CIA DECLASSIFICATION CENTER WEEKLY REPORT 7-14 JANUARY 2004

• Document Type: FOIA
• Collection: FOIA Collection
• Document Number (FOIA) /ESDN (CREST): 06775927
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 11
• Document Creation Date: March 9, 2023
• Document Release Date: April 8, 2021
• Case Number: F-2016-00450
• Publication Date: January 16, 2004

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�G9N-F�H3
16 January 2004
MEMORANDUM FOR:
FROM:
SUBJECT:
REFERENCE:
(U/hik+tleri CIA Declassification Center W�# Report 7-14 January 2004
(U//AI ) The Automatic Declassification Date
is 31 December 2006!
(U) Activities and Accomplishments Highlights
(F/FA11-17) Items of Management Interest:
(U/A-1-17431 Briefing of Two Senior Staffers from SOO:
(U/ (T As part of a larger IVIS briefing effort, The Chief, CIA Declassification Center, briefed two Information
Security Oversight Office (IS00) visitors on the status of the 25-Year Program, Laura Kimberly, Deputy Director
for Policy and Linda Ebben, Program Officer responsible for the CIA, He reviewed the page internal
workload and the page external workload. Thc partnership \vial NGA in declassification was also
discussed (an NGA declassification team is resident in the Center). He discussed the business process and the
progress to date against the �vorkloadl million pages reviewed, million pages released). He also discussed the
declassification plan that was recently submitted to ISOO and the projections for FY 2004- FY 201 I, the latter being
the automatic declassification date for special media (microfilm, audio and video tapes, etc.). He concluded by
presenling a list of challenges to the program to include declining budgets, prioritization of the remaining �vorkload
CON
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pages and the complexities of reviewing external equities (records requiring w by agencies other
than the primary record owner). CDC Senior Program Analyst then presented a briefing on
the CIA Records Search Tool (CREST), the CIA public access system installed at NARA, College Park. Thc
CREST System contains over released CIA and NGA pages from the CDC output..
demonstrated the case of use of the full-text search system and through several sample searches, the \vealth of
interesting and historically valuable redacted records resident on the system. Chief, Declassification
Review Branch, CDC then discussed thc Remote Archive Capture (RAC) program \vhich is a NARA-funded effort
executed by CDC to scan classified records at Presidential Libraries and bring thcm to CIA for review by both CIA
and other government agencies, as appropriate. Thc CIA review takes place on our workhorse Image Workflow
Automation System (IWAS), and the other government agency review takes place on the standalone STAIRS
system---the State-of-the Art Information Retrieval System. To date, abou residential Library pages
have been scanned for all agencies and CIA has reviewed about pages. Chief,
Declassification Services Division then briefed on I WAS, the Management of Officially Released Information
(MORI) System , the Electronic Records Web Interface (ER WI) repository search system, and the new CIA
Automated Declassification Review Environment (CADRE) system, currently under development as a replacement
for IWAS, VIORI and ERWI. Finally, , ITG Program Vlanagcr, briefed on the new Equity
NoGfication Database (ENDB) project. This project, still in the early stages, is a Congressionally-directed effort to
establish a database of information on external equities The latter present a unique set of declassification review
problems. and when the ENDB is implemented agencies vill be able to consult the database to locate and status
these external equities which should greatly increase efficiency.
(U/71Trf'&r The sessions lasted about three hours with just a short break for lunch. The briefings seemed to be
\vell-received \vith many good questions from the ISOO visitors. There \verc some excellent discussions on
Executive Order interprennion, document markup, and the ENDB and ik relationship to ongoing efforts to expedite
external equities processing at NARA, College Park. Re ENDB, it was agreed that conlinued communication among
all panics was the key to success. In sum, it was a valuable and imporlant information exchange and gave the 1500
representatives an excellent overview of the 25-Year Program and related activities.
(Li/A44-441 Carter Presidential Library Archivists Visit:
(U///\ I U0) On 14 January 2004, Mr. James Yancey, Records Declassification Archivist at the Jimmy Carter
Library, Atlan, GA, and Martin Elzy, former Deputy Director of the Library, briefed the RAC k
preparation for review of Carter presidential material. Messrs. Elzy and Yancey familiarized the team with the
history of presidential libraries and acquisition of presidential material and explained the Carter library's processes
and procedures for handling prcsidenlial material in response to researchers' requests. They provided historical
context for the material and insight into the key events and players of the Carter administration. In addition, \Ir.
Yancey was given a demonstration of the STAIRS system, used by OGAs io review and declassify presidential
library: as part of the RAC program. Their visit was well received by the RAC II team, \vho found the information
provided to be very useful.
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-Cal4F-1-14E-14-TlAr
(LHAI/U0) duction
(U/1AIU ) lVe arc making c, sued progress againsl go s in spile of an approximate 50% reduction n contract
revioN resources. The nom goals for [he FY arc nov� pages revioNed/ pages released.
(Nolc: The revioN number in be further adjusted do N\ mvard based on a recenl ISOO interpretation of the E0 lhat
permits exlension of referral revioN to 2009 for all referrals and a decision to use the E0 exlension of special media
to 2011). The ere adjusted bv DAVIS [o relied a significani reduction in FY 2003 resources in CDC. The status
of cerlification againsl Ihe nominal goals as of 7 January is presenled in the "Thermometer Charl." belo�N. Nole lhat
this chart presented this \N. cck coN' crs "Pages in Process for Delivery". Thus. for example counk in this chart reflect
malerial at the LUI-end of Ihe process On CD [for IWASI or Delivered [Accessioned for Flardcopy or reviewed
in place at NARA or an OGA
(U/
NTIAL
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(U/SiA+E41) From The Archives:
(L//41- Iraqi Looting in Baghdad:
(UP-A*44)- A November 1952 Current Intelligence Huliclin reporis that "Iraqi soldiers cheered the mob as it looted
the US Information Service premises in Baghdad." "Soldiers had been stationed there in three armored cars to
protect the building. The IL 5.1 Ambassador had repeatedly protested to Iraqi authorities concerning the inadequate
police protection given the building. The Chief of Police refused to fire on the people ivho were shooting at the
fireman attempting to save the building. The day after the rioting, Embassy employees visiting the USIS offices
ivere hissed and booed and two of them received minor injuries. The sympathy exhibited by police and army
elements for the anti-American, anG-British rioting shows the growing strength of intemperate Iraqi nationalism."
,m1: This 1952 item demonstrates that anti-Americanism and looting has been seen before in
Baghdad, although on a less comprehensive scale than seen in recent events.
(L/1,1114)) What Did .IFK 107011', When He Knew It, and Who Did He Get It From.
(LI/Ai U Thc SRC-RAC Team reviewed, from the Kennedy Libra a 20 September 1962 CIA \TER from the
Di's Office of Current Intelligence (00) that discusses an article that appeared in the 24 September issue of
Newsweek. The Newsweek article stated, "US intelligence on Cuba still bogs down, at least in getting ivord to the
top. A question about the Soviet buildup on the island, for instance, came up at JFK's press conference last month.
The President answered it, but in general terms. It was not unGI the next day, when his aides checked further, that he
learned about the 60 ships scheduled to arrive in Cuba this month." The OCI memo notes that OCI assumes "that the
press conference alluded to was the one that took place on 29 August. This was the occasion for the famous
gatemen', We are not at the present time planning an invasion of Cuba." The OCI memo states that the flow of
military cargo to Cuba was reported to the President by CIA, but "that the figure 60 did not crop up until after the
press conference on 29 August and was a State concodion referring to Soviet dry cargo shipments," noi exclusively
military transfers. The memo further notes that "during the entire month of August, DIA consistently refused to
accept the idea that Soviet military shipments were involved. DIA considered the shipments to be economic goods.
Despite repeated briefings and arguments throughout the month by CIA analysts, DIA adhered to this view, made
CIB reporting difficult and less categoric, and regularly advised the Whift House of their view. DIA analysts
maintained this position until at least 5 September. "
(U) c'ommenl: On 3 September, CIA reporied the congruction on SANI sites on Cuba and the appearance
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of Soviet. guided missile boats and additior d armamc s according to the unclassified Elisio Staff
publication "Cuban Missile Crisis 1962." More offensive Millia \N. caponn� Would folio u and the earl
stages of deployment of Soviet MRBMs \N. as detectedb mid-October triggering the Cuban Missile Crisis,
(IP 110 an to Convene and Trih IAs.cnibIj
(UPAIU 1 A Current I uelligence Bulletin of X November 1955 reports: "The calling by Afghan king Zahir Shah of
a Grand Assembly of the Tribes (Loc Jirgah) to discuss the Pushtoonistan issue indicates a major policy decision is
pending in Kabul, Thc last tuo such assemblies \Nerc called in 1930 to approve Zahir's father as king and in 1941 to
affirm Afghanistan's polic of neutrali n World War IL"
The DI certifier came across this item dur gte first week ofJanuaB: 2( )4, at the :cry
's a was concluding a Lo a Jirga (updated spelling to agree on a neu constitution for Afghanistan:
(U/tAtt+0) Declassification Review Branch:
(U/41441344) DCI Team:
(U///441404 The DCI Team met again this week to discuss cost/benefit considerations relative to the Pilot Project and later
refined some of the yearly production estimates. Meanwhile, we reviewed documents dealing with Congressional oversight, a
fairly lengthy address by then Vice President Nixon to the Agency Orientation Course and various documents dealing with the
NSC.
(U/47W�ern addition, I participated on a panel interviewing several candidates for the DCI certifier vacancy and will be
making a recommendation shortly. On the staffing front, some of the individuals who have been working DCI material are
now undergoing training for handling Presidential Library material and will be shifted over to that effort.
(U/4441401 DI Team:
(UNtifittr The DI Team this week began review of all documents in deferred status in IWAS. We discussed how
to most effectively complete processing of these items, which primarily consist of documents "failed" off CDs going
back for several years, without disruption to current DI workflows. The DI team also was advised that SPREE
processing has begun on the set of items we identified last month for this form of processing. When these two
"projects" are complete, about pages of DI material will be have been processed.
(UHAIU0) RAC Teams:
--CTINFtBEI+T-hatk�
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�COIctfltrEtt-T-barL--
(U/hki+34) The SRC-RAC Team is reviewing Johnson, dy, Eisenhower, and Ford Presidential Library
documents. The newly-established RAC II Team locate has completed two days of training on RAC-specific (b)(3)
guidance and Carter Administration overview. Training for the RAC II team commenced on 13 January (b)(3)
redactors/certifiers were in the course. Two Carter Library archivists made a three-hour presentation to the course
on 14 January and was well received by all of the attendees. (b)(3)
(U/hatietrf Quality Control/Training:
(UHAIU0) The new Historical Timeline reviewer tool is ready and was approved for release by C/DRB. It will be
installed on desktops this week. The Timeline is very easy to use and is searchable by key word, date, and year.
Additional material can be easil added. EHU is working to develop a RAC Handbook and has competed the
training materials for the ne
past year. RAC Certifier
working with
January 13-15. EHU'
RAC team which will incorporate lessons learned from the SRC-RAC team over the
RAC senior reviewers and are
develop Carter Library-specific materials for a training course scheduled for
continues to work with people from the DCl/IRO office on the NIC Product
an
Release Status Database which has been made easier and more user-friendly. EHU continues to work to populate a
new searchable "Who's Who When" database to help identify names and roles of presidential administration
(non-Agency) officials from Truman through Carter.
(U/h4r1+44) External Referral & Liaison Branch:
(U/A44}0) Referral Operations:
(117/41-fge) Account Managers Activity:
(U/Mttlet Joint Chiefs (JS) batches
with ages were completed and forwarded to the AARC.
(U/A-lite)-Remote Archive Capture Program:
(b)(3)
(b)(3)
(b)(3)
(D)(J)
(b)(3)
(b)(3)
(b)(3)
(U7Y414/41.)�.Archives Scanning Projects:
(UHAIUO) Document preparations ("doc prep") and scanning operations resumed at the Jimmy Carter Library on
12 January, with an expected duration of six weeks. oxes have been doc prepped for scanning thus far, (b)(3)
and just over pages have been scanned. (b)(3)
(U/MIU0) All Other Government Agencies' (OGA) Document Review:
(U/44+Ftey The OSD, DIA, the Joint Staff, and the USAF all conducted review of RAC material in the STAIRS
system during the past week. The USAF continues to focus on their REWORK documents from the recent OGA
product QA/QC.
(b)(3)
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(UHAIU ) pages of NASA referred-in material were printed from STAIRS and sent to
NASA for their harocopy review on site. NASA has elected to perform hardcopy review of all its presidential library
scanned and referred-in material, rather than perform electronic review via the STAIRS system.
(II&AftIfio) Documents Ou4:Processing for Mandatory Declassification Review:
(UP*14:430) A total of pages were outprocessed from STAIRS and transmitted to the Exception Handling Unit
(EHU) for CIA's mandatory declassification review.
(II/Y-Af-F6)- STAIRS Operations and Administration; Data QA/QC:
(U/44447}0)- An RFC was created to provide STAIRS administrators with capability for printing STAIRS Hitlists.
The 25X1-human specific sources and methods exemption has been programmed into STAIRS for all government
agencies' use. All "CODEWORK" document ESDNs (except CIA/OPR documents) have been corrected to
"CODEWORD".
(U/ CIA/NARA Operations:
(U/AIU ) Technicians have started work on the January project listings for the Referral Center.
(U/AIU ) Metrics and Analysis specialists will be at NARA next week to
update the database. They will add two new fields to support the declassification efforts: one field will identify documents that
have been re-reviewed for missing release information in the database or on the tabs, and the other field will track the review
work completed as part of NARA's Referral Center project. They will also begin a quality control review effort to validate
the contents of the database in support of a near-future stack survey/inventory.
(U/AIUO) Construction began on the secure vault on the sixth floor of NARA in support of the NARA/CIA connectivity
project.
(U/A-1-14�04 Reviewers processed
(UllAWO) Declassification Services Division (DSD) Support to CDC:
(U/AfetrEquity Notification Database (ENDB):
C/NARA certified
� Continued to review and catalogue historical ENDB files and extract information for the ENDB Concept of
Operations (CONOPS) and Customer Requirements Document.
� Continued development of the ENDB CONOPS.
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� Continued development of customer requirements.
� Completed draft questionnaire for agency visits and reviewed with C/DSD.
� Coordinated visit to NARA to tour CIA operations and to meet with the NARA ENDB point of contact.
� Coordinated meeting with Chiefs CDC, DRB, and DSD to discuss project status and prepare for 21 January
ERWG. Held preliminary discussions with C/DSD and with C/CDC.
� Assisted with development of initial high-level project schedule. Met with contracting officer to clarify
procurement timelines and requirements.
� Reviewed slides used for initial project briefing to the CIO.
� Assisted in development of briefing to ISOO and participated in the briefing.
(U/IMUO) Records Management Branch (RMB):
(U/MIU0) Box Ordering:
U/A0r1+148tThis week,
boxes of DI records were recalled from the AARC for SPREE processing.
(U#F0t144) NARA CREST Printing Activity:
(UHAIU ) So far in FY 2004,
The most recent six weeks of F Y 2UU4 are listed Derow.
(Uh*145-0)Duplicate Document Resolution (DDR):
pages have been printed at NARA II.
� Monitored DDR system performance and resolver progress.
� Conducted analysis of the results of the priority effort for processing Carter documents. Identified issues
and coordinated their resolution with C/DSD.
� Assessed Ford collection analysis that was generated by the Metrics Team and provided results to C/DSD.
� Changed the dupe type from "Simile to "Deleted" for LIIJandidate documents that were accidentally
resolved as "Simile' instead of Not Dupe."
� Received colleague input on the draft DDR procedures document that was requested by C/DSD.
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� Attended CADRE data cleanup meeting.
(U// ) DDR Weekly Metrics:
(U/kkittO) Document Conversion Center (DCC) Support to CDC:
(UAIA,4440)- Factory Production Statistics:
(U) Upcoming Week
(U/441446) The long march continues with a diminished work force.
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Chief, CIA Declassification Center
CC:
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