Statistical information for
and LS is not included in this report.)
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CENTRAL REF 'RENCE SERVICE
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FOREIGN
INSTALLATIONS
DIVISION
DISSEMINATION
FILES DIVISION
BIOGRAPHIC
REGISTER
ACQUISITIONS
BRANCH
GRAPHICS MACHINE
REGISTER
1 11 SUPPORT
DIVISION
CIA
tLIBRARY
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{ADMINISTRATIV1
STAFF I
INDEXING &
SERVICES DIVISION
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ANNUAL REPORT OF THE
CENTRAL REFERENCE SERVICE
FISCAL YEAR 1967
A. CRS Budget
The total expenditures of the Central Reference Service for
the Fiscal Year 1967, as detailed on page 2, amounted to
These figures exclude reimbursables
books and publica-
tions purchased for other offices of the Agency
the total expenditures for the
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during FY 1967.
and
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Next 4 Page(s) In Document Exempt
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4. Tra i
Courses and conferences attended by CRS personnel were as
follows:
T?Le of Training
No. of Persons
External Courses
127
Agency Courses
218
Conferences, Seminars, etc.
18
Total
363
The majority of training, in terms of participants, was
concentrated in the following categories:
IBM Training
Introduction to Intelligence
Introduction to Corununism
Languages
Foreign Service Institute
Supervision & Management
ADP Orientation
49
10
Additional detail' 6 'given in the CRS training' report,, which
follows.
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k1i,_..,...
~ ANNUAL CRS TRAINING REPORT FOR FY 1967
OTR SPONSORED
External Schools - Semester Courses
George Washington University Recent Trends in Latin
America
Communist China: A
Regional Survey.
American University
Paperwork Management,
No. of
Students
Part I
1
Paperwork Management,
Part II
ADP Systems .
I
4
Seminar on Sino-Soviet
Relations
1
The Systems Approach
2
Management of ADP Systems
1
U.S. Department of Agriculture
Fundamentals of Photography,
Part I
Sub-total
14
Foreign Service Institute
Special Area Courses
11
Winona School of Professional
Photography
Photography
I
American Management Association
Civil Service Commission
Management Reporting Systems
and Technology
ADP Orientation
1
Executive Orientation in PPB
1
Federal Program Management
1
Skills and Ggals of Management
1
American Documentation
Institute
1966 ADI Annual Meeting
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External Sokools - Other Courses
(cont)
No. of
Students
Department of Defense
Data Processing Management
Association
Indiana University
American Library Association
Association of Asian Studies
University of Pittsburgh
Brandon Associates
Engineers Joint Council and
Battelle Institute
Missile Systems & Logistical
Support Orientation (Red-
stone)
Counterinsurgency
Meeting & Exhibit - Harris-
burg
NIPA Career Education Award
for 1 Year's Study
Institute on Use of Library
of Congress Classification
System
Pre-conference Institute
Annual Conference 2
Congress on Electronic
Information Handling
ADP Systems Development Process 2
Information Retrieval Train-
ing Course 2
Sub-total ' 36
N-0156 - 407 Accounting
Mach. Operation, 6
- 360 IntPoduction 11
- 360 Assembler
Language Coding 2
Principles 14
- Basic Machine Opera-
tions and Wiring 7
- 360 Basic Operation
System-8K
- 360 Operations
Planning
- 360/20 Programming
Hands On
- Basic Punched Card
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External Schools - Other Courses (cont)
No. o:
Students
IBM - Localtcont) 360 Operating
Systems Concepts
& Facilities
- 360 COBOL
1440 Report Pro-
gram Generator
- DISK/TAPE Operating
System
- Basic Computer Sys-
tems Principles
- 519 Document Origi-
nation Machine
Operations
2
5
2
11
Sub-total
TOTAL EXTERNAL
77
Internal
Introduction to Intelligence (IOC)
72
Introduction to Communism (IOC)
55
Language (during duty hours)
23
China Familiarization
16
Arabic Familiarization
2
Russian Familiarization
3
Supervision & Management Courses
7
Russian Transliteration
5
Writing Workshop
1
Intelligence Review
5
Senior Management Seminar
1
Mid-Career Executive Development
2
ADP Orientation
18
Intelligence Research (Map & Photo Interpretation)
6
Support Services Review
2
TOTAL INTERNAL
218
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TRIPS.*'COURSES AND SEMINARS ATTEND: D ON TDY BASIS
Participants
Annual Meeting, American Library Association
GUIDE International Committee Meeting
National Microfilm Association Annual Convention
South America Area Familiarization
Africa Area,Familiarization
American Standards Association
Far East Area Familiarization
Military Installations Familiarization Tour
Conference on Bibliographic and Research Aid in
Soviet Studies
IBM Facility to See Det+onstration of ITRIC
TOTAL
18
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C. DOCUMENTS RF,UIVED
SOURCE AND VOLUME OF DOCUMENTS RECEIVED
SOURCE AGENCY
FY 1 65
FY 1966
FY 1967
USIB: State
99,300
93,500
90,681
DIA
6,500
11,900
99,280
Army
70,400
61,500
22,819
Navy
26,200
23,400
10,220
Air Force
37,700
24,700
15,767
CIA:
24,300
21,200
18,549
DD P
43,200
45,300
44,828
Other
70,200
2,700
21,400
87,900
3,301
66,678
,.
310,300
302,900
305,445
OTHER:
11,000
7,400
7,375
AID
13,300
7,800
5,013
Agriculture
7,500
6,4oo
5,881
International
Organizations 17,100
19,000
19,631
USIA 3,800 3,000 2,485
Miscellaneous
19,100
17,200
18,811
Special Intelligence
504,200
507,500
25 2,046
Total Other
576,000
568,300
581,242
GRAND TOTAL
886,300
871,200
886,687
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D. SERVICES PERFORMED
TOTAL
FY 66
LIBRARY SERVICE
Information Requests
1414,300
Loan & Retention Requests
165,000
Intellofax Requests
2,500
Intellofax Reference Furnished
920,300
Pages Reproduced from Microfilm
377,100
Bibliographies Completed
143
BIOGRAPHIC REFERENCE SERVICE
Requests
31,000
Written Reports
5,1+00
Name Reference Furnished
1,913,100
Documents Furnished
103,1400
INSTALLATION REFERENCE SERVICE
Requests
6,000
Written Reports
153
SPECIAL INTELLIGENCE REFERENCE SERVICE
Requests
10,100
Documents Furnished
151,900
Documents Reference Furnished
13,231,000
GRAPHICS REFERENCE SERVICE
Requests
17,200
Photographs Furnished
1460,300
Films Loaned
3,900
Films Screened
2,200
ISITIONS SERVICE
AC U
,
Newspapers & Periodicals Obtained
1,352,100
Books Obtained
1114,500
Information Requests
28,000
DOCUMENT DISSEMINATION SERVICE
Documents Distributed Excluding
Special Intelligence).
363,700
LIAISON STAFF
Requests
5,200
Briefings & Debriefings
700
TOTAL
FY 67
141,875
177,113
2,310
786,1412
1+80,179
200
31,1489
1,1455
2,570,385
139,396
7,793
277
10,770
131,031
12,920,300
20,100
1+98,639
3,831
1,7147
1,271,987
130,355
17,619
3614,61+1
2,525
336
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E. ANALYTICAL; INDEXING, AND FILMING OPERATIONS
ACTIVITY
NUMBER ADDED NUMBER ADDED FILE SIZE
FY .66 FY 67 30 June 67
ANALYSIS/CATALOG'.,.
Document (Intellofax System)
170,400
214,225
4,991,025
Special Intelligence Documents
Indexed
86,910
123,540
1,303,510
Films
501
523
9,265
Books - New Titles
4,141
4,614
61,028
SELECTIVE ANALYSIS/ PROCESSING
Biographic Information - Name
Reference
1,553,500
1,237,000
19,582,000
Installation Information - Documents
89,447
88,473
2,145,666
Film Information - Documents and
Information from Film Analysis
878
523
24,678
Photographic Information -~Infor-
mation from Photo Analysis
91,800
94,561
1,181,182
FILMING OPERATIONS
FY 66
FY 67
Machine Division: Documents
173,319
179,203
Photographed
Pages photographed
885,400
844,742
Special Register: Documents Photggraphed
(for Aperture Cards)
9,800
78,755
Pages Photographed (for Aperture Cards
and Reel Film)
210,200
224,718
Graphics Register: Photos Reproduced
in GR Laboratory
30,667 49,258
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G. CRS CARD FILES
TYPE OF FILE
CARDS ADDED
FY 66
CARDS ADDED
FY 67
CUMULATIVE
HOLDINGS
CATALOG CARD FILES
LY Book Catalogs
25,500
28,218
330,083
LY Document Source*Card File
282,400
301,405
5,298,179
FIB Installation Card File
65,500
69,196
1,707,053
BR Bibliographic Card File
4o5,600
157,328
3,604,691
BR "One Name" File
1,003,000
857,391
11,754,738
GR Motion Picture Reference File
900
1,036
20,575
1,782,900
1,414,574
22,715,319
IBM INDEX CARD FILES
Intellofax
2,425,100
2,241,131
20.,518,522
GR Spot Photo Index
336,000
530,288
3,138,970
GR Personality Photo Index
16,900
31,223
356,947
FID Installation Card Index
5,700
6,084
504,821
GR Motion Picture Index
12,900
15,288
280,906
SR Special Intelligence Detail
1,141,400
1,042,091
22,753,335
SR Report Title Index sand
Special Projects
576,100
546,355
2,603,806
BR Miscellaneous
232,400
196,601
?3,170,216
BR Dossier Control
130,500
53,284
2,212,935
MD Miscellaneous Files
250,100
397,627
1,317,564
OBI Miscellaneous Files
515,200-
357,681
4,263,720
DD Miscellaneous Files
290,000
458,833
161,760
TOTALS
5,932,300
5,876,486
61,283,502
APERTURE CARD FII,RS
LY Document Files
224,400
224,518
4,839,554
SR Special Intelligence Document
File
9,800
27,862
321,815
TOTALS
234,200
252,379
5,161,369
GRAND TOTALS
,
7,950,000
7,543,439
89,160,190
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SOURCES OF DOCUMENTS RECEIVED
(by Percentages)
FY 1967
STATE
USIA
SPEC. `TELL.
1. 0.
_ AGRICULTURE
Clr R
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The Section recently obtained several new low cost cameras for
use in the Graphics Procurement Program. The use of this lower cost
equipment is part of a program to evaluate the use of the Instamatic
fully automatic type cameras by Agency travellers who have little
interest and experience in photography.
Recruiting efforts are underway to obtain a replacement for
one of the Agency Photographers who recently left to accept a
position with Navy.
Pictorial Services Branch reviewed its requirements for service
from PSD, in an attempt to estimate changes resulting from new
selection criteria and service requirements stemming from the CRS
reorganization,
GROUP I
ExcludEd from automatic
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GRAPHICS REGISTER
STATISTICAL SU)* ARY
JULY FY-1968
I. Acquisitions
A. Photo
10,028
B. Film Prints
116
II. Processing
A.
Photos Analyzed
10,102
B.
Films Analyzed
78
C.
Videotapes Analyzed
5
III. Additions to Collections and Cumulative Totals
A. Photos Accessioned
C. Photos Produced in Crash Lab
Ground
Tota 1
personality
1.211
'
Negatives
Prints
Total
Total Master File
2
~ '8.OW.,
MWM~
1,185,616
D. Motion Picture Activity
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!motion Picture Prints and Titles Accessioned
Prints
Total
Titles
Total
C. Total Films in Inte llofax- Systen
20,875
IV. Services
CIA
A. Requests
Photo Branch
82
Film Branch
323
Total
1,150
B. Photos Supplied
Non-CIA TOTAL
472 1,299
50 373
522 1,672
43,647.
28,746
72.393
CIA Photos
19,208
-
DIA Photos
'746
-
-raia
Total
~~4J 2 4-
x,439
-Films Shown
Films Loaned
Intellofax References.
Equipment Loans and
Technical Assistance
A. Briefings Given
B. Debriefings
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583
2,
350
10
14
GROUP 1
Excluded from Automatic
_ Tfwnlsaa~{~c+lsf {At!
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DOCUMENT AND PICTORIAL SERVICES DIVISION
MONTLY REPORT
OCTOBER 1967
PICTORIAL SERVICES BRANCH
FILM SECTION
Films on Automatic Data Processing
Motion pictures concerning ADP were shown to two Agency groups
during October. Personnel from EDP Support Division, CRS, began
screening a series of films relating to the technical aspects of
computer operations, and all. Office of Communications Headquarters
personnel viewed a series of films on the general subject of com-
puters, as part of a program to familiarize employees with a basic
appreciation of their newly acquired computer.
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PHOTO SECTION
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Office of Economic Research was furnished 26 photographs concerning
Soviet vessel being loaded at Novorossiysk for Vietnam and of Soviet
Steamship Turkestan, recently returned from Vietnam after being strafed
by U.S. Forces.
PERSONALITIES
State Department - Personality photos were furnished White House
briefing books covering pending visits of Mexican President Diaz Ordaz,
Cameroon President Abidjo, and Jamaican Prime Minister Hugh Shearer.
The Current Foreign Relations Publication was furnished with photographs
on Egyptian and British personalities.
NPIC - Photograph of Soviet Scientist Boris Dotsenko, who defected
to Canada, was furnished NPIC for briefing purposes.
OCI - The NIS Chapters 5)7 and General Survey were supplied with
photographs of personalities from the Dominican Republic, Portugal,
Ethiopia., Panama, Surinam, Mexico, and Greece. The Current Weekly
Intelligence Publication was provided with photographs of. leading
Venezuelan, Guianan, Mexican, German, and Afghan personalities.
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DIA - Joint Chiefs of Staff were provided with photographs of
leading Panamanian personalities for briefing purposes. Photographs
of Egyptian and Yemen personalities were requested for CINCSTRIKE.
BR - During the month of October, BR was furnished 54 photographs
of personalities for the Argentine Handbook to be published in
November.
TECHNICAL SERVICES STAFF
I
Annual Exposition in New York.
Testing of the new microfilm camera has been completed. With
certain minor changes, the camera will be accepted. The three additional
cameras will be received in about 45 days.
Services Staff answered 23 service calls, in addition to preventive
maintenance on four machines.
DOCUMENT LIBRARY BRANCH
Visit to DIA
I visited DIAXX-3 in
the Pentagon on 11 October. They were briefed by and
members of his staff on codeword operations. This facility services
the entire DIA Community.
DIS School Exhibit
(represented CIA at the
Defense Intelligence School. The exhibit of selected CIA publications
and documents was held for one full day for the benefit of 117 students.
Many students' questions were answered by the two representatives. The
Inter-Agency Products Fair (Exhibit) was considered successful. Forty-
seven man hours were expended on the project.
ADP Orientation Course
attended the three-day ADP Orientation Course
held October 31 - November 2 in the Magazine Building.
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C/TSS, attended the Business Equipment Manufacturers'
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I. Acquisitions
A. Photo 11,764
B. Film Prints 146
II. Processing
A. Photos Analyzed 15,667
B. Films Analyzed 70,
C. Videotapes Analyzed 9
III. Additions to Collections and Cumulative Totals
DOCUMENT AND PICTORIAL SERVICES DIVISION
PICTORIAL SERVICES BRANCH
STATISTICAL SUMMARY
IV. Services
Photo Branch
Film Branch
Total
936
B. Photos Supplied
CIA Photos 18,387
DIA Photos 7,063
Total 25,450
A. Photos Accessioned
Ground
Totes i
Personality
Total
Total Master File
It
1,199,39
B. Motion Picture Prints and Titles Accessioned
Prints
Total 15,138-
Titles
Total _9243
C. Total Films in Intellofax System 20,889 _
C. Photos Produced in Crash Lab
Negatives
'Prints
D. Motion Picture Activity
Films Shown
Films Loaned
Intellofax References
Equipment Loans and
Technical Assistance
V. A. Briefings Given
B. Debriefings
GROUP 1
Excluded from Automatic
S-E-C-R-E-T
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Downgrading and
Declassification
Non-CIA
514
560
TOTAL
28,442 46,29
28,442 53,892
4,08
186
280_
21,
20
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DOCUMENT AND PICTORI:"_I. SERVICES DTVTS7.,,.N
DOCUMEN'T' LIBRARY B1