MASTER PLAN FOR HEADQUARTERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00244R000100030035-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 16
• Document Creation Date: December 19, 2016
• Document Release Date: November 15, 2005
• Sequence Number: 35
• Publication Date: June 1, 1981
• Content Type: FORM

FORM
1-79
 Approved For Release 2005/12/14: CIA-RDP89-00244R000100030035-2
BEST COPY
AVAILABLE
Approved For Release 2005/12/14: CIA-RDP89-00244R000100030035-2
 SUBJECT:4(Optia
ROUTING :AND RECORD SHE
FORM 610 USEDMO.SUS
Approve
RECEIVED'
OFFICER'S
INITIALS
COMMENTS (Number:'eoch-'commenbfta ;sho,
to-.whom.~n:Draw:,o, line:.across?.column oher:',e
3Attached#oryour review
arecopi;es~ o# therevised~
Statement of Work and -the-r,
evisedProposaLIns'truction.
The? revisions. incorporate .; ;
issues discussed. last week
uring 'our briepf ng sessions
with six'prospecti.ve vendors!;
PS
 ROUTING AND'. RECORD. SHEET,
STAT
FORM
t-79
3ET:4. HQS
610
USE PREVIOUS
EDITIONS
Za'ster, Plan for Headquarters
OFFICER'S-
e INITIALS%
COMMENTS'{Number eoeh "ommenttfo eshow frornMwhoni
to whom Draw .o Ime across,cdumn oher =such commenf
Y Attached for. your review
are4;copes~of tfie`revised
~. i
Statement Of.Work.aril the
revs s ed P-roposal nston
Therevis::ions,.?incorporate?
issues discussed blast. week
during ourbryiefng sessions
with?six prospective vendors`
Q' e
=~tt.s ea
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Statement of Work
1. Background
When the CIA Headquarters Building was designed and constructed
(1955-1962), funding constraints made it impossible for the Agency
to be consolidated in one location. Personnel and functions not
accommodated in the new Headquarters Building remained in other
facilities in the District of Columbia, and Northern Virginia.
A preliminary Master Plan was approved by NCPC on
December 7, 1972 which provided for the consolidation of CIA
personnel and functions at the Langley site. To achieve this,
construction of new building clusters containing 1,000,000 gross
square feet of office space was recommended.
Nine years have passed since the preliminary Master Plan was
approved. In the intervening periods, there have been changes in
space requirements and design strategies that may make the proposed
campus plan obsolete. The space requirements for consolidation are
still approximately 1,000,000 square feet of gross area which will
include approximately 70 percent office space and 30 percent special
equipment or computer space.
In view of the foregoing, there is a need for the preparation
of the Final Master Plan for the CIA which will examine the concepts
prescribed in :the preliminary Master Plan and incorporate any new
design ideas for the consolidation of the Agency.
Along with the preparation of the Final Master Plan, an amended
Environmental Assessment must also be prepared to examine the rela-
tionship of the site's development to national, regional, and local
plans, long- and short-term uses of the environment, unavoidable
adverse environmental impacts, and irreversible and irretrievable
commitment of resources.
It is the intent of the project to receive NCPC approval of
a Final Master Plan and an Amended Environmental Assessment.
2. Scope of Work
The Consultant shall perform professional services necessary
for this project. Such services shall include the following:
a. Project Activity Network Plan
Prepare and submit for approval by the Contracting
Officer five (5) copies of a narrative and graphic
activity network plan for the conduct of the project
work phases. The plan is to include a detailed
network diagram listing all key activities with related
completion time frames. The narrative portion of the
plan shall include a discussion of the network and network
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phasing rationale, shall reflect the Consultant's know-
ledge of applicable laws and regulations and their im-
pact on the project, and shall include a listing of
Federal, state, and local and private or public agencies
and/or community/citizen groups whose input and comments
are considered vital. to the successful accomplishment of
the project.
b. Final Master Plan and Amended Environmental Assessment
The Consultant shall perform the following services
in connection with the preparation of a final Master
Development and Master Utility Systems Plan and the
preparation of amended Environmental Assessment.
(1) After initial review of the existing information
in the Preliminary Master Plan and the Environmental
Assessment, the Consultant will meet with C.I.A. staffs
and receive guidance on: (a) revision and updating of
previously compiled data (b) transportation, street
traffic, and parking.
(2) Prepare and submit for approval by the Con-
tracting Officer ten (10) copies of an outline of the
amended Environmental Assessment in accordance with
GSA Order PBS 1095.4A, "Preparation of Environmental
Assessments and Environmental Impact Statements."
(3) Prepare and submit for approval by the Contracting'
Officer ten (10) copies of a draft Final Master De-
velopment Plan or modification or alteration of the
current approved Preliminary Master Development Plan,
depending on the land use and/or disposition alter-
native selected by the Contracting Officer, together
with a draft Master Utility Systems plan in support of
the physical development plan. These plans shall include
preliminary plans and drawings delineating land use,
building mass, circulation patterns (pedestrian, ve-
hicular and service facilities), proposed project phasing,
space use by functional category, cooperative use options,
elevations, landscape treatment, special features, utility
systems, etc., with appropriate text, study model, maps,
photographs and other illustrative material.
(4) Prepare and submit for approval by the Contracting
Officer ten (10) copies of a preliminary text of the
amended Environmental Assessment. Consult with and
obtain the views of staff officials so as to accurately
reflect official agency positions. Documentation sub-
mitted shall include an Administrative Record of all
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meetings, to include the name of the official contacted,
the date, the subject discussed and the Agency position
thereon; a listing of all Federal, regional and local
agencies and other interested parties from whom comments
have been received; descriptions of any measures that
must be taken by the C.I.A. or the General Services
Administration or other agencies in the development of
a course of action to minimize adverse environmental
effects resulting from the proposed Federal action; a
listing and description of those actions which the
responsible agencies propose to initiate in order to
avoid or to the greatest extent possible any adverse
environmental impacts likely to result from the proposed
Federal action; and selected photographs, maps, sketches
and drawings reflecting a visual documentation of the
selected Master Development and Utility Systems Plans.
(5) Prepare and submit for approval by the Contracting
Officer ten (10) copies of estimated cost data for total
plan implementation. Cost data shall be developed to
show cost for major parts of the project such as site
work, utilities, foundations, building. shell, finishes,
plumbing,-HVAC, electrical, and. special equipment.
(6) Make presentations of the draft Final Master De-
velopment Plan and Utility Systems Plan drawings and
other pertinent plans and amended Environmental Assess-
ment documentation to the Contracting Officer and in
conjunction with representatives of the C.I.A. and the
General Services Administration, to the National Capital
Planning Commission for review and comment.
(7) Submit a camera ready copy of the amended Environ-
mental Assessment, a final Master Development Plan, and
a supporting final Master Utility System Plan, all in-
corporating all revisions and comments of the Con-
tracting Officer, the National Capital Planning Com-
mission, and GSA. Working in joint participation with
representatives of C.I.A. and the General Services
Administration, seek to obtain the necessary approvals
of the developed plan from the National Capital Planning
Commission. The final Master Development Plan shall in-
clude the following:
(a) A site development model to a scale of 1 inch
equals 100 feet of th.e Langley, VA site and its
environs. The model shall extend at least one block
beyond the immediate site boundaries to show access
to the site, including access to and from the George
Washington Parkway, Route 123 and Route 193. The
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model shall be appropriate for presentation to NCPC
and other public display. All new. and existing
structures on the site shall be shown in block form.
Parking, roadways, pedestrian plazas, bus stops,
fences, building entrances, etc., shall be shown to
clearly indicate access to and circulation within
the site. All new and existing landscaping features
shall be shown to clearly indicate extent and height
of plantings. The model shall be covered with a
removable Plexiglas case and be suitable for easy
transport.
(b) Three (3) mounted color photographs (20" x 30")
of the model shall be submitted for presentation.
(c) Five (5) sets of 35 mm color slides of the
model.
(d) One set of plastic film reproducible drawings
(1 inch equals 100 feet or 200 feet as appropriate).
.004 inch with matte finish both sides, of all
development plans showing land use, building massing,
circulation, utility systems, landscaping, special
plan features, general index map, index of structures,
etc.
(e) Two sets of colored presentation drawings delin-
eating redevelopment, land use, circulation systems,
building massing, landscaping, space usage, sections,
phasing systems, etc.
(f) Three perspective renderings (in tempera color)
of the Development Plan; one showing an overall view
and two depicting special interest areas. The overall
view shall be a 20" x 30" bird's-eye perspective. The
special interest areas shall each be 18" x 24" eye
level perspectives.
3. Schedule of Submission
The Consultant shall complete the services required in the
Scope of Work and submit the required reports, drawings, and related
documents to.the Contracting Officer in accordance with the following
schedule.
Submission Calendar Days
Project Activity Network No later than 14 days after
Plan Notice to Proceed.
Amended Environmental No later than 30 days after
Assessment Outline Notice to Proceed.
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Draft Amended Environmental
Assessment
Draft Final Master Plan,
Draft Master Utility Systems
Plan, and estimated cost
data
Final Amended Environmental
Assessment, Final Master
Plan, and Final Master
Utilities Plan and Submission
to NCPC
No later than 70 days after
approval by the Contracting
Officer of the Amended
Environmental Assessment Outline.
No later than 90 days after
Notice to Proceed.
No later than 120 days after
Notice to Proceed.
NCPC presentation Regularly scheduled meeting
in January 1982.
4. Consultant's Responsibilities
a. Furnish written reports of his work on a monthly basis.
b. Pay all shipping and reproduction charges for all charts,
sketches, drawings, manuscripts, and other documents
submitted to the Contracting Officer.
c. Make a least one formal presentation to the Government
during or at the completion of each phase of the contract
and make presentations to the National Capital Planning
Commission as required in order to obtain their approval
of the Final Master Plan and the Environmental Assessment.
d. Confer with and obtain the views of all appropriate
Federal, regional, and local government agencies, private
and public utility companies, transit companies, and
interested citizen/community groups.
e. Utilize, in the performance of the contract, those
personnel and additional Consultants proposed to and
accepted by the Government prior to award of the Contract.
Substitutions shall not be made without prior written
approval of the Contracting Officer.
f. Verify and, where appropriate, revise existing data
contained in the 1972 Preliminary Master Plan and the
Draft Environmental Description for the CIA in Langley,
Virginia.
The Consultant shall contract for Soil Test Borings at
the site to obtain soil data pertinent to the require-
ments of this project. The number and location of borings
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shall be as mutually agreed upon by the Consultant and
the Government. The cost for this work shall be borne
as a reimbursable payment by the Government to the
Consultant.
h. The Consultant shall provide an up-to-date survey of the
site at 1"=100'-0" scale showing property lines, all
structures, roadways, paths, fences, contours at 2 foot
intervals, the existing site utility distribution system,
and landscaping features. The entire cost of this survey
shall be borne by the Consultant.
5. Government Responsibilities
a. Review all material submitted by the Consultant.
b. Furnish necessary space data in terms. of net occupiable
square feet for the project.
c. Furnish necessary data on parking requirements, delivery
vehicles, and motor pool operation.
d. Make available to the Consultant copies of the 1972
Preliminary Master Plan, the Draft Environmental
Description, and other available data concerning land
use planning within the National Capital Region and the
Langley, Virginia area. It will be the Consultant's
responsibility to verify this data. Certain information
contained therein has been. subjected to change since the
data was originally compiled and evaluated.
e. Make available to the Consultant appropriate CIA and GSA
handbooks, specification and reference data, etc., as
necessary.
f. Make available to the Consultant copies of construction
drawings of. the existing buildings on the site.
g. Make available to the Consultant copies of construction
drawings for all presently planned projects on the site.
h. Confer with and advise the Consultant on appropriate
contact sources in Federal and local government agencies,
public and private utility companies, and assist the
Consultant in arranging meetings with designated officials.
6. Payment Schedule
a. The Government will pay the Consultant the amount of the
Fixed Price Contract which shall constitute full compen-
sation for all services and materials required by this
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Statement of Work except for the reimbursable amount for
Test Borings. Progress Payments, if requested, will be
made on the following basis.
(1) Submission to the Government and
approval by the Government of the Draft
Final Master Plan, Draft Master Utility
System Plan, Draft Amended Environmental
Assessment, and estimated cost data 35%
(2) Submission to the Government and
NCPC, and approval by the Government of
the Final Master Plan, Final Master
Utilities System Plan, and Final Amended
Environmental Assessment
(3) NCPC presentation 10%
(4) NCPC approval 10%
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1 JUN
Proposal Information
A. Proposal Instructions
Each Proposal should be sufficiently complete and
organized to ensure that evaluation can be made on
the basis of its content. Elaborate binders, graphics,
brochures, appendixes, and illustrations are neither
necessary nor desired. Legibility, completeness, and
adherence to format are essential.
Submit the original and two duplicate copies.
1. General Information: The general information
portion of the submission will contain:
a. Firm's Name: The complete name, address, and
telephone number of the Offeror.
b. Firm's Contact: The name, title, and tele-
phone number, including area code, of the
individual with authority to negotiate and
contractually bind the company.
c. Facilities: A description of the firm's
location and facilities.
d. Workload: A statement as to other projects,
or contract commitments which could affect
the performance of service on this project.
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2. Project Information: The Project Information portion
of the Proposal shall contain the following details
relating specifically to this project:
a. Understanding: A statement of the project scope
and purpose in the Offeror's own words to demon-
strate his complete understanding of intent,
requirements, and constraints.
b. Approach: A commentary in the Offeror's own words
describing the details of his proposed approach
to comply with the solicitation. This will include
a logical description of the steps to accomplish
the project. A graphic-type diagram of the steps
should be included to clarify the relationships and
timing of tasks.
c. Personnel to be assigned to project:
(1) Team organization chart
(2) Key personnel (include educational, profes-
sional, and experience resumes and task
assignments for project).
(3) Other personnel (include educational, profes-
sional, and experience resumes and task assign-
ments for project).
(4) Subcontractors (include resumes, qualifications,
and extent of involvement in the project).
(5) A statement of commitment by the Offeror that
personnel named in the team organization chart
will in fact be actively assigned to the
project.
2
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3. Experience: The Experience portion of the Proposal
shall contain information demonstrating experience
and capability in the following select areas:
a. Master Planning: A synopsis of the firm's
experience in preparing Master Development Plans
for large installations.
b. Environmental problems: A synopsis of the firm's
experience in analyzing environmental problems.
c. Washington Metropolitan Area: List projects
completed or underway which demonstrate the firm's
familiarity with the area.
d. NCPC Approval Process: A synopsis of the firm's
experience in preparing Master Plans and
Environmental Assessments for NCPC approval.
e. Projects: Information on three previous projects,
most similar to this one, which will establish the
qualifications, experience, and achievements.
Include approximate contract fee amounts. (The
cost for your service--not the implementation cost
for the entire project.) Reference Sources (name
of client, point of contact, address, telephone
number, etc.) The Government reserves the right
to make inquiries of former clients and to adjust
the qualitative evaluation on the basis of such
information. Each of the three projects will be
rated on the basis of relevancy (How close do
the primary factors investigated/analyzed correspond
to the primary factors wh.ich_will-'be of concern
in this project?)
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4. Price Information: The proposed total fixed price for
performance of this project shall be submitted on
Department of Defense Form 633-1. Award may be made
without discussion of the proposals that are received.
Therefore, the proposal should be submitted on the
most favorable terms that the Offeror can submit to
the Government.
B. Contract
It is anticipated that a Fixed Price plus Incentive
contract will be negotiated with the selected Offeror.
The contract incentive will be awarded on th.e basis of
the following percentages of the total negotiated contract:
1. Two Percent: Successfully'meeting all submission dates
required in the Statement of Work with a product that
meets the needs and approval of the Government.
2. Four Percent: Formal presentation of the Final Master
Plan and the Amended Environmental Assessment to the
National Capital Planning Commission.on or before
their regularly scheduled meeting in January 1982.
3. Two percent: Upon formal approval of the Final Master
Plan and Amended Environmental Assessment by the
National Capital Planning Commission.
C. Basis for Evaluation and Award
An evaluation panel consisting of professionals from the
CIA will be convened to review and evaluate the proposals.
The evaluation will be based on the following percentages
of importance for each part of the proposal:
4
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General Information
Project Information
Experience
Price
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