OFFICIAL ROUTING SLIP TO: MR. (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000800040011-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 16, 2016
• Document Release Date: August 1, 2005
• Sequence Number: 11
• Publication Date: April 10, 1962
• Content Type: FORM

IG RECOMMENDATIONS
PRQCDURES
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V OS 4A.~L in. p S
I. That the Office of Securit conduct a survey of the Agency's
procedures for classified-document control to insure proper
compliance with Executive Order 10501 and pertinent Agency
regulations.
2. When bulk deliveries made such as RI pouches, the recipient
usually signs the Courier Receipt without inventory of the contents.
To provide better document control, it is recommended that a mani-
fest-type receipt be prepared for the contents of RI pouches,
the courier insist on inventory and receipt at time of delivery.
v
I ~.,f ;Gr~Dit ff
( ) INDICATES OUR COMMENTS
1. NOT RESOLVED OS feels that recommendation is too broad
in scope, that they now actually do this on a continuing
basis. They also advise any component on a request basis.
Handling of classified paper is actually a part of most
security surveys in Headquarters and Overseas. OL does not
think there has been any change in procedures within the
Agency as a result of the I(6 recommendation. (This
recommendation appears to be more a Records Mgt problem
than either OL or OS.)
2. NOT RESOLVED' OL thinks this would be too time consuming.
Courier does not physically handle each document and therefore
should only be responsible for 1 package, box, etc..If an
inventory of bulk shipments were to be insisted upon. then
logically an inventory of an envelope would be reasonable,
also. (This seems to get into the category of another and
different problem - the internal distribution,receiptgand
control of mail and seems not really a courier problem.)
STAT
3. That an Agbficy handbook be prepared and published that would consolidate all 3. NOT DONE Security thinks OL should do it. There is
official directives on the subject, and make it easier for clerical help some feeling in OL that such a HB would consist largely
to follow instructions by setting forth examples and illustrations. of OS instructions and should be initiated by them.
AV r_4~
That representatives from the Office of Logistics, Office of
Personnel, and Office of Security meet to consider and adopt
better ways and means to prevent the improper transmissions of
classified material that sometimes occurs when postage slips are
lost or become detached from the registered mail or package.
Another OL point of view is that the present Correspondence Manual
should be expanded to include this material. (The basic
thing which needs doing appears to be a tightening up
of the Security Regs on this matter - to state precisely
what OS requires in the way of Courier Receipts-Document
Receipts. There is a possibility of orientation of couriers
while still in the Personnel Pool. It seems that what's
really needed is an orientation type manual for new couriers
which would also include the material the IG is concerned about.)
4. NOT RESOLVED OS thinks Mail and Courier Br/OL should
come up with the answer to this. A solution to the problem
has not been found.(,
/low
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 IG RECOMMENDATIONS
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0/-. 4rk J&4
5. Instruct all couriers to: (1) Delive
r classified ifiaterial to
the addressee or authorized-named representative only. (2) Re-
quest proper identification from all recipients prior to delivery
of classified material. (3) Under no circumstances deliver_
classified material to unauthorized persons.
The Chief, OCR Liaison., prepare a memorandum 'Qr all Agencies and
Departments with whom couriers make contact, requesting their
cooperation in asking CIA couriers to identify themselves properly
before turning classified materials over to them. All offices
in CIA to be similarly notified and requested to ask couriers to
show their courier's identification credentials.
1 # L.
.
7. Provide courier-drivers- Roth a trip manifest or similar card to
report times of arrival and departure at all facilities visited.
Require supervisors to take daily readings of speedometer milage
as a check against the trip manifest.
pm
`8. That the Office of L i'ds And the Office of Security jointly
investigate the fe%ibility and practicability of reducing the
number of delivery points in the Pentagon (now numbering
by the establishment of a special center at the Pentagon to be
manned by two or more Agency employees whose duties will include
internal delivery and collections to these offices.
I
ACTION TAKEN
072e-~'`'~ ,
NOT FULLS RESOLVED OS has the understandi"hg that OL is
handling this. OL Mail and Courier does not think this
approach practical in as much as they have from
places of outside contacts and an estimated people
involved. OL feels they take every precaution to get
material in proper channels-now., and if couriers report
infractions of other agencies to our Security, the system
may be loo d upon as a sort of Gestapo.
STAT
STAT
b. DOl ' 'Quests for this
'~ cooperation sent to other agencies
concerned by OCR/LB in March 1960. 0 of Liaison STAT
Staff informs me that memos were only sent to Army, Navy,
Air Force, and State; Liaison Staff can give us exact info
and a sample of the memo if needed. Some indication that
Army was put out about it since they couldn't see the point
in challenging a courier who comes 4 -5 times a day.
7. DONE A Trip Manifest was prepared by M 4 C Br, and is now
in use - shows arrival and departure; driver, time, and mileage.
8. NOT RESOLVED OL has taken no action. OS feels this is
basicUly an administrative problem rather than a security
one, however they would review and approve or disapprove any
procedural change from a Security point of view. Security
does feel that the proposal is desirable. (Indications are
that the number of delivery points has increased. Establish-
ing a facility in the Pentagon doesn't seem to be the answer,
rather it would only further acknowledge the fact that we are
doing internal delivery service for other Agencies, ?. The
new DIA may help consolidate deliveries to Army, Navy and Air
Force, however 3 delivery points have alread esttablished
for them.
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 TG RECOMMENDATIONS Approved For Release 2005/08/16 : CIA-RDP70-00211R00080004 1j # TAKEN
6s
9./ That the focal point in the Office 4 ' Security be designated
J the office of record for maintaining a complete roster of all
headquarters couriers and courier equipment and that the Director
of Security provide a staffing slot for a full-time courier
inspector.
*4av
10, That 1) the DD/S issue a directive to all units of the Agency
employing individual couriers not assigned to the Mail and Courier
Branch, Office of Logistics, to provide the Office of Security
their names together with a list of offices (outside CIA)
tisited; the courier schedule and routes; type of transport
used, precautions employed to protect classified mail in transit;
types of clearances issued to its couriers and to submit all
subsequent changes in courier status as they occur; and 2) the Office
of Logistics in coordination with the Office of Security review
these data to eliminate wherever practicable duplication of courier
services, courier routes, and courier vehiclees..f
11. viduals so affected to be reported atYie Off tet'f Security
for arms requalification without delay. ailure to qualify in use
of Firearms.)
9. Not Resolved. OL keeps a listing of their own Personnel.
thinks this is an administration matter for Mail and
Courier Branch. Also that control would be easier if all
Couriers were under one courier-se ice. OP does not plan
on working on this until the matter of classification is
settled which they are now into. (We have a list of all
Couriers carried on the Agency T/O.)
10. 2? . ax '"_.t
11. RESOLVED Neither OL nor OS thinks this is an accurate
reflection of the situation. OL says they automatically
request requalification examinations at 6 months intervals.
(Security is now developing a way of issuing a firearms
credential that will be acceptable to FAA under their new Reg*)
The real thing at issue here. should be, who says where and
under what conditions may a courier rightfully use his weapon.
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 IG RECOMWENDATIONS Approved For Release 2005/08/16 : CIA-RDP70-00211 R000800040011-lON TAKEN
Os ,rte
2.4 That the DD/S request the Director of Security to extend his
current technical interrogation program to all Agency couriers;
and that he be instructed to initiate a positive CI program
designed to minimize the damage to National Security and em-
barrassment to the Agency should a serious breach of security
occur.
STAT 13. VParagraph U. b. (4), Agency Regulation O Revised,
24 February 1959, states that the Director of Security is to,
"develop and conduct internal counterintelligence programs
to detect and prevent hostile penetrations of the Agency
establishments through its employees." Paragraph b. (5) goes
on to state that the Director of Security is to "establish
safeguards necessary to prevent physical penetration of the
Agency establishments by unauthorized individuals..."
Nowhere in the regulations is specific.mention made of couriers
or the Agency Courier System, nor requires the Director of
Security to give this activity special attention.
14.1 When courier escort I-sof pro ded, all vehicles used by
couriers will be equipped with a fireproof safe for storage
of classified material while in transit. Wherever feasible,
a two-way radio telephone should be installed in courier
vehicles.
12. & 13. NOT FULLY RESOLVED OS feels their current program
actually does a compzih nsive job in the CI field. All
couriers are given the poly annually. Couriers are given an
exhaustive check when hired, and given a closer check than
an ordinary applicant. Security does think, however, that
they miss some people who are performing courier duties
simply because they are not under the OL courier system awdOt)
e other larger courier groups which they know to
be in existence. OS thinks it against Agency policy to
place covert agents within the courier staff, conduct covert
surveillance, etc.;but that their investigation of all
reputed, indicated, or suspected compromises really adds up
to an effective CI program. OS plans to look into the
overall courier service again when the move is completed.
14. DONE IN PART Three courier cars have been equipped with
safes in the trunks. Radios have not been installed.
Occassionally at night they do have the use of an OCI
vehicle with radio. (The safe-in-the-trunk business is not
entirely satisfactory, to use them in town draws too much
attention.) (Chief Highway Br. OL says to equip 3-)1 cars
with radio, install a receiver-transmitter and to get a
channel from FCC would probably cost about $5,000.)
1':5.D 4OC4/
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 IG RECOMMET DATIONS
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That the Management Staff conduct a study of the various courier 15. ?
systems at Headquarters with a view of reducing duplication.
(Note - By memorandum dated 12 March 1960, the DD/S issued
instructions to the Chief, Management Staff, to proceed with such
a study under the following terms of reference:
"... to conduct a study of the Headquarters Courier
Systems for the purpose of eliminating any unnecessary dupli-
cation or overlapping of separate systems, recommending at the same time
any improvements or economies in services, methods, and controls
which may seem to you desirable. The detailed information
gathered by the Office of Security is available to your staff.")
16. The DD/S instruct the Director of Seeuri to establish a point 16. DONE Physical Security Division,
within the Office of Security to coordinate on all matters considers mse as focal point*
relating to the Headquarters Courier Systems, and the indivi-
dual security of couriers themselves and the Courier System.
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 SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
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7D-24,, Headquarters
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ACTION
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RECOMMENDATION
COMMENT
FILE
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SIGNATURE
Remarks:
Golsen:
Attached is the Office of logistics response
to the "s Report. There is still debate
on responeibiiity for preparation of the
Agency Stk.. We tbink this will be t1
throu&i findings in our survey ich will
report to you later.
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
Records A&nin tiff
604-1016
a py +'
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UNCLASSIFIED CONFIDENTIAL X
SECRET
igoVX 7Fo1 sdIF005/08/16 :CIA-RDP70-00211 R0008000
40011-6
U S. GOVERNMENT PRINTING OFFICE 1961 0-587282