NOTICE OF AWARD FOR REQUEST FOR PROPOSAL FOR "HUMAN RESOURCE MANAGEMENT - ADVERTISING"

• Document Type: FOIA
• Keywords: xxxxx CONTRACTS
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 0001490350
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 129
• Document Creation Date: June 22, 2015
• Document Release Date: October 30, 2009
• Case Number: F-2007-00737
• Publication Date: November 22, 2004

'
APPROVED FOR RELEASE^
DATE: 10-13-2009
Wash
ington, DC 20505
~b)~6)
22 N
ovember 2004 (b)(4)
TMP Worldwide
(b)(3)
8280 Greensboro Drive, Suite 900
McLean, VA 22102
Subject: Notice of Award for Request for Proposal~~for "HUMAN RESOURCE
Reference is made td your proposal submitted in response to a Request for Proposal for HUMAN
RESOURCE MANAGEMENT -ADVERTISING. The Government has completed a comprehensive review
and evaluation of your proposhl and it is our pleasure after a thorough and extensive consideration of all
evaluation factors, to award the contract to TMP Worldwide. We sincerely appreciate the time, patience, and
effort necessary for your comparl~ to respond to our requirements.
A total of four (4) Offerors were solicited for this effort. Three (3) proposals were received and
evaluated.
The award decision was based on evaluation criteria in accordance with Request for Proposal
for "HUMAN RESOURCE MANAGEMENT -ADVERTISING". TMP Worldwide's proposal
provided the Best Value to the Government.
In evaluation of your company's proposal the Government observed the following weaknesses:
Under TechnicaUMana ement Factors
? The proposal didn't elaborate o
? TMP needs to invoice within a reasonable time period. There is paperwork showing outstanding
invoices for the past fve years. Invoicing must occur in a timely manner - so that funds are not at
.risk. Invoices need more details -- who, what; when, where.
In evaluation of your proposal, the Government observed the following strengths:
Under TechnicaUMana~ement Factors
? Demonstrated a capability to produce and create multi-phase ads with supplemental broadcast
media and marketing literature as a package.
? Demonstrated an ability to work with varied time constraints.
? Media contacts are extensive.
? Proposal not only identified a person for each position, but in some cases, had 2-3 other individuals
staffed for one position.
? Understood that the Government's requirements demand the attention of a larger staff.
? Both primary and secondary research capabilities are very good.
? Exceptional website design capabilities. Each site was different in design, content and look, easy to
navigate, and the terminology matches the organization.
Award Notice Page 1 of 2
 Under Relevant Experience
? The ads fo are eye-catching and state the facts in a very simple and creative way
? The ads for are interesting in that the images are laid out off center. In other
words, a "plain" photo is given a unique twist, adding to the appeal of the ad.
? Advertising reveals the development of memorable/compelling branding and met all requirements.
In evaluation of your overall proposal, your proposal ranked first (1) out of three (3) proposals
evaluated and received an "Exceptional" rating. The Government decided to make an award to TMP
Worldwide since your staffing, research and media contact capabilities far exceeded our expectations and each
of the ad samples provided were individually unique and innovative. The messaging in each of the ads was
consistent and both print and web media were also consistent.
message clearl i s simple ye ntive ways.
? Images shown fo and~re all fresh, hip, and innovative. They state the
to their company website.
? Ads for{ (were different and have the look and feel consistent with
the company or organization image. For exam le; t mages have an artistic quality that is
intrinsic to the artistic beauty of nature; has a fun quirky feel that also translates
without
In accordance with Federal Acquisition Regulations (FAR) 15.506, debriefings may be set up for the
offerors) to address the basis for the selection decision and contract award. Should your company desire a
debriefing, contact the undersigned indicated below, in writing, within three (3) business days of receipt of this
notification, for scheduling a time and date for such debriefing. Upon receipt of your company's letter, you will
be contacted to discuss the schedulin of the debriefing session. Please contact the undersigned, by phone at
or by fax at if you have any questions in regards to this notification.
Sincerely,
Contracting Officer,
Award Notice Page 2 of 2
 PRIORITY -FACSIMILE TRANSMITTAL -PRIORITY
DATE: 24 November 2004
. - (INC. COVER SHEET)
FAX #:
FROM:
ORGANIZATION: TMP
Notice of Award for Request for Proposal) for "Human Resource Management -
Advertising"
 UNCLASSIFIED
Cover Letter
Page 1 of 2
Washington, D.C. 20505
SUBJECT: FINAL RFP No.~~for "HUMAN RESOURCE MANAGEMENT -
ADVERTISING "
You are invited to submit Proposals in response to the attached Request for Proposal
(RFP). The Government anticipates award of an indefinite-delivery/indefinite-quantity (IDIQ)
type contract. This competition will be based on Best Value.
Evaluation of the options will not obligate the Government to exercise the option(s). The
period of performance is twelve months, with four (4) one-year options. The Government
anticipates awarding the contract on or about 1 December 2004.
The Government reserves the right to negotiate and award a contract for the base year
period and four priced option year periods. Award will be made to the responsible, responsive
Offeror whose proposal is most advantageous to the Government, all factors considered. It is the
Government's intent to award a contract without discussions. The proposals submitted in
response to this "best value" procurement will be evaluated- according to the evaluation factors
found in Section M of the RFP.
The Government shall not be responsible or accountable for receipt of any materials
submitted in response to this solicitation which are not submitted in accordance with the
procedures specified in Section L.
Offerors are instructed to contact only the Contracting Officer in connection with any
aspect of these requirements prior to contract award. Only the Contracting Officer shall be
authorized to transmit technical or other information to prospective Offerors.
Proposals submitted in response hereto shall be structured in accordance with instructions
contained in this solicitation package, specifically as identified in Section L. -The Offeror shall
complete Section K representation and certifications. Any offer submitted without a
complete set of the above representations and certifications may be considered non-
responsive. The Government reserves the right to accept or reject, in part or in total, any
proposals received in response hereto. Proposals submitted shall remain valid for a minimum of
120 calendar days after submission.
Proposals must be submitted in time to arrive at the address specified in Section L no
later than 12:00 (Noon) EST, Friday, 29 October 2004. Hand-carried proposals are required
and must be delivered to the address identified in Section L. Please Note: For delivery of
proposals, you must contact the Administrative Contracting Officer, and provide
 RFP No~~ Cover Letter
Page 2 of 2
the name and social security number of the person who will deliver the documents at least 24
hours in advance. Late proposals shall be handled in accordance with FAR 52.215-1, Late
Submissions, Modifications, and Withdrawals of Proposals. Proposals. which are not submitted
in conformance with all other solicitation instructions may be considered non-responsive.
Offerors shall submit only one proposal for this effort. There shall be no revised proposals unless
the Contracting Officer makes a written request for revised proposals.
This solicitation is UNCLASSIFIED, however, the information should be handled in a
secure manner comparable to company classified or company proprietary information. This
solicitation may be filed with other unclassified records in unlocked files, desks, or similar
containers when normal U.S. Government or Government-Contractor internal building security is
provided. When such internal security control is not exercised, locked buildings or rooms
provide adequate after-hours protection. The association between the sponsor and the Offeror
shall be UNCLASSIFIED.
If you are not interested in bidding, please forward in writing a "No Bid"response to
facsimile orb email to
Officer,
Please direct any other questions regarding this request to the Administrative Contracting
Sincerely,
Contracting Officer
Enclosures:
? RFP Nod ((Sections A-M)
 Contractor: TBD
Contract Number: TBD
Page 2 of 41
CLAUSE DECISION LIST
TABLE OF CONTENTS
SECTION A -SOLICITATION/CONTRACT FORM ......................................................................:............. 4
A.1 ~~ Use of Facsimile. Sianatures (JUN 2002) ............................................................... 4
B.1 (Type and Scope of Contract (IDIQ) (OCT 2003) .................................................... 4
B.2 Pricing ............................................................................................................................................ 4
SECTION C -DESCRIPTION/SPECIFICATIONS/WORK STATEMENT ..........:........................................ 4
Statement of Work (OCT 2003) ....................................:.......................................... 4
SECTION E -INSPECTION AND ACCEPTANCE ...................................................................................... 5
E.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998) ....:................................................... 5
E.2 ~~lnspection and Acceptance at Destination (MAR 2004) ..........................:............ 5
SECTION F -DELIVERIES OR PERFORMANCE ...................................................................................... 5
F.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998) ........................................................ 5
F.2 Late Delivery (AUG 1996) ....................:.:...............................................:.................. 5
F.3 Period of Performance (AUG 1996) .........................................................:.............. 5
F.4 Place of Performance (AUG 1996) .......................................................................... 6
F.5 Contract Status Report (DEC 2001) .:...................................................................... 6
SECTION G -CONTRACT ADMINISTRATION DATA ............................................:...........................:...... 6
G.1 Settlement -Fixed Price Services (FEB 2002) .........................................:............. 6
G.2 Invoicing and Payment Instructions (General) Unclassified Association (JAN
2004) ..........:................................................:............................................................................................. 6
G.3 QAuthority and Designation of a Contracting Officer's Technical Representative
(COTR MAR 2004) ............................................:.................................................................................... 7
G.4 Novation/Change-of--Name Notification Requirement (MAR 2004) ..................... 8
G.5 Government Pro a Scheduled MAR 2004 ................. 8
p rty( )( ) :.................................
SECTION H -SPECIAL CONTRACT REQUIREMENTS ............................................................................ 9
H.1 Fraud, Waste, and Abuse -Unclassified Association (DEC 2002) ...................... 9
H.2 Non-Publicity (DEC 2003) ........................................................................................ 9
H.3 Security Requirements -Software Certification (JUN 1998) .......................:..... 10
H.4 Prohibition Against Recruiting in Agency Facilities (AUG 2004) .........:........... 10
H.5 Incorporation of Section K Representations, Certifications, and Other
Statements of Offerors or Respondents (OCT 2003) ........................................................:............... 11
H.6
H.7
H.8
H.9
H.10
H.11
H.12
Order of Precedence (OCT 2003) .......................................................................... 11
Key Personnel (AUG 1996) .................................................................................... 11
Contractor Performance Evaluation (MAR 2004) :............................................... 11
Past Performance Information -Referencing Agency Contracts (MAR 2004). 12
Changes Requiring No Equitable Adjustment (MAR 2004) ............................. 12
Limitation of Working Groups (MAR 2004) .............:......................................... 12
Engineering Change Proposals (MAR 2004) ..................................................... 12
SECTION I -CONTRACT CLAUSES ...............................................................................:........................ 13
1.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998) .................:..................................... 13
1.2 52.216-18 Ordering. (OCT 1995) ...........................................................:....................:.................. 14
 Contractor: TBD
Contract Number: TBD
Page 3 of 41
1.3
1.4
1.5
Ls
Compliance With the Constitution and Statutes of the United States (AUG 1996)
rganizational Conflicts Of Interest: General (JUL 2003) .................................. 15
udit and Records -.Negotiation (FEB 2002) ...........:...................:....................... 16
Equal Employment Opportunity (JAN 2004) ....................................................... 17
Tax Audits (JAN 2004) ...............................................................:........................... 17
Independent Review of Agency Protests (JAN 2004) ........................................ 17
Clauses Requiring Access by Other Government Entities (JUL 2003)............ 18
imel Notice Of Liti ation AUG 1996 ................. 16
Y 9 ( ) .......:.......................................
SECTION J -LIST OF ATTACHMENTS ................................................................................................... 19
J-1. Statement of Work (4 pgs.) ...:..............................................................:......:..............................:.. 19
J-2. Past Pertormance Reference Sheet (1 pg.) .......:...........................................:............................. 19
J-3. Past Performance Questionnaire (1 pg.) ..................................................................:.................. 19
J.4 Full text of Task Order Clauses listed under B.1 OType and Scope of Contract
(IDIQ) (OCT 2003) (1 pg.) ......................................:.................................:............................................. 19
J-5. Monthly Contract Status Report exemplar (6 pgs.) :.......................:..................:........................ 19
J-6. Pricing Matrix (1 pg.) ..................................................................................................................... 19
J-7. Draft RFP Questions $~ Answers (6 pgs.) .................................................................................... 19
SECTION K -REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS
OR QUOTERS ...............................................................................................:...........................:................ 20
K.1
52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) .............................
20
K.2
52.203-2 Certificate of Independent Price Determination. (APR 1985) ..................................
20
K.3
52.204-3 Taxpayer Identification. (OCT 1998) ....................................:......................................
21
K.4
52.204-5 Women-Owned Business (Other-Than Small Business). (MAY 1999) ....................
22
K.5
52.209-5 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other
Responsibility Matters. (DEC 2001) ..................................................................................................... 22
K.6 52.215-6 Place of Performance. (OCT 1997) ...:..:...................................................................... 23
K.7 52.222-22 Previous Contracts and Compliancb Reports. (FEB 1999) .................................... 24
K.8 52.222-25 Affirmative Action Compliance. (APR 1984) ...................................:....................... 24
K.9 52.223-13 Certification of Toxic Chemical Release Reporting. (AUG 2003) .......................... 24
K.10 52.227-15 Representation of Limited Rights Data and Restricted Computer Software.
(MAY 1999 ..................................:......................:................................................................................... 25
K.11 Organizational Conflict of Interest (AUG 1996) ..................:.............................. 26
SECTION L -INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR QUOTERS :....:.... 27
L.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) ...............,............. 27
L.2 52.215-1 Instructions to Offerors -Competitive Acquisition. (JAN 2004) .............................. 27
L.3 52.215-20 Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing
Data. (OCT 1997) .........................:......................................................................................................... 30
L.4 52.216-1 Type of Contract. (APR 1984) ...................................................................................... 31
L.5 52.233-2 Service of Protest. (AUG 1996) ................:...........:..........:..:......,................................. 31
L.6 Proposal Preparation Instructions (JAN 2001) ...:................................................ 32
L.8 Agency Alternate to FAR Provision 52.215-1 (OCT 2003) .................................. 37
52.216-19 Order Limitations. (OCT 1995) ...............................:....:............:.................................. 14
52.216-22 Indefinite Quantity. (OCT 1995) .................................................................................. 15
52.217-9 Option to Extend the Term of the Contract. (MAR 2000) ............:.........:.................... 15
SECTION M -EVALUATION FACTORS FOR AWARD ...............:...........................................:..............: 38
M.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) ............................ 38
M.2 Evaluation Procedures and Factors for Award (JAN 1998) .....: ........................ 38
 Contractor: TBD
Contract Number: TBD
Page 4 of 41
SECTION A -SOLICITATION/CONTRACT FORM
A.1 Use of Facsimile Signatures (JUN 2002).
This Contract document may be executed in counterparts, each of which shall be deemed an original, all
of which together shall constitute one and the same instrument. Facsimile signatures will be regarded as
authentic by all parties.
SECTION B -SUPPLIES OR SERVICES AND PRICES/COSTS
B.1 (Type and Scope of Contract (IDIQ) (OCT 2003)
(a) This is an indefinite-delivery/indefinite-quantity {IDIQ) contract, as identified under Federal
Acquisition Regulation (FAR) 16.504. Requirements will be placed under this contract through Firm Fixed
Price (FFP) task orders. The minimum and maximum quantity of services to be purchases under this
IDIQ contract are set forth below.
(1) Total minimum quantity of services to be purchased under this IDIQ contract shall be
(2) Total maximum quantity of services to be purchased under this IDIQ contract shall be
(b) The Contractor shall, in accordance with the terms and conditions set forth hereafter, furnish the
necessary qualified personnel, services, travel, facilities, and materials (except those specifically to be
provided by the Government) and do all things necessary and incident to the completion of the
contractual effort in accordance with Section C, Statement of Work (SOW) and the applicable task order
SOW.
(c) Clauses Applicable to Firm Fixed Price (FFP) Task Orders: At a minimum, the following paragraphs
shall be applicable to all FIRM FIXED PRICE (FFP) Task Orders issued under this contract, unless
otherwise specified in an individual task order. Additional requirements may be specified in each task
order. Full text is available as an attachment to the contract.
Type of Contract and Consideration (FFP) (OCT 2003)
Scope of Contract (Statement of Work) (OCT 2003}
Period of Performance (AUG 1996)
B.2 Pricing
(Pricing in accordance with Pricing Matrix Attachment J-6)
SECTION C -DESCRIPTION/SPECIFICATIONS/V110RK STATEMENT
C.1 Statement of Work (OCT 2003)
The Sponsor's Statement of Work entitled "STATEMENT OF WORK, HUMAN RESOURCE
MANAGEMENT -ADVERTISING" dated July 2004, which is incorporated by reference or attached
hereto, is made a part of this contract.
Not Applicable
 Contractor: TBD
Contract Number: TBD
Page 5 of 41
E.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they
were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full
text of a clause may be accessed electronically at this/these address(es):
http://www. arnet. gov/far/
http://www-far. npr.gov/References/References.html
52.246-2 Inspection of Supplies -Fixed-Price.
AUG 1996
52.246'-4 Inspection of Services -Fixed-Price.
AUG 1996
E.2 Inspection and Acceptance at Destination (MAR 2004)
Final inspection and acceptance of work accomplished, services provided and/or items produced or
deliverable under this contract shall be performed at destination by cognizant Government personnel.
F.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they
were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full
text of a clause may be accessed electronically at this/these address(es):
http: //www. a rn et. g ov/far/
http://www-far. npr.gov/References/References. html
52.242-15 Stop-Work Order. AUG 1989
F.2 (Late Delivery (AUG 1996)
When the Contractor encounters difficulty in meeting performance requirements, or anticipates difficulty in
complying with the contract delivery schedule or date, it shall immediately notify the Contracting Office in
writing giving pertinent details; provided, however, that this data shall be informational only in character
and that this provision shall not be construed as a waiver by the Government of any delivery schedule or
any rights or remedies provided by law or.under this contract.
F.3 Period of Performance (AUG 1996)
The period of performance of base IDIQ shall be from 01 December 2004 to 30 November 2005.
The period of performance of Option Period One of the IDIQ shall be from 01 December 2005 to 30
November 2006.
The period of performance of Option Period Two of the IDIQ shall be from 01 December 2006 to 30
November 2007.
The period of performance of Option Period Three of the IDIQ shall be from 01 December 2007 to 30
November 2008.
 Contractor: TBD
Contract Number: TBD
Page 6 of 41
The period of performance of Option Period Four of the IDIQ shall be from 01 December 2008 to 30
November 2009.
F.4 (Place of Performance (AUG 1996)
The principal place of performance under this contract shall be the Contractor's facility located at TBD.
F.5 Contract Status Report (DEC 2001)
Monthly contract status reports shall be submitted in TBD copies to the Contracting Officer not later than
15 calendar days after the close of the month covered by the report. Such report shall be in the format as
provided in the attached Monthly Contract Status Report exemplar. Failure to submit this report will result
in delay in payment of invoices.
SEGTION G -CONTRACT ADMINISTRATION DATA
G.1 OSettlement -Fixed Price Services (FEB 2002)
Upon completion of the subject contract, the Contractor shall submit the following-documents:
(a) Level-of--Effort Certification (if applicable, breakdown by labor category and hours expensed) (Three
(3) copies required)
(b) Electronic Funds Transfer Information (EFT) -The submission of this information is required to keep
our payment database current. (One (1) copy required)
(c) Final Government Furnished PropertylContractorAcqulred Property (GFP/CAP) Statement -
Disposition of Government Property (One (1) copy required)
(d) Final Patent and Royalty Statement (in accordance with FAR 52.227-11, 52.227-12, and 52.227-13,
as appropriate) (One (1) copy required)
(e) Copy of Final Invoice submitted to the Payment Office (One (1) copy required)
One complete set of closeout documentation shall be mailed, postage prepaid, to the Contracting Officer
at the address on page 1 of this contract.
If you have any questions in regard to the closeout procedure, please contact the Contracting Officer.
G.2
2004)
Invoicing and Payment Instructions (General) Unclassified Association (JAN
(a) Contractors may mail invoices to the following payment office:
However, the preferred method of submitting invoices to thepayment office is via facsimile (FAX)
machine. Contractors may use any of the numbers listed below. When Contractors transmit original
invoices via FAX, do not follow up with additional mailed copies; doing so will cause your company to lose
the FAX option.
 Contractor: TBD
Contract Number: TBD
Page 7 of 41
(b) The payment periods designated in the FAR clauses for Prompt Payment contained in this contract
will begin the date the Government receives a proper invoice in the payment office. Aproper-invoice
must include:
(1) Name of the business concern, invoice date, and date(s) supplies delivered or services performed.
(2) Contract, purchase order, or delivery order number. The Government cannot process for payment an
invoice that lacks a contract, purchase order, or delivery order number. No other `authorizations' are valid
or acceptable.
(3) Itemized cost elements and fee amounts for both the current invoice's costs and for the cumulative
cost elements and fee amounts (for cost reimbursable contracts); itemized labor categories (for time and
material or labor hour contracts); description, price, and quantity of supplies delivered and/or services
rendered (for fixed price contracts, purchase orders and delivery orders):
(4) Shipping and payment terms (for fixed price contracts, purchase orders, or delivery orders).
(5) Name, title, phone number, and complete mailing address of responsible official. to whom the Agency
should send payment.
(c) The Government shall give notice of an apparent error, defect, or impropriety in an invoice to the
Contractor within 7 days of receipt of the invoice by the payment office. The Contractor may make
inquiries regarding invoices to the payment office on
G.3 ~~Authority and Designation of a Contracting Officer's Technical Representative
(COTR) (MAR 2004)
(a) Authority: Performance of this contract is subject to the technical guidance, supervision and approval
of the Contracting Officer or a designated Contracting Officer's Technical Representative (COTR). As
used herein, "technical guidance" is restricted to scientific, engineering or other technical field-of-
discipline matters directly related to the work to be pertormed. Such guidance may be provided for the
purposes of filling in details, clarifying, interpreting or otherwise serving to accomplish the technical
objectives and requirements of the contract. In addition, and unless specified elsewhere in this contract,
the authority of the designated COTR is specifically limited to the technical administration of this contract
and the inspection of supplies being produced, services being provided or work being performed to
assess compliance with the scope, estimated cost (if cost-reimbursement), schedule, and technical
requirements of the contract.
(b) Designation: The individual(s) identified below is/are authorized access to all information concerning
this contract during the life of the contract unless this authorization is reassigned by an administrative
change to the contract:
Name Telephone No.
(c) Notification: The Contracting Officer is the only representative of the Government authorized to
negotiate, enter into, modify or take any other action with respect to this contract. Therefore, no other
employee or representative of the Government has the authority to initiate a course of action which may
alter the terms or conditions of this contract. All revisions to specifications, requirements or informal
 Contractor: TBD
Contract Number: TBD
Page 8 of 41
commitments that may involve a change in either the total cost/price, scope, delivery schedule, or legal
aspects of this contract must be done by change order or supplemental agreement, to be negotiated and
signed by the Contracting Officer. Should any action by Government personnel (other than the
Contracting Officer) imply a commitment on the part of the Government that would affect the terms of this
contract, the Contractor must notify the Contracting Officer and obtain approval before proceeding.
Otherwise, the Contractor proceeds at its own risk.
G.4 ~~Novation/Chang.e-of-Name Notification Requirement (MAR 2004)
(a) For the purposes of this contract, any transfer of the contractor's assets to a third party, or change to
the contractor's name, that fall under FAR 42.12, will be processed in a centralized manner by the staff at
the following address:
Washington, DC 20505
(b) Until the settlement of this contract is completed, the Contractor shall provide written notification to this
staff via facsimile within (30) thirty days of any fore-mentioned changes. Along with details of the
change, your notification shall provide a point of contact name, title, clearance level, and phone and fax
numbers.
(c) After receiving this notification, your designee will receive a letter with instructions to assist in the
preparation of the novation/change-of--name package. Our organization will typically recognize Other
Government Agency (OGA) Agreements; however, we have unique security requirements that must be
addressed before formally accepting these agreements.
(d) You are reminded that you must continue to invoice under your former name on existing contracts
until this Agency accepts your novation and/or change-of-name agreement by issuance of a letter
recognizing the agreement. In addition, you are NOT authorized to request changes to your banking
information to recognize a successor company on existing contracts until this Agency accepts your
novation and/or change-of--name agreement. Any delays in submitting the required information may
impact your ability to invoice.
(e) A submission of a novation or name change agreement does not guarantee approval by this
organization and if a change is deemed unacceptable, the contractor will remain under contractual
obligation to perform. The contract may be terminated for reasons of default should the contractor not
pertorm.
G.5 ~~Government Property (Scheduled) (MAR 2004)
(a) The following clause is incorporated by reference:
[X] 52.245-2 Government Property (Fixed Price Contracts)
[ ] 52.245-4 Government-Furnished Property (Short Form)
[ ] 52.245-5 Government Property (Cost-Reimbursement, Time-and-Material, or Labor-Hour Contracts.)
(b) Under the FAR clause referenced above, the Government shall deliver to the Contractor the property
identified below for use in the performance of this contract or such other contract(s) as may be authorized
by the Contracting Officer:
 Contractor: TBD
Contract Number: TBD
Page 9 of 41
The Government will provide the current version art and all related art to the prospective
vendor. Current version art is the art that the incumbent has developed with the
Government and which is used to update advertising .instead of creating new artwork
every time an order is placed.
(c) The Contractor shall verify the quantity and condition of the property identified above immediately
upon receipt. Shortages and/or damaged or defective property shall be promptly reported to the
Contracting Officer after having a confirming inspection thereof made by a designated representative of
the Contracting Officer. The Contractor may also request a confirming inspection by the carrier's
representative where it considers the damage to be attributable, in some degree, to the carrier.
(d) When deemed necessary, a representative of the Contracting Officer will be present to inspect the
condition of the property before packaging thereof for return to the Government. In order to
accommodate this inspection requirement, the Contractor shall provide the Contracting Officer with at
least 24 hours' prior notice so that personnel may be assigned for these examinations.
(e) The Contractor's property control system shall provide annually the total acquisition cost for
Government property for which the Contractor is accountable under this contract, including Government
property at subcontractor's plants and alternate locations. The Contractor's annual report shall be
prepared on a form provided by the Property Administrator and submitted no later than the date
prescribed by the Property Administrator.
(f) All inquiries regarding the issuance and disposition of the above property should be directed to the
Contracting Officer. Note: The provision for reporting property at the completion or termination of a
contract is contained in the standard FAR clauses that must be incorporated into the contract by
reference. Standard FAR clauses 52.245-2 and 52.245-5 state that the Contractor "shall comply with
FAR subpart 45.5 as in effect on the date of this contract."
(g) At the completion of the Annual Inventory exercise, the Contractor shall submit the completed
inventory to the COTR for validation and verification. The Contractor shall receive a signed copy of the
inventory back from the COTR. This will be verified during an audit conducted by the Property
Administrator.
H.1 Fraud, Waste, and Abuse -Unclassified Association (DEC 2002)
Anyone who suspects fraud, waste, or abuse in any aspect of the acquisition process or during
performance of this contract by either Government or Contractor ersonnel should contact the Office of
Inspector General, Investigations Staff, at phone numbe
H.2 ~~Non-Publicity (DEC 2003)
(a) The Contractor shall not use or allow to be used any aspect of this solicitation and/or contract for
publicity. "Publicity" means, but is not limited to, advertising (e.g. trade magazines, newspapers, Internet,
radio, television etc.), communications with the media, marketin , or a reference for new business. This
shall include, but, is not limited to, the use of the terms or any other sponsor specific terms
in any public advertisements. It is further understood that this obligation shall not expire upon completion
or termination of this contract, but will continue indefinitely. The Contractor may request a waiver or
release from the foregoing but shall not deviate therefrom unless authorized to do so in writing by the
Contracting Officer. Contractors are not required to obtain waivers when informing offices within this
Agency of contracts it has performed or is in the process of performing provided there are no security
restrictions. Contractors may include the requirement for security clearances up to the TS, SCI level in
 Contractor: TBD
Contract Number: TBD
Page 10 of 41
public employment advertisements.
(b) The Contractor shall include the substance of this clause, including this paragraph (b}, in each
subcontract issued under this contract.
H.3 Security Requirements -Software Certification (JUN 1998)
(a) The contractor certifies that it will undertake to ensure that any software to be provided or any ,
Government Furnished Software to be returned, under this contract will be provided or returned free from
computer virus, which could damage, destroy, or maliciously alter software, firmware, or hardware, or
which could reveal to unauthorized persons any data or other information accessed through or processed
by the software.
(b) The contractor shall immediately inform the Contracting Officer when it has a reasonable suspicion
that any software provided or returned, to be provided or returned, or associated with the production may
cause the harm described in paragraph (a) above.
(c) If the contractor intends to include in the delivered software any computer code not essential to the
contractual requirement, this shall be explained in full detail to the Contracting Officer and Contracting
Officer's Technical Representative (COTR).
(d) The contractor acknowledges its duty to exercise reasonable care, to include the following, in the
course of contract performance:
(1) using on a regular basis current versions of commercially available anti-virus software to guard against
computer viruses when introducing maintenance, diagnostic, or other software into computers; and
(2) prohibiting the use ofnon-contract related software on computers, especially from unknown or
unreliable sources.
H.4 ~~ Prohibition Against Recruiting in Agency Facilities (AUG 2004)
(a) The Contractor shall inform its employees and subcontractors that they are not permitted. to engage in
employment .recruitment while in any facility controlled by the Agency or to use Agency communications
systems (e.g. cable and computer systems) and nonpublic information in connection with recruitment
without written approval of the Contracting Officer. For purposes of this clause, recruitment refers to
discussions of future employment with the contractor or subcontractor initiated by an employee of the
contractor or subcontractor; distribution of employment forms or other employment paperwork, or similar
activities directed towards obtaining the employment of an Agency employee by the contractor or
subcontractor. Any Contractor or subcontractor employee who violates this policy may be denied further
access to Agency facilities and systems. The Contractor shall emphasize this fact to its employees and
subcontractors and shall include the substance of this clause in each subcontract issued under this
contract.
(b) The prohibition set forth in paragraph (a) above does not apply to the recruitment of Agency
personnel enrolled in the Agency's Career Transition Program. The prohibition also does not apply to the
recruitment of Agency personnel for part-time work that does not conflict or interfere with Agency
personnel's employment with the Agency, provided Contracting Officer approval has been obtained
consistent with paragraph (a) above.
(c) Exclusion under the circumstances described in paragraph (a) of this clause shall not relieve the
Contractor from fu11 performance of the requirements of this contract, nor will it provide the basis for any
claims against the Government.
 Contractor: TBD
Contract Number: TBD
Page 11 of 41
H.5 Incorporation of Section K Representations, Certifications, and Other
Statements of Offerors or Respondents (OCT 2003)
SECTION K which has been completed and submitted with Contractor's proposal dated TBD is
incorporated herein by reference and made a part of this contract.
H.6 (Order of Precedence (OCT 2003)
(a) Any inconsistency in this contractual document (inclusive of documents, provisions or exhibits
referenced herein or attached hereto) shall be resolved by giving precedence in the following order:
(1) The Schedule (excluding the SOW and specifications)
(2) Attachment A -Incentive and Award Fee Plan (if applicable)
(3) Statement of Work
(4) Other provisions of the contract when attached or incorporated by reference
(5) Specifications
(6) Technical Provisions of the Contractor's Proposal(s)
(b) If a conflict or inconsistency arises out of any of the contract elements listed above, the Contractor
shall notify the Contracting Officer of the conflict or inconsistency for final and unilateral resolution. Under
no circumstances will such conflicts or inconsistencies result in increases to target cost, fee, award fee or
schedule extensions.
H.7 Key Personnel (AUG 1996)
(a) The Contractor shall identify the key technical, management and administrative personnel to be
assigned to work under this contract:
Name Title
(b) The personnel specified above are considered to be essential to the work pertormed hereunder. Prior
to diverting any of the specified individuals to other programs, the Contractor shall provide advance
notification of at least thirty (30) calendar days to the Contracting Officer and shall submit resumes of the
proposed substitutes in sufficient detail to pgrmit evaluation of the impact on the program. No diversion
from the above procedure shall be made by the Contractor without the written consent of the Contracting
Officer, provided that the Contracting Officer may ratify in writing such diversion and such ratification shall
constitute the consent of the Contracting Officer required by this clause.
H.8 OContractor Performance Evaluation (MAR 2004)
(a) In accordance with FAR 42.15, and as otherwise provided by this contract, the Contractor's
performance under this contract shall be subject to evaluation as follows:
(1) Final evaluation shall be conducted for all contracts after completion of contract performance; and
(2) Interim evaluations may be conducted at the government's discretion.
(b) Past performance evaluation reports shall be retained by the Government to provide source selection
 Contractor: TBD
Contract Number: TBD
Page 12 of 41
information for a period not to exceed three years after contract completion. In accordance with FAR
9.105, the Contracting Officer shall also consider relevant past performance information when making
responsibility determinations.
(c) The Contracting Officer shall provide appropriate extracted information from the completed interim (if
applicable) and final reports to the Contractor as soon as practicable after completion of the report. The
Contractor shall have a maximum of 30 calendar days after the date of the letter forwarding the
information to submit written comments, rebutting statements, or additional information. The Government
will consider rebuttals and other information provided by the Contractor and will render a final
determination regarding the contractor's performance during that period of the evaluation.
H.9 (Past Performance Information -Referencing Agency Contracts (MAR 2004)
This contract may be listed as a reference for past performance purposes only in offers submitted to
agencies and organizations within the Intelligence Community, provided the Contractor requests and
receives the written approval of the Contracting Officer in advance. Failure to comply with this
requirement may result in the Agency being unable to respond to a reference request and may also result
in a termination for default.
H.10 ~~Changes Requiring No Equitable Adjustment (MAR 2004)
(a) Purpose. The purpose of this paragraph is to establish a procedure whereby one contractual
modification will be used both to direct a change pursuant to the "Changes" clause of this contract and to
settle any question of equitable adjustments that might arise. This procedure shall apply only to those
changes that will have no effect on the contract price, delivery schedule, or other provisions of the
contract.
(b) Procedure. When a change under the "Changes" clause is proposed, and both parties agree that the
proposed change will not require any equitable adjustment, the Contracting Officer shall issue a bilateral
modification authorizing the change that clearly states the change has no effect on either the contract
pricelcost plus fee, or period of performance/delivery date. The Contractor's signature on the
modification shall constitute acceptance of the Government's offer, shall be binding on both parties, and
shall constitute a full, complete, and final settlement for the changes so directed.
H.11 (Limitation of Working Groups (MAR 2004)
Technical guidance provided at meetings of Working Groups established by the Government and/or
construed from the minutes of such meetings shall not constitute authorization for the Contractor to alter
the scope of this contract. Only the Contracting Officer may give such direction in writing through the
"Changes" clause of the contract.
H.12 Engineering Change Proposals (MAR 2004)
(a) The Contracting Officer may ask the Contractor to prepare engineering change proposals for
engineering changes within the general scope of this contract. Upon receipt of a written request from the
Contracting Officer, the Contractor shall prepare and submit an engineering change proposal in
accordance with the Contracting Officer's instructions.
(b) The Contractor may initiate engineering change proposals. Contractor initiated engineering change
proposals shall include a "not to exceed" cost or price or a "not less than" cost or price and delivery
adjustment. If the Contracting Officer orders the engineering change, the increase shall not exceed nor
the decrease be less than the "not to exceed" or "not less than" amounts.
(c) A change proposal accepted in accordance with the Changes clause of the contract shall not be
considered an authorization to the contractor to exceed the estimated cost in the contract schedule,
 .Contractor: TBD
Contract Number: TBD
Page 13 of 41
unless the estimated cost is increased by the change order or other contract modification.
(d) When the cost or price of the engineering change is0or more, the Contractor shall submit
(1) A contract pricing proposal using the format in Table 15-2, Section 15.408, of the Federal Acquisition
Regulation; and,
(2) At the time of agreement on cost or price, a signed Certificate of Current Cost or Pricing Data.
1.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they
were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full
text of a clause may be accessed electronically at this/these address(es):
h tt p : //www. a rn et. g ov/far/
http://www-far. npr.gov/References/References. html
52.202-1
52.203-3
52.203-5
3
Definitions. JUL 2004-
Gratuities. APR 1984
Covenant Against Contingent Fees. APR 1984
JUL 1995
t
th
G
l
t
t
t
b
52.20
-6
.
overnmen
es
o
e
con
rac
or Sa
Restrictions on Su
52.203-7
52.203-8
Anti-Kickback Procedures. JUL 1995
Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity.
JAN 1997
52.203-10
Price or Fee Adjustment for Illegal or Improper Activity. JAN 1997
52.203-12
Limitation on Payments to Influence Certain Federal Transactions. JUN 2003
52.204-4
Printed or Copied Double-Sided on Recycled Paper. AUG 2000
52.209-6
Protecting the Government's Interest When Subcontracting with Contractors
Debarred, Suspended, or Proposed for Debarment. JUt. 1995
52.215-14
Integrity of Unit Prices. OCT-1997
52.217-2
Cancellation Under Multi-year Contracts. OCT 1997
52.219-8
Utilization of Small Business Concerns. MAY 2004
52.219-9
Small Business Subcontracting Plan. JAN 2002
52.219-16
Liquidated Damages -Subcontracting Plan. -JAN 1999
52.222-3
Convict Labor. JUN 2003
52.222-26
Equal Opportunity. APR 2002
52.222-35
Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and
Other Eligible Veterans. DEC 2001
52.222-36
Affirmative Action for Workers with Disabilities. JUN 1998
52.222-37
Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era,
and Other Eligible Veterans. DEC 2001
223
6
52
MAY 2001
W
k
lace
D
Fr
.
-
ee
or
p
.
rug-
52.223-14
Toxic Chemical Release Reporting. AUG 2003
52.227-1
Authorization and Consent. JUL 1995
52.227-14
Rights in Data -General. JUN-1987
52.229-3
Federal, State, and Local Taxes. APR 2003
52.230-2
Cost Accounting Standards. APR 1998
52.230-3
Disclosure and Consistency of Cost Accounting Practices.
APR 1998
52.230-6
Administration of Cost Accounting Standards. NOV 1999
52.232-17
Interest. JUN 1996
52.232-25
Prompt payment. OCT 2003
 Contractor: TBD
Contract Number: TBD
Page 14 of 41
52.232-34 Payment by Electronic Funds Transfer -Other than Central Contractor Registration.
MAY 1999
52.233-1 Disputes. JUL 2002
52.233-3 Protest after Award. AUG 1996
52.242-13 Bankruptcy. JUL 1995
52.243-1 Changes -Fixed-Price. AUG 1987
52.244-6 Subcontracts for Commercial Items. (JUL 2004
52.245-2 Government Property (Fixed-Price Contracts). MAY 2004
52.246-23 Limitation of Liability. FEB 1997
52.246-25 Limitation of Liability -Services. FEB 1997
52.249-2 Termination for Convenience of the Government (Fixed-Price). .MAY 2004
52.249-8 Default (Fixed-Price Supply and Service). APR 1984
1.2 52.216-18 Ordering. (OCT 1995)
(a) Any supplies and services to be furnished under this contract shall be ordered. by issuance of
delivery orders or task orders by the individuals or activities designated in the Schedule. Such
orders may be issued from 01 December 2004 to 30 November 2005.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the
event of conflict between a delivery order or task order and this contract, the contract shall
control.
(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits
the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce
methods only if authorized in the Schedule.
1.3 52.216-19 Order Limitations. (OCT 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract
in an amount of less than $500.00, the Government is not obligated to purchase, nor is the
Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor -
(1)Any order for a single item in excess of
(2) Any order for a combination of items in excess of
(3) A series of orders from the same ordering office within two (2) days that together call
for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-
21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part
of any one requirement from the Contractor if that requirement exceeds the. maximum-order
limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order
exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is
returned to the ordering office within two (2) days after issuance, .with written notice stating the
Contractor's intent not to ship the item (or items) called for and the. reasons. Upon receiving this
notice, the Government may acquire the supplies or services from another source.
 Contractor: TBD
Contract Number: TBD
Page 15 of 41
1.4 52.216-22 Indefinite Quantity. (OCT 1995)
(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period
stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates
. only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the
Ordering clause. The Contractor shall furnish to the Government, when and. if ordered, the supplies or
services specified in the Schedule up to and including the quantity designated in the Schedule as the
"maximum." The Government shall order at least the quantity of supplies or services designated in the
Schedule as the "minimum."
(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no
limit on the number of orders that may be issued. The Government may issue orders requiring delivery to
multiple destinations or performance at multiple locations.
{d) Any order issued during the effective period of this contract and not completed within that period shall
be completed by the Contractor within the time specified in the order. The contract shall govern the
Contractor's and Government's rights and obligations with respect to that order to the same extent as if
the order were completed during the contract's effective period; provided, that the Contractor shall not be
required to make any deliveries under this contract after 30 November 2005.
1.5 52.217-9 Option to Extend the Term of the Contract. (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 30
days; provided that the Government gives the Contractor a preliminary written notice of its intent to
extend at least 60 days before the contract expires. The preliminary notice does not commit the
Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this
option clause. ,
(c) The total duration of this contract, including the exercise of any options under this clause, shall not
exceed 5 years.
1.6 Compliance With the Constitution and Statutes of the United States (AUG 1996)
Nothing in this contract shall be construed to authorize any activity in violation of the Constitution or
Statutes of the United States.
1.7 Organizational Conflicts Of Interest: General (JUL 2003)
(a) The contractor warrants that, to the best of its knowledge and belief, there are no relevant facts that
could give rise to Organizational Conflicts of Interest, as defined in FAR 9.501. Or, alternatively, the
contractor warrants that it has disclosed all relevant information regarding any actual or potential
organizational conflict of interest.
(b) The contractor agrees that if an organizational conflict of interest with respect to this contract is
discovered during its performance, an immediate and full disclosure in writing shall be made to the
Contracting Officer. Such notification shall include a description of the action the contractor has taken or
proposes to take to avoid, neutralize or mitigate such conflicts. The contractor shall continue performance
until notified by the Contracting Officer of any contrary actions to be taken. The Government may,
however, terminate the contract for its convenience if it deems such termination to be in the best interest
of the Government.
 Contractor: TBD
Contract Number: TBD
Page 16 of 41
(c) If the contractor was aware of an organizational conflict of interest before award of this contract and
did not fully disclose the conflict to the Contracting Officer, the Government may terminate the. contract for
default.
(d) The contractor shall insert a clause containing all the terms and conditions of this clause in all
subcontracts for work to be performed similar to the services provided by the prime contractor, and the
terms "contract", "contractor", and "contracting officer" modified appropriately to preserve the
Government's rights.
(e) Before a contract modification is made that adds new work or significantly increases the period of
performance, the contractor shall agree to submit either an organizational conflict of interest disclosure or
representation or an update of a previously submitted disclosure or representation, if requested by the
Government.
(f) Contractor further agrees that Government may periodically review contractor's compliance with these
provisions or require such self-assessments or additional certifications as Government deems
appropriate.
1.8 (Audit and Records -Negotiation (FEB 2002)
(a) The appropriate audit representative of the United States, the Contracting Officer or an authorized
representative of the Contracting Officer shall, until three years after final payment under this contractor
for any shorter period specified in Subpart 4.7, Contractor Records Retention, of the Federal Acquisition
Regulation (FAR), have access to and the right to examine any of the Contractor's books, documents,
progress or other records involving transactions directly related to this contract.
(b) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph
(b), in all subcontracts under this contract that exceed the simplified acquisition threshold, and:
(1) that are cost-reimbursement, incentive, time-and-materials, labor-hour, or price-redeterminable
type or any combination of these; or
(2) for which cost or pricing data are required.
(c) The period of audit and examination in paragraph (a) of this clause shall be extended until resolution
of any disputes or litigation arising under or related to this contract; and until settlement of any questioned
costs.
1.9 ~~Timely Notice Of Litigation (AUG 1996)
(a) The Contractor hereby agrees to immediately give written notice to the Contracting Officer of any
anticipated or current litigation or any litigation that may arise during the course of the performance of this
contract, that involves or in any way relates to or affects any aspect of this contract, its terms or costs,
pertinent subcontracts, or the Customer's relationship with the Contractor or Subcontractors. Said notice
shall include all relevant information with respect thereto.
(b) The Contractor agrees to insert this requirement in any subcontract under this contract. In the event,
of litigation, the Subcontractor shall immediately notify its next tier Subcontractor or the Prime Contractor,
as the case may be, of all relevant information with respect to such litigation.
(c) The Contracting Officer shall have access to and the right to examine any pertinent books,
documents, papers and records of the Prime Contractor or Subcontractor(s) involving customer
transactions related to any contract litigation.
(d) Notwithstanding the foregoing, nothing in this agreement shall constitute a waiver of either party's right
 Contractor: TBD
Contract Number: TBD
Page 17 of 41
in litigation, including but not limited to, the rights of attorney-client privilege, to obtain injunctive relief,
and/or any rights or remedies available.
1.10 ~~Equal Employment Opportunity (JAN 2004)
(a) The Contractor shall comply with all applicable Federal and State equal employment opportunity laws
and regulations and Agency policies and practices with respect to equal employment opportunity and a
harassment-free workplace whenever work is being performed on federal property.
(b) If either the Contracting Officer or a designated representative of the Agency's Office of Equal
Employment Opportunity provides the Contractor notice of noncompliance with the applicable statutory or
regulatory requirements which are enumerated in paragraph (a), the Contractor, at no cost to the
Government, shall promptly take appropriate action. A copy of any documentation shall be provided to
the designated representative of the Agency's Office of Equal Employment Opportunity. If the Contractor
fails or refuses to promptly take appropriate action, the Contracting Officer may issue an order stopping
all or part of the work until such appropriate action is taken.
(c) Nothing in this clause shall relieve the Contractor from full performance of the requirements of this
contract, nor shall it provide the basis for any claims against the Government.
(d) The Contractor shall provide oral notification within two business days and written notification within
five business days to the Contracting. Officer of the Contractor's receipt of a claim made by a Contractor
employee alleging any violation of an equal employment opportunity requirement connected to
performance of this contractor connected to activities occurring on Federal property.
(e) The Government may elect to conduct an investigation surrounding the claim if it is potentially a joint
employer under EEOC Notice 915.002. In all such instances, the Contractor shall cooperate with the
Government's investigation. In accordance with applicable law and to the extent possible, the
Government shall treat all information obtained from the investigation as information proprietary to the
Contractor.
(f) The Contractor's noncompliance with the provisions of this clause may be grounds for termination
under the default provisions of this contract.
(g) The Contractor shall insert this clause, including this paragraph (g) in all subcontracts, with
appropriate changes in the designation of the parties. The prime contractor shall provide the Contracting
Officer with a copy of all notifications made pursuant; to the provisions of this clause.
1.11 Tax Audits (JAN 2004)
If federal, state, or local tax officials request access to information under this contract, the contractor shall.
immediately notify the Contracting Officer. The contractor shall also request that the tax officials identify,
in writing, the specific information sought for review and shall forward the response and any related
documentation to the Contracting Officer. Failure to provide notice to the Contracting Officer may be
grounds for denying acost/price adjustment for the resulting tax liability, if an adjustment is otherwise
authorized by law and the terms of this contract.
1.12 ~~Independent Review of Agency Protests (JAN 2004)
An independent review of protests to the agency, as defined in FAR 33.103(d)(4), is available as an
alternative to consideration by the Contracting Officer. Requests for an independent review shall be
submitted directly to the Contracting Officer, along with the protest.
 Contractor: TBD
Contract Number: TBD
Page 18 of 41
1.13 OClauses Requiring Access by Other Government Entities (JUL 2003)
Several clauses in this contract require reporting to other Federal agencies or access by other Federal
agencies to the Contractor's records for compliance determinations or other reviews. If any such
reporting, compliance determination, or review involves this contract, the Contractor shall obtain the
Contracting Officer's written permission or guidance before participating.
 Contractor: TBD
Contract Number: TBD
Page 19 of 41
SECTION J -LIST OF ATTACHMENTS
J-1. Statement of Work (4 pgs.)
J-2. Past Performance Reference Sheet (1 pg.j
J-3. Past Performance Questionnaire (1 pg.)
J-4. Full text of Task Order Clauses listed under 6.1 Type and Scope of Contract
(IDIQ) (OCT 2003) (1 pg.)
J-5. Monthly .Contract Status Report exemplar (6 pgs.)
J-6. Pricing Matrix (1 pg.)
J-7. Draft RFP Questions 8~ Answers (6 pgs.)
 Contractor: TBD
Contract Number: TBD
Page 20 of 41
SECTION K -REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF
OFFERORS OR QUOTERS
K.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and
effect as if they were given in full text. Upon request, the Contracting Officer will make their full text
available. The offeror is cautioned that the listed provisions may include blocks that must be completed by
the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions,
the offeror may identify the provision by paragraph identifier and provide the appropriate information with
its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at
this/these address(es):
http: //www. a rn et. g ov/far/
http://www-far. npr. gov/References/References. html
52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal
Transactions. APR 1991
52.222-21 Prohibition of Segregated Facilities. FEB 1999
K.2 52.203-2 Certificate of Independent Price Determination. (APR 1985)
(a) The offeror certifies that -
(1) The prices in this offer have been arrived at independently, without, for the purpose of
restricting competition, any consultation, communication, or agreement with any other
offeror or competitor relating to -
(i) Those prices;
(ii) The intention to submit an offer;, or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the
offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the
case of a sealed bid solicitation) or contract award (in the case of a negotiated
solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern
to submit or not to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the
signatory -
(1) Isthe person in the offeror's organization responsible for determining the prices being
offered in this bid or proposal, and that the signatory has not participated and will not
participate in any action contrary to subparagraphs (a){1) through (a)(3) of this provision;
(2)(i) Has been authorized, in writing, to act as agent for the following principals in
certifying that those principals have not participated, and will not participate in any action
contrary to subparagraphs (a)(1}through (a)(3) of this provision [insert full name of
person(s) in the offeror's organization responsible for determining the prices offered in
 Contractor: TBD
Contract Number: TBD
Page 21 of 41
this bid or proposal, and the title of his or her position in the. offeror's organization];
(ii) As an authorized agent, does certify that the .principals named in subdivision
(b)(2)(i) of this provision have not participated, and will not participate, in any
action contrary to subparagraphs (a)(1) through (a)(3} of this provision; and
(iii) As an agent, has not personally participated, and will not participate, in any
action contrary to subparagraphs (a)(1) through (a)(3) of this provision.
(c) If the offeror deletes or modifies subparagraph (a)(2) of this provision, the offeror must furnish
with its offer a signed statement setting forth in detail the circumstances of the disclosure.
52.204-3 Taxpayer Identification. (OCT 1998}
(a) Definitions.
~~ ,~
Common parent, as used in this provision, means that corporate entity that owns or controls an affiliated
group of corporations that files its Federal income tax returns on a consolidated basis, and of which the
offeror is a member.
"Taxpayer Identification Number (TIN)," as used in this provision, means the number required by the
Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The
TIN may be either a Social Security Number or an Employer Identification Number.
(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision
to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting
requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the
IRS. If the resulting contract is subject to the payment reporting requirements described in
Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the
information may result in a 31 percent reduction of payments otherwise due under the contract.
(c) The TIN may be used by the Government to collect and. report on any delinquent amounts
arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting
contract is subject to the payment reporting requirements described in FAR 4.904, the TIN
provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.
(d) Taxpayer Identibcation Number (TIN).
[ ]TIN:
[ ]TIN has been applied for.
[ ]TIN is not required because:
[ ]Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income
effectively connected with the conduct of a trade or business in the United States and does not have an
ofi'ice or place of business or a fiscal paying agent in the United States;
[ ]Offeror is an agency or instrumentality of a foreign government;
[ ]Offeror is an agency or instrumentality of the Federal Government.
(e) Type of organization.
 Contractor: TBD
Contract Number: TBD
Page 22 of 41
[ ]Sole proprietorship;
[ ]Partnership;
[ ]Corporate entity (not tax-exempt};
[ ]Corporate entity (tax-exempt);
[ ]Government entity (Federal, State, or local);
[ ]Foreign government;
(]International organization per 26 CFR 1.6049-4;
[ ]Other
(f) Common parent.
[ J Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.
[ ]Name and TIN of common parent:
Name
TI N
K.4 52.204-5 Women-Owned Business (Other Than Small Business). (MAY 1999)
(b) Representation. [Complete only if the offeror is a.women-owned business concern and has not
represented itself as a small business concern in paragraph (b)(7) of FAR 52.219- 7, Small Business
Program Representations, of Phis solicitation.] The offeror represents that it "` is a women-owned business
concern.
K.5 52.209-5 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other
Responsibility Matters. (DEC 2001)
(a)(1) The Offeror certifies, to the best of its knowledge and belief, that -
(i) The Offeror and/or any of its Principals -
(A) Are [ ]are not [ ]presently debarred,. suspended, proposed for
debarment, or declared ineligible for the award of contracts by any
Federal agency;
(B) Have [ ]Have. riot [ ], within athree-year period preceding this offer,
been convicted of or had a civil judgment rendered against them for:
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, state, or local)
contract or subcontract; violation of Federal or state antitrust statutes
relating to the submission of offers; or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, tax evasion, or receiving stolen property; and
{C) Are [ ]are not [ ]presently indicted for, or otherwise criminally or
 Contractor: TBD
Contract Number: TBD
Page 23 of 41
civilly charged by a governmental entity with, commission of any of the.
offenses enumerated in paragraph (a)(1)(i)(B} of this provision.
(ii) The Offeror has [ ]has not [ ], within athree-year period preceding this offer,
had one or more contracts terminated for default by any Federal agency.
(2) "Principals," for the purposes of this certification; means officers; directors; owners;
partners; and, persons having primary management or supervisory responsibilitiestyithin
a business entity (e.g., general manager; plant manager; head of a subsidiary, division,
or business segment, and similar positions).
This Certification Concerns a Matter Within the Jurisdiction pf an Agency of the United States and the
Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution
Under Section 1001, Title 18; United States Code.
(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time
prior to contract award, the Offeror learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily
result in withholding of an award under this solicitation. However, the certification will be
considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror
to furnish a certification or provide such additional information as requested by the Contracting
Officer may render the Offeror nonresponsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by paragraph (a) of this
provision. The knowledge and information of an Offeror is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon
which reliance was placed when making award. If it is later determined that the Offeror knowingly
rendered an erroneous certification, in addition to other remedies available to the Government,
the Contracting Officer may terminate the contract resulting from this solicitation for default.
K.6 52.215-6 Place of Performance. (OGT 1997)
(a) The offeror or respondent, in the performance of any contract resulting firom this solicitation, [ ]
intends, (]does not intend [check applicable block] to use one or more plants or facilities located
at a different address from the address of the offeror or respondent as indicated in this proposal
or response to request for information.
(b) If the offeror or respondent checks ''intends" in paragraph (a) of this provision,. it shall insert in
the following spaces the required information:
Place of Performance Name and Address of Owner
(Street Address, City, and Operator of the Plant
State, County, Zip Code) or Facility if Other than
Offeror or Respondent
 Contractor: TBD
Contract Number: TBD
Page 24 of 41
K.7 52.222-22 Previous Contracts and Compliance Reports. (FEB 1999)
The offeror represents that -
(a) It [ ]has, [ ]has not participated in a previous contract or subcontract subject the Equal
Opportunity clause of this solicitation;
(b) It [ ]has, [ ]has not filed all required compliance reports; and
(c) Representations indicating submission of required compliance reports, signed by proposed
subcontractors, will be obtained before subcontract awards.
K.8 52.222-25 Affirmative Action Compliance. (APR 1984)
The offeror represents that -
(a) It [ ]has developed and has on file, [ ]has not developed and does not have on file, at each
establishment, affirmative action. programs required by the rules and regulations of the Secretary
of Labor (41 CFR 60-1 and 60-2); or
(b) It [ ]has not previously had contracts subject to the written affirmative action programs
requirement of the rules and regulations of the Secretary of Labor.
K.9 52.223-13 Certification of Toxic Chemical Release Reporting. (AUG 2003)
(a) Executive Order 13148, of April 21, 2000, Greening the Government through Leadership in
Environmental Management, requires submission of this certification as a prerequisite for contract
award.
(b) By signing this offer, the offeror certifies that -
(1) As the owner or operator of facilities that will be used in the performance of this
contract that are subject to the filing and reporting requirements described in section 313
of the Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA) (42
U.S.C. 11023) and section 6607 of the Pollution Prevention Act of 1990 (PPA) (42 U.S.C.
13106), the offeror will file and. continue to file for such facilities for the life of the contract
the Toxic Chemical Release Inventory Form (Form R) as described in sections 313(a)
and (g) of EPCRA and section 6607 of PPA; or
(2) None of its owned or operated facilities to be used in the performance of this contract
is subject to the Form R filing arid reporting requirements because each such facility is
exempt for at least one of the following reasons: [Check each block that is applicable.]
[ ] (i) The facility does not manufacture, process, or otherwise use any toxic chemicals listed in 40 CFR
372.65;
[ ] (ii) The facility does not have 10 or more full-time employees as specified in section 313(b)(1)(A) of
EPCRA, 42 U.S.C. 11023(b)(1)(A);
[ ] (iii) The facility does not meet the reporting thresholds of toxic chemicals established under section
313(f) of EPCRA, 42 U.S.C. 11023(f) (including the alternate thresholds at 40 CFR 372.27, provided an
appropriate certification form has been filed with EPA);
[ ] (iv) The facility does not fall within the following Standard Industrial Classification (SIC} codes or their
 Contractor: TBD
Contract Number: TBD
Page 25 of 41
corresponding North American Industry Classification System sectors:
(A) Major group code 10 (except 1011, 1081, and 1094.
(B) Major group code 12 (except 1241).
(C) Major group codes 20 through 39.
(D) Industry code 4911, 4931, or 4939 (limited to facilities that combust
coal and/or oil for the purpose of generating power for distribution in
? commerce),
(E) Industry code 4953 (limited to facilities regulated under the Resource
Conservation and Recovery Act, Subtitle C (42 U.S.C. 6921, et seq.},
5169, 5171, or 7389 (limited to facilities primarily engaged in solvent
recovery services on a contract or fee basis); or
[ ] (v) The facility is not located in the United States or its outlying .areas.
K.10 52.227-15 Representation of Limited Rights Data and Restricted Computer Software. (MAY
1999)
(a) This solicitation sets forth the work to be performed if a contract award results, and the
Government's known delivery requirements for data (as defined in FAR 27.401). Any resulting
contract may also provide the Government the option to order additional data under the Additional
Data Requirements clause at 52.227-16 of the FAR, if included in the contract. Any data
delivered under the resulting contract will be subject to the Rights in Data -General clause at
52.227-14 that is to be included in this contract. Under the latter clause, a Contractor may
withhold from delivery data that qualify as limited rights data or restricted computer software, and
deliver form, fit, and function data in lieu thereof. The latter clause also may be used with its
Alternates II and/or III to obtain delivery of limited rights data or restricted computer software,
marked with limited rights or restricted rights notices, as appropriate, In addition, use of Alternate
V with this latter clause provides the Government the right to inspect such data at the
Contractor's facility.
(b) As an aid in determining the Government's need to include Alternate II or Alternate III in the
clause at 52.227-14, Rights in Data -General, the offeror shall complete paragraph (c) of this
provision to either state that none of the data qualify as limited rights data or restricted computer
software, or identify, to the extent feasible, which of the data qualifies as limited rights data or
restricted computer software. Any identification of limited rights data or restricted computer
software in the offeror's response is not determinative of the status of such-data should a contract
be awarded to the offeror.
(c) The offeror has reviewed the requirements for the delivery of data or software and states
[offeror check appropriate block] -
[ ]None of the data proposed for fulfilling such requirements qualifies as limited rights data or restricted
computer software. .
[ ]Data proposed for fulfilling such requirements qualify as limited rights data or restricted computer
software and are identified as follows:
 Contractor: TBD
Contract Number: TBD
Page 26 of 41
Note: "Limited rights data" and "Restricted computer software" are defined in the contract clause entitled
"Rights in Data -General."
K.11 ~~Organizational Conflict of Interest (AUG 1996)
(a) If the Contractor is aware of any information bearing on any existing or potential organizational
conflict of interest, it shall provide a disclosure statement which describes all relevant information
concerning any past, present, or planned interests bearing on whether it (including its chief executives
and directors, or any proposed consultant or subcontractor) may have an existing or potential
organizational conflict of interest.
(b) Contractors should refer to FAR Subpart 9.5 for policies and procedures for avoiding, neutralizing, or
mitigating organizational conflicts of interest.
(c) If the Contracting Officer determines that a conflict exists or may occur, he shall advise the Contractor
and take appropriate steps to avoid or otherwise resolve the conflict through the inclusion of a special
contract clause or other appropriate means. The terms of any special clause are subject to hegotiation.
 Contractor: TBD
Contract Number: TBD
Page 27 of 41
SECTION L -INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR QUOTERS
L.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and
effect as if they were given in full text. Upon request, the Contracting Officer will make their full text
available. The offeror is cautioned that the listed provisions may include blocks that must be completed by
the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions,
the offeror may identify the provision by paragraph identifier and provide the appropriate information with
its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at
this/these address(es):
http://www. arnet. gov/far/
http://www-far. npr.gov/References/References.html
52.204-6 Data Universal Numbering System (DUNS) Number. OCT 2003
52.215-16 Facilities Capital Cost of Money. JUN 2003
52.222-26 Equal Opportunity. APR 2002
52.232-38 Submission of Electronic Funds Transfer Information with Offer. MAY 1999
L.2 52.215-1 Instructions to Offerors -Competitive Acquisition. (JAN 2004)
(a) Defrnitions. As used in this provision -
"Discussions" are negotiations that occur after establishment of the competitive range that may, at the
Contracting Officer's discretion, result in the offeror being allowed to revise its proposal.
"In writing, writing, or written" means any worded or numbered expression that can be read, reproduced,
and later communicated, and includes electronically transmitted and stored information.
"Proposal modification" is a change made to a proposal before the solicitation's closing date and time, or
made in response to an amendment, or made to correct a mistake at any time before award.
"Proposal revision" is a change to a proposal made after the solicitation closing date, at the request of or
as allowed by a Contracting Officer as the result of negotiations.
"Time," if stated as a number of days, is calculated using .calendar days, unless otherwise specified, and
will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday,
or legal holiday, then the period shall include the next working day.
(b) Amendments fo solicitations. If this solicitation is amended, all terms and conditions that are not
amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by
the date and time specified in the amendment(s).
(c) Submission, modification, revision, and withdrawal of proposals. (1) Unless other methods (e.g.,
electronic commerce or facsimile) are permitted in the solicitation, prop osals and modifications to
proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office
specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation
number, and the name and address of the offeror. Offerors using commercial carriers should ensure that
the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii)
of this provision.
(2) The first page of the proposal must show -
(i) The solicitation number;
 Contractor: TBD
Contract Number: TBD
Page 28 of 41
(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if
available);
(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in
the solicitation and agreement to furnish any or all items upon which prices are offered at the price set
opposite each item;
(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons
authorized to negotiate on the offeror's behalf with the Government in connection with this solicitation;
and
(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent
shall be accompanied by evidence of that agent's authority, unless that evidence has been previously
furnished to the issuing office.
(3} Submission, modification, revision, and withdrawal of proposals. (i) Offerors are responsible for
submitting proposals, and any modifications or revisions, so as to reach the Government office
designated in the solicitation by-the time specified in the solicitation. If no time is specified in the
solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date
that proposal or revision is due.
(ii)(A) Any proposal, modification, or revision received at the Government office designated. in the
solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it
is received before award is made; the Contracting Officer determines that accepting the late offer would
not unduly delay the acquisition; and -
(7) If it was transmitted through an electronic commerce method authorized by the solicitation, it was
received at the initial point of entry to the Government infrastructure not later than 5:00 p. m. one working
day prior to the date specified for receipt of proposals; or
(2) There is acceptable evidence to establish that it was received at the Government installation
designated for receipt of offers and was under the Government's control prior to the time set for receipt of
offers; or
(3) It is the only proposal received.
(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable
to the Government, will be considered at any time it is received and may be accepted.
(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the
time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt
maintained by the installation, or oral testimony or statements of Government personnel.
(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals
cannot be received at the office designated for receipt of proposals by the exact time specified in the
solicitation, and urgent Government requirements preclude amendment of the solicitation, the time
specified for receipt of proposals will be deemed to be extended to the same time of day specified in the
solicitation on the first work day on which normal Government processes resume.
(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in
response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals,
proposals may be withdrawn via facsimile received at any time before award, subject to the conditions
specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an
 Contractor: TBD
Contract Number: TBD
Page 29 of 41
offeror or an authorized representative, if the identity of the person requesting withdrawal is established
and the person signs a receipt for the proposal before award.
(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or
combination of items.
(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted
by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign
Currency Offers, is included in the solicitation.
(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date
and time, and may submit modifications in response to an amendment, or to correct a mistake at any time
before award.
(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.
(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of
notice by the Contracting Officer.
(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days
specified on the solicitation cover sheet (unless a different period is proposed by the offeror).
(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not
want disclosed to the public for any purpose, or used by the Government except for evaluation purposes,
shall -
(1) Mark the title page with the following legend:
This proposal includes data that shall not be disclosed outside the Government and shall not be
duplicated, used, or disclosed - in whole or in part -for any purpose other than to evaluate this proposal.
If, however, a contract is awarded to this offeror as a result of - or in connection with -the submission of
this data, the Government shall have the right to duplicate, use, or disclose the data to the extent
provided in the resulting contract. This restriction does not limit the Government's right to use information
contained in this data if it is obtained from another source without restriction: The data subject to this
restriction are contained in sheets identified and clearly marked by the offeror as proprietary; and
(2) Mark each sheet of data it wishes to restrict with the following legend:
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this
proposal.
(f).Contract award. (1) The Government intends to award a contract or contracts resulting from this
solicitation to the responsible offerors) whose proposal(s) represents the best value after evaluation in
accordance with the factors and subfactors in the solicitation.
(2) The Government may reject any or all proposals if such action is in the Government's interest. .
(3) The Government may waive informalities and minor irregularities in proposals received.
(4) The Government intends to evaluate proposals and award a contract without discussions with offerors
(except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should
contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves
the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the
Contracting Officer determines that the number of proposals that would otherwise be in the competitive
range exceeds the number at which an efficient competition can be conducted, the Contracting Officer
 .Contractor: TBD
Contract Number: TBD
Page 30 of 41
may limit the number of proposals in the competitive range to the greatest number that will permit an
efficient competition among the most highly rated proposals.
(5) The Government reserves the right to make an award on any item for a quantity less than the quantity
offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.
(6) The Government reserves the right to make multiple awards if, after considering the additional
administrative costs, it is in the Government's best interest to do so.
(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the.
Government.
(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially
unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable
total evaluated price, the price of one or more contract line items is significantly overstated or understated
as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the
Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.
(9) If a cost realism analysis is performed, cost realism may be considered by the source selection
authority in evaluating performance or schedule risk.
(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror
within the time specified in the proposal shall result in a binding contract without further action by either
party.
(11) If a post-award debriefing is given to requesting offerors, the Government shall disclose the following
information, if applicable:
(i) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.
(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and
past pertormance information on the debriefed offeror.
(iii) The overall ranking of all offerors, when any ranking was developed by the agency during source
selection.
(iv) A summary of the rationale for award.
(v) For acquisitions of commercial items,, the make and model of the item to be delivered by the
successful offeror.
(vi) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-
selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities
were followed by the agency.
L.3 52.215-20 Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing
Data. (OCT 1997)
(a) Exceptions from cost or pricing data. (1) In lieu of submitting cost or pricing data, offerors may
submit a written request for exception by submitting the information described in the following
subparagraphs. The Contracting Officer may require additional supporting information, but only to
the extent necessary to determine whether an exception should be granted, and whether the
price is fair and reasonable.
(i) Identification of the law or regulation establishing the price offered. If the price
 Contractor: TBD
Contract Number: TBD
Page 31 of 41
is controlled under law by periodic rulings, reviews, or similar actions of a
governmental body, attach a copy of the controlling document, unless it was
previously submitted to the contracting office.
(ii) Commercial item exception. For a commercial item exception, the offeror shall
submit, at a minimum, information on prices at which the same item or similar
items have previously been sold in the commercial market that is adequate for
evaluating the reasonableness of the price for this acquisition. Such information
may include -
(A) For catalog items, a copy of or identification of the catalog and its
date, or the appropriate pages for the offered items, or a statement that
the catalog is on file in the buying office to which the proposal is being
submitted. Provide a copy or describe current discount policies and price
lists (published or unpublished), e.g., wholesale, original equipment
manufacturer, or reseller. Also explain the basis of each offered price
and its relationship to the established catalog price, including how the
proposed price relates to the price of recent sales in quantities similar to
the proposed quantities;
(B) For market-priced items, the source and date or period of the market
quotation or other basis for market price, the base amount, and
applicable discounts. in addition, describe the nature of the market;
(C) For items included on an active Federal Supply Service Multiple
Award Schedule contract, proof that an exception has been grahted for
the schedule item.
(2) The offeror grants the Contracting Officer or an authorized representative the right to
examine, at any time before award, books, records, documents, or other directly pertinent
records to verify any request for an exception under this provision, and the
reasonableness of price. For items priced using catalog or market prices, or law or
regulation, access does not extend to cost or profit information or other data relevant
solely to the offeror's determination of the prices to be offered in the catalog or
marketplace.
(b) Requirements for cost or pricing data. If the offeror is not granted an exception from the
requirement to submit cost or pricing data, the following applies:
(1) The offeror shall prepare and submit cost or pricing data and supporting attachments
in accordance with Table 15-2 of FAR 15.408.
(2) As soon as practicable after agreement on price, but before contract award (except
for unpriced actions such as letter contracts), the offeror shall submit a Certificate of
Current Cost or Pricing Data, as prescribed by FAR 15.406-2.
L.4 52.216-1 Type of Contract. (APR 1984)
The Government contemplates award of an indefinite-delivery/indefinite-quantity (IDIQ) contract
resulting from this solicitation.
L.5 52.233-2 Service of Protest. {AUG 1996)
(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed
directly with an agency, and copies of any protests that are filed with the General Accounting
 Contractor: TBD
Contract Number: TBD
Page 32 of 41
Office (GAO), shall be served on the Contracting Officer (addressed as follows} by obtaining
written and dated acknowledgment of receipt from:
Washington, DC 20505.
(b) The copy of any protest shall be received in the office designated above within one day of
filing a protest with the GAO.
(c) PLEASE NOTE: To gain access to the Government facili at
you must call the Administrative Contracting Officer
at lea
twenty-four (24) hours in advance and provide the Socia ecurity um e
company representative that will deliver the protest to the Government facility.
L.6 (Proposal Preparation Instructions (JAN 2001)
This section is provided to assist the Offeror in preparing a proposal in response to this solicitation and to
assist the Government in determining the Offeror's relative ability to satisfy the solicitation requirements.
These instructions are not intended to restrict the Offeror's proposal effort. Questions concerning these
instructions should be directed to the Contracting Officer.
The documents below are to be furnished as part of the proposal. The proposal documentation shall be
no greater than the number of pages identified in the table below, including text, resumes, and other
. attachments. Text shall be standard size type, no smaller than 10 point with double spacing on 8.5 x 11
inch paper with 1 inch margins and shall be subject to the page-count limitations stated herein: Please
note that the Table of Contents is not included in the page count.
VOLUME
NO.OF MAX-PAGES
COPIES
Cover Letter
3 Pages
Original
Vol. I Technical/Management
20 Pages (excluding resumes)
One (1) original reproducible
Resumes: 2 page limit per
master and four (4) hard copies.
resume
Vol. II Relevant Experience
10 Pages
One (1) original reproducible
master and four (4) hard copies.
Vol. III Cost Volume
Unlimited
One (1) original reproducible
master and four (4) hard copies.
One (1) soft copy
The proposals:shall be a concise presentation of issues and conclusions. Cost or pricing data shall be
included only in the cost volume. The proposal shall contain a table of contents far easy reference to
appropriate sections.
 Contractor: TBD
Contract Number: TBD
Page 33 of 41
III. PROPOSAL FORMAT
A. Cover Letter
The cover letter is considered the first page of the proposal and, in addition to the information required in
FAR 52.215-1, will include the following:
(a) Certifications referred to in Section K, "Representations, Certifications, and Other Statements of
Offeror".
(b) Statement that the proposal is firm for a period of not less than 120 days from the proposal due date.
(C) Complete business address of the Offeror, the corporate name to be used on any resultant contract,
and the remittance address if different from that above. If this name does not identify a "parent company"
or sponsoring" "corporation" name, also provide such identity, as appropriate.
B. TechnicallManagement (Volume I)
Technical/Management information consists of a narrative defining the Offeror's understanding of the
various technical and management needs of this acquisition as outlined in this solicitation, including
experience and availability, company experience, and organizational structures and responsibilities. This
volume shall also discuss the management techniques which will be employed to direct and control the
"Human Resource Management -Advertising" program. Technical/Management volume of the proposal
shall include the following:
Executive Summary This section summarizes the contents of the technical/management proposal and
provides an overview of the technical and management approach. The Offeror shall include in this section
any exceptions taken to the SOW and the rationale for the exceptions.
Problem Analysis This section shall analyze the requirement and identify. solutions. The Offeror shall
use clear, concise terminology to specifically address the issues and shall avoid generalizations.
Management Plan The Offeror shall identify the project organization and supervisory responsibilities,
and shall show the lines of authority, including work control procedures, training plans, reports control,
and approach to phase-in, contract start.
Resumes and Other Applicable Information About Proposed Personnel Information must be
submitted on the capabilities, background, experience, and any other relevant information about the
proposed personnel, and any other specialized staff that the Offeror feels might be required.-Included in
this information for each proposed individual must be a professional resume, to include title, educational
achievements and any special designations (i.e., Master of Business Administration,. Certified Public
Accountant, etc.), and a statement as to the degree of commitment of the company to the requirements of
the SOW. Include the names and phone numbers of the contacts for similar contracts for which proposed
employees have worked in the past three years. Where a proposed individual is not currently employed
by the Offeror, a signed letter of intent must also be provided.
A Skills & Capabilities Personnel Matrix must be included in the Technical/Management Volume and shall
address the following areas:
? Develop advertising campaigns for print and Internet. Campaign developments will include
but not be limited to layout, storyboards, online concepts, copy and recruitment literature for
approval by the RC. Agency printing and production facilities will be used to produce volume
material and to integrate changes to the web site. Contractor may be requested on case-by-
case basis to produce some printed material to include but not limited to posters, advertising,
display boards, etc., and should have a reliable printing firm at their disposal that can produce
 Contractor: TBD
Contract Number: TBD
Page 34 of 41
these materials on both short term and long term basis.
? Develop image branding campaigns to promote USG/CIA as employer of choice including, but
not limited to radio, television, and print; event planning, sponsorships, minority and
community outreach. The contractor shall do this using all resources available including but
not limited to conducting online surveys, focus groups, etc., as required.
? Insert approved advertising in media such as newspapers, magazines,- select websites,
technical journals and special publications as well as radio and television when required. This
will include preparing and placing space and frequency orders with media as well as
supervising the transmittal of copy, plates, mats, film, etc. to the media for publication.
? Contractor shall also provide recommendations of marketing and display material in
conjunction with overall advertising and marketing campaigns as related to image branding
efforts of the Agency. Contractor will work with vendors on behalf of the USG as necessary.
? Research media options and recommend appropriate media outlets on the basis of
demographic data, readership numbers, etc., and any other research as may be required,
such as minority demographics by occupation. This shall be done on an ongoing basis by the
Contractor. Contractorwill be required to be proactive in taking the initiative to research and
identify advertising a variety of media sources and venues on a continual basis throughout the
period of this contract.
? Develop an online recruitment strategy and roadmap that migrates CIA practices towards a
best practice environment with the website as a central component. Maintain the CIA
employer brand with a focus on attracting and retaining top talent through interactive solutions.
Assess feasibility and logistics associated with implementation of recruitment technology
such as various candidate assessment tools, need and ability to offer anonymity to
candidates during initial job application process, to include candidate relationship
communications.
Perform design updates for the web site to include, building out the content to highlight
Diversity and other to-be determined content that will evolve out of survey feedback.
? Research and recommend on an ongoing basis, organizations and community outreach efforts
that the USG can partner with in promoting the Agency as an employer of choice. When
necessary, and at the request of the USG, contractor may be required to contact these
organizations on behalf of the USG. .
? Maintain accounting records by month and make payments to all media.
Organizational Structure The Offeror shall discuss how the proposed team fit into the Offeror's overall
corporate structure (including an organization chart), and shall indicate how the proposed project team
will be organized, including the responsibilities of key persons.
Resource Availability The Offeror shall describe access to corporate resources, and the extent and
type of resources available to the Offeror.
C. Relevant Experience (Volume I1~,
Corporate/Offeror Experience This section requires corporate level information in addition to the plant
or division level information which the Offeror is required to provide in accordance with the past
pertormance information requested by this solicitation. If the corporate experience is the same as the
plant/division experience, the Offeror must state this in the proposal. The discussion of the Offeror's
 Contractor: TBD
Contract Number: TBD
Page 35 of 41
corporate experience shall include, but shall not be limited to:
(1) A list of similar Government and industry contracts awarded in the past three years or currently in
negotiation in which the performance of work was/is similar to the effort described in this solicitation. The
Offeror shall identify contract numbers, names of Government Agency or Industrial Clients, names of
points of contact and telephone numbers, contract type, and brief descriptions of the work for each effort.
(2) For each contract identified, specify and explain the amount of cost growth, if any. In this explanation,
provide cost growth resulting from extensions to the period of performance from work added to the scope
and from performance that cost more than estimated.
(3) Identify and explain any terminations.
Past Performance Information Past performance information provided by Offerors in response to this
solicitation, and the information the Government may independently obtain from other sources, shall be
used as an indicator to assist in determining whether the Offeror has the capability to perform this effort
based on the requirements set forth in this solicitation.
If the Offeror has not pertormed any contracts as characterized below, this fact must be stated in the
proposal. The Contractor will receive neither a favorable nor an unfavorable rating if it does not have a
performance history similar to the effort described in this solicitation. The Offeror shall utilize the a "Past
Performance Reference Sheet" (Attachment J-2) to provide information {one reference sheet per
contractor project/three references maximum proposed) on any on-going federal, state/local
government, or industry contracts completed within the last three years, in which performance of work
was similar in scope and complexity to the effort described in this solicitation. Based on previous efforts
identified, the Offeror shall discuss any constraints similar to the current requirement. The Offeror shall
also discuss the degree of success pertaining to the previous project, and the extent to which the Offeror
was responsible for that success. A sample Past Performance Questionnaire (Attachment J-3) has-been
provided and will be used to collect data from the references.
(1) A list of three (3) on-going federal, state or local government, or industry contracts, or contracts
completed within the last three years, in which performance of work was similar in scope and complexity
to the effort described in this solicitation. Based on the previous efforts so identified, the Offeror shall
discuss any constraints similar to those, expected to be encountered, in performing the current
requirement. The contracts must have been performed within the same plant(s) and/or division(s) as the
one in which a contract resulting from this solicitation will be performed.
(2) For each contract listed, the Offeror shall provide two references- and shall identify: 'the contract
number; name of the federal, state or local government, or industrial client; name of the point of contact;
telephone. number; contract type; total contract value; period of performance; cost growth issues (if
applicable); and a brief description of the work for each effort. The offeror is authorized to provide
information on problems encountered on the identified contract(s) and the offerors corrective actions. A
Performance Questionnaire the same or similar to that identified in Section J of this solicitation will be
used to collect data from the references. The Government may, in order to evaluate the Offeror's past
performance, contact references other than those identified by the Offeror.
D. Cost Volume (Volume III)
This volume consists of a presentation of price rates, any burdens or handling fees, and pricing of task
exemplars. No Price data shall be contained in the TechnicallManagement or Relevant Experience
volumes.
The contractor shall price the following task exemplars and provide data on the basis of estimate for the
exemplar pricing.
 Contractor: TBD
Contract Number: TBD
Page 36 of 41
1. A cost estimate for developing amulti-phase image branding campaign. This would include the
development of a branding campaign that can be conducted in any state across the country in multiple
venues. Consideration should be taken for budget constraints that would require rolling out the campaign
in phases and we would-want recommendations on how we would go about doing that while keeping the
entire process an ongoing branding effort. Items in the estimate should address, but not be limited to the
following:
? Multiple media design and development
? Print and online advertising placement
? Radio, television and other multimedia advertising placement
? Marketing Literature and other multimedia marketing ideas
? Outreach planning to include events (sponsorships and associations with professional and
diversity based organizations)
? "Outside-the-Box" Approaches and Ideas
2. A cost estimate for running afull-page, color general diversity ad in various magazine media
publications for one month
3. A cost estimate for running a general diversity ad in major city papers and/or websites in anticipation
of both a west coast and east coast blitz
4. A cost estimate for creating a-new general diversity ad that will include related marketing literature.
5. Complete Pricing Matrix (Attachment J-6).
ADDITIONAL INFORMATION.
If there is any additional information that the Offeror feels is important for the Government to consider in
the evaluation of its proposal, other than the information specifically requested by the above outline, the
Offeror may bring such information to the attention of the Government by including it in its proposal.
Such additional information must be contained within the page limits set forth for each proposal volume
as specified above.
IV. SUBMISSION OF OFFERS
(a) Mailed Proposals. These are not recommended due to the time delay in getting mail processed.
(b) Hand Carried Proposals are ENCOURAGED. If the offeror, does not hold a valid agency
clearance, this must be coordinated and scheduled with the Administrative Contracting Officer,
at least 24 hours in advance.
Hand Carried Proposals shall be delivered to:
(c) Softcopy of the Pricing Matrix (Attachment J-6) should be sent via email to:
 Contractor: TBD
Contract Number: TBD
Page 37 of 41
(d) Proposals submitted after the time and date specified for receipt of the RFP will be considered
LATE in accordance with FAR 52.215-1, Instructions to Offerors -Competitive Acquisition,
which has been incorporated by reference to this solicitation.
L.8 Agency Alternate to FAR Provision 52.215-1 (OCT 2003)
(a) FAR Provision 52.215-1, Instructions to Offerors -Competitive Acquisition, which is incorporated
herein by reference, is modified only as indicated below:
(f) Contract Award.
(1) The Government intends to select for final negotiations a contractor(s) resulting from this
solicitation whose proposal represents the best value after evaluation in accordance with the factors and
subfactors in the solicitation.
(2) The Government may reject any or all proposals if such action is in the Government's interest.
(3) The Government may waive informalities and minor irregularities in proposals received.
(4) The Government intends to evaluate proposals and select, without discussions, an offeror for
final negotiations (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial
proposal should contain the offeror's best terms from a cost or price and technical standpoint. The
Government reserves the right to conduct discussions if the Contracting Officer later determines them to
be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be
in the competitive range exceeds the number at which an efficient competition can be conducted, the
Contracting officer may limit the number of proposals in the competitive range to the greatest number that
will permit an efficient competition among the most highly rated proposals.
(b) Paragraph (f) 5 -11, and all other parts of FAR Provision 52.215-1 remain unchanged.
 Contractor: TBD
Contract Number: TBD
Page 38 of 41
SECTION M -EVALUATION FACTORS FOR AWARD
M.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and
effect as if they were given in full text. Upon request, the Contracting Officer will make their full text
available. The offeror is cautioned that the listed provisions-may include blocks that must be completed by
the offeror and submitted with its quotation or offer. In Lieu of submitting the full text of those provisions,
the offeror may identify the provision by paragraph identifier and provide the appropriate information with
its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at
this/these address(es):
http://www.arnet. gov/far/
http://www-far. npr.gov/References/References. html
52.217-5 Evaluation of Options. JUL 1990
M.2 QEvaluation Procedures and Factors for Award (JAN 1998)
NOTE: The Government intends to evaluate proposals and select, without discussions, an offeror
for final negotiations.
I. Introduction:
The objective of the evaluation process is to select and recommend a Contractor to the Source Selection
Authority for final negotiation and award of a contract. Proposals received in response to this Request for
Proposal shall be evaluated in accordance with the procedures set forth below.
11. Competitive Range Determination
(a) In accordance with FAR 15.306(c), the competitive range shall be determined on the basis of an initial
evaluation of technical, management, past performance, and cost/price. The competitive range shall
include only those proposals most highly rated after initial evaluation. The initial evaluation of proposals
and the initial determination of the competitive range will be made upon a review of the written proposals
(and/or oral presentations as the case may be) and consideration of any information exchanged during
communications as defined in FAR 15.306. The Government shall discontinue the evaluation of any
proposal which is not considered in the competitive range after initial evaluations.
Written or oral discussions shall be held with all Offerors within the competitive range. The intent of these
discussion is to obtain the best value based upon the requirements and evaluation factors set forth in
Section M. The scope and extent of discussions are at the discretion of the Contracting Officer and will be
tailored to each offeror's proposal. During these discussions the government will resolve all material
issues to select the best offer for final negotiations. The government may remove an offeror from the
competitive range at any point during discussions, whether or not all material aspects of the proposal
have been discussed, if the offeror is no longer considered to be one of the most highly rated. Revisions
to an offeror's proposal during discussions are at the discretion of the Contracting Officer. -When
discussions are concluded all offerors within competitive range will be given the opportunity to submit a
final revised proposal by the date and time identified by the Contracting Officer.
Final revised proposals will be evaluated for the purpose of selecting a contractor or contractors for final
negotiations. The evaluation criteria used in this evaluation shall be the same as those used in the initial
 Contractor: TBD
Contract Number: TBD
Page 39 of 41
V. Final Negotiation
Final negotiation is the process of bringing into contractually binding form the most favorable terms and
conditions possible, including technical and scientific approaches, support arrangements, and contract
pricing. Final negotiations will be conducted only with the offeror offering the best value, cost/price and
other factors considered and shall not involve material changes in either the Government's requirements
or the Offeror's proposal which affect the basis for source selection. In the event that such changes are
desired by the Government, the competition will be reopened. In the event that a definitive contract
cannot be consummated on a timely basis, negotiations will be terminated and a new source selection for
final negotiations shall be made.
VI. NOTICE AND DEBRIEFING:
As noted above, this solicitation provides for the submission of revised proposals that must be negotiated
prior to award. Therefore, Offerors which remain in the competitive range, but which are not ultimately
selected for award, shall be notified after final revised proposals have been evaluated and a contract has
been successfully negotiated and signed with the successful Offeror. Requests for debriefings must be in
writing and must be received in this office within three days after the date on which the Offeror receives
notification of contract award. Unless otherwise specified in the solicitation, debriefings shall be
conducted in accordance with FAR Subpart 15.5.
VII. EVALUATION FACTORS AND CRITERIA:
(a) In determining the award of a contract, primary consideration shall be given to the Offeror which can
perform the contract in a manner.most advantageous to the Government, cost/price and other factors
considered. Evaluations shall be conducted by comparing an Offeror's proposal against the requirements
contained in this solicitation, including all compliance documents. An Offeror's proposal must accurately
demonstrate an understanding of the objectives and scope of the project.
(b) The major categories which shall be evaluated are, Technical/Management, Relevant Experience,
and Cost. The factors, other than cost, when combined are significantly more important than cost.
Technical/Management is significantly more important than Past Performance. The specific factors and
sub-factors associated with the Technical/Management and Past Pertormance categories are presented
below in descending order of importance, although the relative differences between the importance of the
factors is not equal unless otherwise noted. Cost is discussed below.
Technical/Management Factors
1 Design of Print Advertising
The extent to which the proposal demonstrates the offeror's ability to meet the
SOW requirements for advertising design in these areas:
a) Creative capabilities
b) Technical capabilities
c) Systematic approach to project planning and management
d} Planned relationship between offeror and sponsor
e) Speed
The extent to which the proposal demonstrates the offeror's ability. to meet the
SOW requirements for ad placement in these areas:
a) Relationship with media contacts
 Contractor: TBD
Contract Number: TBD
Page 40 of 41
b) Systematic approach
c) Speed
3 Staffing
The extent to which the offeror's ability to meet the requirements of the SOW
demonstrated by the team of people described in the proposal:
a) Account Executive/Manager
b) Recruitment Specialist
c) Creative director
d) Copywriter
e) Research Manager
f) Account Coordinator
g) Proofreader
h) Art Director/Designer
i) Typesetter
The extent to which the proposal demonstrates the offeror's ability to meet the
SOW requirements for research in these areas:
a) Research capabilities
b) Systematic approach to research and project management
c) Claimed relationship between offeror and sponsor
d) Speed
5 Website design
The extent to which the proposal demonstrates the offeror's ability to meet the
SOW requirements for Website design in these areas:
a) Creative capabilities
b) Technical capabilities
c) Systematic approach to project planning and management
d) Planned relationship between offeror and sponsor
e) Speed
Relevant Experience Factors
Evaluation of past performance shall be based on a consideration of the past performance
information obtained in accordance with clause0 Proposal Preparation Instructions, of
this solicitation. The basis for conclusions shall be documented by the Government. The Contractor
will receive neither a favorable nor an unfavorable rating if it does not have a performance history
similar to the effort described in this solicitation.
The extent to which the proposal demonstrates qualifications and abilities to
produce and maintain advertising support as evidenced by:
a) Assessment from questionnaire presented to clients taken from current client
list produced by offeror, past performance, and awards.
b) Samples of work done for other clients in the recruitment-advertising field.
 Contractor: TBD
Contract Number: TBD
Page 41 of 41
Corporate/Offeror Experience
Extent that a company has performed projects which are of similar size, scope and complexity to
the current requirement
Cost Factors
In terms of relative value, the cost factor is not weighted. Cost, while being an important factor, is
not in and of itself the determining factor in the selection of the successful Offerors) for award of
the indefinite-delivery/indefinite-quantity (IDIQ) contract contemplated by this solicitation.
Cost proposals will be reviewed to assess the aspects of cost critical to the implementation of the
SOW. In addition, Cost proposals will be reviewed to assess if the costs are ordinary and
necessary and the costs are reasonable with respect to the technical requirements. Cost factors
include the following:
1. A cost estimate for developing amulti-phase image branding campaign. This would include the
development of a branding campaign that can be done in any state across the country in multiple
venues. Consideration should be taken for budget constraints that would require rolling out the
campaign in phases and we would want recommendations on how we would go about doing that
while keeping the entire process an ongoing branding effort. Items in the.estimate should address,
but not be limited to the following:
? Multiple media design and development
? Print and online advertising placement
? Radio, television and other multimedia advertising placement
? Marketing Literature and other multimedia marketing ideas
? Outreach planning to include events (sponsorships and associations with professional and
diversity based organizations)
? "Outside-the-Box" Approaches and Ideas
2. A cost estimate for running afull-page, color general diversity ad in various magazine media
publications for one month
3. A cost estimate for running a general diversity ad in major city papers and/or websites in
anticipation of both a west coast and east coast blitz
4. A cost estimate for creating a new general diversity ad that will include related marketing
literature.
5. Complete Pricing Matrix (Attachment J-6).
 Attachment J-1
Statement of Work
Page 1 of 4
July 2004
HUMAN RESOURCE MANAGEMENT -ADVERTISING
This Statement of Work (SOW) describes the advertising re uirements of the
Recruitment Center (RC) and tentatively for the ~ It is
anticipated the U.S. Government (USG) will issue an Indefinite Delivery Indefinite
Quantity (IDIQ) Contract for this effort.
1.1 Program Background
The USG has a continuing requirement to recruit qualified individuals to fill a
variety of positions in a complex and sensitive environment. To this end,
advertising and marketing and image branding plays a unique and critical role. It
is necessary to reach, as effectively as possible, the best and most culturally
diverse talent available in a wide range of disciplines. Aside from the standard
forms of media coverage, image branding the CIA as an employer of choice is an
ongoing recruitment effort.
This effort is a year-round programmed approach concentrating on the fluctuating
needs of the USG in conjunction with recognized government, ceilings. The
Contractor must have daily communication and weekly meetings with the USG in
order to be fully responsive to timing and placement of advertising and marketing
campaigns.
The scope of the effort specified by this SOW is to provide advertising and
marketing services as well as image branding requirements in accordance with the
instructions outlined. Specific tasks shall be based on the work associated with
the advertising and marketing requirements specified.
2.0 PERIOD OF PERFORMANCE
The anticipated period of performance for this effort is O 1 December 2004 through
30 November 2005 with four 1-year options.
1
UNCLASSIFIED
 Attachment J-1
Statement of Work
Page 2 of 4
3.0 TASKING
UNCLASSIFIED
The contractor shall designate a senior officer having a wide range of recruitment
advertising and marketing experience to serve as the focal point for the Government
account. In addition, the contractor shall make available a team of at least three or more
account representatives having similar experience as the senior officer, to serve as
additional points of contacts working on this overall effort. The designated senior officer
shall act only upon a written order given by the Administrative Contracting Officer
(ACO) The Contractor will furnish all incidental and related services,. and all material and
labor for the preparation and placement of advertisements, as directed by the ACO, to
include the following services.
The contractor shall also be available for daily communication with the COTR as well as
be available for weekly meetings to ensure ongoing integrity of advertising, marketing
and image branding campaigns.
3.1 Develop advertising campaigns for print and Internet. Campaign
developments will include but not be limited to layout, storyboards, online
concepts, copy and recruitment literature for approval by the RC. Agency
printing and production facilities will be used to produce volume material and
to integrate changes to the web site. Contractor may be requested on case-by-
case basis to produce some printed material including, but not limited to
posters, advertising, display boards, etc., and should have a reliable printing
firm at their disposal that can produce these materials on both short term and
long term basis.
3.2 Develop image branding campaigns to promote USG/CIA as employer of
choice to include but not limited to radio, television, and print; event
planning, sponsorships, minority and community outreach. The contractor
shall do this using all resources available including but not limited to
conducting online surveys, focus groups, etc., as required.
3.2.1 Insert approved advertising in media such as newspapers, magazines, select
websites, technical journals and special publications as well as radio and
television when required..This will include preparing and placing space
and frequency orders with media as well as supervising the transmittal of
copy, plates, mats, film, etc. to the media for publication.
3.2.2 Contractor shall also provide recommendations of marketing and display
material in conjunction with overall advertising and marketing campaigns
as related to image branding efforts of the Agency. Contractor will work
with vendors on behalf of the USG as necessary.
2
UNCLASSIFIED
 UNCLASSIFIED
Attachment J-1
Statement of Work
Page 3 of 4
3.3 Research media options and recommend appropriate media outlets on the
basis of demographic data, readership numbers, etc., and any other research
as may be required, such as minority demographics by occupation. This
shall be done on an ongoing basis by the Contractor. Contractor will be
required to be proactive in taking the initiative to research and identify
advertising in a variety of media sources and venues on a continual basis
throughout the period of this contract.
3.4 Develop an online recruitment strategy and roadmap that migrates CIA
practices towards a best practice environment with the website as a central
component. Maintain the CIA employer brand with a focus on attracting and
retaining top talent through interactive solutions.
Assess feasibility and logistics associated with implementation of
recruitment technology such as various candidate assessment tools, need and
ability to offer anonymity to candidates during initial job application process,
to include candidate relationship communications.
Perform design updates for the web site to include, building out the content
to highlight Diversity and other to-be determined content that will evolve out
of survey feedback.
3.5 Research and recommend on an ongoing basis, organizations and community
outreach efforts that the USG can partner with in promoting the Agency as
an employer of choice. When necessary, and at the request of the USG,
contractor may be required to contact these organizations on behalf of the
USG.
3.6 Maintain accounting records by task order/by month and make payments to
all media.
4.0 DELIVERABLES
4.1 As Specified by Each Task
4.2 Monthly Status Report
Contractor shall submit a Monthly Status Report to the ACO within the first 10
days of every month. It should include for each task order the following
information:
4.2.1 Job Number
4.2.2 Estimate Description
4.2.3 Date Estimate Sent
3
UNCLASSIFIED
 Attachment J-1
Statement of Work
Page 4 of 4
UNCLASSIFIED
4.2.4 Invoice Number
4.2.5 Invoice Amount
4.2.6 Date Invoice Sent
4.2.7 Date Payment Received by Contractor
4.2.8 Committed Unbilled Production
4.2.9 Committed Unbilled Media
4.2.10 Comments -Technical/Management Issues and Concerns
4.2.11 Alphabetical Listing of Publications
4.2.12 Publication Run Date
4.2.13 Description of Advertisement
4.2.14 Type of Print
4.2.15 Delivery Order/Purchase Order Number
4.2.16 Estimated Cost
4.2.17 Total Cost
4.2.18 Months
4.2.19 Total Advertising Dollars
5.0 PROJECT MANAGEMENT
Contractor shall outline the staffing and organization. It also shall provide project
organization, supervisory responsibilities, lines of authority, and reports control.
Subcontracting or the use of consultants should explain why such an approach/use is
required, and how subcontracts and consultants shall be managed. Contactor shall
describe the management of project costs, scheduled personnel assignments, and
reporting methods and schedules.
The association of the Government with the-work being performed hereunder is
UNCLASSIFIED. No classified work, reports, and/or hardware are authorized to be
produced or developed hereunder.
4
UNCLASSIFIED
 Contractor: TBD
Contract Number: TBD Attachment J-2
Page 1 of 1
PAST PERFORMANCE REFERENCE SHEET
Sponsoring
Organization/Agency:
Sponsoring Organization/Agency
Point of Contact (POC):
POC Phone Number:
Alternate POC Phone Number:
Contract Number:
Contract Type:
Contract Value:
Period of Performance:
Contract Description (Include specific services provided):
 Contractor: TBD
Contract Number: TBD Attachment J-3
Page 1 of 1
PAST PERFORMANCE QUESTIONNAIRE
Offeror Evaluated: ~ Date:
l . To what extent did the Contractor perform to your satisfaction with regard to:
meeting contract requirements, (i.e., cost, schedule, innovative ideas utilized,
deliverables?)
technical capabilities?
corporate experience?
ability to respond to multiple taskings?
2. Did you encounter any problems with the Contractor's ability to adequately staff your
project with qualified personnel, and how were they mitigated/resolved?
3. Was the contractor proactive and effective with regard to any necessary corrective actions?
4. Was.the price considered reasonable?
5. What was your overall impression of the Contractor?
6. If you had this project to do over,. would you use the same Contractor?
 Contractor: TBD
Contract Number: TBD Attachment J-4
Page 1 of 1
J-4 Full text of Task Order Clauses listed under B.1 ~~Type and Scope of
Contract (IDIQ) (OCT 2003)
Type of Contract and Consideration (FFP) (OCT 2003}
This is a Firm Fixed Price Contract as identified in FAR 16.202. The total price for full
performance hereunder is $TBD.
Scope of Contract (Statement of Work) (OCT 2003}
The Contractor shall, in accordance with the terms and conditions set forth hereafter, furnish the
necessary qualified personnel, services, travel, facilities, and materials (except those specifically
designated to be provided by the Government) and do all things necessary and incident to
completion of the contractual effort in accordance with the Section C, Statement of Work (SOW).
Period of Pertormance (AUG 1996)
The period of performance of this contract shall be from TBD to TBD.
 Attachment J-5
NAME OF CONTRACTOR:
CONTRACT NO:
PERIOD OF PERFORMANCE:
Action
Contract Award
MOD1
PROGRAM XYZ
MONTHLY CONTRACT STATUS REPORT
MM/DD/YYYY
XXX-XXXXXX-000
MM/DD/YY to MM/DD/YY
Description Date
Base 311 /99
Exercise Option 10/1/99
Incremental/
Award Fee
Award Fee
Page 1 of 6
TYPE: CPAF/CPFF/FFP
REPORTING PERIOD: MM/DD/YY to MM/DD/YY
Est Cost + Fee or
Fixed Price
Funding
Expended To Date ?ls
Funds Expiration Date: MM/DD/YYYY
(How long will current funding last?)
PERIOD
DATES
AVAILABLE
EARNED
UNEARNED
Can the contracUwork be completed within the available funding
and on schedule? YES/NO If not, why not?
1 2 3
3/1 /99-9/3019910/1 /99-3/31 /04/1 /00-9/30/00
EXPENDITURES THIS PERIOD:
.CURRENT CONTRACT PERIOD (MM/DD/YY-MM/DD/YY)
GOVERNMENT FISCAL YEAR (MM/DD/YY-MM/DD/YY)
OPEN COMMITMENTS:
SUBCONTRACTOR 1 (MM/DD-MM/DD)
SUBCONTRACTOR 2 (MM/DD-MM/DD)
ITD CURRENT PERIOD EXPENDITURES AND COMMITMENTS
ESTIMATE TO COMPLETE
COMMENTS: (Details of anomalies identified in the current month's costs)
(Explanation of any variations exceeding 15%)
RATE CHANGES: (Identification of new proposed/negotiated rates with DCAA)
 PROGRAM XYZ
MONTHLY CONTRACT STATUS REPORT
MMIDD/YYYY
. BULLET FORM
. BULLET FORM
. BULLET FORM
. BULLET FORM
Page 2 of G
. BULLET FORM
. BULLET FORM
 PROGRAM XYZ ACTUALS
CONTRACT #lfASK ORDER #
Managem
System En
System M
System Int
O&M
Total Hours
Sub 1
Sub 2
X.X
X.X
X.X
X.X
X.X
DOLLARS
Description
Overhead
ODC 1
G&A
Sub 1
Materials
Sub 1 Commitments
Sub 2 Commitments
Anr_99 Mav-99 Jun-99 Jul99 Aug_99 Sep-99 Oct-99 Nov-99 Dec-99 Jan-99 Feb-00 Mar-00 I TOTAL
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 Contractor: TBD
Contract Number: TBD Attachment J-6
Page 1 of 1
ITEM
NO
DESCRIPTION
SUPPLIES/SERVICES
QTY
UNIT PRICE
001
Placement of Advertisements
TBD
$
002
Pickup of an existing ad
TBD
$
003
Modification of existing ad
TBD
$
004
Basic New Ad Production -Flat Fee
(Black & White or Color Ad)
TBD
$
005
Services of a Contractor's coordinator to assist the
COTR w/necessary administrative tasks related to this
contract
TBD
$
006
Cost of Living Surveys
TBD
$
007
Layoff Statistics/updates
TBD
$
008
Compensation Studies
TBD
$
009
Media analysis/Digests
TBD
$
010
Market Analysis
TBD
$
011
Online Databases
TBD
$
012
Demographics
TBD
$
013
Geographics
TBD
$
014
Cost-Per-Hire Analysis
TBD
$
015
Article Reprints
TBD
$
016
Media Library
TBD
$
017
Staff Planning Sessions
TBD
$
018
Employee Surveys
TBD
$
019
Employee Input Sessions
TBD
$
020
Media Plans
TBD
$
021
Strategic Plans
TBD
$
022
Tactical Plans
TBD
$
023
On-Site Visits/Meetings
TBD
$
024
Contract Proposal Support
TBD
$
025
Event/Job FairfTrade Show Calendars
TBD
$
026
Editorial Schedules
TBD
$
027
Ad Copywriting
TBD.
$
028-
Preparation ofPubset Materials
TBD
$
029
Proofing
TBD
$
030
Coordination
TBD
$
031
Placement
TBD
$
032
Art Direction
TBD
$
033
Design
TBD
$
034
Layout
TBD
$
035
Daily/Weekly Ad Schedules/Recaps
TBD
$
036
Monthly/Quarterly/Yearly Reports
TBD
$
037
Ad/Media Books
TBD
$
038
Audit Support
TBD
039
800# Service
TBD
$
040
800# Fax for Resume Receipt
TBD
$
041
Resume Handling
TBD
$
042
Flexible Billing
TBD
$
043
Monthly Media Update
TBD
$
 Attachment J-7 Draft RFP Questions & Answers
Question 1: Under Technical, you mention that we should identify "problem areas and offer solutions". Is there any specific
problem area you would like us to address (i.e., applicant flow is down for Linguists, measurement of advertising efforts,
applicant management, etc.)?
Answer to Question 1: The phrase "to problem areas" has been dropped from the final version of the Request for Proposal.
Question 2: Under Past Performance, how many total references of similar scope are you looking for?
Answer to Question 2: No more than three. However, if the offeror would like to provide additional information they feel would
be beneficial, they may do so as long as this information does not exceed page count restrictions.
Question 3: Under Costs (item #2), do you require publishing costs in regards to diversity magazines requested to run over a 34
day period (i.e., Black Enterprise, Ability, etc.)? Are we to develop a diversity media strategy that covers 30 days?
Answer to Question 3: Yes. Based on the hiring needs of the Agency, with diversity in mind, where would you recommend the
Agency direct their advertising dollars to reach a diverse pool of applicants within a 30-day time frame.
Question 4: Under Costs (item #3), do you require .publishing costs for major diverse, city newspapers and/or websites? Are you
looking for a media strategy for a West and East Coast blitz?
Answer to Question 4: Yes, this would be considered a media strategy. The cost would be based on what advice and direction
you would recommend the CIA go if they were to tell you that they were planning a blitz on the West and East coast; essentially,
you would be asked to advise the best possible publications and/or websites could they best reach a wide variety of potential
applicants in anticipation of those blitz's.
Question 5: Under Costs (item # 1 -Outreach Planning), are you looking for us to identify and cost specific diversity events,
sponsorships, etc.?
Answer to Question 5: Yes -sponsorships and associations with professional and diversity based organizations.
Question 6: Under Costs, can the Units on the Pricing Matrix be hourly labor rates? If an item on the Pricing Matrix involves a
variety of labor categories, do you want a composite rate or do you want each labor category itemized?
Answer to Question 6: This should be hourly, fully burdened, labor rates and itemized, not a composite.
Question 7: Under Costs, (item #4), what do you mean by "related marketing literature"?
Answer to Question 7: By related marketing literature we mean items such as brochures, inserts, postcards, bi-fold/tri-fold
pamphlets, etc.
Page 1 of 6
 Attachment J-7 Draft RFP Questions & Answers
Question 8:
C. Relevant Experience (Volume II} (p. 34)
Please clarify the following in reference to Past Performance information:
Can an offeror use past performance for another off-site resource (i.e., another office within the same corporate division, or
another corporate division) that performed relevant services or do all Past Performance references have to be for work performed
by the primary officellocation proposed to support this RFP? If Past Performance is allowed for work performed by another office
within the same corporate division, or another corporate division of the responding offeror, would this information need to be
disclosed as such?
Answer to Question 8: Yes, the offeror can use past performance for another off-site resource and as long as it is with an office
within the same corporate division submitting the proposal.
Questions 9-12:
D. Cost Volume (Volume III) (p. 35)
Please clarify the following in reference to the Cost Volume (Volume III), items 15:
~ question 9: D.1. Multi-phase image branding campaign: In response to this item, is it the Government's intention that the
offeror provide a fully developed media plan including associated media pricing in addition to pricing for the development of
any marketing literature? Should printing costs be included for recommended marketing literature? If yes; what print
quantities should be used for printing estimates?
Answer to Question 9: Yes. Printing estimates. can be based. on quantities of 20,000.
Question 10: D.2. Full-page, color general diversity ad: Is it the Government's intention that the offeror provide a fully
developed one-month media plan including associated media pricing? If yes, can the Government better define a timeframe
for the blitz(s) and which diverse audience(s) it wants to target?
Answer to Question 10: Yes. The timeframe should be for August and September as these are the months that we are both
gearing up for the fall recruitment season as well as deploying recruiters to various recruitment events throughout the- country
-essentially, the busiest time of year for CIA recruiting. Our target audience is everyone within the range of the college
student to business professional currently in the workforce. We are continually seeking and are in need of applicants with
language capability and applicants for the Clandestine Service of theDand~for the~as well as applicants from
ie African American, Hispanic, Native American and Asian communities.
Question 11: D.4. Creating a new general diversity ad: Is it the Government's intention. that the offeror determine the type
and quantity for the related marketing literature. If yes, should printing costs be included as well as creative development
costs?
Answer to Question 11: Yes -and both printing and creative development costs should be included.
Question 12: D.S. Pricing Matrix (Attachment J-6): Would an offeror have the flexibility to modifythis matrix to add or
remove items as deemed necessary to achieve a given proposed campaign and strategy?
Answer to Question 12: No.
Page 2 of 6
 Attachment J-7 Draft RFP Questions & Answers
Question 13: What is your greatest recruitment challenge?
Answer to Question 13: Our greatest challenge is in attracting culturally and ethnically diverse applicants with language ability
in the hard target languages as well as Clandestine Service applicants for theDandOfor the
Question 14: Is CIA accustomed to meeting with its ad agency on CIA premises or at the ad agency's offices?
Answer to Question 14: The CIA prefers to meet at the ad agency's offices. On occasion, the ad agency witl be required~to come
to CIA offices but should plan for a majority of the meetings to take place at the ad agency's offices.
Question 15: Does the CIA expect to be able to meet with its entire account team on short notice, or just the Account Manager.
Answer to Question 15: Just the Account Manager. On those occasions where additional account team members will be
required, the CIA will give the ad agency advance notice.
~' tion 16: Does CIA routinely invest in primary research to guide its branding efforts?
Answer to Question 16: This is something the CIA has started to do more frequently, however, this is an area that we plan to
pursue more aggressively to reach our hiring goals.
Questions 17-25:
Website Related
Questions 17: What technical resources or web dev capabilities are in house at CIA or will be undertaken by another agency (i.e.
backend systems integration, programming, hosting/maintenance, etc.).
Answer to Question 17: CIA hosts its web site--we do not allow to uncleared people access to the site. The marketing agency
delivers changes and the CIA Web Team makes the updates.
Question 18: Should we include pricing for site hosting and maintenance or will CIA be hosting the site? If CIA is hosting,
p(~ ~ provide details on the hosting environment.
Answer to Question 18: CIA will host the site; hosting environment utilizes commercial hardware and software.
Question 19: Do you use a Content Management System? If so, what system and will we be creating/modifying templates, or
will we work with internal IT?
Answer to Question 19: We do not use a Content Management System. The contractor would make the changes deliver a CD-
Rom with updated material for the web site, which would be loaded.
Question 20: 4. Are you considering a third party software like QuickHire (BK; clients include DOL, DoE, Customs, EPA, NSF,
FCC, DoS) or PeopleSoft's eRecruit (BK; NSA) (BK;NASA uses WorkForce Technologies - www.wftech.com) (or another
ATS/TMS) or should we assume we will be developing a custom solution as part of this website.
Answer to Question 20: You will not be developing a custom solution as part of this website.
Page 3 of 6
 Attachment J-7 Draft RFP Questions & Answers
Question 21:. Should we assume our Candidate Assessment tools would replace or enhance the existing "Career Director" tool?
Answer to Question 21: Our Career Director tool was created in-house, and at present, we expect the content will continue to be
developed in-house.
Question 22: How does the CIA's current privacy policy (http://www.cia.~ov/cia/notices.html#priv} affect the CIA's ability to
implement ongoing candidate communication, such as an eNewsletter or other direct a-mail techniques to a subscribed base?
Answer to Question 22: 'The Recruitment Center does not communicate through eNewsletters with candidates.
Question 23: Besides the visible elements of the CIA's Web site, what other interactive methods has the Agency used to attract
communicate with candidates online? Which has been most successful?
Answer to Question 23: We currently post our positions and or banners ads on a number of job boards. Monster.com, HotJobs,
CareerBuilder have brought in the most candidates: We have expanded the number of diversity sites and are still evaluating the
success of those ads.
Question 24: What legal definition does the CIA use for defining a candidate and will this definition have any affect on asking
v(` rs to complete assessment or pre-screening tools before they complete an application to the CIA?
Answer to Question 24: Definition of candidate has no effect.
Question 25: What are you currently using to measure ROI (through the web site or other source)?
Answer to Question 25: 'The requirement to track ROI has been dropped from the final. version of the Statement of Work.
Question 26:
P9, Sect G.5 ~ (Government Property
(b) Is the selected contractor to use the current concepts layout/design created by the incumbent agency for future advertising? If
so, should pricing be exclusive of design charges?
Answer to Question 26: Many of the current ad concepts we are using are still fairly new designs and the CIA is always
hing and renewing its advertising campaigns on a yearly basis or whenever required. We anticipate that some of the current
designs will be used initially with the selected contractor until new designs can be developed or until new ones are required.
Pricing should account for this as well as include future design charges for new concept layout/design.
Questions 27-28:
P32, Section B -Resumes and Other Applicable Info
Question 27: What is a "Skills & Capabilities Personnel Matrix"?
Answer to Question 27: A "Skills & Capabilities Personnel Matrix" is a list of staff by occupational category and applicable
skills that would typically be assigned to the given scenarios.
Question 28: Should a proposed team member's resume include non-specific reference to involvement with other government
agencies .if that experience was not acquired with his or her current employer? Although relevant, this experience cannot. be
detailed due to non-competitive, confidentiality and proprietary concerns.
Page 4 of 6
 Attachment J-7 Draft RFP Questions & Answers
Answer to Question 28: A team member should include as much information about their experience with the current employer
as well as any other relevant experience with other government agencies without compromising confidentiality and proprietary
concerns.
Questions 29-30:
P34, Section C -Relevant Experience (Volume II)
Corporate/Offeror Experience
Question 29: Can the Offeror include reference to similar human resources communications experience that has been provided
on an `at will' or non-contractual basis to private industry clients?
Answer to Question 29: Yes, but note if this is the case.
Question 30: Although we do not require contractual agreements to represent clients, some of our clients have internal contracts
that serve as agreements to work with our company for a defined period of time. While these contracts do not typically specify a
detailed scope of work with budget details, they do include defined rates/production schedules for provision of advertising
ti' ~ ?es. Would these types of examples be acceptable?
Answer to Question 30: Yes
Question 31:
Past Performance Information
Please define `similar in scope.' Does this term refer to similarities between client by budget and work across all media as set
forth in this solicitation, or can the Offeror submit examples of similar work. for various clients to illustrate experience?
Answer to Question 31: The Offeror can submit examples of similar or any type of work for any of their clients to illustrate the
range of their experience. The examples do not necessarily have to be similar by budget.
Questions 32-34:
D. Cost Volume (Volume III)
Please provide more complete specifications for this section in order to receive comparable responses. The numbers shown
correspond with the way your questions are numbered.
Question 32: Are the responses sought inclusive or exclusive of media charges? If inclusive, please provide the names of specific
magazines to be priced. ?
Answer to Question 32: Inclusive. However, based on the hiring needs of the Agency, with diversity in mind, we would prefer
to see how creative the offeror is in their response by providing us with their recommendations on the specific magazines they
would advise the Agency to consider within the 30-day time frame.
Question 33: If costs are inclusive of media; please indicate which markets. Also, which applications for web advertising do you
want priced -job postings on newspaper or other sites, banners, resume mining, other? Or do you want a recommendation based
on available information?
Page 5 of 6
 Attachment J-7 Draft RFP Questions & Answers
Answer to Question 33: We would prefer the offeror make the recommendation on the markets since we frequently rely on our
ad agency to make these types of recommendations for us. For web advertising, pricing should include job postings on newspaper
and other sites. Do not include resume mining. You may base your recommendation on available information also.
Question 34: Are we to price ad design only or development of an ad and creation of marketing materials? If marketing
materials are to be included, please specify type(s). For example, is "marketing literature" a color tri~fold, a full-sized 12-page
color brochure, a CD-ROM or a combination of the above? Finally are costs exclusive of production/printing? If not, please
specify quantities.
Answer to Question 34: Ad and creation of marketing materials to include but limited to brochures, colortri-folds, postcards,
CD-ROM or anything else the offeror feels would'add effectively to the development of this effort. Cost should also include
production and printing in amounts of 20,000.
Page 6 of 6
 Subjecta (Attachment J-6
Date: Fri, 29 Oct 2004 08:44:58 -0400
From? TMP.com>
To: ~ucia.gov"'~a'~ucia.gov>
Attn
Re:
?...OLE_Obj...?
October 29, 2004
Central Intelligence Agency
ntracting Officer
~Dea~
TMP Worldwide, a division of Monster Worldwide, is pleased to submit the attached electronic version of Attachment
J-6 in response to the above referenced Request for Proposal (Number. In addition, one original and four
(4) copies of Volume I: Technical/Management Proposal, one original and four (4) copies of Volume II: Relevant
Experience, and one original and four (4) copies of Volume III: Cost Proposal complete with one electronic version of
Volume III: Cost Proposal
TMP Worldwide is one of the world's largest recruitment marketing and advertising agencies, the world's
second-largest interactive agency and highly experienced in meeting the human resource advertising needs of the
Central Intelligence Agency.
Our full-service regional center is conveniently located in McLean, Virginia. Additionally, we have engaged the expert
services of Hudson Inclusion Solutions, a firm located in the Chicago area. Together, this team provides a unique
and innovative solution that is extremely capable of exceeding the expectations described in the Request for
Proposal.
On a more personal note, we take great pride in being given the opportunity to show what we can further accomplish
for the CIA. Because we've already worked with you, we proudly call ourselves Your Human Capita! SpeC/Alist and
believe that no other advertising agency can offer as proven and relevant experience, expertise and commitment to
excellence.
~~Please let us know if any additional input is required. I may be reached at
?Attachment J-6.xls?
Very Truly Yours,
Contracts Manager
TMP Worldwide
8280 Greensboro Drive, Suite 900
McLean, VA 22102
www.tmp.com www.monster.com
"Bringing people together to advance their lives."
NOTICE: The information contained in this electronic mail transmission is intended by TMP Interactive Inc. d/b/a
Monster or one of its subsidiaries for the use of the named individual or entity to which it is addressed and may
contain information that is privileged or otherwise confidential. It is not intended for transmission to, or receipt by,
any individual or entity other than the named addressee (or a person authorized to deliver it to the named addressee)
of 2 10/29/0411:09 AM
 except as otherwise expressly permitted in this electronic mail transmission. If you have received this electronic
transmission in error, please delete it without copying or forwarding it, and notifythe sender of the error by reply
email or by calling Monster at 1-800-MONSTER.
Name: Attachment J-6.xls
Attachment J-6.xls Type: Microsoft Excel Worksheet (application/vnd:ms-excel)
Encoding: base64
2 of 2 10/29/04 11:09 AM
 Washington, D.C. 20505
26 August 2004
SUBJECT: DRAFT for "HCJMAN RESOURCE MANAGEMENT -
ADVERTISING "
You are invited to submit Questions in response to the attached Draft Request for
Proposal (RFP). The Government anticipates award of an indefinite-delivery/indefinite-quantity
(IDIQ) type contract. This competition will be based on Best Value.
Evaluation of the options will'not obligate the Government to exercise the option(s): The
period of performance is twelve months, with four (4) one-year options. The Government
anticipates awarding the contract on or about 1 November 2004.
Questions MUST be received by email, at ucia.~ov, no later than 2:00 pm on 8
September 2004. If ou are not interested in bid m ease forward in writin a "No Bid"
res onse to facsimil
or by email to
ucia. ov.
Please direct any other questions regarding this request to the Administrative Contracting
Siricerely,
Contracting. Officer
Enclosures:
? RFP No. ((Sections A-M)
 ' Contractor: TBD
Contract Number: TBD
Page 2 of 40
CLAUSE DECISION LIST
TABLE OF CONTENTS
SECTION A -SOLICITATION/CONTRACT FORM ..........................................................:.......:...:.........:..: 4
A.1 ~~ Use of Facsimile Signatures (JUN 2002) ............................................................... 4
SECTION B -SUPPLIES OR SERVICES AND PRICES/COSTS ...........................................:.................. 4
B.1 ype and Scope of Contract (IDIQ) (OCT 2003) ........:........................................... 4
B.2 Pricing .............................................................................................:.............................................. 4
SECTION C -DESCRIPTION/SPECIFICATIONS/WORK STATEMENT ................................................... 4
C.1 Statement of Work (OCT 2003) .....:..............:.......................................................... 4
SECTION D -PACKAGING AND MARKING ...................:..................................................:....................... 5
SECTION E -INSPECTION AND ACCEPTANCE ...................................................................................... 5
E.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998) .........................................:.............. 5
E.2 Inspection and Acceptance at Destination (MAR 2004) ......................:................ 5
SECTION F -DELIVERIES OR PERFORMANCE ........................:......................:...................................... 5
F.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998) .....:.............................:.................... 5
F.2 Late Delivery (AUG 1996) ......................................................................................... 5
F.3 Period of Performance (AUG 1996) ....................:............:...................................... 5
F.4 Place of Performance (AUG 1996) .................................:.....:::................................ 6
F.5 ontract Status Report (DEC 2001) .....................................:.................................. 6
SECTION G -CONTRACT ADMINISTRATION DATA ............................................................................... 6
G.1 Settlement. -Fixed Price Services (FEB 2002) .........................:....:................:...... 6
G.2 Invoicing and Payment Instructions (General) Unclassified Association (JAN
2004) ...........................................................................................................:.........:................................... 6
G.3 Authority and Designation of a Contracting Officer's Technical Representative
(COTR MAR 2004) ..................................:..................................:.....................................................:..... 7
G.4 Novation/Change-of--Name Notification Requirement (MAR 2004) ..................... 8
G.5 Government Properly (Scheduled) (MAR 2004) ................................................... 8
SECTION H -SPECIAL CONTRACT REQUIREMENTS ............................:..................:............................ 9
H.1 Fraud, Waste, and Abuse- Unclassified Association (DEC 2002)... .................... 9
H.2 Non-Publicity (DEC 2003) .............:.......................................................................... 9
H.3 Security Requirements -Software Certification (JUN 1998) ............................. 10
H.4 Incorporation of Section K Representations, Certifications, and Other
Statements of Offerors or Respondents (OCT 2003) ..........................................:............................. 10
H.5 Order of Precedence (OCT 2003} .........................................:.................:...::......... 10
H.6 Key Personnel (AUG 1996) .................: ......... 11
.........................................................
H.7 Contractor Performance Evaluation (MAR 2004) .........................:.........:...........: 11
H.8 Past Performance Information -Referencing' Agency Contracts (MAR 2004). 11
H.9 Changes Requiring No Equitable Adjustment (MAR 2004) ............................... 12
H.10 Limitation of Working Groups (MAR 2004) ...........:........................................... 12
H.11 Engineering Change Proposals (MAR 2004) ..................................................... 12
SECTION I -CONTRACT CLAUSES ........................................................................................................ 12
1.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998) .....................:................................. 12
1.2 52.216-18 Ordering. (OCT 1995) ......................:..:..............................:.......................................:.. 13
1.3 52.216-19 Order Limitations. (OCT 1995) ..............................................................................:..... 14
 Contractor: TBD
Contract Number: TBD
Page 3 of 40
1.4 52.216-221ndefinite Quantity. (OCT 1995) ..............:............................................:..:...................
14
1.5 52.217-9 O tion to Extend the Term of the Contract. (MAR 2000) ...........................................
15
1.6 Compliance With the Constitution and Statutes of the United States (AUG 1996)
...
..................................................................................................................................
15
1.7
Organizational Conflicts Of Interest: General (JUL 2003) .........:........................
15
1.8
Audit and Records -Negotiation (FEB 2002).........: ..............:.....................:........
15
1.9
imely Notice Of Litigation (AUG 1996) ................................................................
16
1.10
Equal Employment Opportunity (JAN 2004) ...........................................:...........
16
1.11
ax Audits (JAN 2004) ...........................................................................................
17
1.12
Independent Review. of Agency Protests (JAN 2004) ........................................
17
1.13
lauses Requiring Access by Other Government Entities (JUL 2003)............
17
SECTION J -LIST OF ATTACHMENTS .......:........................................ .... 18
...............................................
J-1. Statement of Work entitled . .....................................................................................................:.... 18
J-2. Past Performance Reference Sheet (1 pg.) ................................................................................. 18
J-3. Past Performance Questionnaire (1 pg.) ..........................................................................:.......... 18
J.4 Full text of Task Order Clauses listed under B.1 Type and Scope of Contract
(IDIQ) (OCT 2003) (1 Pg.) ...................................................................................................................... 18
J-5. Monthly Contract Status Report exemplar {7 pgs.) .................................................................... 18
J-6. Pricing Matrix (1 pg.) ..........................,.......................................................................................... 18
SECTION K -REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS
OR QUOTERS ............................................................................................................................................ 19
K.1
52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) .............................
19
K,2
52.203-2 Certificate of Independent Price Determination. (APR 1985) ................................:.
19
K.3
52.204-3 Taxpayer Identification. (OCT 1998) ................................................:..........................
20
K.4
52.204-5 Women-Owned Business (Other Than Small Business). (MAY 1999) ....................
21
K.5
52.209-5 Certification ,Regarding Debarment, Suspension, Proposed Debarment, and Other
Responsibility Matters. (DEC 2001) ...........:.......:..........................................................::..................... 21
..........................:..........
K.6 52.215-6 Place of Performance. (OCT 1997) ...........:..................... ....... 22
K.7 52.222-22 Previous Contracts and Compliance Reports. (FEB 1999) .................................... 23
K.8 62.222-25 Affirmative Action Compliance. (APR 1984) ........................................................... 23
K.9 52.223-13 Certification of Toxic Chemical Release Reporting. (AUG 2003) .......................... 23
K.10 52.227-15 Representation of Limited Rights Data and Restricted Computer Software.
(MAY 1999) ...........................:....:................................................................. ..... 24
K.11 (Organizational Conflict of Interest {AUG 1996).
SECTION L -INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR QUOTERS ......:... 26
L.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) ............................. 26
L.2 52.215-1 Instructions to Offerors -Competitive Acquisition. (JAN 2004) .............................. 26
L.3 52.215-20 Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing
Data. (OCT 1997) ................................................................................:.................................................. 29
L.4 52.216-1 Type of Contract. (APR 1984) ......:....:..................................................................:....... 30
L.5 52.233-2 Service of Protest. (AUG 1996) ..................................:................................................ 30
L.6 Proposal Preparation Instructions (JAN 2001)........: ..:.....................:.................. 31
L.8 gency Alternate to FAR Provision 52.215-1 (OCT 2003) .................................. 36
SECTION M -EVALUATION FACTORS FOR AWARD ....................................:...................................... 37
M.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) ............................ 37
M.2 ~~Evaluation Procedures and Factors for Award (JAN 1998) .............................. 37
 ` Contractor: TBD
Contract Number: TBD
Page 4 of 40
SECTION A -SOLICITATION/CONTRACT FORM
A.1 Use of Facsimile Signatures (JUN 2002)
This Contract document may be executed in counterparts, each of which shall be deemed an original, all
of which together shall constitute one and the same instrument. Facsimile signatures will be regarded as
authentic by all parties.
SECTION B -SUPPLIES OR SERVICES AND PRICES/COSTS
B.1 ~'ype and Scope of Contract (IDIQ) (OCT 2003)
(a) This is an indefinite-delivery/indefinite-quantity (IDIQ) contract, as identified under Federal
Acquisition Regulation (FAR) 16.504. Requirements will be placed under this contract through Firm Fixed
Price (FFP) task orders. The minimum and maximum quantity of services to be purchases under this
IDIQ contract are set forth below.
(1) Total minimum quantity of services to be purchased under this IDIQ contract shall b~'
(2) Total maximum quantity of services to be purchased under this IDIQ contract shall be
(b) The Contractor shall, in accordance with the terms and conditions set forth hereafter, furnish the
necessary qualified personnel, services, travel, facilities, and materials (except-those specifically to be
provided by the Government) and do all things necessary and incident to the completion of the.
contractual effort in accordance with Section C, Statement of Work (SOW) and the applicable task order
SOW.
(c) Clauses Applicable to Firm Fixed Price (FFP) Task Orders: At a minimum, the following paragraphs
shall be applicable to all FIRM FIXED PRICE (FFP) Task Orders issued under this contract, unless
otherwise specified in an individual task order. Additional requirements may be specified in each task
order. Full text is available as an attachment to the contract.
Type of Contract and Consideration (FFP) (OCT 2003)
Scope of Contract (Statement of Work) (OCT 2003)
Statement of Work (OCT 2003)
Period of Performance (AUG 1996)
B.2 Pricing
(Pricing in accordance with Pricing Matrix Attachment J-6)
C.1 (Statement of Work (OCT 2003)
The Sponsor's Statement of Work entitled "STATEMENT OF WORK, HUMAN RESOURCE
MANAGEMENT -ADVERTISING" dated July 2004, which is incorporated by reference or attached
hereto, is made a part of this contract.
 Contractor: TBD
Contract Number: TBD
Page 5 of 40
Not Applicable
E.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they
were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full
text of a clause may be accessed electronically at this/these address(es):
http://www. arnet. gov/far/
http://www-far. npr.gov/References/References. html
52.246-2 Inspection of Supplies -Fixed-Price.
AUG 1996
52.246-4 Inspection of Services -Fixed-Price.
AUG 1996
E.2 Inspection and Acceptance at Destination (MAR 2004)
Final inspection and acceptance of work accomplished, services provided and/or items produced or
deliverable under this contract shall be performed at destination by cognizant Government personnel.
F.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they
were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full
text of a clause may be accessed electronically at this/these address(es):
http://www. arnet. gov/far/
http://www-far. n pr.gov/References/References. html
52.242-15 Stop-Work Order. AUG 1989
F.2 (Late Delivery.(AUG 1996)
When the Contractor encounters difficulty in meeting pertormance requirements, or anticipates difficulty in
complying with the contract delivery schedule or date, it shall immediately notify the Contracting Office in
writing giving pertinent details; provided, however, that this data shall be informational only in character
and that this provision shall not be construed as a waiver by the Government of any delivery schedule or
any rights or remedies provided by law or under this contract.
F.3 Period of Performance (AUG 1996)
The period of performance of base IDIQ shall be from 01 November 2004 to 31 October 2005.
The period of pertormance of Option Period One of the IDIQ shall be from 01 November 2005 to 31
October 2006.
The period of pertormance of Option Period Two of the IDIQ shall be from 01 November 2006 to 31
October 2007.
 Contractor: TBD
Contract Number: TBD
Page 6 of 40
The period of performance of Option Period Three of the IDIQ shall be from 01 November 2007 to 31
October 2008.
The period of performance of Option Period Four of the IDIQ shall be from 01 November 2008 to 31
.October 2009.
F.4 Place of Performance (AUG 1996)
The principal place of performance under this contract shall be the Contractor's facility located at TBD.
F.5 Contract Status Report (DEC 2001)
Monthly contract status reports shall be submitted in TBD copies to the Contracting Officer not later than
15 calendar days after the close of the month covered by the report. Such report shall be in the format as
provided in the attached Monthly Contract Status Report exemplar. Failure to submit this report will result
in delay in payment of invoices.
SECTION G -CONTRACT ADMINISTRATION DATA
G.1 Settlement -Fixed Price Services (FEB 2002)
Upon completion of the subject.contract, the Contractor shall submit the following documents:
(a) Level-of--Effort Certification (if applicable, breakdown by labor category and hours expensed) (Three
(3) copies required)
(b) Electronic Funds Transfer Information (EFT) -The submission of this information is required to keep
our payment database current. (One (1) copy required)
(c) Final Government Furnished Property/Contractor Acquired Property (GFP/CAP) Statement -
Disposition of Government Property (One (1) copy required)
(d) Final Patent and Royalty Statement (in accordance with FAR 52.227-11, 52..227-12, and 52.227-13,
as appropriate) (One (1) copy required)
(e) Copy of Final Invoice submitted to the Payment Office (One (1) copy required)
One complete set of closeout documentation shall be mailed, postage prepaid, to the Contracting Officer
at the address on page 1 of this contract.
If you have any questions in regard to the closeout procedure, please contact the Contracting Officer.
G.2
2004)
Invoicing and Payment Instructions (General) Unclassified Association (JAN
(a) Contractors may mail invoices to the following payment office:
Washington, D 20505.
However, the preferred method of submitting invoices to the payment office is via facsimile (FAX)
 Contractor: TBD
Contract Number: TBD
Page 7 of 40
machine. Contractors may use any of the numbers listed below. When Contractors transmit original
invoices via FAX, do not follow up with additional mailed copies; doing so will cause your company to lose
the FAX option.
(b) The payment periods designated in the FAR clauses for Prompt Payment contained in this contract
will begin the date the Government receives a proper invoice in the payment office. A proper invoice
must include:
{1) Name of the business concern, invoice date, and date(s) supplies delivered or services performed.
(2) Contract, purchase order, or delivery order number. The Government cannot process for payment an
invoice that lacks a contract, purchase order, or delivery order number. No other 'authorizations' are valid
or acceptable.
(3) Itemized cost elements and fee amounts for both the current invoice's costs and for the cumulative
cost elements and fee amounts (for cost reimbursable contracts); itemized labor categories (for time and
material or labor hour contracts); description, price, and quantity of supplies delivered and/or services
rendered (for fixed price contracts, purchase orders and delivery orders).
(4) Shipping and payment terms (for fixed price contracts, purchase orders, or delivery orders).
(5) Name, title, phone number, and complete mailing address of responsible official to whom the Agency
should send payment.
(c) The Government shall give notice of an apparent error, defect, or impropriety in an invoice to the
Contractor within 7 days of receipt of the invoice by the pavment office. The Contractor may make
inquiries regarding invoices to the payment office on
G.3 (Authority and Designation,of a Contracting Officer's Technical Representative
(COTR) (MAR 2004)
(a) Authority: Performance of this contract is subject to the technical guidance, supervision and approval
of the Contracting Officer or a designated Contracting Offcer's Technical Representative (COTR). As
used herein, "technical guidance" is restricted to scientific, engineering or other technical field-of-
discipline matters directly related to the work to be performed. Such guidance may be provided for the
purposes of filling in details; clarifying, interpreting or otherwise serving to accomplish the technical
objectives and requirements of the contract. In addition, and unless specified elsewhere in this contract,
the authority of the designated COTR is specifically limited fo the technical administration of this contract
and the inspection of supplies being produced, services being provided or work being performed to
assess compliance with the scope, estimated cost (if cost-reimbursement), schedule, and technical
requirements of the contract.
(b) Designation: The individual(s) identified below is/are authorized access to all information concerning
this contract during the life of the contract unless this authorization is reassigned by an administrative
change to the contract:
Name Telephone No.
 Contractor: TBD
Contract Number: TBD
Page 8 of 40
(c) Notification: The Contracting Officer is the only representative of the Government authorized to
negotiate, enter into, modify or take any other action with respect to this contract. Therefore, no other
employee or representative of the Government has the authority to initiate a course of action which may
alter the terms or conditions of this contract. All revisions to specifications, requirements or informal
commitments that may involve a change in either the total cost/price, scope, delivery schedule, or legal
aspects of this contract must be done by change order or supplemental agreement, to be negotiated and
signed by the Contracting Officer. Should any action by Government personnel (other than the
Contracting Officer) imply a commitment on the part of the Government that would affect the terms of this
contract, the Contractor must notify the Contracting Officer and obtain approval before proceeding.
Otherwise, the Contractor proceeds at its own risk.
G.4 Novation/Change-of-Name Notification Requirement (MAR 2004)
(a) For the purposes of this contract, any transfer of the contractor's assets to a third parry, or change to
the contractor's name, that fall under FAR 42.12, will be processed in a centralized manner by the staff at
the following address:
Washington, DC 20505
(b) Until the settlement of this contract is completed, the Contractor shall provide written notification to this
staff via facsimile within (30) thirty days of any fore-mentioned changes. Along with details of the
change, your notification shall provide a point of contact name, title, clearance level, and phone and fax
numbers.
(c) After receiving this notification, your designee will receive a letter with instructions to assist in the
preparation of the novation/change-of--name package. Our organization wilt typically recognize Other
Government Agency (OGA) Agreements; however, we have unique security requirements that must be
addressed before formally accepting these agreements.
(d) You are reminded that you must continue to invoice under your former name on existing contracts
until this Agency accepts your novation and/orchange-of--name agreement by issuance of a letter
recognizing the agreement. In addition, you are NOT authorized to request changes to your banking
information to recognize a successor company on existing contracts until this Agency accepts your
novation and/orchange-of--name agreement. Any delays in submitting the required information may
impact your ability to invoice.
(e) A submission of a novation or name change agreement does not guarantee approval by this
organization and if a change is deemed unacceptable, the contractor will remain under contractual
obligation to perform. The contract may be terminated for reasons of default should the contractor not
perform.
G.5 Government Property (Scheduled) (MAR 2004)
(a) The following clause is incorporated by reference:
[~ 52.245-2 Government Property (Fixed Price Contracts)
[ ] 52.245-4 Government-Furnished Property (Short Form)
[ ] 52.245-5 Government Property (Cost-Reimbursement, Time-and-Material, or Labor-Hour Contracts.)
 Contractor: TBD
Contract Number: TBD
Page 9 of 40
(b) Under the FAR clause referenced above, the Government shall deliver to the Contractor the property
identified below for use in the performance of this contract or such other contract(s) as may be authorized
by the Contracting Officer:
The Government will provide the current version art and all related art to the prospective
vendor. Current version art is the -art that the incumbent has developed with the
Government and which is used to update advertising instead of creating new artwork
every time an order is placed.
(c) The Contractor shall verify the quantity and condition of the property identified above immediately
upon receipt. Shortages and/or damaged or defective property shall be promptly reported to the
Contracting Officer after having a confirming inspection thereof made by a designated representative of
the Contracting Officer. The Contractor may also request a confirming inspection by the carrier's
representative where it considers the damage to be attributable, in some degree, to the carrier.
(d) When deemed necessary, a representative of the Contracting Officer will be present to inspect the
condition of the property before packaging thereof for return to the Government. In order to
accommodate this inspection requirement, the Contractor shall provide the Contracting Officer with at
least 24 hours' prior notice so that personnel may be assigned for these examinations.
(e) The Contractor's property control system shall provide annually the total acquisition cost for
Government property for which the Contractor is accountable under this contract, including Government
property at subcontractor's plants and alternate locations. The Contractor's annual report shall be
prepared on a form provided by the Property Administrator and submitted no later than the date
prescribed by the Property Administrator.
(f) All inquiries regarding the issuance and disposition of the' above property should be directed to the
Contracting Officer. Note: The provision for reporting .property at the completion or termination of a
contract is contained in the standard FAR clauses that must be incorporated into the contract by
reference. Standard FAR clauses 52.245-2 and 52.245-5 state that the Contractor "shall comply with
FAR subpart 45.5 as in effect on the date of this contract."
(g) At the completion of the Annual Inventory exercise, the Contractor'shall submit the completed
inventory to the COTR for validation and verification. The Contractor shall receive a signed copy of the
inventory back from the COTR. This will be verified during an audit conducted by the Property
Administrator.
H.1 t=raud, Waste, and Abuse -Unclassified Association (DEC 2002)
Anyone who suspects fraud, waste, or abuse in any aspect of the acquisition process or during
performance of this contract by either Government or Contractor ersonnel should contact the- Office of
Inspector General, Investigations Staff, at phone numbe
H.2 Non-Publicity (DEC 2003)
(a) The Contractor shall not use or allow to be used any aspect of this solicitation and/or contract for
publicity: "Publicity" means, but is not limited to, advertising (e.g. trade magazines, newspapers, Internet,
radio, television etc.), communications with the media, marketin or a reference for new business. This
shall include, but, is not limited to, the use of the terms or any other sponsor specific terms
in any public advertisements. It is further understood that this obligation shall not expire upon completion
or termination of this contract, but will continue indefinitely. The Contractor may request a waiver or
 Contractor: TBD
Contract Number: TBD
Page 10 of 40
release from the foregoing but shall not deviate therefrom unless authorized to do so in writing by the
Contracting Officer. Contractors are not required to obtain waivers when informing offices within this
Agency of contracts it has performed or is in the process of performing provided there are no security
restrictions. Contractors may include the requirement for security clearances up to the TS, SCI level in
public employment advertisements.
(b)~The Contractor shall include the substance of this clause, including this paragraph (b), in each
subcontract issued under this contract.
H.3 Security Requirements -Software Certification (JUN 1998)
(a) The contractor certifies that it will undertake to ensure that any .software to be provided or any
Government Furnished Software to be returned, under this contract will be provided or returned free from
computer virus, which could damage, destroy, or maliciously alter software, firmware, or hardware, or
which could reveal to unauthorized persons any data or other information accessed through or processed
by the software.
(b) The contractor shall immediately inform the Contracting Officer when it has a reasonable suspicion
that any software provided or returned, to be provided or returned, or associated with the production may
cause the harm described in paragraph (a) above.
(c) If the contractor intends to include in the delivered software any computer code not essential to th e
contractual requirement, this shall be explained in full detail to the Contracting Officer and Contracting
Officer's Technical Representative (COTR).
(d) The contractor acknowledges its duty to exercise reasonable care, to include the following, in the
course of contract performance:
(1) using on a regular basis current versions of commercially available anti-virus software to guard against
computer viruses when introducing maintenance, diagnostic, or other software into computers; and
(2) prohibiting the use of non-contract related software on computers, especially from unknown or
unreliable sources.
H.4 Incorporation of Section K Representations, Certifications, and Other
Statemen s o erors or Respondents (OCT 2003)
SECTION K which has been completed and submitted with Contractor's proposal dated TBD is
incorporated herein by reference and made a part of this contract.
H.5 (Order of Precedence (OCT 2003)
(a) Any inconsistency in this contractual document (inclusive of documents, provisions or exhibits
referenced herein or attached hereto) shall be resolved by giving precedence in the following order:
{1) The Schedule (excluding the SOW and specifications)
(2) Attachment A -Incentive and Award Fee Plan (if applicable)
(3) Statement of Work
(4) Other provisions of the contract when attached or incorporated by reference
(5) Specifications
 Contractor: TBD
Contract Number: TBD
Page 11 of 40
(6) Technical Provisions of the Contractor's Proposal(s)
(b) If a conflict or inconsistency arises out of any of the contract elements listed above, the Contractor
shall notify the Contracting Officer of the conflict or inconsistency for final and unilateral resolution. Under
no circumstances will such conflicts or inconsistencies result in increases to target cost, fee, award fee or
schedule extensions.
H.6 Key Personnel (AUG 1996}
(a) The Contractor shall identify the key technical, management and administrative personnel to be
assigned to work under this contract:
(b) The personnel specified above are considered to be essential to the work pertormed hereunder. Prior
to diverting any of the specified individuals to other programs, the Contractor shall provide advance
notification of at least thirty (30) calendar days to the Contracting Officer and shall submit resumes of the
proposed substitutes in sufficient detail to permit evaluation of the impact on the program: No diversion
from the above procedure shall be made by the Contractor without the written consent of the Contracting
Officer, provided that the Contracting Officer may ratify in writing such diversion and such ratification shall
constitute the consent of the Contracting Officer required by this clause.
H.7 (Contractor Performance Evaluation (MAR 2004)
(a) In accordance with FAR 42.15, and as otherwise provided by this contract, the Contractor's
performance under this contract shall be subject to evaluation as follows:
(1) Final evaluation shall be conducted for all contracts after completion of contract performance; and
(2) Interim evaluations may be conducted at the government's discretion.
(b) Past performance evaluation reports shall be retained by the Government to provide source selection
information for a period not to exceed three years after contract completion. In accordance with FAR
9.105, the Contracting Officer shall also consider relevant past performance information when making
responsibility determinations.
(c) The Contracting Officer shall provide appropriate extracted information from the completed interim (if
applicable) and final reports to the Contractor as soon as practicable after completion of the report. The
Contractor shall have a maximum of 30 calendar days after the date of the letter forwarding the
information to -submit written comments, rebutting statements, or additional information. The Government
will consider rebuttals and other information provided by the Contractor and will, render a final
determination regarding the contractor's performance during that period of the evaluation.
H.8 Past Performance Information -Referencing Agency Contracts (MAR 2004)
This contract may be listed as a reference for past performance purposes only in offers submitted to
agencies and organizations within the Intelligence Community, provided the Contractor requests and
receives the written approval of the Contracting Officer in advance. Failure to comply with this
requirement may result in the Agency being unable to respond to a reference request and may also result
in a termination for default.
 Contractor: TBD
Contract Number: TBD
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H.9 Changes Requiring No Equitable Adjustment (MAR 2004)
(a) Purpose. The purpose of this paragraph is to establish a procedure whereby one contractual
modification will be used both to direct a change pursuant to the "Changes" clause of this contract and to
settle any question of equitable adjustments that might arise. This procedure shall apply only to those
changes that will have no effect on the contract price, delivery schedule, or other provisions of the
contract.
(b) Procedure. When a change under the "Changes" clause is proposed, and both parties agree that the
proposed change will not require any equitable adjustment, the Contracting Officer shall issue a bilateral
modification authorizing the change that clearly states the change has no effect on either the contract
price/cost plus fee, or period of performance/delivery date. The Contractor's signature on the
modification shall constitute acceptance of the Government's offer, shall be binding on both parties, and
shall constitute a full, complete, and final settlement for the changes so directed.
H.10 Limitation of Working Groups (MAR 2004) `
Technical guidance provided at meetings of Working Groups established by the Government and/or
construed from the minutes of such meetings shall not constitute authorization for the Contractor to alter
the scope of this contract. Only the Contracting Officer may give such. direction in writing through the
"Changes" clause of the contract.
H.11 Engineering Change Proposals (MAR 2004)
(a) The Contracting Officer may ask the Contractor to prepare engineering change proposals for
engineering changes within the general scope of this contract. Upon receipt of a written request from the
Contracting Officer, the Contractor shall prepare and submit an engineering change proposal in
accordance with the Contracting Officer's instructions.
(b) The Contractor may initiate engineering change proposals. Contractor initiated engineering change
proposals shall include a "not to exceed" cost or price or a "not less than" cost or price and delivery
adjustment. If the Contracting Officer orders the engineering change, the increase shall not exceed nor
the decrease be less than the "not to exceed" or "not less than" amounts.
(c) A change proposal accepted in accordance with the Changes clause of the contract shall not be
considered an authorization to the contractor to exceed the estimated cost in the contract schedule,
unless the estimated cost is increased by the change order or other contract modification.
(d) When the cost or price of the engineering change is $550,000 or more, the Contractor shall submit
(1) A contract pricing proposal using the format in Table 15-2, Section 15.408, of the Federal Acquisition
Regulation; and,
(2) At the time of agreement on cost or price, a signed Certificate of Current Cost or Pricing Data.
SECTION I -CONTRACT CLAUSES
1.1 52.252-2 Clauses Incorporated by Reference. {FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they
were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full
text of a clause may be accessed electronically at this/these address(es):
http: //www. a rn et. g ov/far/
 Contractor: TBD
Contract Number: TBD
Page 13 of 40
http://www-far. n pr. gov/References/References. html
52.202-1 Definitions. JUL 2004
52.203-3 Gratuities. APR 1984
52.203-5 Covenant Against Contingent Fees. APR 1984
52.203-6 Restrictions on Subcontractor Sales to the Government. JUL 1995
52.203-7 Anti-Kickback Procedures. JUL 1995
52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity.
JAN 1997
52.203-10 Price or Fee Adjustment for Illegal or lmproper Activity. JAN 1997
52.203-12 Limitation on Payments to Influence Certain Federal Transactions. JUN 2003
52.204-4 Printed or Copied Double-Sided on Recycled Paper. AUG 2000
52.209-6 Protecting the Government's Interest When Subcontracting with Contractors
Debarred, Suspended, or Proposed for Debarment. JUL 1995
52.215-14 Integrity of Unit Prices. OCT 1997
52.217-2 Cancellation Under Multi-year Contracts. OCT 1997
52.219-8 Utilization of Small Business Concerns. MAY 2004
52.219-9 Small Business Subcontracting Plan. JAN 2002
52:219-16 Liquidated Damages -Subcontracting Plan. JAN 1999
52.222-3 Convict Labor. JUN 2003
52.222-26 Equal Opportunity. APR 2002
52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and
Other Eligible Veterans. DEC 2001
52.222-36 Affirmative Action for Workers with Disabilities. JUN 1998
52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era,
and Other Eligible Veterans. DEC 2001
52.223-6 Drug-Free Workplace. MAY 2001
52.223-14 Toxic Chemical Release Reporting. AUG 2003
52.227-1 Authorization and Consent. JUL 1995
52.227-14 Rights in Data -General JUN 1987
52.229-3 Federal, State, and Local Taxes. APR 2003
52.230-2 Cost Accounting Standards. APR 1998
52.230-3 Disclosure and Consistency of Cost Accounting Practices. APR 1998
52.230-6 Administration of Cost Accounting Standards. NOV 1999
52.232-17 Interest. JUN 1996
52.232-25 Prompt payment. OCT 2003
52.232-34 Payment by Electronic Funds Transfer -Other than Central Contractor Registration.
MAY 1999
52.233-1 Disputes. JUL 2002
52.233-3 Protest after Award. AUG 1996
52.242-13 Bankruptcy. JUL 1995
52.243-1 Changes -Fixed-Price. AUG 1987
52.244-6 Subcontracts for Commercial Items. (JUL 2004
52.245-2 Government Property (Fixed--Price Contracts).. MAY 2004
52.246-23 Limitation of Liability. FEB 1997
52.246-25 Limitation of Liability -Services. FEB 1997
52.249-2 Termination for Convenience of the Government (Fixed-Price). MAY 2004
52:249-8 Default (Fixed-Price Supply and Service). APR 1984
1.2 52.216-18 Ordering. (OCT 1995)
(a) Any supplies and services to be furnished under this contract shall be ordered. by issuance of
delivery orders or task orders by the individuals or activities designated in the Schedule. Such
orders may be issued from 1 November 2004 through 31 October 2005.
 Contractor: TBD
Contract Number: TBD
Page 14 of 40
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the
event of conflict between a delivery order or task order and this contract, the contract shall
control
(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits
the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce
methods only if authorized in the Schedule.
1.3 52.216-19 Order Limitations. (OCT 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract
in an amount of less than $500.00, the Government is not obligated to purchase, nor is the
Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor -
(1)Any order for a single item in excess of
(2) Any order for a combination of items in excess ot1
(3) A series of orders from the same ordering office within two (2) days that together call
for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-
21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part
of any one requirement from the Contractor if that requirement exceeds the maximum-order
limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order
exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is
returned to the ordering office within two (2) days after issuance, with written notice stating the
Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this
notice, the Government may acquire the supplies or services from another source.
1.4 52.216-22 Indefinite Quantity. (OCT 1995)
(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period
stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates
only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the
Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or
services specified in the Schedule up to and including the quantity designated in the Schedule as the
"maximum." The Government shall order at least the quantity of supplies or services designated in the
Schedule as the "minimum."
(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no
limit on the number of orders that may be issued. The Government may issue orders requiring delivery to
multiple destinations or performance at multiple locations.
(d) Any order issued during the effective period of this contract and not completed within that period shall
be completed by the Contractor within the time specified in the order. The contract shall govern the
Contractor's and Government's rights and obligations with respect to that order to the same extent as if
the order were completed during the contract's' effective period; provided, that the Contractor shall not be
required to make any deliveries under this contract after 31 October 2005.
 Contractor: TBD
Contract Number: TBD
Page 15 of 40
I.5 52.217-9 Option to Extend the Term of the Contract. (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 30
days; provided that the Government gives the Contractor a preliminary written notice of its intent to
extend at least 60 days before the contract expires. The preliminary notice does not commit the
Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this
option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not
exceed 5 years.
1.6 Compliance With the Constitution and Statutes of the United States (AUG 1996)
Nothing in this contract shall be construed to authorize any activity in violation of the Constitution or
Statutes of the United States.
I.7 Organizational Conflicts Of Interest: General (JUL 2003)
(a) The contractor warrants that, to the best of its knowledge and, belief, there are no relevant facts that
could give rise to Organizational Conflicts of Interest, as defined in FAR 9.501. Or, alternatively, the
contractor warrants that it has disclosed all relevant information regarding any actual or potential
organizational conflict of interest.
(b) The contractor agrees that if an organizational conflict of interest with respect to this contract is
discovered during its performance, an immediate and full disclosure in writing shall be made to the
Contracting Officer. Such notification shall include a description of the action the contractor has taken or
proposes to take to avoid, neutralize or mitigate such conflicts. The contractor shall continue performance
until notified by the Contracting Officer of any contrary actions to be taken. The Government may,
however, terminate the contract for its convenience if it deems such termination to be in the best interest
of the Government.
(c) If the contractor was aware of an organizational conflict of interest before award of this contract and
did not fully disclose the conflict to the Contracting Officer, the Government may terminate the contract for
default.
(d) The contractor shall insert a clause containing all the terms and conditions of this clause in all
subcontracts for work to be performed similar to the services provided by the prime contractor, and the
terms "contract", "contractor", and "contracting officer" modified appropriately to preserve the
Government's rights.
(e) Before a contract modification is made that adds new work or significantly increases the period of
performance, the contractor shall agree to submit either an organizational conflict of interest disclosure or
representation or an update of a previously submitted disclosure or representation, if requested by the
Government.
(f) Contractor further agrees that Government may periodically review contractor's compliance with these
provisions or require such self-assessments or additional certifications as Government deems
appropriate.
1.8 Audit and Records -Negotiation (FEB 2002)
(a) The appropriate audit representative of the United States, the Contracting Officer or an authorized
 Contractor: TBD
Contract Number: TBD
Page 16 of 40
representative of the Contracting Officer shall, until three year's after final payment under this contractor
for any shorter period specified in Subpart 4.7, Contractor Records Retention, of the Federal Acquisition
Regulation (FAR), have access to and the right to examine any of the Contractor's books, documents,
progress or other records involving transactions directly related to this contract.
(b) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph
(b), in all subcontracts under this contract that exceed the simplified acquisition threshold, and:
(1) that are cost-reimbursement, incentive, time-and-materials, labor-hour, or price-redeterminable
type or any combination of these; or
(2) for which cost or pricing data are required.
(c) The period of audit and examination in paragraph (a) of this clause shall be extended until resolution
of any disputes or litigation arising under or related to this contract, and until settlement of any questioned
costs.
1.9 ~~Timely Notice Of Litigation (AUG 1996)
(a) The Contractor hereby agrees to immediately give written notice to the Contracting Officer of any
anticipated or current litigation or any litigation that may arise during the course of the performance of this
contract, that involves or in any way relates to or affects any aspect of this contract, its terms or costs,
pertinent subcontracts, or the Customer's relationship with the Contractor or Subcontractors. Said notice
shall include all relevant information with respect thereto.
(b) The Contractor agrees to insert this requirement in any subcontract under this contract. In the event
of litigation, the Subcontractor shall immediately notify its next tier Subcontractor or the Prime Contractor,
as the case may be, of all relevant. information with respect to such litigation.
(c) The Contracting Officer shall have access to and .the. right to examine any pertinent books,
documents, papers and records of the Prime Contractor or Subcontractor(s) involving customer
transactions related to any contract litigation.
(d) Notwithstanding the foregoing, nothing in this agreement shall constitute a waiver of either party's right
in litigation, including but not limited to, the rights of attorney-client privilege, to obtain injunctive relief,
and/or any rights or remedies available.
1.10 Equal Employment Opportunity (JAN 2004)
(a) The Contractor shall comply with all applicable Federal and State equal employment opportunity laws
and regulations and Agency policies and practices with respect to equal employment opportunity and a
harassment-free workplace whenever work is being performed on federal properly.
(b) If either the Contracting Officer or a designated representative of the Agency's Office of Equal
Employment Opportunity provides the Contractor notice of noncompliance with the applicable statutory or
regulatory requirements which are enumerated in paragraph (a), the Contractor, at no cost to the
Government, shall promptly take appropriate action. A copy of any documentation 'shall be provided to
the designated representative of the Agency's Office of Equal Employment Opportunity. If the Contractor
fails or refuses to promptly take appropriate action, the Contracting Officer may issue an order stopping
all or part of the work until such appropriate action is taken.
(c) Nothing in this clause shall relieve the Contractor from full pertormance of the requirements of this
contract, nor shall it provide the basis for any claims against the Government.
(d) The Contractor shall provide oral notification within two business days and written notification within
 Contractor: TBD
Contract Number: TBD
Page 17 of 40
five business days to the Contracting Officer of the Contractor's receipt of a claim made by a Contractor
employee alleging any violation of an equal employment opportunity requirement connected to
performance of this contractor connected to activities occurring on Federal property.
(e) The Government may elect to conduct an investigation surrounding the claim if it is potentially a joint
employer under EEOC Notice 915.002. In all such instances, the Contractor shall cooperate with the
Government's investigation. In accordance with applicable law and to the extent possible, the
Government shall treat all information obtained from the investigation as information proprietary to the
Contractor.
(f) The Contractor's noncompliance with the provisions of this clause may be grounds for termination
under the default provisions of this contract.
(g) The Contractor shall insert this clause, including this paragraph (g) in all subcontracts, with
appropriate changes in the designation of the parties. The prime contractor shall provide the Contracting
Officer with a copy of all notifications made pursuant to the provisions of this clause.
1.11 Tax Audits (JAN 2004)
If federal, state, or local tax officials request access to information under this contract, the contractor shall
immediately notify the Contracting Officer. The contractor shall also request that the tax officials identify,
in writing, the specific information sought for review and shall forward the response and any related
documentation to the Contracting Officer. Failure to provide notice to the Contracting Officer may be
grounds for denying acost/price adjustment for the resulting tax liability, if an adjustment is otherwise
authorized by law and the terms of this contract.
1.12 Independent Review of Agency Protests (JAN 2004)
An independent review of protests to the agency, as defined in FAR 33.103(d)(4), is available as an
alternative to consideration by the Contracting Officer. Requests for an independent review shall be
submitted directly to the Contracting Officer, along with the protest.
1.13 Clauses Requiring Access by Other Government Entities (JUL 2003)
Several clauses in this contract require reporting to other Federal agencies or access by other Federal
agencies to the Contractor's records for compliance determinations or other reviews. If any such
reporting, compliance determination, or review involves this contract, the Contractor shall obtain the
Contracting Officer's written permission or guidance before participating.
 Contractor: TBD
Contract Number: TBD
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SECTION J -LIST OF ATTACHMENTS
J-1. Statement of Work entitled, "STATEMENT OF WORK HUMAN RESOURCE MANAGEMENT -
ADVERTISING", dated July 2004 (4 pgs.)
J-2. Past Performance Reference Sheet (1 pg.)
J-3. Past Performance Questionnaire (1 pg.)
J-4. Full text of Task Order Clauses listed under B.1 ype and Scope of Contract
(IDIQ) (OCT 2003) (1 pg.)
J-5. Monthly Contract Status Report exemplar (7 pgs.)
J-6. Pricing Matrix (1 pg.)
 Contractor: TBD
Contract Number: TBD
Page 19 of 40
SECTION K -REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF
OFFERORS OR QUOTERS
K.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and
effect as if they were given in full text. Upon request, the Contracting Officer will make their full text
available. The offeror is cautioned that the listed provisions may include blocks that must be completed by
the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions,
the offeror may identify the provision by paragraph identifier and provide the appropriate information with
its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at
this/these address(es):
h ftp: //www. a m et. g ov/far/
http://www-far. n pr.gov/References/References. html
52.203-11 Certification and Disclosure Regarding Payments to influence Certain Federal
Transactions. APR 1991
52.222-21 Prohibition of Segregated Facilities. FEB 1999
K.2 52.203-2 Certificate of Independent Price Determination. (APR 1985)
(a) The offeror certifies that -
(1)The prices in this offer have been arrived at independently, without, for the purpose of
restricting competition, any consultation, communication, or agreement with any other
offeror or competitor relating to -
(i) Those prices;
(ii) The intention to submit an offer;, or
(iii) The methods or factors used to calculate the.prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the
offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the
case of a sealed bid solicitation) or contract award (in the case of a negotiated
solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern
to submit or not to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the
signatory -
(1) Is the person in the offeror's organization responsible for determining the prices being
offered in this bid or proposal, and that the signatory has not participated and will not
participate in any action contrary to subparagraphs (a)(1) through (a)(3) of this provision;
(2)(i) Has been authorized, in writing, to act as agent for the following principals in
certifying that those principals have not participated, and will not participate in any action
contrary to subparagraphs (a)(1) through (a){3) of this provision [insert full name of
person(s) in the offeror's organization responsible for determining the prices offered in
 Contractor: TBD
Contract Number: TBD
Page 20 of 40
this bid or proposal, and the title of his or her position in the offeror's organization];
(ii) As an authorized agent, does certify that the principals named in subdivision
(b)(2)(i) of this provision have not participated, and will not participate, in any
action contrary to subparagraphs (a)(1) through (a)(3) of this provision; and
(iii) As an agent, has not personally participated, and will not participate, in any
action contrary to subparagraphs (a)(1) through (a)(3) of this provision.
(c) If the offeror deletes or modifies subparagraph (a)(2) of this provision, the offeror must furnish
with its offer a signed statement setting forth in detail the circumstances of the disclosure.
K.3 52.204-3 Taxpayer Identification. (OCT 1998)
(a) Definitions.
"Common parent," as used in this provision, means that corporate entity that owns or controls an affiliated
group of corporations that files its Federal income tax returns on a consolidated basis, and of which the
offeror is a member.
"Taxpayer Identification Number (TIN)," as used in this provision, means the number required by the
Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The
TIN may be either a Social Security Number or an Employer Identification Number.
(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision
to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting
requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the
IRS. If the resulting contract is subject to the payment reporting requirements described in
Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the
information may result in a 31 percent reduction of payments otherwise due under the contract.
(c) The TIN may be used by the Government to collect and report on any delinquent amounts
arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting
contract is subject to the payment reporting requirements described in FAR 4.904, the TIN
provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.
(d) Taxpayer Identification Number (TIN).
[ ]TIN:
[ ]TIN has been applied for.
[)TIN is not required because:
[ ] Offeror is a nonresident alien, foreign corporation, orforeign partnership that does not have income
effectively connected with the conduct of a trade or business in the United States and does not have an
ofFce or place of business or a fiscal paying agent in the United States;
[ ]Offeror is an agency or instrumentality of a foreign government;
[ ]Offeror is an agency or instrumentality of the Federal Government.
(e) Type of organization.
 Contractor: TBD
Contract Number: TBD
Page 21 of 40
[ ]Sole proprietorship;
[ ]Partnership;
[ ]Corporate entity (not tax-exempt);
[ j Corporate entity (tax-exempt);
[ ]Government entity (Federal, State, or local);
[ ]Foreign government;
[ ]International organization per 26 CFR 1.6049-4;
[ ]Other
(f) Common parent.
[ ]Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.
[ ]Name and TIN of common parent:
Name
TI N
K.4 52.204-5 Women-Owned Business (Other Than Small Business). (MAY 1999)
(b) Representation. [Complete only if the offeror is awomen-owned business concern and has not
represented itself as a small business concern in paragraph (b)(1) of FAR 52.219-1, Small Business
Program Representations, of this solicitation.] The offeror represents that it " is a women-owned business
concern.
K:5 52.209-5 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other
Responsibility Matters. (DEC 2001)
(a)(1) The Offeror certifies, to the best of its knowledge and belief, that -
(i) The Offeror and/or any of its Principals -
(A) Are [ ]are not [ ]presently debarred, suspended, proposed for
debarment, or declared ineligible for the award of contracts by any
Federal agency;
(B) Have [ ]have not [ ], within athree-year period preceding this offer,
been convicted of or had a civil judgment rendered against them for:
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, state; or local)
contract or subcontract; violation of Federal or state antitrust statutes
relating to the submission of offers; or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, tax evasion, or receiving stolen property; and
(C) Are [ ]are not [ ]presently indicted for, or otherwise criminally or
 Contractor: TBD
Contract Number: TBD
Page 22 of 40
civilly charged by a governmental entity with, commission of any of the
offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) The Offeror has [ ]has not [ ], within athree-year period preceding this offer,
had one or more contracts terminated for default by any Federal agency.
(2) "Principals," for the purposes of this certification, means officers; directors; owners;
partners;. and, persons having primary management or supervisory responsibilities within
a business entity (e.g., general manager; plant manager; head of a subsidiary, division,
or business segment, and similar positions).
This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and. the
Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution
Under Section 1001, Title 18, United States Code.
(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time
prior to contract award, the Offeror learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily
result in withholding of an award under this solicitation. However, the certification will be
considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror
to furnish a certification or provide such additional information as requested by the Contracting
Officer may render the Offeror nonresponsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by paragraph (a) of this
provision. The knowledge and information of an Offeror is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon
which reliance was placed when making award. If it is later determined that the Offeror knowingly
rendered an erroneous certification, in addition to other remedies available to the Government,
the Contracting Officer may terminate the contract resulting from this solicitation for default.
K.6 52.215-6 Place of Performance. (OCT 1997)
(a) The offeror or respondent, in the performance of any contract resulting from this solicitation, [ ]
intends, [ ]does not intend [check applicable block] to use one or more plants or facilities located
at a different address from the address of the offeror or respondent as indicated in this proposal
or response to request for information.
(b) If the offeror or respondent checks "intends" in paragraph (a) of this provision, it shall insert in
the following spaces the required information:
Place of Performance Name and Address of Owner
(Street Address, City, and Operator of fhe Plant
State, County, Zip Code) or Facility if Other than
Offeror or Respondent
 Contractor: TBD
Contract Number: TBD
Page 23 of 40
K.7 52.222-22 Previous Contracts and Compliance Reports. (FEB 1999)
The offeror represents that -
(a) It [ ]has, [ ]has not participated in a previous contract or subcontract subject the Equal
Opportunity clause of this solicitation;
(b) It [ ]has, [ ]has not filed all required compliance reports; and
(c) Representations indicating submission of required compliance reports, signed by proposed
subcontractors, will be obtained before subcontract awards.
K.8 52.222-25 Affirmative Action Compliance. (APR 1984)
The offeror represents that -
(a) It [ ]has developed and has on file, [ ]has not developed and does not have on file, at each
establishment, affirmative action programs required by the rules and regulations of the Secretary
of Labor (41 CFR 60-1 and 60-2); or
(b) It [ ]has not previously had contracts subject to the written affirmative action programs
requirement of the rules and regulations of the Secretary of Labor.
K.9 52.223-13 Certification of Toxic Chemical Release Reporting. (AUG 2003)
(a) Executive Order 13148, of April 21, 2000,. Greening the Government through Leadership in
Environmental Management, requires submission of this certification as a prerequisite for contract
award.
(b) By signing this offer, the offeror certifies that -
(1) As the owner or operator of facilities that will be used in the performance of this
contract that are subject to the filing and reporting requirements described in section 313
of the Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA) (42
U.S.C. 11023) and section 6607 of the Pollution Prevention Act of 1990 (PPA) (42 U.S.C.
13106), the offeror will file and continue to file for such facilities for the life of the contract
the Toxic Chemical Release Inventory Form (Form R) as described in sections 313(a)
and (g) of EPCRA and section 6607 of PPA; or
(2) None of its owned or operated facilities to be used in the performance of this contract
is subject to the Form R filing and reporting requirements because each such facility is
exempt for at least one of the following reasons: [Check each block that is applicable.j-
[ j (i) The facility does not manufacture, process, or otherwise use any toxic chemicals listed in 40 CFR
372.65;
[ ] (ii) The facility does not have 10 or more full-time employees as specified in section 313(b)(1)(A) of
EPCRA, 42 U.S.C. 11023(b)(1)(A);
[ ] (iii) The facility does not meet the reporting thresholds of toxic chemicals established under section
313(f) of EPCRA, 42 U.S.C. 11023(f) (including the alternate thresholds at 40 CFR 372.27, provided an
appropriate certification form has been filed with EPA);
[ ] {iv) The facility does not fall within the following Standard Industrial Classification (SIG) codes or their
 Contractor: TBD
Contract Number: TBD
Page 24 of 40
corresponding North American Industry Classification System sectors:
(A) Major group code 10 (except 1011, 1081, and 1094.
(B) Major group code 12 (except 1241.).
(C) Major group codes 20 through 39.
(D) Industry code 4911, 4931, or 4939 (limited to facilities that combust
coal and/or oil for the purpose of generating power for distribution in
commerce).
(E) Industry code 4953 (limited to facilities regulated under the Resource
Conservation and Recovery Act, Subtitle C (42 U.S.C. 6921, et seq.),
5169, 5171, or 7389 (limited to facilities primarily engaged in solvent.
recovery services on a contract or fee basis); or
[ ] (v) The facility is not located in the United States or its outlying areas.
K.10 52.227-15 Representation of Limited Rights Data and Restricted Computer Software. (MAY
1999)
(a) This solicitation sets forth the work to be performed if a contract award results, and the
Government's known delivery requirements for data (as defined in FAR 27.401). Any resulting
contract may also provide the Government the option to order additional data under the Additional
Data Requirements clause at 52.227-16 of the FAR, if included in the contract. Any data
delivered under the resulting contract will be subject to the Rights in Data -General clause at
52.227-14 that is to be included in this contract. Under the latter clause, a Contractor may
withhold from delivery data that qualify as limited rights data or restricted computer software, and
deliver form, fit, and function data in lieu thereof. The latter clause also may be used with its
Alternates II and/or III to obtain delivery of limited rights data or restricted computer software,
marked with limited rights or restricted rights notices, as appropriate. In addition, use of Alternate
V with this latter clause provides the Government the right to inspect such data at the
Contractor's facility.
(b) As an aid in determining the Government's need to include Alternate II or Alternate III in the
clause at 52.227-14, Rights in Data -General, the offeror shall complete paragraph (c) of this
provision to either state that none of the data qualify as limited rights data or restricted computer
soffinrare, or identify, to the extent feasible, which of the data qualifies as limited rights data or
restricted computer software. Any identification of limited rights data or restricted computer
software in the offeror's response is not determinative of the status of such data should a contract
be awarded to the offeror.
(c) The offeror has reviewed the requirements for the delivery of data or software and states
[offeror check appropriate block] -
[ ]None of the data proposed for fulfilling such requirements qualifies as limited rights data or restricted
computer software.
[ ]Data proposed for fulfilling such requirements qualify as limited rights data or restricted computer
software and are identified as follows:
 Contractor: TBD
Contract Number: TBD
Page 25 of 40
Note: "Limited rights data" and "Restricted computer.software" are defined in the contract clause entitled
"Rights in Data -General."
K.11 Organizational Conflict of Interest (AUG 1996)
(a) If the Contractor is aware of any information bearing on any existing or potential organizational
conflict of interest, it shall provide a disclosure statement which describes all relevant information
concerning any past, present, or planned interests bearing on whether it (including its chief executives
and directors, or any proposed consultant or subcontractor) may have an existing. or potential
organizational conflict of interest.
(b) Contractors should refer to FAR Subpart 9.5 for policies and procedures for avoiding, neutralizing, or
mitigating organizational conflicts of interest.
(c) If the Contracting Officer determines that a conflict exists or may occur, he shall advise the Contractor
and take appropriate steps to avoid or otherwise resolve the conflict through the inclusion of a special
contract clause or other appropriate means. The terms of any special clause are subject to negotiation.
 Contractor: TBD
Contract Number: TBD
Page 26 of 40
SECTION L -INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR QUOTERS
L.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and
effect as if they were given in full text. Upon request, the Contracting Officer will make their full text
available. The offeror is cautioned that the listed provisions may include blocks that must be completed by
the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions,
the offeror may identify the. provision by paragraph identifier and provide the appropriate information with
its quotation or offer. Also, the full text of a solicitation provision may 6e accessed electronically at
thisJthese address(es):
http: //www. a rn et. g ov/far/
http://www-far. n pr.gov/References/References. html
52.204-6 Data Universal Numbering System (DUNS) Number. OCT 2003
52.215-16 Facilities Capital Cost of Money. JUN 2003
52.222-26 Equal Opportunity. APR 2002
52.232-38 Submission of Electronic Funds Transfer Information with Offer. MAY 1999
I_. L.2 52.215-1 Instructions to Offerors -Competitive Acquisition. (JAN 2004)
(a) Defrnifions. As used in this provision -
"Discussions" are negotiations that occur after establishment of the competitive range that may, at the
Contracting Officer's discretion, result in the offeror being allowed to revise its proposal.
"In writing, writing, or written" means any worded or numbered expression that can be read, reproduced,
and Later communicated, and includes electronically transmitted and stored information:
"Proposal modification" is a change made to a proposal before the solicitation's closing date and time, or
made in response to an amendment, or made to correct a mistake at any time before award.
"Proposal revision" is a change to a proposal made after the solicitation closing date, at the request of or
as allowed by a Contracting Officer as the result of negotiations.
-___ "Time," if stated as a number of days, is calculated using calendar days, unless otherwise specified, and
( will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday,
or legal holiday, then the period shall include the next working day.
(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not
amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by
the date and time specified in the amendment(s).
(c) Submission, modification, revision, and withdrawal of proposals. (1) Unless other methods (e.g.,
electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to
proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office
specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation
number, and the name and address of the offeror. Offerors using commercial carriers should ensure that
the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c}(1)(ii)
of this provision.
(2) The first page of the proposal must show -
(i) The solicitation number;
 Contractor: TBD
Contract Number: TBD
Page 27 of 40
(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if
available);
(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in
the solicitation and agreement to furnish any or all items upon which prices are offered at the price set
opposite each item;
(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons
authorized to negotiate on the offeror's behalf with the Government in connection with this solicitation;
and
(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent
shall be accompanied by evidence of that agent's authority, unless that evidence has been previously
furnished to the issuing office.
(3) Submission, modification, revision, and withdrawal of proposals. (i) Offerors are responsible for
submitting proposals, and any modifications or revisions, so as to reach the Government office
designated in the solicitation by the time specified in the solicitation. If no time, is specified in the
solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date
that proposal or revision is due. .
(ii)(A) Any proposal, modification, or revision received at the Government office designated in the
solicitation after the exact time specified for receipt of offers is ''late" and will not be considered unless it
is received before award is made, the Contracting Officer determines that accepting the late offer would
not unduly delay the acquisition; and -
(7) If it was transmitted through an electronic commerce method authorized by the solicitation, it was
received at the initial point of entry to the Government infrastructure not later than -5:00 p.m. one working
day prior to the date specified for receipt of proposals; or
(2) There is acceptable evidence to establish that it was received at the Government installation
designated for receipt of offers and was under the Government's control prior to the time set for receipt of
offers; or
(3) It is the only proposal received.
(B).However, a late modification of an otherwise successful proposal that makes its terms more favorable
to the Government, will be considered at any time it is received and may be accepted.
(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the
time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt
.maintained by the installation, or oral testimony or statements of Government personnel.
(iv) If an emergency. or unanticipated event interrupts normal Government processes so that proposals
cannot be received at the office designated for receipt of proposals by the exact time specified in the
solicitation, and urgent Government requirements preclude amendment of the solicitation, the time
specified for receipt of proposals will be deemed to be extended to the same. time of day specified in the
solicitation on the first work day on which normal Government processes resume.
(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in
response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals,
proposals may be withdrawn via facsimile received at any time before award, subject to the conditions
specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an
 Contractor: TBD
Contract Number: TBD
Page 28 of 40
offeror or an authorized representative, if the identity of the person requesting withdrawal is established
and the person signs a receipt for the proposal before award.
(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or
combination of items.
(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted
by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign
Currency Offers, is included in the solicitation.
(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date
and time, and may submit modifications in response to an amendment, or to correct a mistake at any time
before award.
(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.
(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of
notice by the Contracting Officer.
(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days
specified on the solicitation cover sheet (unless a different period is proposed by the offeror).
(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not
want disclosed to the public for any purpose, or used by the Government except for evaluation purposes,
shall -
(1) Mark the title page with the following legend:
This proposal includes data that shall not be disclosed outside the Government and shall not be
duplicated, used, or disclosed - in whole or in part -for any purpose other than to evaluate this proposal.
If, however, a contract is awarded to this offeror as a result of - or in connection with -the submission of
this data, the Government shall have the right to duplicate, use, or disclose the data to the extent
provided in the resulting contract. This restriction does not limit the Government's right to use information
contained in this data if it is obtained from another source without restriction. The data subject to this
restriction are contained in sheets identified and clearly marked by the offeror as proprietary; and
(2) Mark each sheet of data it wishes to restrict with the following legend:
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this
proposal
(f) Contract award. (1) The Government intends to award a contract or contracts resulting from this
solicitation to the responsible offerors) whose proposal(s) represents the best value after evaluation in
accordance with the factors and subfactors in the solicitation.
(2) The Government may reject any or all proposals if such action is in the Government's interest.
(3) The Government may waive informalities and minor irregularities in proposals received.
(4) The Government intends to evaluate proposals and award a contract without discussions with offerors
(except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should
contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves
the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the
Contracting Officer determines that the number of proposals that would otherwise be in the competitive
range exceeds the number at which an efficient competition can be conducted, the Contracting Officer
 Contractor: TBD
Contract Number: TBD
Page 29 of 40
may limit the number of proposals in the competitive range to the greatest number that will permit an
efficient competition among the most highly rated proposals.
(5) The Government reserves the right to make an award on any item for a quantity less than the quantity
offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.
(6) The Government reserves the right to make multiple awards if, after considering the additional
administrative costs, it is in the Government's best interest to do so.
(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the
Government.
(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially
unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable
total evaluated price, the price of,one or more contract line items is significantly overstated or understated
as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the
Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.
(9) If a cost realism analysis is performed, cost realism may be considered by the source selection
authority in evaluating performance or schedule risk.
(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror
within the time specified in the proposal shall result in a binding contract without further action by either
party.
(11) If a post-award debriefing is given to requesting offerors, the Govemment shall disclose the following
information, if applicable:
(i) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.
(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and
past performance information on the debriefed offeror.
(iii) The overall ranking of all offerors, when any ranking was developed by the agency during source
selection.
(iv) A summary of the rationale for award.
(v) For acquisitions of commercial items, the make and model of the item to be delivered by the
successful offeror.
{vi) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-
selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities
were followed by the agency.
L.3 52.215-20 Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing
Data. (OCT 1997)
(a) Exceptions from cost or pricing data. (1) In lieu of submitting cost or pricing data, offerors may
submit a written request for exception by submitting the information described in the following
subparagraphs. The Contracting Officer may require additional supporting information, but only to
the extent necessary to determine whether an exception should be granted, and whether the
price is fair and seasonable.
(i) Identification of the law or regulation establishing fhe price offered . If the price
 Contractor: TBD
Contract Number: TBD
Page 30 of 40
is controlled under law by periodic rulings, reviews, or similar actions of a
governmental body, attach a copy of the controlling document, unless it was
previously submitted to the contracting office.
(ii) Commercial item exception. For a commercial item exception, the offeror shalt
submit, at a minimum, information on prices at which the same item or similar
items have previously been sold in the commercial market that is adequate for
evaluating the reasonableness of the price for this acquisition. Such information
may include -
(A) For catalog items, a copy of or identification of the catalog and its
date, or the appropriate pages for the offered items, or a statement that
the catalog is on file in the buying office to which the proposal is being
submitted. Provide a copy or describe current discount policies and price
lists (published or unpublished), e.g., wholesale, original equipment
manufacturer, or reseller. Also explain the basis of each offered price
and its relationship to the established catalog price, including how the
proposed price relates to the price of recent sales in quantities similar to
the proposed quantities;
(B) For market-priced items, the source and date or period of the market
quotation or other basis for market price, the base amount, and
applicable discounts. In addition, describe the nature of the market;
(C) For items included on an active Federal Supply Service Multiple
Award Schedule contract, proof that an exception has been granted for
the schedule item.
(2) The offeror grants the Contracting OfFcer or an authorized representative the right to
examine, at any time before award, books, records, documents, or other directly pertinent
records to verify any request for an exception under this provision, and the
reasonableness of price. For items priced using catalog or market prices, or law or
regulation, access does not extend to cost or profit information or other data relevant
solely to the offeror's determination of the prices to be offered in the catalog or
marketplace.
(b) Requirements for cost or pricing data. If the offeror is not granted an exception from the
requirement to submit cost or pricing data, the following applies:
(1) The offeror shall prepare and submit cost or pricing data and supporting attachments
in accordance with Table 15-2 of FAR 15.408.
(2) As soon as practicable after agreement on price, but before contract award (except
for unpriced actions such as letter contracts), the offeror shall submit a Certificate of
Current Cost or Pricing Data, as prescribed by FAR 15.406-2.
L.4 52.216-1 Type of Contract. (APR 1984)
The Government contemplates award of an indefinite-delivery/indefinite-quantity (IDIQ) contract
resulting from this solicitation.
L.5 52.233-2 Service of Protest. (AUG 1996)
(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed
directly with an agency, and copies of any protests that are filed with the General Accounting
 Contractor: TBD
Contract Number: TBD
Page 31 of 40
Office (GAO), shall be served on the Contracting Officer {addressed as follows) by obtaining
written and dated acknowledgment of receipt from:
Washington, DC 20505.
(b) The copy of any protest shall be received in the office designated above within one day of
filing a protest with the GAO.
(cj PLEASE NOTE: To.gain access to the Government facile at
you must call the Administrative Contracting Officer,
twenty-four (24) hours in advance and provide the Social Secure y um er o
company representative that will deliver the protest to the Government facility.
L.6 (Proposal Preparation Instructions (JAN 2001)
I. INTRODUCTION
This section is provided to assist the Offeror in preparing a proposal in response to this solicitation and to
assist the Government in determining the Offeror's relative ability to satisfy the solicitation requirements.
These instructions are not intended to restrict the Offeror's proposal effort. Questions concerning these.
instructions should be directed to the Contracting Officer.
The documents below. are to be furnished as part of the proposal. The proposal documentation shall be
no greater than the number of pages identified in the table below; including text, resumes,' and other
attachments. Text shall be standard size type,.no smaller than 10 point with double spacing on 8.5 x 11
inch paper with 1 inch margins and shall be subject to the page-count limitations stated herein. Please
note that the Table of Contents is not included in the page count.
VOLUME
NO.OF MAX PAGES
COPIES
Cover Letter
3 Pages, (excluding Section K)
Original
Vol. I Technical/Management
20 Pages (excluding resumes)
One (1) original reproducible
Resumes: 2 page limit per
master and four (4) hard copies.
resume
Vol. 11 Relevant Experience
10 Pages
One (1) original reproducible
master and four (4) hard copies.
Vol. III Cost Volume
Unlimited
One (1) original reproducible
master and four (4) hard copies.
One (1) soft copy
~zfdendum~Seotion-
F~nfirfii e
The proposals shall be a concise presentation of issues and conclusions. Cost or pricing data shall be
included only in the cost volume. The proposal shall contain a table of contents for easy reference to
appropriate sections.
 Contractor: TBD
Contract Number: TBD
Page 32 of 40
III. PROPOSAL FORMAT
A. Cover Letter
The cover letter is considered the first page of the proposal and, in addition to the information required in
FAR 52.215-1, will include the following:
(a) Certifications referred to in Section K, "Representations, Certifications, and Other Statements of
Offeror".
(b) Statement that the proposal is firm for a period of not less than 120 days from the proposal due date.
(C) Complete business address of the Offeror, the corporate name to be used on any resultant contract,
and the remittance address if different from that above. If this name does not identify a "parent company"
or sponsoring "corporation" name, also provide such identity, as appropriate.
B. Technical/Management (Volume I)
Technical/Management information consists of a narrative defining the Offeror's understanding of the
various technical and management needs of this acquisition as outlined in this solicitation, including
experience and availability, company experience, and organizational structures and responsibilities. This
volume shall also discuss the management techniques which will be employed to direct and control the
"Human Resource Management -Advertising" program: Technical/Management volume of the proposal
shall include the following:
Executive Summary This section summarizes the contents of the technicaUmanagement proposal and
provides an overview of the technical and management approach.. The Offeror shall include in this section
any exceptions taken to the SOW and the rationale for the exceptions.
Problem Analysis This section shall analyze the requirement and identify solutions to problem areas.
The Offeror shall use clear, concise terminology to specifically address the issues and shall avoid
generalizations.
Management Plan The Offeror shall identify the project organization and supervisory responsibilities,
and shall show the lines of authority, including work control procedures, training plans, reports control,
and approach to phase-in, contract start.
Resumes and Other Applicable Information About Proposed Personnel Information must be
submitted on the capabilities, background, experience, and any other relevant information about the
proposed personnel, and any other specialized staff that the Offeror feels might be required. Included in
this information for each proposed individual must be a professional resume, to include title, educational
achievements and any special designations (i.e., Master of Business Administration, Certified Public
Accountant, etc.), and a statement as to the degree of commitment of the company. to the requirements of
the SOW. Include the names and phone numbers of the contacts for similar contracts for which proposed
employees have worked in the past three years. Where a proposed individual is not currently employed
by the Offeror, a signed letter of intent must also be provided.
A Skills & Capabilities Personnel Matrix must be included in the Technical/Management Volume and shall
address the following areas:
? Develop advertising campaigns for print and Internet. Campaign developments will include
but not be limited to layout, storybaards, online concepts, copy and recruitment literature for
approval by the RC. Agency printing and production facilities will: be used to produce volume
material and to integrate changes to the web site. Contractor may be requested on case-by-
case basis to produce some printed material to include but not limited to posters, advertising,
 Contractor: TBD
Contract Number: TBD
Page 33 of 40
display boards, etc., and should have a reliable printing firm at their disposal that can produce
these materials on both short term and long term basis.
? Develop image branding campaigns to promote USG/CIA as employer of choice to include but
not limited to radio, television, and print; event planning, sponsorships, minority and
community outreach. The contractor shall do this using all resources available including but
not limited to conducting online surveys, focus groups, etc., as required.
? Insert approved advertising in media such as newspapers, magazines, select websites,
technical journals and special publications as well as radio and television when required. This
will include preparing and placing space and frequency orders with media as well as
supervising the transmittal of copy, plates, mats, film, etc. to the media for publication.
? Contractor shall also provide recommendations of marketing and display material in
conjunction with overall advertising and marketing campaigns as related to image branding
efforts of the Agency. Contractor will work with vendors on behalf of the USG as necessary.
? Research media options and recommend appropriate media outlets on the basis of
demographic data, readership numbers, etc., and any other research as may be required,
such as minority demographics by occupation. This shall be done on an ongoing basis by the
Contractor. Contractor will be required to be proactive in taking the initiative to research and
identify advertising a variety of media sources and venues on a continual basis throughout the
period of this contract.
? Develop an online recruitment strategy and roadmap that migrates CIA practices towards a
best practice environment with the website as a central component. Maintain the CIA
employer brand with a focus on attracting and retaining top talent through interactive solutions.
Assess feasibility and logistics associated with implementation of recruitment technology
such as various candidate assessment tools, need and ability to offer anonymity to
candidates during initial job application process, to include candidate relationship
communications.
Perform design updates for the web site to include, building out the content to highlight
Diversity and other to-be determined content that will evolve out of survey feedback.
Develop ROI metrics and a cyclical plan for the ongoing evaluation and improvement of
the online recruiting initiatives that improves the user experience and achieves
operational efficiencies.
? Research and recommend on an ongoing basis, organizations and community outreach efforts
that the USG can partner with in promoting the Agency as an employer of choice. When
necessary, and at the request of the USG, contractor may be required to contact these
organizations on behalf of the USG.
? Maintain accounting records by month and make payments to all media.
Organizational Structure The Offeror shall discuss how the proposed team fit into the Offeror's overall
corporate structure (including an organization chart), and shall indicate how the proposed project team
will be' organized, including the responsibilities of key persons..
Resource Availability The Offeror shall describe access to corporate resources, and the extent and
type of resources available to the Offeror.
 Contractor: TBD
Contract Number: TBD
Page 34 of 40
C. Relevant Experience (Volume II}
Corporate/Offeror Experience This section requires corporate level information in addition to the plant
or division level information which the Offeror is required to provide in accordance with the past
performance information requested by this solicitation. If the corporate experience is the same as the
plant/division experience, the Offeror must state this in the proposal. The discussion of the Offeror's
corporate experience shall include, but shall not be limited to:
(1) A list of similar Government and industry contracts awarded in the past three years or currently in
negotiation in which the performance of work was/is similar to the effort described in this solicitation. The
Offeror shall identify contract numbers, names of Government Agency or Industrial Clients, names of
points of contact and telephone numbers, contract type, and brief descriptions of the work for each effort.
(2) For each contract identified, specify and explain the amount of cost growth, if any. In this explanation,
provide cost growth resulting from extensions to the period of performance from work added to the scope
and from performance that cost more than estimated.
(3) Identify and explain any terminations.
Past Performance Information Past performance information provided by Offerors in response to this
solicitation, and the information the Government may independently obtain from other sources, shall be
used as an indicator to assist in determining whether the Offeror has the capability to perform this effort
based on the requirements set forth in this solicitation.
If the Offeror has not pertormed any contracts as characterized below, this fact must be stated in the
proposal. The Contractor will receive neither a favorable nor an unfavorable rating if it does not have a
performance history similar to the effort described in this solicitation. The Offeror shall utilize the a "Past
Performance Reference Sheet" (Attachment J-2) to provide information (one reference sheet per
contractor project/three references maximum proposed) on any on-going federal, state/local
government, or industry contracts completed within the last three years, in which performance of work
was similar in scope and complexity to the effort described in this solicitation. Based on previous efforts
identified, the Offeror shall discuss any constraints similar to the current requirement. The Offeror shall
also discuss the degree of success pertaining to the previous project, and the extent to which the Offeror
was responsible for that success. A sample Past Performance Questionnaire (Attachment J-3) has been
provided and will be used to collect data from the references.
(1) A list of three (3) on-going federal, state or local government, or industry contracts, or contracts
completed within the last three years, in which performance of work was similar in scope and complexity
to the effort described in this solicitation. Based on the previous efforts so identified, the Offeror. shall
discuss any constraints similar to those, expected to be encountered, in pertorming the current
requirement. The contracts must have been performed within the same plant(s) and/or division(s) as the
one in which a contract resulting from this solicitation will be performed.
(2) For each contract listed, the Offeror shall provide two references -and shall identify: the contract
number; name of the federal, state or local government, or industrial client; name of the point of contact;
telephone number; contract type; total contract value; period of performance; cost growth issues {if
applicable); and a brief description of the work for each effort. The offeror is authorized to provide
information on problems encountered on the identified contract(s) and the offerors corrective actions. A
Performance Questionnaire the same or similar to that identified in Section J of this solicitation. will be
used to collect data from the references. The Government may, in order to evaluate the Offeror's past
performance, contact references other than those identified by the Offeror.
 Contractor: TBD
Contract Number: TBD
Page 35 of 40
D. Cost Volume (Volume III)
This volume consists of a presentation of price rates,-any burdens or handling fees, and pricing of task
exemplars. No Price data shall be contained in the Technical/Management or Relevant Experience
volumes.
The contractor shall price the following task exemplars and provide data on the basis of estimate for the
exemplar pricing.
1. A cost estimate for developing amulti-phase image branding campaign. This would include the
development of a branding campaign that can be done in any state across the country in multiple venues.
Consideration should be taken for budget constraints that would require rolling out the campaign in
phases and we would want recommendations on how we would go about doing that while keeping the
entire process an ongoing branding effort. Items in the estimate should address, but not be limited to the
following:
? Multiple media design and development
? Print and online advertising placement
? Radio, television and other multimedia advertising placement
? Marketing Literature and other multimedia marketing ideas
? Outreach planning to include events (sponsorships and associations with professional and
diversity based organizations)
? "Outside-the-Box" Approaches and Ideas
2. A cost estimate for running afull-page, color general diversity ad in various magazine media
publications for one month
3. A cost estimate for running a general diversity ad in major city papers and/or websites in anticipation
of both a west coast and east coast blitz
4. A cost estimate for creating a new general diversity ad that will include related marketing literature.
5. Complete Pricing Matrix (Attachment J-6).
ADDITIONAL INFORMATION.
If there is any additional information that the Offeror feels is important for the Government to consider in
the evaluation of its proposal, other than the information specifically requested by the above outline, the
Offeror may bring such information to the attention of the Government by including it in its proposal.
Such additional information must be contained within the page limits set forth for each proposal volume
as specified above.
(a) Mailed Proposals. These are not recommended due to the time delay in getting mail processed.
(b) Hand Carried Proposals are ENCOURAGED. If the offeror does not hold a valid agency
clearance, this must be coordinated and scheduled with the Administrative Contracting Officer,
at least 24 hours in advance.
Hand Carried Proposals shat! be delivered to:
 ' Contractor: TBD
Contract Number: TBD
Page 36 of 40
(c) Softcopy of the Pricing Matrix (Attachment J-6) should be sent via email to:
ucia.gov
(d) Proposals submitted after the time and date specified for receipt of the RFP will be considered
LATE in accordance with FAR 52.215-1, Instructions to Offerors -Competitive Acquisition,
which has been incorporated by reference to this solicitation.
L.8 (Agency Alternate to FAR Provision 52.215-1 (OCT 2003)
(a) FAR Provision 52.215-1, Instructions to Offerors -Competitive Acquisition, which is incorporated
herein by reference, is modified only as indicated below:
(f) Contract Award.
(1) The Government intends to select for final negotiations a contractor(s) resulting from this
solicitation whose proposal represents the best value after evaluation in accordance with the factors and
subfactors in the solicitation.
(2) The Government may reject any or all proposals if such action is in the Government's interest.
(3) The Government may waive informalities and minor irregularities in proposals received.
(4) The Government intends to evaluate proposals and select, without discussions, an offeror for
final negotiations. (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial
proposal should contain the offeror's best terms from a cost or price and technical standpoint. The
Government reserves the right to conduct discussions if the Contracting Officer later determines them to
be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be
in the competitive range exceeds the number at which an efficient competition can be conducted, the
Contracting officer may limit the number of proposals in the competitive range to the greatest number that
will permit an efficient competition among the most highly rated proposals.. .
(b) Paragraph (f) 5 -11, and all other parts of FAR Provision 52.215-1 remain unchanged.
 Contractor: TBD
Contract Number: TBD
Page 37 of 40
M.1 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and
effect as if they were given in full text: Upon request, the Contracting Officer will make their full text
available. The offeror is cautioned that the listed provisions may include blocks that must be completed by
the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions,
the offeror may identify the provision by paragraph identifier and provide the appropriate information with
its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at
this/these address(es):
http://www. a rnet. gov/far/
http://www-far. npr.gov/References/References.html
52.217-5 Evaluation of Options. JUL 1990
M.2 Evaluation Procedures and Factors for Award (JAN 1998)
NOTE: The Government intends to evaluate proposals and select, without discussions, an offeror
for final negotiations.
1. Introduction:
The objective of the evaluation process is to select and recommend a Contractor to the Source Selection
Authority for final negotiation and award of a contract. Proposals received in response to this Request for
Proposal shall be evaluated in accordance with the procedures set forth below.
11. Competitive Range Determination
(a) In accordance with FAR 15.306(c), the competitive range shall be determined on the basis of an initial
evaluation of technical, management, past performance, cost/price, schedule and other salient factors.
The competitive range shall include only those proposals most highly rated after initial evaluation. The
initial evaluation of proposals and the initial determination of the competitive range will be made upon a
review of the written proposals (and/or oral presentations as the -case may be) and consideration of any
information exchanged during communications as defined in FAR 15.306. The Government shall
discontinue the evaluation of any proposal which is not considered in the competitive range after initial
evaluations.
Written or oral discussions shall be held with all Offerors within the competitive range. -The intent of th ese
discussion is to obtain the best value based upon the requirements and evaluation factors set forth in
Section M. The scope and extent of discussions are at the discretion of the Contracting Officer and will be
tailored to each offeror's proposal. During these discussions the government will resolve all material
issues to select the best offer for final negotiations. The government may remove an offeror from the
competitive range at any point during discussions, whether or not all material aspects of th a proposal
have been discussed, if the offeror is no longer considered to be one of the most highly rated. Revisions
to an offeror's proposal during discussions are at the discretion of the Contracting Officer When
discussion are concluded all offerors within competitive range will be given the opportunity to submit a
final revised proposal by the date and time identified by the Contracting Officer.
Final revised proposals will be evaluated for the purpose of selecting a .contractor or contractors for final
 Contractor: TBD
Contract Number: TBD
Page 38 of 40
negotiations. The evaluation criteria used in this evaluation shall be the same as those used in the initial
evaluation.
V. Final Negotiation
Final negotiation is the process of bringing into contractually binding form the most favorable terms and
conditions possible, including technical and scientific approaches, support arrangements, and contract
pricing. Final negotiations will be conducted only with the offeror offering the best value, cost/price and
other factors considered and shall not involve material changes in either the Government's requirements
or the Offeror's proposal which affect the basis for source selection. In the event that such changes are
desired by the Government, the competition will be reopened. In the event that a definitive contract
cannot be consummated on a timely basis, negotiations will be terminated and a new source selection for
final negotiations shall be made.
VI. NOTICE AND DEBRIEFING:
As noted above, this solicitation provides for the submission of revised proposals that must be negotiated
prior to award. Therefore, Offerors which remain in the competitive range, but which are not ultimately
selected for award, shall be notified after final revised proposals have been evaluated and a contract has
been successfully negotiated and signed with the successful Offeror. Requests for debriefings must be in
writing and must be received in this office within three days after the date on which the Offeror receives
notification of contract award. Unless otherwise specified in the solicitation, debriefings shall be
conducted in accordance with FAR Subpart 15.5.
(a) In determining the award of a contract, primary consideration shall be given to the Offeror which can
perform the contract in a manner most advantageous to the Government, cost/price and other factors
considered. Evaluations shall be conducted by comparing an Offeror's proposal against the requirements
contained in this solicitation, including all compliance documents. An Offeror's proposal must accurately
demonstrate an understanding of the objectives and scope of the project.
(b) The major categories which shall be evaluated are, TechnicallManagement, Relevant Experience,
and Cost. The factors, other than cost,. when combined are significantly more important than cost:
Technical/Management is significantly more important than Past Performance. The specific factors and
sub-factors associated with the Technical/Management and Past Pertormance categories are presented
below in descending order of importance, although the relative differences between the importance of the
factors is not equal unless otherwise noted. Cost is discussed below.
Technical/Management Factors
1 Design of Print Advertising
The extent to which the proposal demonstrates the offeror's ability to meet the
SOW requirements for advertising design in these areas:
a) Creative capabilities
b) Technical capabilities
c) Systematic approach to project planning and management
d) Planned relationship between offeror and sponsor
e) Speed
The extent to which the proposal demonstrates the offeror's ability to meet the
SOW requirements for ad placement in these areas:
 Contractor: TBD
Contract Number: TBD
Page 39 of 40
a) Relationship with media contacts
b) Systematic approach
c) Speed
3 Staffing
The extent to which the offeror's ability to meet the requirements of the SOW
demonstrated by the team of people described in the proposal:
a) Account Executive/Manager
b) Recruitment Specialist
c) Creative director
d) Copywriter
e) Research Manager
f) Account Coordinator
g) Proofreader
h) Art Director/Designer
i) Typesetter
The extent to which the proposal demonstrates the offeror's ability to meet the
SOW requirements for research in these areas:
a) Research capabilities
b) Systematic approach to research and project management
c) Claimed relationship between offeror and sponsor
d) Speed
5 Website design
The extent to which the proposal demonstrates the offeror's ability to meet the
SOW requirements for Website design in these areas:
a) Creative capabilities
b) Technical capabilities
c) Systematic approach to project planning and. management
d) Planned relationship between offeror and sponsor
e) Speed
Relevant Experience Factors
Evaluation of past performance shall be. based on a consideration of the past performance
information obtained in accordance with clause Proposal Preparation Instructions, of
this solicitation. The basis for conclusions shall be documented by the Governmeht. The Contractor
will receive neither a favorable nor an unfavorable rating if it does not have a performance history
similar to the effort described in this solicitation.
The extent to which the proposal demonstrates qualifications and abilities to
produce and maintain advertising support as evidenced by:
a) Assessment from questionnaire presented to clients taken from current client
list produced by offeror, past pertormance, and awards.
b) Samples of work done for other clients in the recruitment-advertising field.
 Contractor: TBD
Contract Number: TBD
Page 40 of 40
Corporate/Offeror Experience
Extent that a company has pertormed projects which are of similar size, scope and complexity to
the current requirement
In terms of relative value, the cost factor is not weighted. Cost, while being an important factor, is
not in and of itself the determining factor in the selection of the successful Offerors) for award of
the indefinite-delivery/indefinite-quantity (IDIQ) contract contemplated by this solicitation.
Cost proposals will be reviewed to assess the aspects of cost critical to the implementation of the
SOW. In addition, Cost proposals will be reviewed to assess if the costs are ordinary and
necessary and the costs are reasonable with respect to the technical requirements. Cost factors
include the following:
1. A cost estimate for developing amulti-phase image branding campaign. This would include the
development of a branding campaign that can be done in any state across the country in multiple
venues. Consideration should be taken for budget constraints that would require rolling out the
campaign in phases and we would want recommendations on how we would go about doing that
while keeping the entire process an ongoing branding effort. Items in the estimate should address,
but not be limited to the following:
? Multiple media design and development
? Print and online advertising placement
? Radio, television and other multimedia advertising placement
? Marketing Literature and other multimedia marketing ideas
? Outreach planning to include. events (sponsorships and associations with professional and
diversity based organizations)
? "Outside-the-Box" Approaches and Ideas
2. A cost estimate for running afull-page, color general diversity ad in various magazine media
publications for one month
3. A cost estimate for running a general diversity ad in major city papers and/or websites in
anticipation of both a west coast and east coast blitz
4. A cost estimate for creating a new general diversity ad that will include related marketing
literature.
5. Complete Pricing Matrix (Attachment J-6).
 UNCLASSIFIED
July 2004
STATEMENT OF WORK
HUMAN RESOURCE MANAGEMENT -ADVERTISING
1.0 INTRODUCTION
This Statement of Work (SOW) describes the advertisin re uirements of the
Recruitment Center (RC) and tentatively for the ~ It is
anticipated the U.S. Government (USG) will issue an Indefinite Delivery Indefinite
Quantity (IDIQ) Contract for this effort.
1.1 Program Background
The USG has a continuing requirement to recruit qualified individuals to fill a
variety of positions in a complex and sensitive environment. To this end,
advertising and marketing and image branding plays a unique and critical role. It
is necessary to reach, as effectively as possible, the best and most culturally
diverse talent available in a wide range of disciplines. Aside from the standard
forms of media coverage, image branding the CIA as an employer of choice is an
ongoing recruitment effort.
This effort is a year-round programmed approach concentrating on the fluctuating.
needs of the USG in conjunction with recognized .government ceilings. The
Contractor must have daily communication and weekly meetings with the USG in
order to be fully responsive to timing and placement of advertising and marketing
campaigns.
The scope of the effort specified by this SOW is to provide advertising and
marketing services as well as image branding requirements in accordance with the
instructions outlined. Specific tasks shall be based on the work associated with
the advertising and marketing requirements specified.
2.0 PERIOD OF PERFORMANCE
The anticipated period of performance for this effort is O 1 November 2004 through
31 October 2005 with four 1-year options.
I
UNCLASSIFIED
 HRM/RC
Statement of Work
Page 2 of 4
UNCLASSIFIED
The contractor shall designate a senior officer having a wide range of recruitment
advertising and mazketing experience to serve as the focal point for the Government
account. In addition, the contractor shall make available a team of at least three or more
account representatives having similar experience as the senior officer, to serve as
additional points of contacts working on this overall effort. The designated senior officer
shall act only upon a written order given by the Administrative Contracting Officer
(ACO)' The Contractor will furnish all incidental and related services, and all material and
labor for the prepazation and placement of advertisements, as directed by the ACO, to
include the following services.
The contractor shall also be available for daily communication with the COTR as well as
be available for weekly meetings to ensure ongoing integrity of advertising, marketing
and image branding campaigns.
3.1 Develop advertising campaigns for print and Internet. Campaign
developments will include but not be limited to layout, storyboazds, online
concepts, copy and recruitment literature for approval by the RC. Agency.
printing and production facilities will be used to produce volume material and
to integrate changes to the web site. Contractor may be requested on case-by-
case basis to produce some printed material to include but not limited to
posters, advertising, display boazds, etc., and should have a reliable printing
firm at their disposal that can produce these materials on both short term and
long term basis.
3.2 Develop image branding campaigns to promote USG/CIA as employer of
choice to include but not limited to radio, television, and print; event
planning, sponsorships, minority and community outreach. The contractor
shall do this using all resources available including but not limited to
conducting online surveys, focus groups, etc., as required.
3.2.1 Insert approved advertising in media such as newspapers, magazines, select
websites, technical journals and special publications as well as radio and
television when required. This will include preparing and placing space
and frequency orders with media as well as supervising the transmittal of
copy, plates, mats, film, etc. to the media for publication.
3.2.2 Contractor shall also provide recommendations of marketing and display
material in conjunction with overall advertising and marketing campaigns
as related to image branding efforts of the Agency. Contractor will work
with vendors on behalf of the USG as necessary.
2
UNCLASSIFIED
 xx~wRc
Statement of Work
Page 3 of 4
UNCLASSIFIED
3.3 Research media options and recommend appropriate media outlets on the
basis of demographic data, readership numbers, etc., and any other research
as may be required, such as minority demographics by occupation. This
shall be done on an ongoing basis by the Contractor. Contractor will be
required to be proactive in taking the initiative to research and identify
advertising a variety of media sources and venues on a continual basis
throughout the period of this contract.
3.4 Develop an online recruitment strategy and roadmap that migrates CIA
practices towards a best practice environment with the website as a central
component. Maintain the CIA employer brand .with a focus on attracting and
retaining top talent through interactive solutions.
Assess feasibility and logistics associated with implementation of
recruitment technology such as various candidate assessment tools, need and
ability to offer anonymity to candidates during initial job application process,
to include candidate relationship communications.
Perform design updates for the web site to include, building out the content
to highlight Diversity and other to-be determined content that will evolve out
of survey feedback.
Develop ROI metrics and a cyclical plan for the ongoing evaluation and
improvement of the online recruiting initiatives that improves the user
experience and achieves operational efficiencies.
3.5 Research and recommend on an ongoing basis, organizations and community
outreach efforts that the USG can partner with in promoting the Agency as
an employer of choice. When necessary, and at the request of the USG,
contractor may be required to contact these organizations on behalf of the
USG.
3.6 Maintain accounting records by task order/by month and make payments to
all media.
4.0 DELIVERABLES
4.1 As Specified by Each Task
4.2 Monthly Status Report
Contractor shall submit a Monthly Status Report to the ACO within the first 10
days of every month. It should include for each task order the following
information:
3
UNCLASSIFIED
 xx~vxc
Statement of Work
Page 4 of 4
UNCLASSIFIED
4.2.1 Job Number
4.2.2 Estimate Description
4.2.3 Date Estimate Sent
4.2.4 Invoice Number
4.2.5 Invoice Amount
4.2.6 Date Invoice Sent
4.2.7 Date Payment Received by Contractor
4.2.8 Committed Unbilled Production
4.2.9 Committed Unbilled Media
4.2.10 Comments - TechnicaUManagement Issues and Concerns
4.2:11 Alphabetical Listing of Publications
4.2.12 Publication Run Date
4.2.13 Description of Advertisement
4.2.14 Type of Print
4.2.15 Delivery Order/Purchase Order Number
4.2.16 Estimated Cost
4.2.17 Total Cost
4.2.18 Months
4.2.19 Total Advertising Dollars
5.0 PROJECT MANAGEMENT
The proposal shall outline the staffmg and organization. It also shall provide project
organization, supervisory responsibilities, lines of authority, and reports control.
Subcontracting or the use of consultants should be also explained in the proposal with an
explanation of why such anapproach/use is required and how subcontracts. and
consultants shall be managed. The management of project costs, scheduled personnel.
assignments, and reporting shall be described in the proposal.
6.0 SECURITY RESTRICTIONS
The association of the Government with the work being performed hereunder is
UNCLASSIFIED. No classified work, reports, and/or hardware are authorized to be
produced or developed hereunder.
4
UNCLASSIFIED
 Contractor: TBD
Contract Number: TBD Attachment J-2
Page 1 of 1
PAST PERFORMANCE REFERENCE SHEET
Sponsoring
Organization/Agency:
Sponsoring Organization/Agency
Point of Contact (POC):
POC Phone Number:
Alternate POC Phone Number:
Contract Number:
Contract Type:
Contract Value:
Contract Description (Include specific services provided):
 Contractor: TBD
Contract Number: TBD Attachment J-3
Page 1 of 1
PAST PERFORMANCE QUESTIONNAIRE
Offeror Evaluated: Date:
1. To what extent did the Contractor perform to your satisfaction with regard to:
meeting contract requirements, (i.e., cost, schedule, innovative ideas utilized,
deliverables?)
technical capabilities?
corporate experience?
ability to respond to multiple taskings?
2. Did you encounter any problems with the Contractor's ability to adequately staff your
project with qualified personnel, and how were they mitigated/resolved?
3. Was the contractor proactive and effective with regard to any necessary corrective actions?
4. Was the price considered reasonable?
5. What was your overall impression of the Contractor?
6. If you had this project to do over, would you use the same Contractor?
 Contractor: TBD
Contract Number: TBD Attachment J-4
Page 1 of 1
J-4 Full text of Task Order Clauses listed under B.1 (Type and Scope of
Contract (IDIQ) (OCT 2003)
Type of Contract and Consideration (FFP) (OCT 2003)
This is a Firm Fixed Price Contract as identified in FAR 16.202. The total price for full
performance hereunder is $TBD.
Scope of Contract (Statement of Work) (OCT 2003}
The Contractor shall, in accordance with the terms and conditions set forth hereafter, furnish the
necessary qualified personnel, services, travel, facilities, and materials (except those specifically
designated to be provided by the Government) and do all things necessary and incident to
completion of the contractual effort in accordance with the Section C, Statement of Work (SO1N).
Statement of Work (OCT 2003)
The Sponsor's Statement of Work entitled TBD dated TBD, which is incorporated by reference or
attached hereto, is made a part of this contract.
Period of Performance (AUG 1996)
The period of performance of this contract shall be from TBD to TBD.
 NAME OF CONTRACTOR:
CONTRACT NO:
PERIOD OF PERFORMANCE:
PROGRAM
MONTHLY CONTRACT STATUS REPORT
DATE OF REPORT
Description
CONTRACT TYPE:
REPORTING PERIOD:
Est Cost + Fee or
Date Fixed Prit~e
Funding
Expended To Date:.
Funds Expiration Date:
(How long will current funding last?)
PERIOD No.
DATES
AVAILABLE
EARNED
UNEARNED
EXPENDITURES THIS PERIOD:
CURRENT CONTRACT PERIOD:
GOVERNMENT FISCAL YEAR:
OPEN COMMITMENTS:
SUBCONTRACTOR 1:
SUBCONTRACTOR 2:
Can the contract/work be completed within the available funding
and on schedule? YES/NO If not, why not?
ITD CURRENT PERIOD EXPENDITURES AND COMMITMENTS:
ESTIMATE TO COMPLETE:
ESTIMATE AT COMPLETION:
COMMENTS: (Details of anomalies identified in the current month's costs)
(Explanation of any variations exceeding 15%)
RATE CHANGES: (Identification of new proposed/negotiated rates with DCAA)
 PROGRAM
MONTHLY CONTRACT STATUS REPORT
Date:
 Contractor: TBD
Contract Number: TBD Attachment J-6
Page 1 of 1
ITEM
NO
DESCRIPTION
SUPPLIES/SERVICES
QTY
UNIT PRICE
001
Placement of Advertisements
TBD
$
002
Pickup of an existing ad
TBD
$
003
Modification of existing ad
TBD
$
004
Basic New Ad Production -Flat Fee
(Black & White or Color Ad)
TBD
$
005
Services 'of a Contractor's coordinator to assist the ~
COTR w/necessary administrative tasks related to this
contract
-TBD
$
006
Cost of Living Surveys
TBD
$
007
Layoff Statistics/updates
TBD
$
008
Compensation Studies ~
TBD
$
009
Media analysis/Digests
TBD
$
010
Market Analysis
TBD
$
011
Online Databases
TBD
$
012
Demographics
.TBD
$
013
Geographics
TBD
$
014
Cost-Per-Hire Analysis
TBD
$
015
Article Reprints
TBD
$
01.6
Media Library
TBD
$
017
Staff Planning Sessions
TBD
$
018
Employee Surveys
TBD
$
019
Employee Input Sessions
`TBD .
$
020
Media Plans
TBD
$
021
Strategic Plans
TBD
$
022
Tactical Plans
TBD
$
023
On-Site Visits/Meetings
TBD
$
024
Contract Proposal Support
TBD
$
025
Event/Job FairiTrade Show Calendars
TBD
$
026
Editorial Schedules
TBD
$
027
Ad Copywriting
TBD
$
028
Preparation of Pubset Materials
TBD
$
029
Proofing
TBD
$
030
Coordination
TBD
$
031
Placement
TBD
$
032
Art Direction
TBD
$
033
Design
TBD
$
034
Layout
TBD
$
035
Daily/Weekly Ad Schedules/Recaps
TBD
$
'036
Monthly/Quarterly/Yearly Reports
TBD
$
037
Ad/Media Books
TBD
$
038
Audit Support
TBD
$
039
800# Service
TBD
$
040
800# Fax for Resume Receipt
TBD
$
041
Resume Handling
TBD
$
042
Flexible Billing-
TBD
$
043
Monthly Media Update
TBD
$
 ~ ~ tmpv~orldwide
Integrated Marketing Communications
fax
phone:
phone:
re: pages:. `o~
Urgent ~ review p please comment ^ please reply
8280 Grecnsbom Dnvc. Suite 900, McLean, VA 22102 ~. w~;tsnp.com
 APR-QS-20Q4 14:83 FROM: ThiP WORLDCdIDE
 G~'.R 0S ;P009 14 04 FROM, TMP .WORLDWIDE P 3
7... T=.3.S~~;?'r~.:E.rr,.c ~... .. ..>,.:x;.-1+....r zS,`+~?.h~rlo.::y a-~s~_ ._ -. , .... ,.. ,,. ~-,- ?,.. ?.T-.. ~ _._. ,.. .....
CENTRAL INTELLIGENCE AGENCY
RECRUITMENT CENTER
.ADVER'T'ISING MARKET SURVEY OIJ~STTONNAIRE
'l. lloes pour fix-en have offices/representation i.n the V~Fashington Metropolitan. areas
Yes. Our ful!-service office in McLean, VA is conveniently located just tires from both. CIA,:
Headquarters and your Recnutment Center location. \~Ve have more tha~~~fessionals on site
supporting the Cull-spectrum of tecncitment and mazketing conununicadons: account service, creative,
interactive development and programming media/research, business development, public relations and
administration/operational support.
2. Does your firth specialize in recruitment adverdsingand/or here significsttu recruitment
advertising experience?
Yes. TMP Worldwide Advertisic-g acid Communications (TMP) is one of the world's largest recruitment.
advertising agencies, with the. depth of resources companies need to better communicate their employment
offering in order to recruit and retain the right talent ThiP recruianent strategies, tactics and tools arz
delivered with industry-specific insight across ail traditional and interactive azenas.
Whether building an emplo}nnent Web,presence from the, ground up, coorduaating newspaper advertising
campaigns, ineorpozating ROI services into the recruitment process, leveraging the power of our flagship
Internet property, Monstez?, or setting the foundation for an employer's. brand, q'h4P demonstrates a
tradition of innovation and effectiveness unmatched in the industry.
3. Nom many account reps will .yau norn~ally'assigrt: to a client the size of. our or~aniradoni'
'TMP doesn't employ a set formula to determine the number of account service representatives, assigned to
an account. Rather, each account is assigned a team based on short- and long-tens goals and needs. The
ream structure needed. ro suppon ahigh-volume, transactional ad placement account is very different from
the team assigned to a sophisticated organization with needs across many areas: diversity, interactive,
brand development, advertising, research, etc.
Currentl the core arc tint service team assi ned to the C 's tom rised o kcyresentatlvcs.
inciu
They are supporte in err ay-to= y wor y a complement o agcnry management, creative,
interactive and media/research professionals.
4. Do you rot.~ete:.aeeount tells or usuall}~ keep the same "team" as origii~allS~ assigne>:1 to a client?
At TMP, our philosophy is to have a core account management team assigned to an account and keep
them on the account, We do not tend to rohate teams.
5. What is the ,general bael:graund o.f the reps you assign to clients (education, sl:i1L5, certifications,
etc.)? Da thc~ have sitirtifcant e:tpeiience in recntiiment 1chertising or specialize in recruittent
advertising?
Almost.all positions within TMP require a related field (Commun.ications,
otunalism lint or Graphics Arts etc ). Ibiost mem ers o e creative and interactive staff hold
they utilize; many account service personne
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Most of tho~zofessionals working onsitc at the TMP McLcan, VA of~cc have significant, specialized
expezence to recnutment mazkecing. Following is a &st of Ti11P personnel who ('flTently support the CIA,
and their education/experience:
G. VPil1 repteserrtatizes fi~on~ your campsur}= assigned to this account, ~e a~-tilable for u=eekiy
meetinKs and daily carrrmunicarion?
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Ycs. T'MP currently has a set weekly meeting with the Recruitment Centcz, with additional ad hoc
meetings scheduled as needed. The account team assigned to C1A also stays in daily contact with CIA
representatives via phone, fax and email,
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