PROJECT COMPLETED DURING WEEK

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300270014-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: October 12, 2005
• Sequence Number: 14
• Publication Date: February 15, 1954
• Content Type: REPORT

Approved For Release 2005/ 21 : CA-RDP70-00211 R000300270014-3
ogncurrenti with the structure for eadquartere. Certain functions
(in particular, stock control) planned to be conducted at the depots
are still carried on in Headquarters, and a determination should
be made as to continuance of these functions at Headquarters. The
starting date is being set at rarch 15, to allow time for necessary
information to be received from the depots. Target date - Open.
Estimated man days - 32.
fro eat 4-' Revision of munched-Card i edge inventory Procedure
The ! ecurity Badge Inventory files were brought up-to-date and
balanced. Revised procedures were developed and approved for in-
stallation.
ct 4-49 - Analysis of Publications Distribution
report has been sutmittsd to the Erb Admin for concurrence.
If the report is accepted, the project will require about two weeks
additional work installing procedures.
Project 1:32 - Insurance - Claims Pranoh 5urv
The operating factors of the insurance side of the Insurance Claims
oh continue to keep abreast of the current workload. Efforts
are being extended to strengthen statistic and dollar controls be-
tween Machine Records and the Branch. The Flexoline file for a cen-
tral index is still not set up. New forms and procedures have just
been initiated to facilitate the handling of the records and statis-
tical data pertaining to all clans.
Security is still stuc ing the proposed TS Handbook. We 4
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developing the details for the procedures of the Central TS Con-
trol operation.
Project 4-76 - Records Management f'urvey, Medical Office
To date, all of the files and equipment have been inventoried. A
records control schedule has been prepared and agreed to by. the
medical Office. Medical records of employees separated from the
Agency are in the process of transfer to the Records Center.
The installation of reports management, correspondence management
and forms management programs, and the installation of the standar-
dized filing system, are the next steps to be undertaken.
nt Survey, Office of Scientific
genes
This project includes inventorying all records and filing equipment,
the establishment of filing stations, the installation of the stan-
dardiaed filing system, the development of a records control schedule,
the preparation of a records disposition schedule and the installa-
tion of forms, reports and correspondence management programs.
Preliminary disposition plans have been made for the majority of
the items listed.
Project 4
ement Survey. Office of General Counsel
An inventory has been prepared of the records and filing equipment.
Detailed filing plans are now in process of preparation. The appli-
cation of forms, reports and correspondence phases of the records
management program are the next steps.
Project 4-79 - Records ? ana a rent Surve FpII
The inventorying of files and filing equipment has been completed.
Inactive records have been transferred to the Records Center. The
thief of the Division has agreed to the installation of the standar-
dized filing system'and it is now being installed. Plans have been
foxulated for the next steps which provide for forms, correspon-
dence and reports management phases of the program.
Project 1;-
The identification of microfilming equipment contained in a recent
inventory of all reproduction equipment in the Agency has been com-
pleted. A proposed form and a draft of an Agency notice to be used
in conducting the survey have been prepared.
-3-
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4-82 - Handbook for the Sub ect Classification and. Fili
o Correspondence Recor
comments have been received from the Regulations Control Staff.
These comments are now being reconciled with the offices that sub-
mitted these. Punched cards have been prepared to facilitate the
expansion and preparation of an alphabetical index to the filing
manual.
Project 4-8 - Vital materials l of Schedules for all Offices
Agreement was reached with the Logistics office and the Office of
Comptroller with respect to what property records of the Supply
Division, Logistics offices are vital and the procedure to be used
in keeping the file current. It was agreed that this could be best
accomplished by making a semi-annual deposit of the stock status
punched card file. in addition, the punched card file, representing
catalog nomenclature for the Logistics Office,, will also :be deposited
semi-annually.
4-84 -
"tcrofilming of the dossiers for the Biographic Register Iivision,
,`I, is in process.
Project 14- , - Standardisation of Information R carts
Specifications for the revised form have been drafted preliminary
to its procurement and testing. Final coordination will be obtained
from the Logistics Office and ID/P.
Frokect 4-86, - Forms Index.
The first phase of the development of a mechanised system for pre-
paring forms index by the punched card method has been completed.
tatistios shown are for the ?:IS prior to absorbing the Records
Management Office on 15 February 1954. Next week's report will
reflect the Records Management projects added on 15 February 19514.
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