UNITED STATES INTELLIGENCE BOARD COMMITTEE ON DOCUMENTATION MINUTES OF THE FORTY-SEVENTH MEETING, 2 MAY 1963

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000800260020-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 27, 2016
• Document Release Date: June 25, 2012
• Sequence Number: 20
• Publication Date: May 16, 1963
• Content Type: MIN

Declassified in Part - Sanitized Copy Approved for Release 2012/06/25 : CIA-RDP70-00211 R000800260020-2
CODIR-III-47
16 May 1963
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
inufAs oI tine Fo ?seventh Me!! ::2 ft I 3
Members it R sentatives Present
STATE
ARMY
NAVY
AIR
DID,
NSA
DOD
AEC
FBI
CIA
Cdr. Edward Co Wilson
Colo Janes C. Cunningham,, USA
Cdr. Vh for G. Hassell, USN
?Lt, Cola Thomas H. Scott, USAF
- Capt. Jack O. Johnson, USN
Mr. LoovrellR. Dailey
Mr. Dale E. Barnes
Mr. Norman F. Stulta
Mr a Paul A. Roral a Chairman
Asso+clAte Members' R xresen ativ
NBS - Miss Mary E. Stevens
NSF - Mr. Richard See
Others Present
STATE - Mr. William J. Nagle
AIR - Mr. J. We Pa Ienberst
DIA -
CIA
* Part of meeting
GROUP I
S-E-C-R-E-T E*oluded from Automatic
downgrading and
deolasaification
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1. The Chairman stated that in separate ceremonies in General Thomas'
and General Pitch's offices, citations for their work with C?DIB were pre-
sented to former Air Faroe and Army members. John H. Toler and
John F. Kullgren. He rend the citations to the Committee and asked that
they be incorporated in the record (sec Attachment 1).
. 2. The minutes of the forty-sixth meeting (C ODIB-M-46, 6 War 85) were
approved as written
8. Releaaes to Contractors (CQDIB-D-42/18, 19 Apr 68): The objective
of referenced DIA statement was considered sound, Le., tying release policy
to that which is actually to be controlled, rather than to try to incorporate at
this time materials over which USIB directives have little influences However,
alternative wording was suggested by the Chairman (see Attachment 2, dEs-
tribioted at the meeting). Mr. Wilson said that the Chairman's approach was
consistent with State's position: stated that, in view
of their principals direct interest in this subject, they subsequently would
convey the DIA and NSA positions.
4. mate/ terml Rteeearoh BtY.Briefing: Mr. Nagle briefed tare
Committee on his staff's activities and distributed sample copies of
publications: some 10, 000 titles exist of external reports sponsored by
21 agencies and monitored by the Government Branch; these government-
sponsored research efforts are reflected in a classified quarterly inventory
published by the Department. The Private Branch is a clearinghouse for
contact with universities, foundations, and individuals; increased activity
is reflected by statistics showing 7000 projects in process in 1963 compared
with 1700 such in 1052. Behavioral Science Branch is a pilot effort whose
continuance depends on customer support, Mr. Kiley suggested contact
with Walter Carlson of DDR&E and Mr. See observed the interest overlap
with the Science In oarmation- Exchange; Mr. Nagle stated that discussions
had been held with SIE and BoB to avoid duplication. The greatest weak-
nesses in the external research Held, he felt were lack of coordination
and lack of awareness of what others are doing.
6. SCIP8.Status Resorts ~ presented a chart detailing the
numbers of components on which data had been gathered, the number of
data "paces" which have been keypunched, corrected and edited. and
the amount of computer programming complete in terms of initW operable
S-E-C-R-E-T
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25X1
25X1
capability. Be asked for a i July target date for submission of the Phase I
report to USIB and a similar date extension for the commitment. aft.
Qcommented that the formats be reviewed might provide a basis for a
community systems evaluation; 0 stated that as presently developed
there was no update or query cpabilltsr In the computer programs, only a
report-generation capability; ice., there was no attempt to develop such a
model but only to use the programs to reduce data. A brief discussion of
anticipated departmental abjeotives ensued, the Chairman stating that a
clearer view would come from the proposed "retreat" to CIA's relocation
center sometime near the end of May, at which time the printouts would be
studied in detail, away from office pressures. The Chairman also stated
that he would present a brief report to USIB on 1 June, indicating the need
to maintain adequate staffing for the data analysis and reporting phase. It
was suggested that prior to, or as an initial part of, the "retreat", about
1/2 day be devoted to a detailed briefing on the formats used for data
collection, organizations surveyed, etc.
6. Machine-language T iter: Mr. Dailey stated that emergency
fund use had been authorized and 8-12 bids received; it is expected that a
contract will be let by 1 June. Results are expected (i. e., in terms of
operational equipment) about two years after the contract is let. The
Secretary noted for the record a 4 April meeting of CIA, Navy and NSA
representatives at which the original purposes behind the development of
a collective statement of USIB requirements for a remote systems input
device were reiterated for NSA members of the USCSB Special Committee
on mpromising Emanations, the meeting having beau called to consider
th device as an on-line data input/output terminal to computers.
7. Requests for CIA File Search or File Duplication: The Chairman
led an Increasing number of requests for duplication of CIA files, such
requests being informal and coming at all levels. He also noted recent
requests for CIA to review its information holdings prior to a non-CIA
component issuing a field collection requirement. On the latter point,
he felt that such "middleman" review was unsatisfactory - that the
interested non-CIA analyst should himself review the files in CIA. On
the former point, he noted that CIA had on several occasions expended
considerable effort to duplicate file holdings and subsequently discovered
that they were not used. He stated that henceforth CIA would not honor
such file duplication requests unless the CODIB or USIB member originates
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or oosmter-alga the request. The necessity for updating such duplicated
tiles was raised, tending to support the concept of general ussa of a
25X1 , trajiasd tile. suggested extension of a presently limited
program of resident lull-time representatives in the various member agerncies'
Information handling o acts to ensure maximum knowledge and use ,of
25X1 existing holdings. appeased ooocerno particularly as we get
further Into me__ es an all-source nature. of gross violation gal
the need-tali- M prinowe, particularly in overseas areas vulnerable to
being over-run.
S. T I I 6 1$ Air? M. The Chairman noted for the record the
assumption by CIA OCR's Biographic Register of responsibility for the
production of scheduled biographic reports previously produced as the Key
Personalities section of the M. This action will cat down appreciably the
time from Initiation of a biographic sketch to Its distribution.
9. O Duty flour r Information Bu rt: Also noted for the record was
postponement of compilation at the roster mentioned in CODIB-M-46, pars.
7 until some Internal organizational changes in the CIA/DDI area have
become firm.
10. oeanowrlter Prot+osal: Presentation of CIA. plane concerning pro-
posala received from IBM and Itek for use of stenotype equipment in support
of translation activities was deferred to a later session.
11. Annual Reports First call for contributions to the CODIB Anmua~i
Report was issued by the Chairman, shooting for a target date for sub-
missiou of 15 June.
Miny/`_ n gggM
e
12.
a. The Chairman noted leis attendance as an observer
a. The Chairman noted his attendanoe as an observer
at recent meetings of the Federal Council on Science
and Technolog is information Committee; additional
CODIB tie-in is provided via Dr. Adkinson of ?F
plus AEC and DDR&E representation.
b. The Chairman also awnouaoed the reassignment of
from the post of Deputy Assistant
Direot+or, VCR/ CIA W the Office "M "&#I a* asaw
now DAD/OCR is or CODIB 25X1.
YYY Secretary.
B-E-C-R-E-T
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d. Mr. See auwaunced the publication6 with NSF backing,
of a set of tyre volumes at index to the mere
characters (i1idesa t araater Indexes) Produced by
machine. There is a possibility of obtaining the cards
and tape If desired.
18. The group then adjourned sad re-convened in restricted session to
consider CODIB-D 44/S(SC). 10 Apr 68 (reported in special channels suppple-
meat to these Minot").
Bear et
Njo-&Q
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CODIB-M-47
16 May 1963
Attachment 1
The Committee on Documentation of the
United States Intelligence Board
Expresses its appreciation for the outstanding contribution in the
field of information processing of Member of the Committee, representing
the Assistant Chia of Staff, Intelligence, [b S. Air Force/U. S. Armg '.
,-JOHN H. TOLER j'
STAT
By his energetic and loyal support to the ideals and spirit of our
charter, he advanced the cause of interdepartmental cooperation, earned
the respect of his colleagues and carries with him their best wishes for
success in the years to come.
8/ Paul A. Sorel
Chairman
Washington, D.C.
28 February 1963
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D C-O-N-F-1-D-E-N-T-I-A-L
R
A COMB-M-47
F 16 may 1963
T Attachment 2
2 May 1963
VSIB Policy eaae
of Intelligence to Contractors 1/
1. In order that the member agencies may more effectively discharge their
responsibilities, and without intent to limit such broader authority or respond)--
bility as any may now have under law, NSC directive, or special agreements
among them, the United States Intelligence Board is agreed that selected!/
classified intelligence material VE" be made available by recipient USIB
members or their designated subordinates to certain contractors without referral
to the originating agency, provided that:
1/
General policy Is set forth in DCID 1/7: Controls for Dissemination and
Use of Intelligence and Intelligence Information (New Series), approved
21 February 1962, see especially para. 6. ?a (2).
Restricted to intelligence material which has been subject to review for
appropriate classifications and restrictive markings under DCID 1/7
(New Series) 21 Fab 62.
Intelligence material is defined as any document, product or substance
on or in which classified intelligence and intelligence Information or
classified Information pertaining to Intelligence activities may be
recorded or embodied. "Material" includes everything, regardless
of its physical character' or makeup; i. e. , machinery, documents,
apparatus, devices, models, photographs, recordings, reproductions,
notes, sketches, maps and letters as well as all other products or
substances.
GROUP I
C-Q--N-F-I-D-E-N-T-I-A-L , Excluded from automatic
downgrading and
declassification
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000800260020-2