CIA DECLASSIFICATION WEEKLY REPORT 1 - 7 JANUARY 2009

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 06775932
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 16
• Document Creation Date: March 9, 2023
• Document Release Date: April 8, 2021
• Case Number: F-2016-00450
• Publication Date: January 8, 2009

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UNCLASSIFIED
8 January 2009
MEMORANDUM FOR:
VIA:
FROM:
SUBJECT:
CIA Declassification Center
# Report 1 - 7 January 2009
(U) The Next Automat' Declassification Date is
31 December 2009!
(U) Of Management Interest
(UH-F-017417 Year-emi Document Declas
Support System (DDSS) M
(LA Li ) -,ompiled metrics on data added to DDSS during calendar year 2008. DDSS is the CIA managed
system which documents and assists in the management of interagency referrals generated under the automatic
declassification provisions of E0 12958, as amended. During 200X, referrals totaling ages were added
to DDSS. This represents an increase of 14% to a new tall of :eferrals totaling pages. This
represents the best and, in fact, the only estimate of referral workload under the Executive Order.
U// From the Archives
(U/AIUO) The Importance (if Being Specific
(U/The RAC (cam recently revic
d a 17 December 19(g
o mi
Cable Summary that contained t
IC
o11ovi11g
(L/74:444C)*"Our Allies: Four RAF jets were living across England yesterday when the rearmost pilot radioed 'you are on fire
-- eject.' Two pilots bailed out -- only one plane was on fire. Scratch two aircraft at almost a million dollars each. (liPIT
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Release decision of the above documeni as RIF.
(1.7/Allf0) Progress Towards the 31 December 2009 Deadline
(U/tA14-44)-Note: We have changed our reporting against the 2009 deadline to improve its
usefulness. The first chart below displays all production against the FY 2009 deadline. By "all
production" we include production in prior years. We have also added crosshatching to indicate
material that CDC' has reviewed that is on referral to another government agency (OGA). This
material requires an OGA review prior to final certification. We are doing our best to encourage
OGAs to complete their referral reviews that emanate from CDC on a timely basis. The area
above the crosshatching represents fresh review that CDC must complete prior to the deadline.
(UP ) In the second char
completed in prior years (abou
against the deadline.
e subtract out review against the 2009 deadline that has been
ages). It gives a better measure of progress this FY
(U/iAth'el- This thermometer chart provides a measure of completeness against the CIA records that must be reviewed by 31
December 2009. Thcsc records include hardcopy CIA records dated 19/4 and external referrals dated EMI or car
"legacy"). These legacy referrals arc from the CIA Archives or Presidential Libraries (via the RAC Program). (Referrals for
CIA at NARA are excluded due to the procedures of the National Declassification Initiative which arc controlling the review
rates at NARA). If not reviewed prior to 31 December 2009: these records are at risk for automatic declassification. In this
case: the thermometer goes through 31 December 2009. The first chart reflects data current through 5 January kind
includes 2009 deadline material processed in prior years. The second chart reflects data current through 5 January
and excludes 2009 deadline material completed in prior years. The crosshatched area represents material on referral,
Le., material for which CDC has completed its review and an OGA review is pending.
(LI/rAlt&E44-The first three thermometers measure progress against certification for material being processed manualk (for
accession to NARA or exemption) and via automated system (for delivery on CREST at NARA or via the RAC Program to
the Presidential Libraries). Thc fourth thermometer measures overall progress (manual � automated). As in other "Thermo"
charts: the targets arc above the thermometer; the current pages processed to date ("production") is provided below the
thennomeler; i he hei gut o
ometer represents pages processed to date graphically: and at the right are tick marks that
divide the target into______________equal ieckly sub-targets. The horizontal line ("slider") indicates the number of pages that
should be completed by the current week of the FY assuming a linear production rate. Above the slider is good; below
indicates more \will( to be done.
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To production aqainst 2OO deadline:
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(L A
Current FY production against 2009 deadline:
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ij
verall Productiono 2
(U//IAI The status of production against the FY2009 goals as of 3 January is presented in the "Thermometer Chart"
belon. The chart reflects new FY 2009 production goals. This chart includes 2009 deadline tit (200X deadline material
has been completed) and other later deadline material.
(U/ Note that this chart presents "Pages Certified this Fiscal Year" and is organized by product line. Thus counts in
this chart reflect material that has completed the declassification review process this FY (i.e., "certified"). It does not reflect
pages that have completed the full production process (i.e., been "delivered") but reflects progress against the Executive order
deadlines �N. hich involve "declassification revice (and not dcliverv,e.g.. to the National Archives). Thc chart beim\ is
orginized b key gcr.ils. i.e.. total review/relcise: leg 1c NARA extertril referrals: automued review/relcise (our highest
value on-line redacted product): and legacy Presidential Libraries. (Note that Overall Total subsumes Automated, and
Automated subsumes Presidential Library product. Because the Overall Tolnl includes some categories that are not displayed
explicitly such as manual review and special media; and automated revien includes internal CIA material which is also not
cd explicill on this chart�the ON' crall Tot n1 is not the simple sum of the three sub-calegorics to its right on the chart)
andard C C produ
on
his FY:
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(U) Of General Interest
(U/Mr1+1444 DRRB Weekly Activities
(UHAIU0) Certifiers and reviewers are focused on 2009 review, certification, and product generation (PROD GEN)
activities.
(U/A14344)-D/CIA Team
(UHAIU0) The D/CIA team continues to review, certify, and perform quality control (PROD GEN) of documents due in
2009. This week, many of the documents certified came from records of the National Intelligence Council. In addition, team
reviewers are triaging DS jobs due in 2009. New certifier ontinued his training this week with one-on-one
tutorials from DICTA team reviewers and the NCS senior reviewer.
(U/frA444444-DI Team
(UHAIU0) The DI Team has begun work on the review, certification, and PROD GEN of 2009 material, as well as remaining
returned referrals. These documents are primarily Intelligence Assessments, Weekly Summaries, and research papers from the
1960s-1980s, dealing with Vietnam, the Middle East, and Latin America. is continuing to assist the DCI team in
certifying 2009 documents.
(UHAIU0) NCS Team
(U/h4r1471.49 The NCS team continues to re-review file series exempt (FSE) documents as required by our NSC approved file
series exemption from Level 1 through Quality Assurance/Quality Control (QA/QC), moving them to certification, and
working the PROD GENqueue. The team also is working Duplicate Reconciliation (RECON) queues, Level 1 through
QA/QC, and moving the documents to certification..
(U/I-A-1-154+)Presidential Libraries (RAC) Team
(UHAIU0) The RAC team is fully employed with the review, certification, RECON, and PROD GEN of documents from
eight Presidential Libraries. Certifiers continued the review on STAIRS of RAC documents referred to CIA by other
government agencies. This week, the team reviewed for release finished intelligence reports on Cuba and Rhodesia.
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(U/httrer) Quality Control/Training
(Uthortt11/) - continues updating the on-line dictionary.
(U7/74-1{+O) NARA Operations
s on vacation until January 13, 2009.
(UHAIU ) Reviewers are working State, Army, Navy and DIA boxes, and technicians are entering the results into the
database.
(U/ ) The technician team entered pages in into the field database. The reviewing team completed
ages in boxes at Level I. In addition, RNE pages were reviewed at Level I. The reviewing team completed
pa es in boxes at Level II. Certification consisted ofF7pages in boxes. The release rate was percent of
which ercent came from Release-in-Part records and-Percent came from Release-in-Full records.
(U/4414r1ter Two reviewers worked three full days on the NDI Quality Assurance Review Team (QART). Together, they
reviewed Hollinger boxes. Agency representation on the QART was as follows: Day 1 - CIA, NARA, Navy, State; Day 2
- CIA, NARA, Army, Navy, USAF, State, DOE; Day 3 - CIA, NARA, Army, Navy, USAF.
(U/AfIrTf)) External Referral and Liaison Team
(U//444443) Referral Operations
(U//AIU0) The responsible account mana er talked to about the schedule for the two reviewers scheduled to
begin rev OSD documents, aid that at least one of the Office of Secretary of Defense (OSD) reviewers
would be -luting this week.
(117/4IU0) Account Manager's Activities
(UHAIU ) From 01/01/09 thru 01/07/09 there were
CADRE.
(U//-*IirJ�ety The responsible account manager entere
(DOE) onsite review.
(UP*144,44 The responsible account manager entered
ocuments
documents
printed out from ER&L Referral in
in batch # for Department of Energy
in batch for Army on-site review.
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(b)(3)
(b)(3)
(b)(3)
(b)(3)
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(b)(3)
(D)(3)
(b)(3)
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(b)(3)
(b)(3)
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i(b)(3)
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(U/hArttl) The responsible account manager entered documents in the following batches for JCS review:
(b)(3)
(UHAIU0)
EUCOM.
The responsible account manager entered
ocuments
in batch #EUCOM-06 for OSD to review for
(U/ ) Department of Energy (DOE) documents previously purged from CADRE and replaced with placeholder pages
were closed and forwarded in CADRE as indicated below. Also, the related hardcopy batches were processed in AMDB and
sent to the AARC:
(U/ ) The following National Library Carter (NLC) documents were documented in AMDB, processed in CADRE and
returned to the teams:
(U//4443 The following NRO documents were documented in AMDB, processed in CADRE and returned to the teams:
(U/h444)
(UHAIU0)
(UHAIU0)
(UHAIU0)
-
(U/444440)-Federal Bureau of Investigation (FBI) reviewer, returned batch FBI-68. The responsible
account manager documented in AMDB and processed the documents in CADRE before forwarding them to the teams for
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(b)(3)
(b)(3)
(b)(3)
(b)(3)
(b)(3)
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final processing.
(U7/41-et4 Other Government Agencies' On-Site Hardcopy Review
(U71-zifffrI) STAIRS Operation and Administration
(Uthei445-0). Note: The State of the Art Inter-Agency Referral System (STAIRS) is a stand-alone system that supports
the review of Presidential library documents by other government agency personnel.
(U ) Other Government Agencies' On-Site Review
(U/A141-13tYy The following individuals representing the indicated agencies conducted on-site reviews of library documents in
STAIRS:
Bob Kott and John Shippe of the DOS
(U/IAIU0) MDR Activity
(U/IAIU0) Declassification Services Branch
(U/AIUO). Document Declassification Support System (DDSS)
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(U/Mrtl10) During this reporting period,
� Arm
egan final reconciliation of the
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conducted the following coordination with Government agencies:
upload files that he uploaded for Army at the end of 2008.
� Department of State.
The DDSS team is working on uploading a new DOS upload file.
as required.
� Navy.
The DDSS team is preparing Navy data for upload into DDSS and
the team.
(U/1-241-bt) DDSS Miscellaneous
�
DDSS Information Systems Security Plan (ISSP).
is waiting for the DDSS Information Systems Security Manager (ISSM) to provide a date for a
meeting in January to discuss aspects of the revised DDSS Information Systems Security Plan as well as the impact
of the new Employee Bulleting 11-08 concerning removable media on DDSS.
is providing guidance to the team
is providing ongoing guidance to
� DDSS Errors.
The DDSS team continues to investigate the problem that is causing users to receive an error message that indicated
that the DDSS application is unable to access the DDSS database. The team believes the problem is caused by a
particular query and has developed an easy work-around to enable a user immediately to restore a lost DDSS session.
The DDSS team is now able to replicate this issue on the DDSS integration system, and is working on a solution.
�
During his efforts to upload Army upload files into DDSS in December, naintained a log of each
step he took for each file and documented all errors received. He provided this log to the DDSS team for its use in
its ongoing investigation of the problem.
Unique Tab Identifiers.
continued work on a Concept of Operations (CONOPS) for implementing unique tab IDs for the
Director, Information Security Oversight Office.
is coordinating a meeting with Army in January to discuss the Department of Defense Joint Referral
Center in terms of its relationship to the unique tab identifier CONOPS and NARA's IRC.
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(b)(3)
(b)(3)
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(UthorftTit CADRE Duplicate Detection, Resolution, and Reconciliation.
(U/lAIU ) Metrics for 28 December through 3 January 2009 are included below as well as the cumulative metrics throughout
the duration of DDR (25 June 2002 to tIrilsent). The percentage of duplicates discovered for the period is
compared to a cumulative average of
(U/ht11117 CADRE Duplicate Detection, Resolution, and Reconciliation.
(UgA4440), CADRE Support
(U//AIU0)
�
At the request of Assistant CADRE Program Manager, researched a document that meets the
Requester Report rules but was not displaying on the report. Investigated the issue with lead
reports developer, who determined the cause of the problem. Coordinated correction of I e pros em wi h
and and tested the fix, which was deployed to Production.
� Continued to investigate the possibility of using the Sanitized Title field instead of the Title field to prepare the
Requester Report, coordinating with two members of the Development Team and and
prompting the scheduling of a TEM to address the issue.
� Researched and documented several issues with the archiving of several but not all versions of a document in
Production.
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� Followed up with
Query course with which I will assist.
(U/IMUO) Mosaic Analysis Program (MAP)
CADRE Trainer on the status of the development of an Advanced
(UHAIU0)
� The team has completed the compilation and consolidation of the results of its metadata analysis of the
1998-2007 collections and is organizing a selection of document examples.
(UHAIU0) Agency Scanning Center (ASC) Support to CDC
(U117014434 25-Year Production Statistics
(U/441440)-The ASC scanned pages, indexed 77documents, and exported pages of DI material. In
addition, locuments were indexed and images of Reagan Presidential Library material were exported.
(UHAIU0) Upcoming Week
(U//4�441a).Dur attention is now focused on 2009 production goals and meeting the 2009 deadline.
CC:
Reviewers Comments:
Chief, CIA Declassification Center
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