(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81B00878R000800100008-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: December 5, 2006
• Sequence Number: 8
• Publication Date: June 5, 1957
• Content Type: MISC

Approved For Release 2006/12/05: CIA-RDP81 B00878R000800100008-0
SECRET
SAPC 16282
Copy of 66
5 June 1957
1. The purpose of this letter is to confirm our reque'r, for
establishment of uniform procedures between suppliers, consi.;,r:.ees and
Headquarters whereby invoices and vouchers for delivered contract _-:,ems
will be accompanied by receipted delivery tickets. Such proeedrres will
minimize the delays incident to receiving, inspecti_.;n and acceptance of
deliveries between Headquarters and consignees and. G.ereby ensure timely
payments of suppliers invoices,
or Warner Robins: 25X1
a. All shipments of contract items made :y suppliers to the
above consignees will include delivery tickets, in quad icate,
indicating contract number, consignee, part number (or nomenclature
within security limitations) and quantities.
b. As soon as possible after receipt of deliveries from
suppliers, consignees will inspect the incoming shipments and
indicate on all four (4) copies of the delivery ticket the items
received including remarks as to damages or shortages, if any.
Delivery tick is will be signed on behalf of the consignee by
authorized Receiving Officers only. Two (2) copies of the signed
delivery ticket will be returned Immediately by the consignee to
the supplier. The remaining two (2) copies of the delivery ticket
will be retained by the consignee.
c. Suppliers are requested to withhold billings for delivered
contract items until the two (2) copies of the signed dolivery
ticket. have been returned. The supplier should then attach one (1)
copy of the signed delivery ticket to the original of i .i _inv.-)ice or
voucher for the delivered and accepted items and submit Dame to
Headquarters for payment. The remaining copy of the de_`.very ticket
will be retained by the supplier.
3. In special cases involving emergency deliveries of contract items
to Project nr FOG personnel at suppliers plants, the so.pplier will obtain
from recipient of such deliveries signed delivery t.ckets. The supplier
will then frrward four pies of the signed dcI..iv=-ry ticket to the
Receivi:ri; Officer at or Warner Robins, whichever is appropriate, 25X1
for recording, and coup ersignature by the authcortzc;"i Roceivine Officer.
The Receiving Officer, based on the signature of the recipient if known
toN him, will countersign the delivery ticket and return two (2) copies tc
the supplier. The supplies upon receipt of the two (2) countersi ned
dr,livo.cy tickets will follow the same procc duc?c as sct forth in
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Paragraph 2.c., above for billinJ delivered items.
4. In sperm:' cases involving emergency shipments of contract items
to locations other than r Warner Robins, the supplier will notify
the Receiving Officer at Ejor Warner Robins, whichever is appropriate,
of the shipment by submitting directly to the Receiving Officer four (4)
copies of a delivery ticket, The Receiving Officer, upon doterming receipt
and acceptance of the shipment by the consignee, will sign the delivery
ticket and return two (2) copies to the supplier.. The supplier upon
.receipt of the two (2) signed delivery tickets will follow the same
procedure as set forth in Paragraph 2,c., above, for billing, the delivered
items.
5. All suppliers procuring items for establishment ei,d. maintenance
of a spare parts inventory at their plants for use in repairing and over-
hauling Project and/or FOG equipment are requested to follow the procedure
set forth below for receiving, inspecting, accepting and issuance of such
items:
a. Each supplier will designate an appropriate area,
properly controlled, for the receipt and storage of the
items referrer. to above- Further, the comp-;ny will designate
an employee, acceptable tc the Government, who will be respon-
sible for the receipt, >torage, and issue of items in and out
of the controlled area,
b. It is recommended that the Contractor use a standard
company shipping form irdic:eeting the movement of the material
in question from the appropriate company department to the
Project storage area. The shipping form should be prepared
in sufficient copies to provide four (4) copies for Project
Headquarters use. All four (4) copies forwarded to Head-
quarters will bear a certification indicating receipt signed
by the designated responsible employee, Upon receipt of the
in-plant shipping ticket at Headquarters, the Office of the
Director of Materiel will additionally certify that this
material, because of the nature of its end use, could not
economically be delivered into the Project supply system and,
it is considered in the best interest of the Government for
the material to be handled in such a manner.
therefore,
c. In addition to the receiving, storage, and >sae
:function set further herein, the supplier will be expoc"ed
to maintain complete records indicating receipt and issue:,
indicating purpose of issue, and will periodically perform
an inventory in conjunction with a represe~tati.T7e of the
Project designated by the Office of Materiel, The periodicity
of such an inventory to be as mutually agreed upon by the
supplier and the Government.
25X1
25X1
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6. The procodufe stc_tc; in Paragr^ph 5, above;, will also b,-
followed wit]'f re c ,'d to recei ri.z,., inspect on and - ccoptancc of L'il :aid
r(:l fed supplies d?.ciiverod under the film' contracts with EK.
7. T).~F. eoorr:-r ition of r,11 conce.rnr.d Iv ,,equc.stod ir. c_-rryin. out
,_hc ioroinY .
V ry trail,-17 yours,
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Q
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