BIBLIOGRAPHIC PROJECT REPORT (ATTACHED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R000200120057-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 14, 2016
• Document Release Date: August 20, 2002
• Sequence Number: 57
• Publication Date: December 11, 1962
• Content Type: MF

Ap
Ap
?SENDER WILL CHECK CLASSIFICATION TOP AND BOTTO
ov 9Sq?pQ c rruwmf
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
INITIALS
DATE
1
DD/S, 7D18 Hdqtrs.
2
C/ADPS, 810 1016 16th St.
3
4
5
6
ACTION
DIRECT, REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
X
INFORMATION
SIGNATURE
Remarks :
Red -
I think you'll be interested in this report;
it is for your information.
It reacts to OCR request (via Project CHIVE)
for recommendations on how to mechanize the
products of their soviet literature exploitation
projects (funded at the Library of Congress).
In my view it's a good EDP job. Even more
important, however, is the fact that it surfaced
the existence of several DD/I projects which
overlap each other.
I sent= a copy of the report and asked
him to zero-in on the duplication. There are
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
814 1016 16th St.
2 Jan 63
rov4d W 6 9&E2OO 04/ 9 MA1RQM4JQOJ8RR
0 I1'PO
FM N Replaces For I A R 55 237 which may b used
(40)
U. S. GOVERNMENT PRINTING OFFICE : 1955-0-342531
 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120057-7
money savings possible here provided we use
the right kind of gentle persuasion. =and
I intend to pursue this within the DD/I.
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120057-7
 Approved For Release 2003/04/2 F.CEDP84-00780R000I 4'2b'v5 -7 61O
11 December 162
Assistant Director, OCR
Bibliographic Project Report (Attached)
1. Attached is the study report on the BR Bibliographic Project.
2. The report :
a. concludes that BR's bibliographic file is of rea). value
and merits both continuation and improvement;
b. outlines a possible IMP system to handle bibliographic
data end proposes an interim system to move us to rds the
proper ultiia,te system;
c. defines the steps to be taken if the proposed interim
system meets with approval.
3. After you have had an opportunity to study this report, I
would propose a diocussion session at which:
a. OCR's general cents on the peer and OCR'S general
views of the problem would be presented;
b. aspects of the report 'would be clarified, as may be
required;
c. alternative courses of action would be defined and
reviewed, including what appears to be the minimum course
of action; to wit :
(1) that CIA and Air Force coordinate their LC con-
tracting actions for next year;
(2) that the bibliographic data required by CIA be
captured in machine language henceforth at the source
(w)#
r"~ 6ROOP t
~~ Excluded from automatic
doa;ngrading and
Approved For Release 2003/04/29 : CIA-RDP84-00780R000200120057-7 deciassl{czcion
 Approved For Release 2003/04/2SEC"P84-00780R000200120057-7
(3) that AID undertake to produce autos aticarlly for
OCR 5 x 8 bibliog'aph1c cards from Project CROSS CIF
p #r t a if duplicate coverage of the CIA and. Air
ftree contracts is eliminated and yet sepaxate contracts
continue.
25X1
Attachment
CIA Automatic Data Processing Staff
Bibliographic Project report
' 3 10 SS IIW .23
Approved For Release 2003/04/29SOMPP84-00780R000200120057-7
 Approved For Release 2003/04/29. B P84-00780R000200120057-7
11 December 1962
MEWRANDUM FOR, Chief, Automatic Data Processing Staff
SUBJECT t EDP Study of BR Bibliographic Project
Purpose of Study
Last April OCR asked us to undertake a study of its scientific
literature exploitation program at the Library of Congress with
a view to determining the desirability of providing machine support
to this OCR project. More specifically, we agreed that the study
would'
a. Provide some evaluation of the worth of continuing this activity;
b. Determine the advantages to be gained from attempting to coor-
dinate the program with the Air force's Project Cross Check;
c. Suggest a general design for an automated system if such appears
merited;
d. Recommend future action.
V22Rd
We. rriet Meadow of IBM and I have spent approximately twenty-five
per cent of our time over the past six months examining operations at
the Library of Congress and Biographic Register, consulting with the
Air Force personnel at the Aerospace Information Division of the
Library of Congress and Foreign Technology Division, WPAFB Ohio, and
performing system analysis and design. of the
Biographic Register/OCR has monitored our study throughout this period
and participated in the interagency discussions and meetings per-
taining thereto. The attached report is a compendium of our findings.
Study Conclusions
Some of the principal conclusions reached in the paper are as follows'
a. Scientific literature continues to be a significant source of
intelligence information on the closed societies of the Bloc
countries.
b. Neither "analyst files" nor commercial bibliographies, indexes,
and other available research tools (including those issued by the
Bloc itself) answer the intelligence officer's needs for a cumu-
lated, many-faceted, multi-subject index to the literature of a
Approved For Release 2003/04/29 : CIA-RDP84-00780R0002001f20057-7
,SECRET
25X1
25X1
1
 Approved For Release 2003/0jMRDP84-00780R000200120057-7
given bloc country. OCR's Bibliographic Project, and the more
subject-limited Cross Cheek Project and OSI contract operations at
the Department of Agriculture and National Library of Medicine,
are attempts to fill this gap.
c. The Bibliographic Project, like most intelligence activities, is
difficult to assess in terms of dollar value. The problem is
exaggerated in the present instance by the absence of certain vital
statistics on file queries and by imperfect understanding of users'
requirements, especially as to scope of coverage (including country
as well as specific publication), indexing depth and content, and
priorities that should be applied thereto. While evidence exists
that the Project files N.4 being used to support the intelligence
analyst both directly and indirectly, more exact information is
needed.
d. If the Bibliographic Project is to continue its operations at the
present level each longer, it must automate. Not only is the
present system expensive in terms of space and personnel required
to operate the system, its continued growth renders it increasingly
leas responsive to the demands levied upon it.
e. An interim rather than a fully automated system is recommended for
the Project for the near term. Such a system would lessen some
of the current record-handling problems and, at the same time,
permit additional studies to be undertaken of problems peculiar
to the final Bibliographic File design as well as to the place of
such a file in any future DD/I information system.
Is lementation
Both the attached systems study, as well as this covering memorandum,
are addressed primarily to the goal side of automating OCR's
literature control file. Whether action can or should be taken now to
implement any of those technical recommendations is a matter for ADDS
and OCR to determine, preferably in concert, following suitable con-
sideration of staffing and budgetary problems as well as other external
factors. In any event, before even the interim system can become
operational, the tanks summarized below must be planned and carried out.
Of those listed, the first three can be performed more or less simul-
taneously; the remainder should be undertaken in the order given.
Usk I z Determine through a ctua_l men, twhat the t obable input
cast -r r,,; tills will ,ig under an automat,, system.
i This experiment should be performed at the
Library of Congress. ADPS should design and
administer the test, provide the tape-producing
typewriter, and investigate the advantage of
an optical scanner over potential punched paper
Approved For Rele "oft
01/29 &TAIM"-086MDIIZ00'fZDO '-TonPr
our mon 0
 Approved For Release 2003/04/29 : CIA-RDP84-00780R000200120057-7
uti,tUtina owe Bib] iggainhg File.
s
ADS should specify the figures to be
collected. OCR should compile same
over1a period of time not to exceed that
required for completion of Mjak .
&irsey OSI to determla specific user roc e
manta as to title covers ,,. a content, and
index. detail.
gggNW& ADPS should collect this information
in the course of its ongoing CHM
survey of the HD/I= the 031 portion
of which should be completed by
January 1963.
7 n,; c de s g$ of interim a stem. including
to be ed, .. . reap rd L2=1- and
d seen. _.._
mUW to be usod for cemrer doc=gnts to
2 , 'E lanowro.
ADPB should perform most of this
system design. 8owev.r, OCR
assistance should be given in some
areas, principally that of develop-
ing an organization (facility) index.
The time required for completion of
,this stop should not exceed three
months.
Usk 5: Oondual gotiations with the Lib _..of nsress.
and the Air,or_ ea reg&rjj&?a management of the
=9" A fort.
s Single management of the AP and CIA
literature exploitation programs has
been recommended by the study team and
the Air Force has given signs of being
amenable thereto. Nowever, the Library
of Congress' attitude is unknown. OCR
should represent CIA in these negotiations
using ADPS for technical advice as required,
Writs end d.txi outer nro rams required to
carry 2U& the nogeagary a chine processing.
Gomment: ADDS should write & debug the required
Approved For Release 2003/04/29 : CIA-RDP84-00780R000200120057-7
 Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120057-7
-4-
computer programs. Four months is a
rough estimate of the time needed to
eomplete this task.
25X'1
ADT?S/Intel/
(Dec 12 62)
Approved For Release 2003/04/29 : CIA-RDP84-0078OR000200120057-7